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Three Financial Strategies Every Early-Career PhD Should Employ (with Kate Mielitz, PhD, AFC)

February 3, 2020 by Lourdes Bobbio

In this episode, Emily interviews Dr. Kate Mielitz, an assistant professor at Oklahoma State University who holds a PhD in financial planning and is an Accredited Financial Counselor. Kate gives her top three financial tips for early-career PhDs: celebrating financial wins, no matter how small they are; asking questions regarding your pay and benefits; and saving in advance so you can say “yes” to networking opportunities, from a meal or drink with a colleague to conferences. Kate also tells the story of a recent financial challenge she encountered that is highly relatable to anyone in academia. Due to her preparation, what could have easily been a financial disaster became just a hiccup.

Links Mentioned in This Episode

  • Find Dr. Kate Mielitz on Twitter or Instagram
  • Website: Association of Financial Counseling & Planning Education
  • Podcast Episode: Fellowship Income Is Now Eligible to Be Contributed to an IRA
  • Personal Finance for PhDs: Sign up for personal finance coaching
  • Personal Finance for PhDs: Tax Center
  • Personal Finance for PhDs: Podcast Hub
  • Personal Finance for PhDs: Subscribe to the mailing list

financial strategies for PhDs

Teaser

00:00 Kate: It is okay to make a financial mistake. I want that very, very clear right now. We are human. It is only money. Yes, you heard it from me. It is only money. How do we use it? It’s the tool that we’re using like the hammer or the screwdriver. If you make a mistake, you pick yourself back up, you carry on, you figure it out. What’s the mistake? You ask the questions of yourself and figure out where you went wrong. You figure out where you need help going forward, and you take proactive steps. You’re going to be okay.

Introduction

00:43 Emily: Welcome to the Personal Finance for PhDs podcast, higher education in personal finance. I’m your host, Dr. Emily Roberts. This is season five, episode five and today my guest is Dr. Kate Mielitz, an assistant professor at Oklahoma State University who holds a PhD in financial planning and is an accredited financial counselor. Kate and I discussed the top three financial strategies early career PhDs should employ: celebrating financial wins, no matter how small, asking questions about your pay and benefits, and planning to spend money on networking. Kate also shares her recent and pretty big financial mistake, which will be highly relatable to anyone in academia, and how she weathered it. Without further ado, here’s my interview with Dr. Kate Mielitz.

01:34 Emily: I am just delighted to have joining me on the podcast today, Dr. Kate Mielitz, who is an assistant professor at Oklahoma State University and an accredited financial counselor. So we have an expert on the show with us today, for once. It’s wonderful. Please introduce yourself to the audience. Tell us a little bit more about how you got where you are and what you do.

01:55 Kate: Yes. Thank you so much Emily for having me on. This is a thrill for me. Let me give you the deep background first. I have 20 years combined experience, a bit little more than that, in collections, bankruptcy, fraud, financial counseling and education. I’ve been an accredited financial counselor for a little over 10 years. And the accredited financial counselor can be associated with and compared to the certified financial planning designation. The accredited financial counselor focuses on some of those foundational pieces, like, do you know how to budget? Do you know how to save? Do you have enough insurance? Do you know how to appropriately use credit? Whereas the CFPs look at wealth growth and wealth management. So my area of expertise is helping people get a solid financial foundation that works for them, that’s specific to them and their financial situation. Then I have my PhD in personal financial planning from Kansas State University and I work in the family financial planning program in the department of family development and family science at the Oklahoma State University.

03:06 Emily: Yeah. And again, it’s such a pleasure to have you on today, Kate. So, because you are an accredited financial counselor and a PhD in this area, and again, an expert, I am basically going to turn the reins over to you and let you direct where you want this to go. I asked you to give me your top three financial strategies that early career PhDs should be using. Let’s talk through those.

Financial Strategy #1: Celebrate Financial Wins

03:28 Kate: First, I want you to remember before I give these three strategies that it’s always dangerous to give me this much leeway, Emily, so thank you for that. But remember that no matter what I say, you need to be true to you. So ground this in your financial reality. And when I say for example, with my first strategy, always celebrate the progress forward that you make on your savings goals no matter how small, I mean that quite literally. If that means that for one month to the next, that all you can get in that savings account is an extra penny — celebrate it. It’s the small victories that then help us get into the bigger victories. Do we want to focus on just putting pennies, nickels, and dimes in savings? Not if we can avoid it, but when we are early career, when we are in graduate school and coming into postdoc and coming right up, it’s not always easy. Finding a way to commit to savings and then doing it always celebrating those small successes is so very, very important.

04:29 Emily: Yeah. I’d love for you to elaborate on the point you were just making about how, okay, even if it’s just a penny, it’s still worthwhile. It’s still something to celebrate. Even if the dollar $10 a hundred dollars, whatever scale we are at, it’s worthwhile doing. And can you talk a little bit about the reasoning behind that? Like why it’s worthwhile to save even if it’s just a few dollars? Because some of my audience members, it can only be a few dollars, if anything.

04:53 Kate: I have so been in those shoes. We could go forever on this, Emily. The fact of the matter is, any teeny tiny amount that you can put forward is still a teeny tiny amount that you’ve put forward. I have worked with families who are experiencing homelessness, who are out of work or supporting a family on minimum wage. So I get working with small amounts and the reason that we focus on the small amounts is because those are bite size. How do we eat an elephant? One bite at a time. Therefore we save a penny, a nickel, a dime, a quarter, a few bucks at a time to make that small progress. So then we’re more conscious about it. The more we’re thinking, “Oh, you know what, this is 34 cents that I got back in change — I’m going to put that in my savings account.” And then the next time, “Oh, this is 56 cents, I’m going to put that in my savings account.” Maybe we can’t do it every time, but as we think about these pennies, whether we collect in a change jar or it’s just, “okay, I made progress,” it’s gonna stick in there and we’re going have these little tickle reminders that it’s like, “well, I was successful. I was successful before. I can be successful this month.” And we’re not focusing on, “Oh my God, I only put 20 bucks in savings. I should just give up now.” Never give up! These teeny tiny amounts add up. Americans throw away billions of pennies a year. I mean, it’s mind blowing. So stop and think about what you can put forward.

Kate: One real quick caveat I wanted to share with you, Emily, on this idea. I remember watching an old Family Feud episode and the host asked, “we surveyed a hundred people on the street, what is the smallest dollar amount you would dive back in the trashcan to retrieve?” I was blown away that the number one answer was a $10 bill. I mean, I was like, are you kidding me? I have gone for 26 cents and I’ll do it because to me those small things make a difference. And I mean, whatever happened to the $1 bill and the $5 bill? Those, those are very valuable, as our quarters and dimes and nickels and pennies. So start small, save small, build as you can and you can do it. So celebrate that small progress.

07:11 Emily: Yes. Oh my gosh, I love this point so much. And one thing I wanted to add to what you’re saying is, one of the most valuable things that I think, and this is I think another rephrasing what you’re saying, of it sticks in your head when you start saving, you know, rounding up to the next dollar, whatever it is. I think what most important thing that it does is it changes your self identity to one of “I am a saver.”

07:32 Kate: Oh yeah, absolutely.

07:33 Emily: Doesn’t matter what the amount is. If you become a saver in your own mind, that’s what’s going to create that habit change that carries into the future when the dollar amounts can be bigger. But you have to start with that identity change. And the best way of doing that is to actually enact savings. Even if it is that small amount.

07:52 Kate: You’ve nailed it, Emily. I mean that’s it. It’s really about phrasing it. When you got your first published article, even if you were fourth or fifth author, didn’t you then say, I’m a published author? Well, yeah, the same thing goes. I’m a graduate student, I’m a successful graduate student. Oh my gosh. I’ve landed my first job. I’m a postdoc, I’m an assistant professor. Own these things. And yes, even if it’s pennies, you are a saver. So now let’s keep going. Absolutely.

08:22 Emily: Yeah. And going back to your original point of celebrate — what are some ways that you can celebrate without spending the 34 cents that you just saved?

08:31 Kate: Absolutely. Well, it’s kind of like weight loss. They say never celebrate weight loss by going out to eat. So we’re not going to celebrate saving by spending, but we’re going to maybe, and this is so key, especially for graduate students in early careers, but give ourselves permission to just kick it. Give ourselves permission to sit back and worry about the hustle, not worry about the side hustle, it exists, and just breathe. Whether that means taking an hour for ourselves and watching an extra show, or that means potluck in with a friend. You already have the food in the, in the cabinet. So let’s have somebody over. They bring a piece, you bring a piece. Nobody’s really out of pocket. Talking about it with friends. Call Emily, send her a message, send me a message. Say, “Hey, listen, I did it!” Celebrate those small things. Tell your mom and your dad. Sometimes it’s just a matter of not physically doing something, but just acknowledging it. Looking at yourself in the mirror and say, dude, you saved. That’s empowering and it’s exciting and it is a way celebrate.

09:41 Emily: Yeah, absolutely. So I think the word celebration maybe can be boiled down to just acknowledgement in some positive way. It could be as small as that or it can be bigger, if you have the means and the time to do so. But the key is do something that’s out of your routine to acknowledge that you accomplished something because you really did.

10:00 Kate: That’s right.

Financial Strategy #2: Ask Questions About Your Finances

10:01 Emily: Okay, let’s move on to your second strategy.

10:04 Kate: Second strategy: ask questions about money. Now, if you are in graduate school and you don’t have access, for example, to a retirement plan, maybe it’s not human resources that you’re going to. If you’re early career definitely be seeking out human resources to ask questions about your insurance plan or your retirement plan and what those things mean. But don’t ever think that you have a question that is too small or too easy or so-and-so is going to think I’m an idiot if I asked this. Listen, Emily and I would not be doing what we are doing if any question were too basic or too small. That’s how we thrive, right? Emily?

10:46 Emily: Exactly.

10:47 Kate: So if you don’t know who to ask, reach out to Emily, reach out to me. We are more than happy to answer any financial question you have because it is your financial health that you need to be focused on. So what resources? No, we’re not going to rescue. Absolutely not. But we’ll get you a list of resources. We’ll point you in the right direction. Sometimes it’s just as simple as, well does this mean that they’re going to match this and that’s a yes or no. So ask the questions and never be scared that “Oh, I’m a graduate student or I’m a PhD, I should know this.” No, not necessarily. That’s why they give PhDs in personal financial planning because other people don’t know. So that’s what I’ve got mine.

11:29 Emily: Yeah. I’ll say especially for, so obviously anyone who is an employee anywhere, you’re going to have an HR department or an HR person, or something. I say person because my husband works for a startup and they do not have an HR department, but they have a person, part of whose job is to handle this kind of thing. So there is someone, if you are an employee, who you can ask questions about the benefits that you’re receiving or even something as simple as, and this is a big question that we’ll get into later, “Hey, when’s my next paycheck coming? What amount is it going to be in?” Those, those are not even trivial questions for, let’s say a graduate student or a postdoc who’s changing how they’re being paid from this system to this system, et cetera. Things can fall through the cracks. It is very worthwhile to keep on top of these questions.

Emily: If it’s not an HR person who’s available to you, go to someone in your department, like the administrative assistant for the graduate program that you’re in or there is someone there. Even if they can’t help you with the question directly, they’re going to be able to point you to the next step. Definitely keep asking questions at your institution until you get the answers that you need around your benefits. And like Kate was just saying, you can go to outside people like me and like her if you have non institution specific questions. One I get all the time is “am I eligible to contribute to an IRA?” I can answer that question for you if you give me a few details about you know, how you’re being paid.

Financial Strategy #3: Plan to Spend on Networking

12:47 Emily: Now, what’s the third third strategy?

12:49 Kate: The third strategy is to plan to spend money networking. We talk a lot about planning to pay our rent. We talk about planning to pay our car payment or our car insurance, but we don’t always talk about planning to spend money socially. And, no, I’m not talking about going and kicking it with the girls or the guys after work, but that can sometimes be a networking tool. But I’m talking about really digging in and you know, once a month, every couple of weeks, having that networking lunch. Who is somebody that you met at an orientation or somebody who your major professor introduced you to, or somebody who you happen to find out via a Google Scholar search has the same area of interest as you in research, but it’s across campus in a whole different department. Reach out, invite that person to lunch. You can go splits down the middle, you can pay, you can switch off and pay as you go, but plan to spend that money. Because the old adage is that it’s not what you know, it’s who you know. But truly it’s what you know and who you know, you’ve got to have both pieces in there and that is so insanely true in academia. It’s what you know and who you know.

14:02 Emily: I think it’s really, really smart, as you’re bringing this up, just to acknowledge that first of all, networking is an important part of career development at every single stage. Never think that you’re too early on to start networking. You are a person worthy of knowing and you should introduce yourself to other people. So plan for it at every single stage of your career and just acknowledge in advance that you’re going to have opportunities come your way and you want to be able to say yes to them immediately without being concerned about where’s that money going to come from? You want to be able to accept a lunch invitation when you’re not really sure if you’re going to end up paying or the other person will, or you want to be able to accept taking a few hours drive to another institution to do a meeting. Anything like that, where you might end up being financially are responsible for, you don’t want to have to say no to that because you’re not prepared. So I really love the idea, and tell me what you think about this Kate, of having, so I’m really into targeted savings accounts or sinking funds, so having a sinking fund or target saving account that’s labeled networking and there’s enough money in there for whatever you think might come your way.

15:08 Kate: You know Emily, I was just thinking in my head, “Oh, I want to make sure that I talk about the budget sheet that I use.” Whether you call it budgeting or spending plan or targeted savings. The fact of the matter is you’ve got to have a plan for those dollars and cents and yes, having that emergency savings — I’m going to remind you, emergency savings comes first — but then secondary to that, what else do you need to have that money set aside for. On our budget sheets, I tell people all the time, I tell my students, I tell my clients, I remind co-counselors all the time — it’s not my money, it’s your money. So what is your plan for it? Where do you intend to spend it? And write it down. If I’m going to spend a $500 a month on entertainment, which I don’t do, but if I was going to spend $500 a month on entertainment, as long as my budget is balanced and I have the dollars and cents to do that, I can do it.

15:58 Kate: Now, when we’re talking about planned networking and we’re talking about spending money consciously to do this, I’m not talking 50 bucks a month. I’m talking maybe as little as $20. But like you said, Emily, maybe it’s a few hours drive to another institution. Or maybe we’re talking about a conference. It’s really big in our industry, and so we’ve got to take the time to find the money. Now it can be very difficult to do on small salaries so seeking out what funding is available through my department, what grant funding, what fellowship, what scholarship monies might be available. Ask. Even if you, graduated, you’re in your first position as an assistant professor or you’re a postdoc, don’t think that that precludes you from opportunities to get assistance to travel. Ask. Worst case scenario, the answer is no, we got nothing. Okay. At least you know, and then going forward you can put those dollars and cents away toward that. But I’m still going to say try and keep that $20 in your pocket so that if you get the opportunity to say, “Hey, let’s go grab a Coke” or “let’s go grab, you know, a quick bite to eat and talk this through,” you’ve got it. It’s not always easy to do, so please do not hesitate to ask a qualified professional for help. How do I put this budget together on these teeny tiny little pennies that I am paid? And there are resources available to help you do just that.

17:23 Emily: Absolutely.

Commercial

17:28 Emily: Emily here for a brief interlude. Tax season is upon us and while no one loves this time of year, it’s particularly difficult for post-bac fellows, funded grad students, and postdoc fellows. Even professional tax preparers are often thrown for a loop by our unique tax situation. And don’t get me started on tax software. I provide tons of support at this time of year for PhD trainees preparing their tax returns. From free articles and videos, to paid at-your-own-pace workshops, to live seminars and webinars for universities and research institutes. The best place to go to check out all of this material is pfforphds.com/tax that’s P F F O R P H D dot com slash T A X. Don’t struggle through tax season on your own. Visit my website for the exact information you need in the most efficient form available. Now back to the interview.

Saving tips for larger networking events

18:38 Emily: One thing I just wanted to follow up on about the conference travel, because now we’re not talking about a $20 lunch, right? We’re talking about potentially thousands of dollars, between fees and travel and the lodging and all of that. So of course, totally want to underline, ask and ask and ask if there’s any money available from the sponsoring organization, from your department, from your university, from anywhere you get funding, outside scholarships you can apply for. There’s many different potential sources of funding for travel awards. That’s something we’ve covered on the podcast in the past. But I want to say that in some fields, the money is less prevalent, right? And so in some fields you may be able to say, “Oh, of course I’ll be able to find funding for that conference.” And maybe you can keep, you know, just a smaller amount of money available for your incidental expenses while you travel. But in some fields you may know, “well, I may get funding once or twice during my PhD, but really I should be attending a conference every year.” Then, it’s a scary thing, but you just need to acknowledge that that is going to come up at some point and start preparing for it.

Emily: Because the thing is, I think what happens with a lot of people with conference travel is that they end up just with a reaction to it. They act retrospectively instead of proactively about it. If you put a conference on a credit card and it’s $2,000, whatever, you’re gonna end up paying that over months or years and with interest and you may as well flip that around and pay it upfront into your savings over months and years and be gaining interest instead of losing interest. You’re going to end up paying for it slowly over time either way, if it has to come out of pocket and you can’t get it paid for, so just do it upfront instead of on the backend and you’ll come out much further ahead financially. I just hate it when I hear about students who have to forego these really wonderful conferences or networking opportunities because they can’t find the funding, they don’t have the money saved. And it can be a real blow to your career potentially. So it’s just something that’s worth building into your budget, as you were just talking about, early on, you know, from the beginning.

20:36 Kate: And let me, if you don’t mind Emily, I’d like to follow up on, on the comment you made with the credit card. Credit cards are amazing tools when used appropriately. We’re not going to use a hammer to put in a screw, we’re not going to use a credit card to finance everything. But if you know that you can utilize some points off that credit card and/or, emphasis on the and, you can pay that off, say for example, six months from now I will have this conference paid off rather than just making the minimum payment, but you can pay twice or three times the minimum payment, even if you can’t front load the conference because you found out about it last minute, or Oh my gosh, I never thought about it this way and I’m coming up on it. Don’t be afraid to use the credit card as a tool, but I just want you to be careful and I want you to be conscious and I don’t want you to think about, “Oh, it’s okay, I’ll carry a minimum balance for the next however long.” No, no, no. Go into it with the forethought to say, “all right, I’m going to pay this off in six to 10 months. This is how I’m going to do it. And at the same time, I’m going to be saving for next year’s conference.” Again, you are not walking this path alone. You have resources. Ask, ask, ask, ask, and you will get answers and you will find help to help you make these decisions and figure out how you’re going to use these dollars.

22:04 Emily: Absolutely. I feel I have to at this point put in a bid for my own services, which I do offer one-on-one money coaching. And so if you, one of the listening audience members, wants to work with me on these kinds of issues around budgeting or around paying off debt or investing for the future or whatever it might be, please contact me and I will be happy to, you know, have a short call with you to talk more about that. You can find more details about that in the show notes. And Kate, I don’t know if you offer individual services at this point or if you are, uh, you know, strictly in your academic role.

22:37 Kate: I do offer services. You can find, contact information for me and other professionals like me at afcpe.org and you can just search, find a counselor. I think it’s either find a financial counselor or find a financial professional in your area. I happen to be in Oklahoma, but there are many of us throughout the country who work specifically with students, graduate students, postdoc, early career, the broke, the wealthy, across the gamut. So we are available afcpe.org.

23:09 Emily: What I love about that AFCP database, and also if you wanted to search for a CFP, similarly, is that the professionals identify themselves by their areas of expertise or types of people that they prefer to work with. And so for example, for me, I’m not an AFC, but I specialize in graduate students, postdocs and early career PhDs. So probably anyone listening, your,within my area of specialty. But let’s say you had a different situation like you are in the military or your spouse is in the military, or you’re dealing with maybe an inheritance due to the death of a parent or you know, there are all these other special situations that might come up that maybe that’s your primary identification, not as a graduate student or postdoc, and maybe in some other area. That’s what I love about these databases that you can really search and find who is looking for…you are someone’s perfect client, right? And you can try to find that person through one of these databases. Thanks for adding that a resource, Kate, and that’ll be in the show notes as well.

How a AFC Deals With Financial Challenges

24:05 Emily: Okay. I think we’re ready to talk about your financial challenge that you have had recently due to your academic position. This will be very relatable to many people in the audience.

24:15 Kate: Okay, so let me lay it out really quick. Miscommunication is what this boils down to. Misunderstanding. Me, even as a financial professional, not asking the right question. Not full information being passed down the pipeline. So I wanted on the board, nobody is at fault here, but if somebody has to take it, it’s probably me. I didn’t ask the right questions, didn’t think about it the right way. But what happened is this: I have a nine month contract and I wanted to get paid over 12 months from the start, but because of when I did my onboarding paperwork, I couldn’t do it, I had to wait until the next spring. Well, the way I understood it was that when I did my 12 month pay, my pay would become effective July 1st, the new fiscal year of this year. Well, I knew that I was going to be out pay for about a month, but it turns out that that’s not what the actual situation was. Yes, they would input the information, but my 12 month pay would not actually start until my next contract started. My next contract starts September 1st, my first pay September 30th. So instead of one month without pay, I’m four months without pay. Ouch. Just to put it mildly.

25:42 Kate: Fortunately, because by nature I am a saver, I am a scrimper, I have very little fun. My husband is just like, “Can we go?” “No, I got to put the money away. No, we can’t. No, don’t ask me again.” I put money aside and my emergency fund will be empty come payday because I’m still pulling from savings with his retirement, his disability money to pay the bills. But come September, we’re back on the horse. And so yeah, the end of September. So I’m eking, I made it, I had enough money set aside. I had, I didn’t even realize it at the time, but with small changes, I had three to four months in the emergency fund. I’m always shooting for six. We had had a lot of fun and relaxation prior so I could have tightened the belt a little bit more. We only made a few small changes. This has been a hiccup for us. Not a, “Oh my gosh. Oh my gosh,” but again, another learning experience.

26:45 Kate: It is okay to make a financial mistake. I want that very, very clear right now. We are human. It is only money. Yes, you heard it from me. It is only money. You set a hundred dollar bill on the table. You get up and walk away. Forget the wind. It’s not going to get up and walk its feet. How do we use it? And so it’s the tool that we’re using, like the hammer or the screwdriver. And so if you make a mistake, you pick yourself back up, you carry on, you figure it out. What’s the mistake? You ask the questions of yourself, you figure out where you went wrong. You figure out where you need help going forward, and you take proactive steps to fix it. You’re going to be okay. We’re okay. I’m going to be rebuilding my emergency savings over the course of the next year, because that’s probably how long it’s going to take to get things back into the groove. But that’s okay. I now have a plan of action and I lived through it. My family lived through it. Nobody starved. This is a good thing.

27:47 Emily: Yeah. I think that this issue that you ran into, again, for the people inside academia, I mean, I hope it hasn’t happened to you, but you probably know someone this has happened to you. They didn’t, as you were saying, didn’t fully understand the contract that they were signing, didn’t fully understand the timeline that the other party was working on. And you end up without — in your case, it wasn’t specifically without summer funding, but that’s how it sort of laid out — but many people will end up without funding for a summer or a semester or something, at some point in their graduate degrees. Hopefully not as a postdoc, although I have known postdocs that that’s happened to, that they go a lapse and pay for some period of time. But this is exactly what an emergency fund is for, right? The primary way you calculate how large an emergency fund should be is if I lost my income for three to six months, how am I going to pay the bills in the meantime? And that is exactly the kind of emergency fund you had so you were able to sustain yourself and your family through that period. But it’s a super, super relatable problem. I’m really glad that you brought this up because hey, if it happens to you as a graduate student, that’s a mistake that Kate made and so you don’t have to feel bad about making that mistake.

29:01 Kate: Don’t feel bad at all!

29:04 Emily: People with PhDs in personal financial planning can make this kind of mistake too. So don’t feel bad about it. But the point is just to the greatest extent possible to prepare in advance for whatever comes your way. It might not be specifically this kind of lapse in income, but at some point you may have a lapse in income for a variety of different reasons. It’s a great reason to have an emergency fund. All kinds of other emergencies might occur and other great reason to have an emergency fund. As we were saying earlier, use that mindset of putting away even the small amounts of money. Start snowballing that account bigger and bigger and bigger, and over time it’ll eventually become a full-fledged emergency fund or whatever it is that you’re working on. Thank you for sharing that story, Kate.

29:44 Kate: Absolutely. And then when you do use it, like I’m in my position, I’m empty or I will be empty in about three days. Start over. And if that means that I’m starting small and I will, because my last paycheck when I was really focusing on building it, I was getting paid over nine months. Now I’m getting paid over 12 months, so my paycheck is going to be smaller. So my contribution to savings is going to be smaller. But that doesn’t mean that I give up. That doesn’t mean that I look at that and say “Oh, I’m never going to make it.” No, I am going to make it. Is there something I can cut out? Like, I don’t need to go downstairs to grab something to eat everyday. I can pack that sandwich, or you know, small things like that. The things that we hear, no matter where we go, here are easy ways to trim your budget. They are true. Not all are applicable, don’t get me wrong, but if it’s a $1.50 for the soda at the vending machine and you’ve got a cold Coke at home, grab it from home, stick it in your backpack and off to work you go. Small, teeny tiny changes will add up. That’s not just in contributions to savings, but also in decreases to your budget. The small make a difference, because gosh darn those pennies add up.

30:54 Emily: Absolutely. One last point that I wanted to make about this story and what you were just saying, is that if you do end up choosing to make some sacrifices to your lifestyle to fund a savings goal. For example, you’re needing to rebuild your emergency savings, it’s going to take a while. You’re going to have to do a few sacrifices in the meantime. Don’t think that that’s going to be forever. Don’t think that just because you have to give up your weekly lunch out, or whatever it is that you are in the meantime, it’s a temporary thing that you need to do to reach this goal. Once you have reached the goal, you can reevaluate. Is that something that I want to continue in that habit that I’ve created? Or is it time to add that spending back in now that I have a little bit more financial security. But don’t have the mindset that just because you make the cut for some period of time, it has to be forever. Things will be different in a few months or a few years and you can reevaluate at that point.

31:47 Kate: And also don’t be afraid to say, I can’t afford to do it this month. It is absolutely empowering to say I can’t afford to do it this month. Maybe that means that you don’t participate. Okay. But if you are honest with yourself and have the courage to say, I can’t afford it, I guarantee you the person you’re talking to is going to understand, because they have been there or maybe they’re there, but they’re hiding behind a credit card or they’re hiding behind borrowed funds. Listen, people, it happens and it happens all the time. So it is okay to say I can’t afford it. And yes, I know that point number three was the plan to spend money networking. Well, plan to bring a Coke and a sandwich from home and go meet on the bench. Go meet at the union and people watch. Go for a walk in network. You don’t have to have $20 every time if it’s not going to work. If it’s not in your budget, it’s not in your budget. But don’t think that the money needs to stand in the way of that networking.

32:48 Emily: Yes, absolutely.

How to Contact Dr. Kate Mielitz

32:49 Emily: Well Kate, this has just been a wonderful interview and I’m so glad to have met you and to be able to introduce my audience to you and you know, let them know a little bit more about what an AFC is and you know, what do you guys do? And so thank you so much for joining me today.

33:03 Kate: Thank you so much. It’s been an absolute thrill to be on today, Emily. I really appreciate it.

33:08 Emily: And where can people find you if they want to follow up about something?

33:11 Kate: People can find me on Twitter, @KateMielitz, and I have a sneaking suspicion Emily that you’ll put that in the comments. You can also find me on Instagram, @KSMielitz , or if you just Google my name Kate Mielitz and Oklahoma State University, it’ll pop right up and give you my university contact information as well.

33:35 Emily: Beautiful, thank you so much.

33:36 Kate: Thank you.

Outtro

33:38 Emily: Listeners, thank you for joining me for this episode. PFforPphDs.com/podcast is the hub for the Personal Finance for PhDs podcast. There, you can find links to all the episode show notes and a form to volunteer to be interviewed. I’d love for you to check it out and get more involved. If you’ve been enjoying the podcast, here are four ways you can help it grow. One, subscribe to the podcast and rate and review it on Apple podcast, Stitcher, or whatever platform you use. Two, share an episode you found particularly valuable on social media or with your PhD peers. Three, recommend me as a speaker to your university or association. My seminars covered the personal finance topics PhDs are most interested in, like investing, debt repayment, and taxes. Four, subscribe to my mailing list at PFforPhDs.com/subscribe. Through that list, you’ll keep up with all the new content and special opportunities for Personal Finance for PhDs. See you in the next episode, and remember, you don’t have to have a PhD to succeed with personal finance, but it helps. The music is Stages of Awakening by Podington Bear from the Free Music Archive and is shared under CC by NC. Podcast editing and show notes creation by Lourdes Bobbio.

How This Graduate Student Financially Manages Daycare Costs, Debt Repayment, Saving, and Side Hustling

December 16, 2019 by Meryem Ok

In this episode, Emily interviews Aubrey Jones, a PhD candidate in social work who lives in Tennessee. Aubrey is married and has a 3-year-old and a 1-year-old, which means childcare is their household’s largest expense. They discuss how Aubrey’s family found a great deal on their housing and how to minimize food waste with littles. Aubrey and her husband both have variable incomes, which play into their savings and debt repayment strategy; Aubrey’s main side hustle is a very popular and accessible one for graduate students. Aubrey and her husband have set their debt repayment and savings goals so that they can buy a home about a year after moving for Aubrey’s first post-PhD job.

Links Mentioned in the Episode

  • VIPKid Website
  • Qkids Website
  • Personal Finance for PhDs: Personal Finance Coaching Sign-Up
  • Personal Finance for PhDs: The Wealthy PhDs Group Program Sign-Up
  • Personal Finance for PhDs: Podcast Hub
  • Personal Finance for PhDs: Subscribe to Mailing List

grad student daycare cost

Teaser

00:00 Aubrey: You’ll find the money for things that you prioritize, and I think that’s so true. In the past, we didn’t necessarily prioritize our savings, and so it was hard to find money for that. And now suddenly, we’re prioritizing it and prioritizing extra payments, and it’s because we figured out where we can cut and what we don’t need to do.

Intro

00:26 Emily: Welcome to the Personal Finance for PhDs podcast, a higher education in personal finance. I’m your host, Dr. Emily Roberts. This is season four, episode 18, and today my guest for this budget breakdown episode is Aubrey Jones, a PhD candidate in social work who lives in Tennessee. Aubrey is married and has two small children, which means childcare is their household’s largest expense. We discuss how their family found a great deal on their housing and how to minimize food waste with littles. Aubrey and her husband both have variable incomes which play into their savings and debt repayment strategy, and Aubrey’s main side hustle is a very popular and accessible one for graduate students. Aubrey and her husband have set their debt repayment and savings goals so they can buy a home about a year after moving for Aubrey’s first post-PhD job. Don’t miss Aubrey’s spot-on financial advice at the end of the episode. Without further ado, here’s my interview with Aubrey Jones.

Will You Please Introduce Yourself Further?

01:25 Emily: I am delighted to welcome to the podcast today Aubrey Jones who is going to be doing a budget breakdown episode for us and she’s got some really interesting elements in here. So, I’m really looking forward to this conversation. Aubrey, will you please introduce yourself, your career, and your family?

01:43 Aubrey: Sure. So, My name’s Aubrey Jones, and I have a husband, Josh. And then we have two little kids. We’ve got a three-year-old and a one-year-old, Madison and Simon. And basically, I started the PhD program with a seven-month-old, and when I finished my PhD program, I will have a four-year-old and a two-year-old. And I am getting my PhD in hopes to become a research professor, hopefully in R1, in the near future.

02:17 Emily: And what is your field?

02:18 Aubrey: My field is social work.

02:22 Emily: It sounded like you’re about a year away from finishing, hopefully?

02:27 Aubrey: Yes, I am a year away from finishing. I was able to take an extra year because I was awarded an extra GRA position for the fourth year. So, I was able to do that, which was nice.

Aubrey’s Household Income

02:41 Emily: All right, well we are actually in a very similar spot. My two children are the same ages, roughly, as your two. So, I’m sure many of your expenses will sound very similar to me. So, please tell me about your household income, your income as a doctoral student, and other sources of income in your household.

02:58 Aubrey: Sure. So, as a doctoral student, I received a stipend throughout my entire program, and it’s fluctuated from year to year, but it’s on average about $15,000 a year. And then it’s covered my health insurance also. And then my husband works in a job in which sometimes he will get additional money. So he’s a recruiter and he works on a draw system, and once he’s caught up, then any additional money that he gets goes straight to him. So, our household income fluctuates as well. So, usually anywhere from about $55,000 on the low end to $75,000 on the high end is where we fluctuate. And then, I recently just started teaching with VIPKid. I had been hearing about it, I have friends who’ve done it, and I finally jumped in to do it just to supplement some costs in our household because the hours are so flexible. And then as a doctoral student, I’ve also just picked up other side work with professors who had funding and were able to pay me to do stuff like that during the summer or in addition to get the extra experience and also the extra income.

04:18 Emily: So, the $15K stipend that you mentioned, is that just during the academic year or is that 12 months?

04:26 Aubrey: It is 12 months. So, you’re required to do about 10 hours of graduate research assistantship work, and then they break it out throughout the year as your payments.

04:40 Emily: Okay. So the additional work you’ve taken on within your academic role or to the side of it–you said during the summer, but that’s not because you’re not being paid during the summer–it’s just because you have some different time allocations or something?

04:52 Aubrey: Yes, correct.

Side Hustle: What is VIPKid?

04:54 Emily: Gotcha. So, I want to hear a little bit more about VIPKid because, similarly to you, I have been hearing that name a lot and I don’t know how new it is, but it feels new to me. So, can you say–maybe for someone else who’s interested in this kind of side hustle–what you’re doing exactly and what kind of the advantages are that you see?

05:13 Aubrey: Sure. So, I really love it. I actually just started this month, and there’s a fluctuation in pay. It ranges from $14 an hour to, I believe, $22 an hour. And the way that they do it is you teach a 25-minute class to kids in China and you’re teaching them English. So, you don’t have to know any Chinese. You just have to take some TESOL certificates that the company actually offers you for free and go through some mock interviews so they can see that you’re using props in your classroom that you’re using, it’s shortened TPR [Total Physical Response], but basically they want to see lots of hand gestures and pointing at your mouth and telling the kids, you know, listen. So, the 25-minute class is what you teach, and they pay you by 25 minutes. So, most people start out at about $8 per 25-minute class.

06:25 Aubrey: And then, assuming you get another class, that’s where it turns into that hourly pay of $14 to $22. But essentially you teach a 25-minute class, you get half of that $14 to $22 an hour. And you open up the schedule and you choose when you’re available. So, they tell you what the peak times are and you’re running on Beijing time. So, for people who are in Eastern Standard Time, I almost think that they’ve got it the best because the peak times are between 7:00 AM and 9:00 AM and then in the evenings on Friday and Saturdays from about 8:00 PM to 11:00 PM. You can teach all through the night, and I know some people do. I do not. So, I teach in the mornings from about 6:00 to 7:00 AM. Mostly because my kids are still sleeping, and sometimes I get the full time booked. Sometimes I don’t.

07:26 Aubrey: So, like I said, this is my first month doing it and I’ve made–well it’s not even the whole month yet. So just in the month of July, I’ll make about at least a hundred dollars, assuming I get no others classes booked.

VIPKid: Teaching English to Kids in China

07:40 Emily: I was a little bit confused about this. So, you said that you’re teaching in English. Are you teaching English or what is the subject matter that you’re teaching?

07:50 Aubrey: Yeah. So, the goal of VIPKid, the reason that parents in China sign their kids up for it is to help their kids learn how to be more comfortable talking to native English speakers. So, you are teaching English, but the whole class is also in English. And so, by proxy, you’re having a conversation in English, you’re trying to teach them certain things in English, and so you might be teaching them different vocabulary words that day.

08:18 Aubrey: So, this week I was teaching a kid “stamp,” so I had an envelope and I had some stamps and we talked about the word stamp and you say “stamp” and you make them repeat it twice so that they’re learning the word and then they’re learning in context. I teach primarily older kids who are already fluent in English. So, it’s more of making them comfortable having that conversation as opposed to teaching them new things. Now, some people teach younger kids–like three, four years old. So, they really are teaching them English words and what that means. And so, they might say “happy, sad” and have them repeat it back. So, it just depends. But VIPKid already has the lessons prepared for you. So, you go through it with the student and the older kids read most of it. The goal is to have them talking about 75% of the time.

09:14 Emily: Gotcha. And I think I’m picking up that this is a one-on-one interaction?

VIPKid versus Qkids

09:18 Aubrey: It is a one-on-one interaction. Yes. And there’s another company called Qkids which is similar, and they do anywhere from one to four kids in the classroom. And they actually schedule for you. Whereas VIPKid, the parents choose you as a teacher. So, it’s a lot more competitive to make a savvy profile that parents want to choose you.

09:44 Emily: I see. Well yeah, I can definitely see why this is an attractive, exploding side hustle. At any rate, as of July, 2019. So, thanks for telling us about your experience with that. Do you like doing this so far? Do you imagine continuing? And how many hours are you devoting to it per week?

10:04 Aubrey: Okay. Yeah, so I do, I really like it. It’s a lot of fun. It’s different than anything I’ve done in the past, and I will definitely keep doing it for the foreseeable future. Right now, the summer months are kind of slow so I’ve been able to just open up more slots knowing that I wasn’t going to see as many kids. But in the future, primarily in the fall, I will be finishing my dissertation so I won’t be devoting nearly as much time to it. But after I’m done dissertating, probably five to 10 hours a week.

10:41 Emily: I’m really glad that you brought this up because I can see how, for someone who wants a side hustle, this is a really, really accessible one. It sounds like you’re able to get started pretty fast too.

10:52 Aubrey: Yeah, it took me about two weeks to go through the whole process.

10:57 Emily: Yeah. Excellent. Okay, so let’s dive into the budget breakdown, right? So, we’re going to talk through your top five expenses. And I don’t remember if you mentioned, but where do you live?

11:09 Aubrey: We live in Tennessee.

Budget Breakdown: Top Expense = Daycare

11:11 Emily: Okay, great. So, top expense.

11:15 Aubrey: Our top expense is daycare.

11:18 Emily: Ah, new and different because usually this is rent, but I am not surprised that daycare is at the top of your list with two children. So, how much are you spending?

11:27 Aubrey: Yes. So, daycare is about $1,000 a month for both kids to be in daycare full-time. And so, our youngest kid was not in daycare the whole time. He actually just started going to daycare more recently. And that’s because, as a graduate student, I was really lucky to have such a flexible schedule where he could essentially just home with me. I wasn’t taking classes, I was working on my dissertation, and when I had to work on my dissertation or do extra work for my GRA position, I was able to do so in the evenings or on the weekends when my husband was home. But now that I’m in the final stretch of my dissertation, I need the distractions out of the house so that I can work all the time. So again, that’s new. When it was just our daughter, it was closer to like $600 a month, I want to say, for her. So, obviously not greater than our rent at that point.

12:27 Emily: Yeah. I’ve had a similar approach. I am the primary caregiver for our children and so we mix in childcare maybe as needed and it kind of fluctuates. It really changes a lot with how old your children are and kind of what type of kids they are. Whether or not they give you time that you can be doing other things or whether they require a lot of hands-on attention, and that changes with age. So yeah, I definitely feel you on what you were trying to do in the past and also your decision to put them both in daycare full-time now. Is there anything else, any other comments you want to make on that daycare expense?

13:05 Aubrey: So another way that we reduced the cost of daycare too was our daughter was in daycare full-time when we first started, and I was a full-time student. And then once my classes started slowing down and they were online, I was able to transition her to a “Mother’s Day Out” program, which is just a part-time daycare, essentially. And so that drastically reduced our cost. It was like $80 a week to have her in that three days a week and they fed her and everything. So that was great. And then in the summers we’re able to take them both out and just pay about half the cost to keep their spots if we need to or if we want to so they can go part-time and full-time in the summer for a reduced rate, essentially.

Does Your University Aid with Childcare Expenses?

13:58 Emily: And does your university help at all with childcare expenses?

14:03 Aubrey: They do not. I will say that my professors and department have been incredibly supportive of me having kids and just understanding that. There was one time I had to bring my daughter to class with me because there was like a nasty flu outbreak happening at her school and I wasn’t about to let her get it, let alone really let myself get it. So, one of my professors let me bring her, and I was so thankful. And she just hung out and loved it. So they’re like emotionally supportive of that. But financially, no.

14:44 Emily: Yeah. They help you to a degree, but not as much as maybe we would like. Okay. Number one expense: childcare. What’s that second expense?

Budget Breakdown: 2nd Expense = Rent

14:55 Aubrey: Rent. So, we pay just a little over $907 a month, so I rounded it up to $908. And we actually pay below market value for where we live. We have a two-bedroom condo, we’ve got a garage, we’ve got a backyard, two bath. And I think our neighbors rent for about $1200 a month. When we first moved here, we actually only paid $875 a month and we were living across the street. And then our landlords decided to sell. And so we already knew the neighborhood. We really loved the neighborhood. This might sound silly, but we knew our mailman and to us, that was just so great. Like, we really know this place. And we had some friends who lived across the street and they happened to be moving out and going somewhere else. And we told them, “Hey, our landlords are selling, can we rent from you because we know you’re not ready to sell yet?” And they said, “Yeah, sure you can just cover our mortgage and our HOA fees.” And so that’s how it bumped up to $908, but still below market value for this area. So we’ve been really fortunate in that.

16:17 Emily: That is an amazing deal. I have to say, not the best financial decision for them, but really great for you.

16:27 Aubrey: Yeah.

16:28 Emily: Yeah. And of course, you know, I actually talked about this with another episode I did in season three. I interviewed a landlord who was renting to people he knew from his program. You know, they were his roommates at first. Then when he moved out it was people he had known from that graduate program, and he just talked about what like peace of mind it gave him to know his tenants and trust them. And so, yeah. Maybe they’re giving you a good deal on this rent, but they probably also have a lot less stress.

16:58 Aubrey: Yeah, absolutely. Yeah. And some of it too, like we do have to take care of some things on our own just because they weren’t really prepared to be landlords. So, like we have to pay to have someone come out and fix our dishwasher, which isn’t a big deal to us, but there are just a couple of trade-offs to it. But again, it’s better than having to go out and move all of our stuff and pay. I mean, that would be a large amount of money to increase that we just weren’t prepared for or ready for.

17:34 Emily: Yeah. Well, yeah, it sounds like a really good situation that you’re in. And I guess the tip that may be applicable to other people is get to know some homeowners who are ahead of you. Yeah. I actually also rented a private residence from a former graduate student who was then in a postdoc somewhere else when I was in graduate school, I did not know her personally so I don’t think we got any rental discount, but yeah, you know it happens. People buy, and then they move on.

Commercial

18:03 Emily: Emily here for a brief interlude. As a listener of this podcast, every week you hear strategies that another PhD has used to improve their financial picture. But listening and learning does not automatically translate into action in your own financial life. If you are ready to change how you think about and handle your money but need some help getting started, I can be of service. There are two main ways you can work with me to create and implement a financial plan tailored for you. First, I offer one-on-one financial coaching, either as a single session or a series as you make changes over the longterm. You can find out more at pfforphds.com/coaching. Second, I offer a group program called The Wealthy PhD that is part-coaching, part-course, and part-community. You can find out more and join the waitlist for the next time I open the program at pfforphds.com/wealthyPhD. I believe it’s possible to succeed with your finances at every stage of PhD training and throughout your career. Let’s figure out together how to make that happen for you. Now, back to the interview.

Budget Breakdown: 3rd Expense = Food

19:18 Emily: Okay. So, really good deal on rent. Excellent job on that. What’s that third expense?

19:23 Aubrey: This would be food. So, we are not super great at keeping our food costs down. That ranges anywhere from $800 to $1,000 dollars a month right now. And $1,000 is pretty rare. But, I was going through prepping for this and I felt like, “Well, let’s be honest, we’ve hit $1,000 before.” So, it doesn’t normally happen. We keep it closer to $800, and we’re pretty strict on that. So, we are feeding two kids. Our one-year-old, I swear, is just a garbage disposal. He just consumes everything and anything right now. And I was nursing him for about eight months, and then his appetite exploded. So, we switched him over to formula. So, we’re weaning off formula. So, that should start decreasing.

20:22 Aubrey: And then it also has a lot of our household stuff too, like diapers and pull-ups. We potty trained our oldest before our second was born because there was no way we were paying for two kids in diapers, and that was the best thing we ever did. She took to it really easily. I’m a little nervous the second time around that it may not go quite as well. And then we keep tons and tons of fresh produce in the house. But other ways that I do try to reduce the cost, things that we’ve been thinking about a lot more lately, especially once we started keeping track of our expenses, is food waste. And so that always seemed to really obvious to me. I would hear people talk about that and I would think, well, I don’t waste food. What are you talking about?

Strategies to Avoid Food Waste with Littles

21:09 Aubrey: And now I’m so much more cognizant of it. And my three-year-old will take two bites of something and say, “I’m done.” And in the past I used to think, “Okay, whatever.” And I would just toss it. And now, “What are you doing?” So, I just put it in the fridge and when she gets hungry later I put it back out on the table and say, “You can finish this if you’re that hungry.” And most of the time she doesn’t want to finish it because she’s not actually hungry. She’s just fishing around to see what I’ll give her. And then we’re really big on right now food exposure and trying to make sure that they’re constantly being exposed to vegetables. So, I’ve been buying a lot of frozen vegetables, which is really helping, so I’m not wasting the fresh vegetables. But I’m still able to make sure that they’re at least, even if they’re not eating it, they’re seeing it on their plate. So, that’s how we’ve decreased it. We don’t eat out. We cook almost all of our meals at home. My husband gets to eat out a little more for work. But yeah, I don’t see it going down much more, to be honest.

22:23 Emily: Yeah. I have to say, there’s again a lot of similarities in spending patterns between the two of us in this area because our one-year-old is also like eating everything in sight right now. She’s going through some kind of crazy growth spurt, which is actually great because that means that food that other people don’t want to finish, we can give to her, and she’ll finish it. So, that’s working out well. I also do the same thing. If my three-year-old doesn’t finish something, I may pack it back into the fridge because, like you, when it was just me and my husband, I was like, “Yeah, we don’t really waste that much food. Like we’re pretty on top of food consumption. But then you have a child who throws food on the floor, and like there’s a lot more waste that happens. So, we try to reduce it where we’re able to.

23:05 Aubrey: Yes, exactly.

23:05 Emily: And yeah, same thing about formula, which I hope is not a forever expense for us, but it’s pretty expensive in the meantime. So, yeah. Thank you for that insight. Oh, and the diaper situation. Yes. We also potty trained before our second was born so that we would not have two in diapers at the same time. Although we cloth diaper. So, for us it was more about not having to buy more cloth diapers to add to the stash. Right? Which is kind of the most expensive part of that whole process. So, yeah. All right. Thank you for your insight into that category. So what is your fourth largest expense?

Budget Breakdown: 4th Expense = Car Debt

23:39 Aubrey: So, that would be my husband’s car payment, which is $300 a month. And then we usually throw extra money at that. And that is one of the fewer pieces of debt that we have. And we plan to have that paid off by the end of the year, actually. Because he does do recruiting and he sometimes gets those bonus paychecks, we have just been able to throw that at debt. So, like last month we were able to throw an extra $1,000 at his car that wasn’t in the budget. So, that is always really nice. But we actually just had to get him a car because he had a 2000 Subaru and it finally just died while he was driving one day with our three-year-old. And so, it was time for him to get a car.

24:33 Emily: So, you’ve really taken that drive-it-into-the-ground advice to heart. You know, mostly when I talk to people about cars or I think about cars, it’s like we think about that long period, the almost two-decade period when you’re driving that single car. I don’t know when he bought it exactly, but the many years. And people are a little nervous about the endpoint. So, can you talk to me about when it broke down with your three-year-old in the car and how you handled that? It seems that it was okay, right?

24:59 Aubrey: It was a traumatizing week for her because my car, which is actually only three years old, broke down two days before, and she was in the car and we had to call my classmate to come pick us up. And then she was driving with dad and they were actually stopping to get her a treat because she had been such a good big sister. So, they stopped at Starbucks and they were in the drive-through and it just died in the drive-through line. And he had to push it. And so, twice in one week, this poor kid was in a car that broke down. So, that was a little traumatic. And she still talks about it. And this was three months ago, maybe. So, he had to get out and just push it by himself. And she did this cute little reenactment of him doing it. And I had to come pick them up, so I had to get the baby woken up from his nap and then go get them. And his car sat at Starbucks for three days until we could get a tow truck out there. And our insurance luckily covers the tow truck expenses. And so, he tried to put it on Facebook Marketplace to see if anyone was good at fixing cars or needed parts, and he didn’t get any bites. And so finally he just went to I think like an impound lot or something. But yeah, we had one car for like a month, so I was driving him to work and that’s across town. And so we had to really navigate our schedules. And then I tried to convince him to just have one car because we were making it work, but he wasn’t going for it. So, that’s how we ended up with a car payment.

26:51 Emily: Yeah, thanks for that story because we are also currently driving a car into the ground. And I do think about when that final end-point is going to be and what exactly is going to happen. But usually it’s okay. It’s a little difficult in the short-term, but it’s kind of worth it, right? To keep a car for a long time.

27:09 Aubrey: Absolutely.

27:10 Emily: So, what is the fifth expense on your list?

Budget Breakdown: 5th Expense = Husband’s Student Loan

27:12 Aubrey: That fifth one is my husband’s student loan. And that is $219 a month. And that should hopefully be paid off by the end of the year also.

27:22 Emily: Yeah. Let’s talk about that next and sort of under the category of financial goals. So, you’ve mentioned two types of debt so far. And so, what is your strategy with repaying debt?

27:35 Aubrey: Yes. So, the car and his student loan and my student loans are the only debt that we have. And so, right now, his student loan is bigger than his car payment. So, the car is our first thing that we’re trying to prioritize. So, any of the VIPKid money that I get is going to the car. Basically, we’re doing that snowball [method].

28:00 Emily: Yeah, I think it’s that snowball method. I was just going to say, you live in Tennessee, so this is Dave Country. [Do you follow Dave Ramsey?]

28:07 Aubrey: It is Dave Country. I don’t, but I do follow a lot of debt-free, financial independence people who have done Dave Ramsey. So, that’s where I’ve picked up some of our ideas and stuff. So, we’re really just attacking that car payment, putting anything extra that he gets to it. We’ve got a lot of financial goals, and this is why we’re not exactly Dave Ramsey because we’re also trying to save for a house at the same time. And so, our goal is to be debt-free from car payments and his student loans by the time we’re ready to purchase a house. And then my student loans are just kind of this whole other thing that right now we’re just unfortunately avoiding because I’m still in school. And we’ve limited using any student loans while I’ve been in my program except for one year when the baby was born and we just wanted to have that extra cushion just in case we knew that he would probably go to daycare. And we just weren’t sure, because my husband’s income fluctuates so much, if we’d be able to afford it every month or not.

29:18 Aubrey: So, the months that he gets a bonus check, we pay daycare out-of-pocket. And we pay most of daycare out-of-pocket and then supplement with those student loans. And then everything else goes to debt that’s not covering daycare. And then like I said, the VIPKid or any babysitting that I do or like I adjunct sometimes also, so that money goes straight to the car. So yeah, that’s our goal. Again, we think we’ll have that tackled by the end of this year just with where his business is at.

Importance of Prioritizing Your Financial Goals

29:52 Emily: I really love the strategy that you’re using. And I’ll make it explicit again. So, you’ve decided what your priorities are–car, husband student loan, your student loan–and you’re making whatever minimum payments are necessary on those and throwing all your money that you come up within a given month to that top-priority debt. That includes side hustle money. And this is very “Dave” like to have this clear prioritization and to throw everything you can at your top priority. And the reason that it works really well–and then I’m really glad you’re using this–is because it does keep you motivated to earn extra money in whatever ways you can fit into your schedule. As opposed to just like, “Oh, I think I should be side hustling in general. My budget could use some more padding.”

30:43 Emily: It’s much better to tie it to a specific goal. In your case, it’s debt repayment. And so, it really keeps your motivation high for pushing yourself because it is hard to be a parent and be in a PhD program and have the work associated with that. So, you’re doing a lot obviously, but it’s clear that you know exactly why, right? And you know, it’s a limited-term thing. As Dave says, “Live like no one else. So later you can live like no one else.” Which means, live like no one else right now. You’re hustling. You’re throwing everything you can at the debt. And then later, living like no one else is when you are wealthy and comfortable and the picture is rosy. So, it’s like a short-term period of sacrifice to really turbocharge and get ahead. I wanted to ask about your house downpayment goal. So, am I right in assuming that you guys will be moving wherever you get a job?

31:37 Aubrey: Yes, we will be moving wherever I get a job. So, our goal is to hopefully purchase a house about a year after. Just so we can get a feel for that area first before just showing up and buying a house and then realizing we chose the worst area to be. So, we do have money in our budget dedicated to savings. Which was something that we hadn’t always done. We used to kind of just, “Oh, okay, we have $10 left over this month, let’s put that in savings.” Where now we dedicate at least $200 goes to savings every month. So, that is obviously for emergencies or for this house if we can. And then, once his car and student loan get paid off, then the rest of his paychecks and stuff will start going to that down payment. And again, we hope that we’ll have probably $10,000 to $15,000 by the time we’re ready to move, is kind of our goal.

32:38 Emily: Yeah, that sounds really good. I think you’re really, again, on the right track by planning on renting for a year, wherever you move to. Because I totally agree. It’s really difficult to make such an important decision like where you’re going to live, especially in your case. You guys already have kids, so you know your kids are going to be in school, and like there’s just a lot of considerations there–to take that time to really get to know the area. And of course, continue to save up more money, for the down payment or whatever, before jumping into that purchase. So, final question here. What is your best financial advice for one of your peers? Maybe another parent in a graduate program?

Best Financial Advice for One of Your Peers?

33:17 Aubrey: Yeah, so I think my best advice would be to just remember why you’re doing it. Because we have tried many times to live like this and it’s always just become, “Ah, whatever we don’t want to.” And now we’re very motivated, I think, because of our children. Like we want to give them a house and like a nice life. So that’s my “why” of why we’re doing it. Why am I waking up at 5:00 AM to teach kids in Beijing English? It’s so that we can have this hopefully financial independence and teach our kids what to do with money. And then my husband has a good saying that he’s told his friends who are just starting out having kids and they’re freaking out about not being able to afford things. And he tells them, “You’ll find the money for things that you prioritize.” And I think that’s so true. In the past, we didn’t necessarily prioritize our savings and so it was hard to find money for that. And now suddenly we’re prioritizing it, and we’re prioritizing extra payments. And it’s because we figured out where we can cut and what we don’t need to do.

34:35 Emily: I think you are so exactly right with those comments, and they’re so insightful. I totally agree that you have to establish the “why” for why you care about personal finance at all, why you should care about your own finances. And then, once you know the “why,” that tells you your priorities, right? Top, second, et cetera. So like, it does make it so much easier when you know clearly what your motivation is, I think. Yeah. You and your husband–I think you guys are doing great. Really. Like, yeah, it sounds really good. I mean, I’m so glad you’re on a clear plan and there’s like a timeline on it, and yeah. It seems like it’ll all coalesce within the next one to two years with, you know. Hopefully, you’ll have the job you want and be in an okay place to live. Not much choice on that necessarily, but hopefully you’ll enjoy it, and the debt will be done, and you’ll be taking out a mortgage, and that’ll be a whole other ball game, and yeah. Sounds delightful, actually.

35:29 Aubrey: Yeah. And I will say, we’re very fortunate with his job that allows him to get bonuses and stuff that lets us pay things off, which is why it’s kind of variable and all over the place. But it wouldn’t be possible without his job, so we’re super thankful for that.

35:48 Emily: Yeah, of course. Well, best of luck to you and your family. And thank you so much for joining me today.

35:54 Aubrey: Yeah, thank you for having me.

Outtro

35:56 Emily: Listeners, thank you for joining me for this episode. Pfforphds.com/podcast is the hub for the Personal Finance for PhDs podcast. There, you can find links to all the episode show notes and a form to volunteer to be interviewed. I’d love for you to check it out and get more involved. If you’ve been enjoying the podcast, here are four ways you can help it grow. One, subscribe to the podcast and rate and review it on Apple podcast, Stitcher, or whatever platform you use. Two, share an episode you found particularly valuable on social media or with your PhD peers. Three, recommend me as a speaker to your university or association. My seminars cover the personal finance topics PhDs are most interested in like investing, debt repayment, and taxes. Four, subscribe to my mailing list at pfforphds.com/subscribe. Through that list, you’ll keep up with all the new content and special opportunities for Personal Finance for PhDs. See you in the next episode! And remember, you don’t have to have a PhD to succeed with personal finance, but it helps. The music is Stages of Awakening by Podington Bear from the free music archive and is shared under CC by NC. Podcast editing and show notes creation by Meryem Ok.

This Part-Time PhD Student Needs Her Full-Time Income for Her Financial Goals

November 25, 2019 by Lourdes Bobbio

In this episode, Emily interviews Patrice French, a PhD student in adult education at Texas A&M. Patrice has a full-time position at her university and is pursuing her PhD part-time. She is paying for her degree through her employee benefits and a small grant she won after searching and applying for over 50 external scholarships and grants. Emily and Patrice discuss her path to the PhD, her decision to maintain her full-time job while in her program, and what she expects the PhD to do for her career going forward. Along the way, they touch on Public Service Loan Forgiveness, repaying consumer debt, side income, investing for retirement, and the positive steps Patrice has taken with her finances over the past few months.

Links Mentioned in This Episode

  • Personal Finance for PhDs: Sign up for personal finance coaching
  • Personal Finance for PhDs: Wealthy PhD group program sign-up
  • Personal Finance for PhDs: Podcast Hub
  • Personal Finance for PhDs: Subscribe to the mailing list
  • Find Patrice French on Twitter
  • This Grad Student Defrayed His Housing Costs By Renting Rooms to His Peers
  • How the Promise of Public Service Loan Forgiveness Has Impacted This Prof’s Career and Family Decisions

part time PhD in TX

Teaser

00:00 Patrice: The reality at the PhD level is that there’s not a lot of funding for part time students and that’s just something that I had to contend with. I’ve scoured the internet, I’ve looked throughout all of our university. I looked at regional associations tied to my degree and it’s just not a lot out there for part time students, so being prepared to really fit the cost of your education is something that you have to think seriously about because there’s not going to be a lot of financial support for you as a part time student.

Introduction

00:35 Emily: Welcome to the Personal Finance for PhDs podcast, a higher education in personal finance. I’m your host, Dr. Emily Roberts. This is season four episode fifteen and today my guest is Patrice French, a PhD student in adult education at Texas A&M. Patrice has a full time position at her university and is pursuing her PhD part time. She’s paying for her degree through her employee benefits and a small grant she won after searching and applying for over 50 external scholarships and grants. Patrice and I discussed her path to the PhD, her decision to maintain her full time job while in her program, and what she expects the PhD to do for her career going forward. Along the way, we touch on public service loan forgiveness, repaying consumer debt, side income, investing for retirement, and the positive steps Patrice has taken with our finances over the past few months. I’m very excited to share her perspective here on the podcast. Without further ado, here’s my interview with Patrice French.

01:39 Emily: I have joining me on the podcast today, Patrice French and she will be telling us about her journey to the PhD as a part time student and a full time worker. So Patrice, thank you so much for joining me today.

01:52 Patrice: Thank you for having me Emily.

Will You Please Introduce Yourself Further?

01:54 Emily: Please tell us about yourself — where you’re in school, who your employer is, where you live, all those kinds of.

02:01 Patrice: Sure. Well, I am currently at Texas A&M University. I’ve been here a little over three years and this is also where I am pursuing my PhD. I am finished with my second year in my program, which is educational human resource development with an emphasis in adult education, but I like to call it adult education for short because the degree name is a little bit long and people often don’t know what that means. Texas A&M, the main campus is located in College Station, Texas, which is approximately a hundred miles northwest of Houston, Texas. So we’re not too far aside from some major cities in Texas.

02:44 Emily: Yeah, that sounds great. I actually have a little bit of a personal connection, I guess, to your field because my mother-in-law made her career in adult education and ultimately rose to the level of principal of an adult school. So yeah that’s what she’s been up to. Tell us your backstory, maybe from high school or college and what you were studying and what brought you to your current point.

From Social Work to Adult Education

03:12 Patrice: Sure. I have a background in social work actually. I have my bachelor’s and master’s in social work. I went to Texas Christian University in Fort Worth, Texas for my undergrad and I got my master’s degree at the University of Michigan, also in social work. So for a little bit of time I was licensed to practice social work in the state of Texas, but while I was pursuing my master’s degree, I learned that my focus on social work was pretty much in the minority because I was more focused on policy analysis, whereas most of my colleagues really wante to work inter-personally with families, children, things like that. I made a strategic decision to build my skill in a way that would support the efforts of social work, but at a macro level. While I was at my master’s program, I was a research intern at a social justice education program and my experience there basically just led me to an opportunity in higher ed doing social justice and multicultural education and basically led to my switch from social work to higher ed, which is where I’ve been for the past 10 years.

04:23 Patrice: My first job outside of my master’s degree, I would definitely say parallels different areas of social work, but I’ve transitioned in some ways to being more entrenched in higher ed where I wouldn’t consider my work to be social work. I did diversity and multicultural education work for four years and I was in St. Louis. I moved from University of Michigan to St. Louis in Missouri. I did that work for four years and then I transitioned to doing academic student success and retention work, where I oversaw unit that was tasked with supporting students who are transitioning to make sure they have their tools and things to be successful for retention, et cetera.

05:11 Patrice: I moved back to Texas about three years ago and some of that was precipitated by a major health event with my father. I was searching at the time, but by happenstance I happened to apply right around the time my father became ill. While I was in Houston, which is where I’m from, being with him, I basically got a really quick offer from Texas A&M. and I said, “well, I guess it’s meant to be that I’m back in Texas.” And a couple months later, I was back and that was in 2016 and I’ve been back since.

05:45 Patrice: As far as my trajectory to pursuing a PhD, I had been thinking about that really since I was in my master’s program and thought that I would work for three years and go back to school and become a social work researcher. But since I’ve kind of floated around outside of social work for so long, I didn’t think that was a good fit anymore, but I really was still interested and ended up exploring different programs either in psych or communication or an education for probably two or three years. I decided to take a break from looking at it because I thought it’d be more advantageous to work. I was not willing to sacrifice my income, and with my father’s health, I just put that on the back burner so I can be closer to him and my family to make sure that they had what they need. I was back at A&M and learned that they had an adult education program in my university and I actually work in the college that also hosts my program. I did some research and just decided to apply and got in. So a year into me working at A&M, I started my doctoral program and I started part time and have been pursuing the program part-time since 2017. It’s been a bit of a journey. I will say that I don’t know if I would recommend working full time and being in a doctoral program part-time or even, I know some colleagues that do it both full time. For me, I don’t really have any major life commitments to where I can’t balance it. I have a dog, but I am child-free, I don’t have a partner. Outside of going to visit my family, which is about an hour or 40 minutes drive away from me, which I usually go twice a month, I don’t have those huge commitments to where that it would make it harder to balance outside of just the commitment of supporting myself and making sure I’m doing what I’m meaning to do with my main employment position. And then just figuring out life and making sure I take care of myself, health wise and things like that. It’s been a lot.

Deciding on a Part-Time PhD

08:11 Emily: I can definitely see how you got to the PhD though. It’s clear from the point when you were in your master’s that the more academic kind of work and training was going to be a good fit at some point and you got there in a slightly different field than you were expecting. That’s great. I think you mentioned a little bit earlier that you didn’t want to sacrifice your income, but was that the main reason to do what you’re doing this way, with full time work and part-time PhD, rather than doing the PhD full time or are those programs not like well-funded or how did you come to that decision?

08:48 Patrice: I believe the year I started at A&M as an employee, they just started a new benefit where staff employees who could pursue a degree and get some tuition assistance. You had to work at the university for a minimum of one year to be eligible for that. The way that it was marketed at the time, I thought it was only $2,000 maximum for your pursuit of your degree or maybe between $2000 and $5,000 just for one year. So I was under the impression that I would be funding most of it myself and my program funds traditional full time students that are able to serve in TA, GA, or RA positions. Funding was not an option for me through my program nor was it at the larger university level because most of the graduate funding and fellowships were full time students. Or all of them actually. I haven’t seen any part time student funding fellowships at the university level. Financially, it would not have worked for me to go back to school full time because I think our average GA/TA salary is about $1,900 a month and most of them fund just traditional fall and spring hours, and the summer. My amount of bills and needing to be available if it was necessary to support my family. It just really wasn’t an option for me and I just didn’t want to sacrifice getting to a place where I was sort of comfortable. I didn’t want to struggle like I had been in graduate and undergrad and so I just decided not to do that.

10:31 Patrice: Up until the time when I got admitted, I was searching furiously for funding opportunities and I think I applied for over 50 external scholarships. I have a very detailed spreadsheet that tracks all of that and I didn’t get anything. I was applying to $500 scholarships from law offices or foundation repairs. It was just everything that didn’t have a stipulation for what a student should be, I applied for, and nothing. Right into the start of my program, I talked to our benefits people at the university and that’s when I learned that the benefit actually is as long as I’m employed at the university full time, I will get up to $5,000 a year in tuition assistance, which breaks down to $2000 for the fall, $2000 for the spring and $1000 for the summer. That, in combination with some fee waivers, which I think equate to about $300 a semester, really covers about 80% of my overall tuition fee costs. That ended up being way more affordable for me to have to come up with maybe $400 or $500 a semester in comparison to $2,600. In my college, our tuition and fees, excluding some of the fees that I don’t have to play as an employee , the tuition is about $2,547 per semester if I’m taking six credit hours. It sounds really inexpensive in comparison to some other institutions and I’m in state as well, so that makes a big difference, but still it wouldn’t be affordable on my salary to pay out of pocket without pursuing any external aid or scholarships or loans.

12:25 Patrice: I made a very intentional decision not to pursue any more student loans because I have them now and they are continuing to accrue interest and things of that nature, based on the payment plans I’m under because I am pursuing the public service loan forgiveness and have been under the income based repayment plan for four years. Now I’m on the pay as you earn, but my balance has increased and although I’m in school, I have chosen to waive my deferment so I can continue to make payment towards my loan so I can increase my qualifications sooner than later. I just didn’t want to occur any more debt and so I decided either I’m paying for this out of pocket as much as I can, so that might mean that it takes me 10 years to finish my degree, or I’m going to try to find some aid. Gratefully, I have been able to cover all of my costs for my program. I also found a small grant that I have to apply for annually, but I’ve gotten each year, that is for $1,500 for the fall and the spring.

13:36 Patrice: My net costs for my degree program has been negative for me out of pocket, meaning that in many cases between the grant and my tuition assistance, I actually get a little bit of a refund that I’m able to put towards books and supplies, software and other general living expenses. It’s actually worked out very well and I’m very grateful that I’m able to pursue my degree pretty aggressively. I think two courses per semester is a lot to be doing while working full time. And I do one in the summer. So far it’s been a very affordable degree. And even with that, I have a very detailed spreadsheet to the penny where I’m able to project how much my total degree is going to cost with fees, tuition, even diploma fee, the dissertation fee, even the regalia, I already haven’t an estimated a cost of total attendance. I’m being very diligent towards those costs, even though they have primarily been covered by my institution.

14:43 Emily: This is a very thorough explanation. Clearly you are on top of all of these different areas, in terms of the, and I’m, I’m glad that you mentioned pursuing all of those like scholarship applications that you did. I mean, only one grant has come of it, which is good, it’s what you needed, but not more than that because it was such a limited pool for part-time options. But it definitely sounds like you’ve been funded to the degree that you need to be and you just have to keep working your full time job and time to do the graduate work on the side. It’s different to work a full time job than to be like a TA, because a TA, tt’s only a 20 hour week per hour per week commitment and you have a presumably 40 hour per week commitment, but also as a professional, you’ve been doing this for a while, you’re very efficient. I can see how this would work out like pretty well, definitely financially, and also how you can manage your time. Before we move on from this, what does the future look like for you? What are your career goals with the PhD?

Post PhD Career Goals

15:56 Patrice: I always wanted to get a PhD for the credentials and that is still my primary goal. When I was admitted to my program, since Texas A&M is such a huge research institution, I wanted to open myself up to opportunities that would expose me to the academy, to what a tenure track faculty position could be for me. Is this something that I can see myself doing? So I’ve been building my experiences to both pursue the degree itself and also build my CV to give me opportunities, through publications, research experience. I’m still on the fence about whether or not I’m interested in an academic career and I’m leaning towards that not being for me and I do feel like I have a lot of skill and I’ve gotten some really positive feedback from my professors and peers in the field at conferences I’ve attended, but I don’t know if it’s for me in terms of the work with the writing and a lot has changed in the academy with how competitive it is. And quite honestly, based on my research, I would likely be taking a pay cut and would essentially be transitioning to a new career track that would take me maybe five to seven years to recoup the my salary that I had built thus far. And I don’t know if I’m willing to sacrifice that. I don’t really foresee myself getting a partner anytime soon, that may contribute to making a change in that decision. Aafter this, I do foresee myself staying in higher education. My current role right now is that I’m in an academic administrative position overseeing a program assessment that’s tied to some accreditation needs. It’s very much an administrative role, but there are lots of opportunities in higher ed that with the PhD specifically will open up opportunities. So I’m not too worried about where I’m going to land. I’m just gonna hold on for dear life for right now so I can finish my degree and then make some decisions about that. I’m crossing my fingers, I should be finished by the end of 2021 with everything. I have a year and a half left of coursework, so I should be done fall 2020, and my goal is to devote 2021 to writing. By 2022 I should be at a place to evaluate where I am and make some decisions, things like that. I don’t know, we’ll see.

18:30 Emily: You anticipated my next question because you had offhandedly said earlier, “Oh, might take me 10 years to finish,” but that definitely does not sound like the plan that you see yourself on, so that’s really, really good to hear.

Commercial

18:45 Emily: Emily here for a brief interlude. As a listener of this podcast, every week you hear strategies that another PhD has used to improve their financial picture. But listening and learning does not automatically translate into action in your own financial life. If you are ready to change how you think about and handle your money, but need some help getting started, I can be of service. There are two main ways you can work with me to create and implement a financial plan tailored for you. First, I offer one-on-one financial coaching, either as a single session or a series, as you make changes over the long term. You can find out more at PFforPhDs.com/coaching. Second, I offer a group program called The Wealthy PhD that is part coaching, part course, and part community. You can find out more and join the wait list for the next time I open the program at PFforPhDs.com/wealthyPhD. I believe it’s possible to succeed with your finances at every stage of PhD training and throughout your career. Let’s figure out together how to make that happen for you. Now, back to the interview.

Side Hustling for Extra Income

19:59 Emily: So in terms of funding your PhD, we’ve talked about you have your salary. Thankfully you haven’t, it sounds like, had to use your salary directly to fund the PhD. You have your tuition assistance from your employer. You have this grant that you won. But you told me that you also side hustle, so can you tell me about that?

20:16 Patrice: Yes, I am trying to find multiple ways to supplement my income even though I feel like I’m pretty stable. I did buy a home a couple of years ago and so there’s some costs that I’m looking to cover in terms of maintenance and repairs that are eating away at my salary more than I anticipated and I’m trying to recoup my savings. I have done a number of things. I have done freelancing editing work. I am renting out a room in my house with a colleague and friend of mine. I have done a lot of freelancing stuff as well, mostly editing. And something that’s more towards my student loans, I am partnered with an organization that basically connects nonprofit organizations with freelancers that have a level of skill that the organization needs and upon successful completion of a project, that organization will pay my student loans directly in the form of a stipend. And so I’ve done a couple projects. I haven’t done that many because I’m super busy, but that is another way that I’ve tried to indirectly try to pay down some of my debt with my loans even though I still plan on pursuing public service loan forgiveness, but I don’t know if I will continue to pursue that because it’s counted as income. So I did get a miscellaneous 1099 and it’s taxed, so I don’t know how advantageous it is for me to not see those costs directly, and how it affects my taxes. That’s pretty much what I’ve done. I don’t have a lot of time to do a lot of freelance stuff. Before I started, before I moved here, I did Ubering for a while, which was more lucrative for the drivers than it is now, hearing what I’ve heard, because I do still have some peers that drive for it. But I’m pretty busy so I don’t have a lot of times to do work that takes a lot of time, so any way that I can make free money, that’s where I’m kind of looking at now. The rental income is an easy way to do that and it works out both for myself and my friend because she gets to save money because she’s also in a doctoral program and is really looking to save on costs from renting her own apartment. And I’m able to get a little bit extra income that can go to other things.

22:45 Emily: Yeah, I was going to say the rental income sounds like the perfect solution in your situation because a full time job plus being a PhD student plus trying to side hustle where the side hustling involves trading your time for money, that is a lot on your plate and as you said, you’re visiting your family and so forth. The rental income is really just leveraging another asset you have, not your time, but your home, in a new way. That sounds like a really a really good fit. I’ve published an episode on the podcast before about a homeowner who rents out, who at the time was renting out rooms to his friends and how it was really just, while interpersonally challenging in a couple of ways, really overall very beneficial, mutually. So a good situation when you are able to rent to someone that you know and like and want to be around and trust to pay the rent on time and so forth.

Student Loan Repayment as a Part-Time PhD Student

23:38 Emily: You’ve mentioned your student loans a couple of times and your pursuit of PSLF. I meant to say earlier, it actually makes a lot of sense to me if you are into PSLF to not, I guess go to graduate school full time because I think that would have stopped the clock on that, I’m assuming.

23:56 Patrice: Yes. As long as I’m have my employment verified for full time employment, it would not. It still defers my loans automatically, but there is a one-time option to submit for a waiver of the deferment. You have to either stick with it or you don’t, they’re not going to give you the option to go back and forth, so I made that decision before I started, so I never had a lapse in my qualifying payments for that reason. I’m just sticking very diligently to and really connecting with the loan servicer in regards to where I am and I’m making my minimum payments and just chugging away.

24:37 Emily: And I think you may have mentioned earlier, are the student loans totally from your master’s degree or also from undergrad?

24:44 Patrice: They’re a combination. My undergrad degree was, my first two years were fully funded by scholarships and due to some transition and changes, a part of that was there was an increase in tuition of about up to 7% per year. And TCU is a private institution, so that 5-7% on $19,000, it makes a difference. My last two years of my undergrad, I think I took a total out of, I think, $14,000 and my master’s degree, I took out $24,000 and my master’s funding was only to cover my living expenses because I had a scholarship that covered all of my tuition and fees. While I tried to find employment while I was at Michigan, it was getting really tricky, so I just decided to take out the loans. I was only there for a 13 month program anyway, so I figured, let me just focus on my education and get out and just deal with the loans later. Total for both my degrees it’s about $36,000, but my balance is about $37,500 now eight and a half years later due to the accrual of interest and capitalization since I’ve been on the income based repayment plan instead of the standard option. So it’s just sitting there.

26:01 Emily: I’ve also done other other episodes where we discuss PSLF, very common in our community to be either pursuing it or considering it. What do you think about that decision now, eight and a half years in? Was PSLF the right route for you?

26:17 Patrice: I think it is. My salary when I was right out of my master’s degree was about $30,000 a year and it was in a state that took out state and local taxes, so my take home was about $1,800 per month. I think my standard payment at the time would’ve been about $400. That is a little bit under a quarter of my salary, and so I was really intentional about thinking about the options. I know I’m likely going to stay in nonprofit higher ed. That really wouldn’t be too much of a challenge to pursuing other employment options in lieu of a public service option. Really the salary and then my employment options were my main decisions behind that. I’m a little bit antsy about it given the challenges that I’ve been hearing about, but I think by the time that I’m qualified for forgiveness, there will have been…One, I think that any changes they make will affect new borrowers and not existing borrowers. Let’s say they take it away. I think that it won’t affect me. I think a lot of the hiccups that have happened with the borrowers that are qualifying now will have been remedied by the time that I qualify, which honestly should be in 2022, but I have some payments that are under review that I’ve not gotten a straight answer on in over a year. So my date is September 2023. So within 2022 or 23, I should have a qualification for forgiveness. I’m trying to stick to my decision. That’s why I’m on the fence whether or not I’m going to ambitiously start paying them down, or if I should just stick to the minimum payments because it really aggravates me to see my balance to staying. Because I’ve also been able to maintain a taxable adjusted salary that is, that keeps my payments pretty low. I have a very good accountant that’s able to, with my freelance income, to reduce my income a lot to where what’s reported helps to keep those payments low, which is a goal of mine since I am still covering a lot of other things. But I don’t know. We’ll see. If it happens that it no longer is advantageous for me, then I will make plans to pay them down because I am on a pretty ambitious consumer debt plan right now to where I should be done with all of my consumer debt, excluding my mortgage and my student loans, by next year. And so that should free up a lot of salary, especially if I continue to get some supplemental income through renting my room or stuff like that. So if it happens that I want to change my mind, I’ll just start ambitiously paying it down and will get rid of it.

29:19 Emily: You sound, overall, pretty optimistic about the program. I share your optimism.

29:25 Patrice: Cautiously, I’m cautiously —

29:27 Emily: Yeah, very good point. And really since you’ve been on the plan for eight years, it makes sense to hold out for that last 20% and just see it through and hope for the best.

Other Financial Goals

29:40 Emily: Tell about your other financial goals. You mentioned other debt repayment.

29:45 Patrice: Yes. So my goals right now are to really get a hold on my consumer debt. I have a little bit of credit card debt. I have a car that I have a year and a few months left back on that. I actually have been listening to a lot of your podcasts and reading the blog and have put together a debt plan where I think I’m using the avalanche method to really just target one area of debt at a time. I’m targeting the highest interest rate and then just tackling it and then going to the next. I have a pretty robust plan that if I stick to it, I should be done with everything by the end of June. I have a couple of credit cards and I have a car payment that I think has about $6,000 left on it. I had a really good interest rate on that. It has 2% interest on my car. Really, it wouldn’t save me that much. I have a loan for doing some home repairs and I would pay off a year early, a little bit under, maybe 10 months early on my current plan. I’m really just focused on getting the consumer debt down.

30:57 Patrice: I also want to build up my savings because partially me buying a house, there were some unanticipated expenses of repair really early on to me purchasing them. Since I had done so much on the down payment, I didn’t have the savings to do the repairs, so that was part of the reason why I have a loan for doing some of their repairs. By paying off all of this debt, it will free up a lot of my income so I can start saving, which is a big goal. I’d really like to have more of a cushion than I have right now. Besides that, some larger goals are to just do a lot better at my mid-term and long-term planning. I usually would just plan month to month and all my bills are really the same, so they’re on auto repayments. Any overspending I’m doing or not planning ahead is my fault, quite honestly, unless there’s an unexpected expense, like if my tire blew out or something. But a part of it is just me just being too social and liking to go out and drink and eat out when I can easily just eat at home. It’s just being more fortuitous on my budget so that I could meet some of these financial goals and I’m being less reliant on overspending and really trying to plan out.

32:19 Patrice: I actually have a spreadsheet that is between now and 2020 that kind of plans out how much I’m expected to spend on all my bills, which really shouldn’t change. And then as those debt balances go down, I anticipate that my salary is going to go up so I can start planning for more savings and planning around travel because that’s a big thing that I don’t do a good job at. If I’m traveling for a conference, which a lot of that is self funded, or I’m just going to visit friends and stuff, I kind of just figure it out, and usually me figuring out is putting on my credit card and paying it off later, which isn’t the best approach. I’ve actually applied for a credit card that has a really good mileage rate. There are no airports that are really close to me where I have a preferred airline and so I’m really focusing on putting my recurring bills on that card to build up points, so that I can use that for more of my travel instead of just relying on just any old card. I’m trying to be a little bit more savvy with things. I definitely think when I get through with my debt, I won’t really have to worry about trickling back to my credit cards since there will be so much more flexibility in my salary or my take home anyway. That’s about it.

33:40 Emily: Yeah. It sounds like you’re tackling now the personal finance side of things with the same kind of diligence and energy that you were in these other earlier areas that we discussed more related to your career. That sounds amazing. There are so many wonderful strategies that you just laid out and so I hope that everyone caught them the first time around. Great stuff that you’re doing right now. How are you doing on long-long-term, like retirement stuff? Does your employer already do a lot of that?

Retirement Savings

34:10 Patrice: Yeah. My previous employer, I worked at and institution in St. Louis, I forget what they matched up to, but after the year I was able to contribute at a matching rate up at least to 5%, but I think I might be wrong.I have a 403b that is sitting, that I haven’t touched, I’m just letting it accrue. And then I have a separate retirement plan since I worked for the state of Texas. They take a little bit longer to get vested in, so they’re contributing an equal amount, which is 7.6%, that I’m contributing each month. But after five years I’ll be fully vested as an employee. Um, so if I ever leave I can just let it stay there, I can come back and it’s a really robust retirement system. I will definitely be here long enough to get vested. Those are my main two things and because of that, I haven’t really pursued any other retirement options such as a Roth IRA or things like that, because I’m well-matched at my institutions and I think it’s the equivalent of a pension retirement with the state of Texas. I don’t think it’s your traditional investment fund. I think it’s fully funded and that my eligibility I think is at 55 years age or the equivalent of I think 20 years of service or something. If I wanted to, if I ended up staying in the state of Texas or at this institution, I would have the option to retire at 55 because I’ve been working here since before I was 30. I think it’s a good option. That’s something I’m paying attention to more readily, but I’ve been contributing to my retirement since I was 22, at a minimum of at least 2.5% of my salary, which was not a lot at the time because I was making $30,000 or $33,000 or whatever. But definitely at a point now I’m maxing out the full contributions and maybe if my salary is freed up once I start paying off my debt and have a more sizable savings and I might take out in a Roth IRA to maximize their savings as well. Or I think I’m also looking into some investments, but that’s kind of a long-term thing. I would feel more comfortable pursuing investments once all of my debt is free, so I’ll have a lot more pocket money to play with, assuming that I’m in the same role I’m in now, making the same salary that I am.

36:41 Emily: Yeah. I can definitely see this as one of the advantages of doing the PhD part-time while working full time is that not only do you have the higher salary, but you have these benefits that graduate students never receive. That’s awesome. And it seems like over the next two, three, four years, a lot of different pieces of your finances are going to get a lot easier, right? That’s going to be paid and PSLF will either come through or you’ll have to focus on paying off in another way. Other consumer debt will be gone. It really seems like…And of course when you finish your PhD and your salary hopefully will change, it’ll really be a pretty nice rosy picture at that time and you’ll be able to pursue the IRA or other types of savings, or whatever lifestyle stuff, whatever you want at that point.

37:29 Patrice: Yes. Yes. That’s my goal. Something I neglected to mention is hat my tuition benefit that the university is actually really smart in this because if you’re pursuing graduate level work, and you get tuition assistance from your employer in excess of $5,250 in a calendar year, anything over that amount would be taxed as income. And my previous institution gave a hundred percent tuition remission, but it was a private institution and tuition was about, I think $25,000 a year. So even if you were pursuing part time, most of my colleagues that were pursuing degrees, they would actually end up owing taxes annually because of that. Then our employer worked out a deal where you can just pay the taxes out of your salary, so it wouldn’t feel like such a big hit. But I don’t have to worry about the tuition assistance being a taxable benefit because it’s right under that mark in a calendar year, which is fantastic.

Financial Advice for Part-Time PhDs

38:32 Emily: Yeah, because I mostly deal with full time students, it’s something that I’m like, “Oh yeah, I remember those numbers, I remember being aware of that,” but it’s not something I’m intimately familiar with, so I’m glad you can tell us about that on the podcast. As we wrap up here, what is your best financial advice for another PhD student? Perhaps a part time student.

38:54 Patrice: I would definitely say, look and find as many resources as you can to fund your education. Depending on your program, there may be funding through grants. For example, I’m on a research project right now, that I’m not being funded on, but they got a little bit of money to fund graduate students for extra work. I know that it may be something to consider between the time you’re already spending working, but there is funding out there within your programs, through a lot of the research that’s being done. It’s really just being proactive to ask for it and also don’t feel like you have to rush to graduate and get it done. That’s something that I had to reconcile with, and I had to keep asking myself, why am I really pushing to get this done by this date? And there’s no real answer to that. So if you are reasonable with your time, that is something to make it really affordable, in terms of whether or not you’re going to pursue self funding or program funding or even things like loans and stuff like that. I have a colleague of mine that she and her husband actually bought an RV and we are a huge tailgating community at Texas A&M and she actually rents out her RV during our football season and that is partially how she’s able to fund her cost of her program. And so I’ve heard of some really creative things in addition to just the taking out loans or paying out of pocket that have helped support them.

Patrice: Unfortunately the reality at the PhD level is that there’s not a lot of funding for part time students and that’s just something that I had to contend with. In doing my exhaustive internet search, I was on some premium scholarship websites where you pay a fee to look in databases. I’ve scoured the internet, I’ve looked throughout all of our university. I looked at regional associations tied to my degree and it’s just not a lot out there for part time students. So being prepared to really fit the cost of your education is something that you have to think seriously about because there’s not going to be a lot of financial support for you as a part time student, even if your program gives a lot of flexibility in the pursuit of your degree, which my program does by offering a number of courses online and then in the evening. So it doesn’t really conflict with my nine to five, eight to five work schedule, but it just is hard. There’s just no way around it , there really isn’t. Maybe for some people that are in a partner relationship that it’s more feasible for them. Thankfully through my benefits I am able to not really worry about my cost, but if I wasn’t, I definitely would be taking a lot more time to pursue my degree because I am very much committed to not incurring any more student loan debt.

41:45 Emily: Yeah, I think the listeners can pretty well trust what you’re saying, when you say I have scoured the internet because you’re obviously very thorough in your work and so it’s disappointing to hear that, but better to be realistic about the situation than to go into it hoping that you’re going to win something that’s just not available to you. Thank you so much for joining me on the podcast. I am so glad to have your perspective here.

42:08 Patrice: Thank you so much Emily. I’m glad I’m able to share.

Outtro

42:12 Emily: Listeners, thank you for joining me for this episode. PFforPphDs.com/podcast is the hub for the Personal Finance for PhDs podcast. There, you can find links to all the episode show notes and a form to volunteer to be interviewed. I’d love for you to check it out and get more involved. If you’ve been enjoying the podcast, here are four ways you can help it grow. One, subscribe to the podcast and rate and review it on Apple podcast, Stitcher, or whatever platform you use. Two, share an episode you found particularly valuable on social media or with your PhD peers. Three, recommend me as a speaker to your university or association. My seminars covered the personal finance topics PhDs are most interested in, like investing, debt repayment, and taxes. Four, subscribe to my mailing list at PFforPhDs.com/subscribe. Through that list, you’ll keep up with all the new content and special opportunities for Personal Finance for PhDs. See you in the next episode, and remember, you don’t have to have a PhD to succeed with personal finance, but it helps. The music is Stages of Awakening by Poddington Bear from the Free Music Achive and is shared under CC by NC. Podcast editing and show notes creation by Lourdes Bobbio.

This PhD Healed Her Scarcity Money Mindset Using a Goal-Setting Framework (Part 2)

September 23, 2019 by Meryem Ok

In this episode, Emily interviews Dr. Lucie Bland, about her financial journey from graduate school to self-employment. Lucie was severely underpaid as a PhD student, and she felt such guilt and shame around spending that she became terrified of money. Her money mindset didn’t improve when her income increased several-fold as a postdoc, and it wasn’t until she discovered the Good-Better-Best goal-setting framework that she started to heal her relationship with money. She now describes herself as a money boss. In this second half of the conversation, Lucie describes the Good-Better-Best goal-setting framework and how she applied it to personal finance as well as other areas of life. She also shares how mastering her personal finances enabled her to take the leap into self-employment.

Listen to part 1 of this interview!

Links Mentioned in the Episode

  • Lucie’s Website: luciebland.com
  • Lucie’s Free Guide to Writer’s Block
  • Personal Finance for PhDs: Speaking
  • Personal Finance for PhDs: Help Out

PhD self-employed money boss

Teaser

00:00 Lucie: Money is so interesting because it’s where you have a conflict between all your limiting beliefs and your trapped emotion and your resources that are linked to survival. That’s why money triggers our fear centers so much. It’s the modern-day saber-toothed tiger that’s coming to eat us.

Introduction

00:24 Emily: Welcome to the Personal Finance for PhDs podcast, a higher education in personal finance. I’m your host, Dr. Emily Roberts. This is season four, episode six, and today my guest is Dr. Lucie Bland, a self-employed PhD living in Australia. Lucie has such an amazing story to tell that I’ve split it into two episodes. Last week’s and this one in this episode, Lucie shares how she relied on the Good-Better-Best, or GBB, framework when she decided to become self-employed. She also illustrates her current practice of personal finance now that she is a self-described “money boss.” She proposes many ways PhDs can use the GBB framework with respect to income, personal finance, research, and other areas of life. Without further ado, here’s the second part of my interview with Dr. Lucie Bland.

Lucie’s Self-Employment Journey: Using GBB

01:19 Emily: Okay. Now we’re going to resume talking a bit more about your self-employment journey. So you’ve already told us that you went through this period of re-evaluation where you’re taking time off from your postdoc, then you went back part-time to your postdoc, which didn’t work out very well because it’s very difficult to do research part-time. And you also had a side job as an editor for some time. But then you were saying that you sort of realized that you really wanted to be self-employed and wanted to have more control over your work, control of your schedule, I assume that self-employment would offer you. So let’s talk more about this GBB model and how you used it in this journey towards self-employment.

02:02 Lucie: Yes. Basically, when I was using GBB in the budgeting I realized that my “Good” goal, or my minimum viable income, is 33,000 Australian dollars, which is actually not that much. It basically means that I need to make $50,000 minus tax, which is a very realistic start for a business. And especially kind of as we talked about before, I still have a lot of savings. So doing these highly-paid postdocs enabled me to have the financial security to then go on and do my business without taking a loan, without taking a lot of risks in many ways. And so using that GBB framework enabled me to make a really intentional decision and actually a very low-risk decision to start my own business.

Two Forms of Runway: Savings and Part-Time Work

02:56 Emily: Yeah, so I was highly involved in the personal finance community, the personal finance blogosphere in 2011 to 2015, I would say. And I watched a lot of other people in that space move from being employees to being self-employed. And ultimately, I did this as well. And the term that we used for what you did was to give yourself a runway. So you gave yourself two kinds of runways. The first was by having a good amount of savings from having that higher income for a number of years. So you knew that you could have no income coming in for some period of time and you would be fine. Or you know, a lower than ideal amount of income. And the other runway you gave yourself was working this part-time position, having the side job, experimenting with how much you would need to work for other people but still be able to fulfill what you wanted to do and ultimately you could drop those things off as you were able to take off with your business income and no longer need those need the runway.

03:52 Emily: Right. So, two forms of runway. Just for anyone considering self-employment or considering maybe even doing another job that’s lower-paid. Any kind of transition like that, giving yourself some runway. Here’s a great idea, whether it’s through savings or side jobs or whatever it might be. Yeah. Anything else you want to say about using that model and your transition to self-employment?

Taking the Time to Experiment and Make Mistakes

04:16 Lucie: Yes. And you know, I think you make very good points about using the two different types of runway. And for me, in a way where doing the postdoc part-time worked really well in that it gave me time to know what I wanted to do. Because it did take me two years, two whole years to figure out what I really wanted to do. And that’s very typical of any career transition if you read the career-coaching literature. So it gave me time to set up my business and know what I wanted to do. It gave me that time where I was only working part-time hours to set things up behind the scenes, make lots of mistakes, go down lots of rabbit holes and not have that pressure of things having to work out immediately in the sense that, now, I’m in my first year of business. But really, I’ve been doing this for almost two years. I know how things work a little bit better. So again, probably a theme that’s coming through this interview is that I’m actually a little bit risk-averse in many ways. But I was much more comfortable making that decision to jump into my business. Having had just a little bit of legs under that idea and a little bit of knowledge, some numbers through my GBB goals and my budgeting other than flying by the seat of my pants, which is not really me.

05:32 Emily: Really what you’re doing, in all those different approaches that you just mentioned, is giving self-employment or your business, the ultimate business idea that you settled on, the best chance it could possibly have. Because like you said, when you’re first starting out with a new venture, you have to do a little bit of experimentation. You have to bumble around a little bit and make some mistakes. And if you have given yourself no runway and it has to work within two months or whatever it is, you have to make enough money to start sustaining your lifestyle within that short period of time. It doesn’t give your business really the room to evolve and grow and succeed. And so, yeah, I definitely would say that if you’re serious and very, very aspirational about becoming self-employed, you need to build that into your plan, right. Build some bumbling around and some mistakes into your plan.

06:21 Lucie: Yeah.

What Does Your Business Look Like Now?

06:22 Emily: And so what did you ultimately come to, you know, through this period of experimentation, what does your business look like now?

06:29 Lucie: Now I run an editing and coaching business and I’ve got three arms to my business. I’ve got editing, coaching and writing workshops. And the advantage with professional services businesses, like yours and mine, is that they have very low expenses, and in a way, they’re quite low risk. They do require some work in terms of to make it more leveraged or passive. You know, I need to evolve my business model in terms of I can take holidays and not have to be working all the time. Because otherwise, I’m just my own boss that’s still the slave to working every day. But for me, it’s a much better balance.

07:09 Lucie: And I would say that I definitely went from surviving to thriving. And that’s where being really intentional and self-knowledge is critical in the sense that when I did this career-coaching with this What Color Is Your Parachute?* book, one of the things I realized was that creativity and freedom or some of my core values. If I’m not getting this in a job, then being self-employed, you have ultimate control, you have ultimate freedom. And so there are lots of reasons why for me this is the best choice. And I think for people who would be listening to the podcast, then any self-knowledge that you have about your own values, about your own preferred work environments can only enhance your decision-making. Regardless of whether you want to continue in academia or do something else. It’s like your minimum viable income, but for your personal happiness.

[* This is an affiliate link. Thank you for supporting PF for PhDs!]

Professional and Personal Development

08:06 Emily: Yeah, exactly. I did a lot during graduate school. I would always pay attention when the career center or professional development stuff sent out emails about workshops and events they were doing. And I was always like, yeah, if I can go, I’m going to go, and did a lot similar to you. Like self-exploration, guided exercises, little tests and stuff to help me figure out like what was the work environment that I wanted and so forth. And it was funny because at that time, it didn’t at all occur to me that self-employment would’ve been a good fit. And yet, I’m really enjoying it now. I’ll link to a post in the show notes about how I think that PhD research and self-employment actually have a lot of overlap in terms of the skills that you learn in one can apply to the other. But what you were just mentioning about kind of being your own boss and managing your time and so forth. I think that there is room for another loose interpretation of the Good-Better-Best goal framework there. Like “Good” might be working 40 hours a week, every single week out of the year, “Better” as being able to have a little bit more freedom and flexibility with your time, and “Best” is being able to have so much stuff outsourced and have people on your team that you can take time away from your business whenever you like. There are so many ways that Good-Better-Best framework I think can be applied outside of just how much money do you need to make to fund your lifestyle. Right? It seems so flexible.

The Many Applications of the GBB Framework

09:29 Lucie: Yeah. It can actually be applied to anything. So, for example, for a PhD student or a postdoc Good-Better-Best: How many papers do you want to publish this year? For me, I run writing workshops. How many people do I want in my writing workshop? What’s the minimum to make it viable? What would be a better goal that I would be happy with? And what would be the best that I would be completely chapped with? What’s your Good-Better-Best for losing weight or gaining weight or eating better. So, it can be applied literally to any form of goal-setting. And it actually makes any form of goal-setting much more realistic in that life is not black and white. It’s not like we meet or we fail at reaching our goals. And this gradation actually enhances motivation. That’s why it works so well for different areas, because once you reach your Good goal, you really want to reach your Better goal. Versus with traditional goal-setting: If you reach your goal, then what’s left?

10:27 Emily: Yeah. I love that you stated it that way, that you brought that up. I was thinking the exact same thing that it’s not a black and white success or failure with a razor-thin line in between the two for whatever your goal might be. As you were saying, there are gradations there of success. And even sometimes failures can be reframed as successes, you know, if you can see them the right way and so forth. So, I really love that. I think the audience members hold me to that, but I think I may try to figure out how to apply this Good-Better-Best framework within the teaching that I do within personal finance. Because I do talk about goal-setting and about financial goals. But as you were saying, it can be so demotivating to not reach a goal.

11:08 Emily: And yet you also want your goals to be very lofty, right? Like you want to be able to strive for something. So, it’s again about self-knowledge, about knowing what’s going to work for you. Do you want to strive for something and maybe not quite reach it but feel good about it? And know that you’re going to focus maybe on that Best goal? Or, do you want to set something that you know you can succeed at and then you’ll be motivated to move on from there? Well, that’s the “Good” goal. I feel like this is a good framework for people of many different kinds of mindsets toward goal-setting. So, I don’t know. I’m really excited about this. I’m really excited about learning about this framework.

Applying GBB to Research Life

11:40 Lucie: And I think one aspect where I really wish I had known about Good, Better goals when I was doing my postdoc was exactly about how many papers to publish. Because especially within research, there’s this kind of like runaway consumption model in that you need to do more and more and more and more. And if you never put a note on it, you’ll never reach it. And it’s very frustrating. Versus I feel that if now I was working in research again, I would definitely set myself Good-Better-Best goals just so I would know when to stop and relax and take a break.

12:17  Emily: I love that. Have you had any other thoughts about that? How you would apply GBB to research life for those who are still in it?

12:27 Lucie: Yes. So definitely in terms of your income and your budgeting, any of your key performance indicators, your grant income. More and more of academic life is measured with numbers, whether we like it or not. But because it is done this way, we better get on board with it. You can even apply the GBB to your h index if you really want to.

12:52 Emily: I was just thinking that. Yeah.

12:54 Lucie: But there again, it’s about, you know, having that realistic benchmark and then that motivational benchmark and that dream benchmark rather than having these unattainable goals. That makes it much more attainable and then you can discuss it with your supervisors or with your peers. And then for me, I wish I would not have gotten so run into the ground, in the sense that if you reach your “Best” goal, maybe you can take the foot off the accelerator.

How Can People Work with You? *Free Gift*

13:24 Emily: Yeah. And not get to the point like you did where you just had to throw up your hands and say, I have to take a complete break and escape from this for a while. Is there anything else that you’d like to tell us about your business? Like who do you work with or how can people work with you?

13:40 Lucie: Yeah. So, I have a website. It’s called luciebland.com. L u c i e b l a n d. And I have a blog where I blog about everything, academic writing and productivity. So you might have guessed, I’m really into goal-setting. I’m actually a certified coach, and so I work professionally with people to help them reach their goals. Especially their publication goals in a kind of holistic manner. And so I love to blog about evidence-based techniques to reach your goals. And I will send out a little gift and surprise that I would like to offer to the listeners of this podcast. I have a free Guide to Beating Writer’s Block. Everyone suffers from writer’s block one moment or another. And so I have a really nice free guide that recaps the different techniques that you can use to beat writer’s block. And you can get that at luciebland.com/write. So that’s w r i t e. And so you can go and download that for free. And I always kind of keep it to my side if I ever feel my motivation lacking I always refer back to these little exercises.

How Are Your Personal Finances Now?

14:46 Emily: Yeah, that’s great. Thank you for that. And we’ll link to that as well from the show notes. So if you want to go there first, that’s fine. So, when we started talking about doing this interview, you described yourself as a money boss or maybe it was an aspiring money boss–you’re getting to be towards the money boss state. And so there was this huge difference between the mindset that you had towards money during your PhD and where you are now. And so can you talk a little bit more about how you’re managing your personal finances right now, how you’re using the GBB framework and your personal finances? And just more about the healthy point that you are at or that you’re developing at this moment in comparison with where you were a few years ago.

15:33 Lucie: Yeah. Well, I think that really the proof is in the pudding in that five years ago, I was never looking at my bank accounts and I was completely in the dark about anything financial. And now, I make extremely detailed 2-year cashflow projections using that GBB framework. And I feel good. I feel good about it now. I enjoy it. And that’s why I’m on this podcast because I’ve actually become a personal finance nerd. So, you can see the extent of the transformation, both in practical terms and in terms of mindsets, and especially now both, given my background as a coach. So, when I trained as a coach, I worked with a lot of clients who had money issues because money is so interesting because it’s where you have a conflict between all of your limiting beliefs and your trapped emotion and your resources that are linked to survival.

Money: The Modern-Day Saber-Toothed Tiger

16:30 Lucie: That’s why money triggers our fear centers so much. It’s the modern-day saber-toothed tiger that’s coming to eat us. And so there’s a perfectly logical explanation to why money is so difficult to so many people, both for the people who are really in scarcity mindset or the people who own that runaway consumption type of spending. And so what I love about the GBB goals and the budgeting is that, for those of us who are scientists, it really taps into our experimental tendencies. So for me, going from being scared of my finances to budgeting, I took it with a lot of self-love and self-compassion in that, “Okay, I’ll just see how it is.” Had a glass of wine because I couldn’t bear to look at my expenses without a little treat, and “I’m going to tweak a few things. I’m not going to change everything all at once. I’m just going to see how it is.” As if I was running an experiment in the lab. Like, what’s working, what’s not?

17:34 Lucie: What can I change next month? What can I change the month after that? And getting kind of that objective perspective with the numbers removes that emotion. Because we’re not going to go from fearful to excited all at once. You know, going from fearful to curious is a very good progression. Maybe then you become curious about your money, curious about how it functions, what other little tricks you can use. So, for example, I went through a phase where I would change all my electricity and gas providers and my phone. I went through all the things very methodically, with my personal expenses. Yeah, the gas bill.

Easy Ways to Make Extra Income

18:33 Lucie: And then another thing that really helped my mindset, especially for people who suffer from a scarcity mindset, is I started generating lots of money from random places. I became a lot more inventive with how I generate income. For example, over the weekend, I worked at festivals during my postdoc. Most postdocs don’t do that. Just work at festivals to make a little bit of cash. I sold a lot of my unused furniture and unused clothes. So, I just started to have these random little pockets of money that would come from kind of very odd places. And then that increased my belief that I could make money easily. Money is not that difficult to make. There are lots of places where we can make money, so I can imagine some people being on Airtasker or even driving Uber, et cetera. There are actually lots of ways to make little pots of cash in this day and age. And so both kind of doing the budgeting, revising my expenses, and creating these additional pools of cash really increased my confidence.

Commercial

19:26 Emily: Emily here for a brief interlude. Through my business, I provide seminars and webinars on personal finance for graduate students, postdocs, and other early-career PhDs for universities, institutes, conferences, associations, etc. I offer seminars that cover a wide range of personal finance topics and others that take a deep dive into the financial topics that matter most to PhDs, like taxes, investing, career transitions, and frugality. If you are interested in having me speak to your group or recommending me to a potential host, you can find more information and ways to contact me at pfforphds.com/speaking. That’s p f f o r p h d s.com/speaking. Now back to the interview.

Frugal Experimentation

20:15 Emily: I wanted to add kind of two further examples to what you were just saying. One is frugal experimentation. You said that you can take sort of an experimentalist approach towards managing your money, and this is something that I’ve talked about as well. If you’re looking for ways to reduce your expenditures, or like you were saying earlier, not necessarily reduce what you’re spending but rather shift from using your money in ways that don’t give you as much satisfaction towards ways that do give you more satisfaction is a better way of thinking about it, right? Rather than just spend less everywhere. But if you are looking for something that you don’t care about spending money on too much, how can I spend less and less in this area? So I can redirect my money elsewhere. You can run what I call frugal experiments.

20:56 Emily: And so I think this is what you were mentioning. You would find a frugal tip somewhere online or whatever from a friend, and just try it out in your life. And what I say is to try it for 30 days. So it’s really giving it a good shot. Seeing if you can make it habitual and make it mindless and easy for you, and then go ahead and evaluate what was the actual effect. How much money did you end up not spending in that area that you didn’t care so much about? Was it worth the effort that you put in? Were you able to make it a habit? Were you able to make it easy? And if the answer is no, it didn’t reduce my spending enough to make all that effort worthwhile, well then just go back to whatever you were doing before. You can just easily reverse it.

21:35 Emily: And so you can do maybe, you know, one frugal experiment per month and just take like sort of a playful approach to it as you were saying. It’s not do or die in every single one of these things. You don’t have to change everything about your lifestyle in one fell swoop, but you can just take these small areas and make a change. And if you don’t like the change, then just go back. No big deal. So that’s one comment I wanted to make. And the other one is about finding other ways to earn or finding that money would start coming your way once you were thinking about it a little bit differently.

Having a Plan for Windfall Money

22:09 Emily: And what I did during graduate school, again, when our incomes were lower and it was very important to me that we used our money in the best way possible. I was very careful that I had a plan for any, what I might call windfall money that came my way. So it could be receiving maybe a gift, a birthday gift or something. Or it could be, I occasionally would participate in studies, like clinical trials. Very minor stuff. You know, psychological surveys, that kind of thing. If I made $10 from that, okay, well I would always have a plan for where that money was going to go. It wasn’t something that went into my general checking account to be just floating out there and who knows where it went. It went towards what we were using, targeted savings accounts. So it went into my target savings account for travel usually, or one time we were saving up for like a camera purchase for a DSLR. And so we would put in the extra money that we found into that savings account for that ultimate goal.

23:10 Emily: And I think having a plan for where that money was supposed to go, to help me use my money in a way that was most satisfactory to me, really made me pay more attention to all those little ways that money came to me. Whether it was from earning it or whether from, I don’t getting cash back on something, right. I had cashback credit cards, like just having a plan for any of those little non-salary income sources of money. Having a plan for what to do with it made sure that I was using it in a way that felt most optimal for me. And so I really love that you said that example as well. And maybe money was coming your way from time to time earlier, but you just weren’t paying attention in the right way to it to be able to use it in a way that was satisfactory.

23:53 Lucie: Yeah. And what I love about your example, Emily, is the actually you were almost using GBB. Because when you talk about your camera in your savings account, you know, to me that’s like your “Better” goals. And so, you were intuitively using a similar system by putting all that windfall income into these very specific goals.

Anything Else About Being a Money Boss?

24:14 Emily: Yup. That’s probably why I’m so excited about the framework is that it’s a way of sort of crystallizing how I was thinking about things already in a way that will help me communicate those ideas better with other people. Anything else you want to say about becoming a money boss or how you are a money boss? How you behave as a money boss now?

24:32 Lucie: So definitely this in terms that I’m spending more time being more future-oriented. So for example, now thinking of buying a property having these two-year cashflow projections, dreaming to the multiple six-figure business. All of these things now are within reach because I can actually monitor my progress to them rather than feeling stumped. And the other thing that has happened, which is surprising me a lot, is that I’m teaching basic business finance to other entrepreneurs, which seems really odd. But I’m actually doing it. And so, teaching other people how to do cashflow projections, how to manage money in their business. And so for me, especially lots of everything that we’ve talked about in this conversation, is a complete turn around.

25:24 Lucie: I had the skill set to do that. My training in biology was in specifically statistics. I was a computational modeler. So, money should not have been so difficult to me because I know how to deal with numbers. But it was the emotions attached to it that were blocking me. Versus now, I can really feel that my mathematical skills or my decision-making skills, I can use them to the best of their effect because basically my conscious mind and my subconscious mind are in the same direction. And now, I can head towards the future and make these better longterm decisions and also help other people make decisions like that.

26:10 Emily: Yeah, I love that point. I mean sometimes I hear that personal finance is intimidating to people because it is about numbers. Kind of. They think it’s about numbers. But really, I mean especially if we’re talking about PhDs, the level of mathematical ability is a very low bar to be passing to be successful in personal finance. It’s really all about mindset and emotion and understanding your values and self-knowledge and all the things that we’ve been talking about in this conversation. That dwarfs the ability, in terms working with numbers, to be successful in personal finance. Of course, it helps if you’re comfortable with math and everything, but it’s not what’s holding you back basically if you’re not feeling successful in that area.

Start Frugal Experiments Today

26:54 Lucie: What I would say as well to anyone listening is to start doing these frugal experiments. Start doing it now. And that’s not because I want to scare anyone out. But now especially that I work with business owners a lot more: people who can manage their money well will always be catered for, and you’ll definitely have a leading edge over anyone. Actually, very few people manage their money well. And so, if you can have both these mathematical skills that most of us would have in the academic world. and the willingness and the right mindset to manage your money. And if you can do it as soon as possible, let’s say in your late twenties or whatever. The rest of your life is going to be so much easier because of things like compound interest. And so it’s really worth kind of pulling the BandAid off and starting small today. Let’s say, looking at your phone bill and how you can optimize that, and then just gradually looking at all the other elements.

27:59 Emily: Yeah, I think you put that so well. And I could not agree more. Start today. And it doesn’t have to big, it doesn’t have to be scary. Have a glass of wine, like you said, whatever it takes for you to be able to look at your account transactions or whatever it is that your starting point needs to be. Just start, and start small. And the earlier you do it, the more you’re going to benefit really throughout the rest of your life. So as we sum up here, how do you think that PhDs can use the GBB framework with respect to personal finance and with respect to other areas of life?

How PhD Students Can Use the GBB Framework

28:35 Lucie: Yes, I think that the main two ways that PhD students can use the GBB framework are first, in terms of budgeting their expenses, or trying to align that concept of what is “Good” or what is the minimum viable income that you need. And kind of either reducing your expenses or rejigging your expenses to some things that provide higher value. And if this is available to you, also diversifying your income. Unfortunately, now we’re in an increasing world of casualization of the academic workforce. So a lot of people are working smaller contracts and having kind of little pools of money, and the GBB framework is great for that. But also for people who might have a more stable income, there are lots of opportunities out there to make more money if you wish. And so, once you’ve costed out what your dreams are going to cost you–your savings account, your camera, and your holidays–then really it’s up to you how you reach that goal. And for me, it’s a motivation to work hard because I enjoy doing it and especially with the Best goal, that’s where you can allow yourself to dream big. And I can imagine as well that having that GBB framework comes in extremely useful when negotiating for jobs. Because once you have that number in mind, it’s crystallized in your head. I need that number. I would like that number. I really, really want that number. And it’s up to you to make it happen.

Look at the Numbers and What Works For You

30:07 Emily: Yeah. Excellent point. I think something that may be useful for someone who’s in a really, really tight spot with money, maybe it’s during graduate school, like you were really not making a sufficient income for where you were living. If you are allowed to take on outside work, if it’s permitted by your contract or you think you can get away with it, whatever the situation is. I think it could be really useful to actually look, as you were just saying, at what is the shortfall that I have between what I’m making right now and what that minimum viable income is. And if I did this type of work, how many hours would it actually take to make up that shortfall? Because I’m thinking that maybe a lot of PhD students in that situation don’t need to work an additional 20 hours per week at the pay rate that they can gain using the skills from their PhD.

30:59 Emily: Maybe they’re going to be able to make a very decent hourly rate. Maybe it’s $20 per hour. Maybe it’s $50 per hour. Maybe it’s $200 per hour depending on what their skill sets are and what the market is. But really looking at, okay, well if I just worked an extra two hours a week or five hours a week, maybe I can make up that shortfall and it would make such a huge difference to your general sense of wellbeing in your life to be able to do that. This is just basically an argument for looking at the numbers and looking at potential income in certain areas as we’ve been talking about throughout this entire episode. And again, trying to figure out what is it really going to take to make that amount of money. And maybe it’s not as much effort or not as much time as you were thinking it would be when you were just sort of hiding your head in the sand about it.

Diversification of Income: Side Hustles

31:45 Lucie: Yes, that’s excellent advice. And as you say, a lot of PhD students have a lot of skills that are very much in demand. For example, tutoring or teacher relief, et cetera. Even my editing job was something I could do from home anywhere and that any PhD student with superior English could do and would pay quite well. And so there are lots of opportunities both online and offline to make these extra little pools of money. And as you say, it might only be like two or three hours a week.

32:17 Emily: Yeah. So I think that was using the GBB framework on your personal finances and on budgeting. That was the first suggestion. What was the second one?

32:26 Lucie: Ah, yeah, the second one was to diversify your income.

32:29 Emily: Ah, okay. Yeah. Great. I love both of those suggestions. And really the diversification of income strategy is not just one for PhD students as you did during your postdoc. Or even maybe if you had had a regular job at that time, you were just experimenting and you were exploring with other types of work that you could do. And eventually, you were able to hit on what is now your business and what is really bringing joy and satisfaction in your life. But without sort of stepping out of your current status, without stepping out of your comfort zone, you wouldn’t have taken that journey and been able to get to this point. So again, a theme coming up again is experimentation, whether it’s with new types of work or frugal strategies or what have you.

Additional Benefits of Side Hustling

33:10 Lucie: And I think there are a lot of other benefits to having a side hustle experimenting beyond the extra money. You know, there are lots of talks that most PhD students don’t stay in the academic world and need to translate their skills to industry or the business world, et cetera. And experimenting and having a side hustle is the perfect way to do that, in addition to earning more money.

33:34 Emily: Yeah, if some of the different topics we’ve covered in this episode have peaked your interest, listener, please go to the show notes because I have written about so many of these things in different ways. I’m going to add a lot of links there to different articles I have that you can go to explore deeper and of course also visit Lucie’s site. You want to mention it again, Lucie?

33:53 Lucie: Luciebland.com. L u c i e b l a n d.

33:58 Emily: Yeah. Especially if you want more content around what she is specializing in. Lucie, it was such a pleasure to talk with you today, and I’ve learned a ton from this conversation. I’m sure the listeners have as well. Thank you so, so much for this interview.

34:10 Lucie: Thank you, Emily.

Outtro

34:12 Emily: Listeners, thank you so much for joining me for this episode. Pfforphds.com/podcast is the hub for the Personal Finance for PhDs podcast. There, you can find links to all the episode show notes, a form to volunteer to be interviewed, and a way to join the mailing list. I’d love for you to check it out and get more involved. If you want to support the show and my business, please go to pfforphds.com/helpout. There are plenty of ways to do so without laying out any of your own money. See you in the next episode! And remember, you don’t have to have a PhD to succeed with personal finance, but it doesn’t hurt. The music is Stages of Awakening by Podington Bear from the free music archive and is shared under CC by NC.

This PhD Healed Her Scarcity Money Mindset Using a Goal-Setting Framework (Part 1)

September 16, 2019 by Meryem Ok

In this episode, Emily interviews Dr. Lucie Bland about her financial journey from graduate school to self-employment. Lucie was severely underpaid as a PhD student, and she felt such guilt and shame around spending that she became terrified of money. Her money mindset didn’t improve when her income increased several-fold as a postdoc, and it wasn’t until she discovered the Good-Better-Best goal setting framework that she started to heal her relationship with money. She now describes herself as a money boss. In this first half of the conversation, Lucie details her financial journey from underpaid PhD student to well-paid postdoc and how she needed to take a break from full-time employment to set herself on the right career and financial trajectory.

Listen to Part 2 of this interview!

Links Mentioned in the Episode

  • Lucie’s Website: luciebland.com
  • Personal Finance for PhDs: Speaking
  • What Color is Your Parachute?
  • Good-Better-Best with Megan Hale
  • Financially Navigating Your Upcoming PhD Career Transition
  • Personal Finance for PhDs: Help Out

healed money mindset

Teaser

00:00 Lucie: I did go to some extent through that transition of seeing not money as like an enemy or something that needs to be hoarded, but something that can be used as an investment for a good life. When I was doing my PhD, I was not future-oriented. I was in survival mode.

Introduction

00:21 Emily: Welcome to the Personal Finance for PhDs podcast, a higher education in personal finance. I’m your host, Dr. Emily Roberts. This is season four, episode five, and today my guest is Dr. Lucie Bland, self-employed PhD living in Australia. Lucie has such an amazing story to tell that I’ve split it into two episodes. This one and next week’s. In this episode, Lucie talks us through the roller coaster of her financial journey from severely underpaid graduate student in London to well-compensated postdoc in Australia to not having an income to starting a business. Lucie describes herself during graduate school as “terrified of money,” And that didn’t automatically improve when her income more than tripled and her cost of living dropped. We discuss the intentional steps she took to heal her money mindset, including the goal-setting framework that she now applies in her personal and professional life. Without further ado, here’s the first part of my interview with Dr. Lucie Bland.

Will You Please Introduce Yourself Further?

01:26 Emily: Thank you so much for joining me on the podcast today. We have a really delightful set of episodes ahead for us. It’s going to be a two-parter. My guest today is Dr. Lucie Bland and so I’m going to kick it right over to her right now and have her introduce herself to you a little bit further.

01:44 Lucie: Thank you, Emily. Thank you for having me on the podcast. My name is Dr. Lucie Bland. I’m an editor and writing coach and I help researchers and writers get published.

01:54 Emily: Yeah, that sounds really exciting. Can you tell us what your background is?

01:59 Lucie: Yeah. I graduated from Oxford University with a degree in biological sciences and then I did my PhD at Imperial College, London in Ecology in 2014. That’s when I finished, and then I moved to Australia for two postdocs in conservation science. The first one at the University of Melbourne and the second one at Deakin University. And now for about a year I’ve been running my academic editing business, which I now do full time. So very much serving the academic community, but I’m no longer directly a researcher.

02:34 Emily: Yeah. Well, we are in the same boat in that respect. Can you say right away up top what your website is?

02:42 Lucie: My website is luciebland.com and that’s spelled l u c i e b l a n d.com.

02:49 Emily: Yeah. And any other personal details you’d like to share, maybe where you’re living now or is your household just you?

02:56 Lucie: I live in Melbourne with my boyfriend and our Burmese mountain dog that you might see in the video if he comes around.

03:05 Emily: Yeah. Enticement to hop over to YouTube and watch this on the video instead of over the podcast. Okay. So we have this great story that I know a little bit about already, so bring us back to your time in graduate school. What was going on with you financially at that time, both in terms of like how much money you were making and also what was your relationship with money?

Lucie’s Evolving Relationship to Money

03:30 Lucie: Yeah, my money situation, my relationship to money when I was doing my PhD was very different to how it is now. I was living in London, one of the most expensive cities in the world, and I was earning 13,000 pounds per year, which is 16,000 US dollars. And I would spend 650 pounds a month on rent, which is 60% of my income. And I remember that time reading a report that said that your level of basic socioeconomic level can be determined by how much you spend on rent, and the higher it is the poorer you are. So that was a little bit depressing to me. But despite having these really high expenses and that really low income, I was really not wise about money at all. My money strategy was to bury my head in the sand. I was paid quarterly, which would mean that I would run out of money every quarter.

04:27 Lucie: And I didn’t have a savings account. So normal accounts could be very regularly in the double digits and I just didn’t know how that would happen. And when I moved to Australia, I experienced a very different money situation in that my income pretty much tripled. I was paid $80,000 a year and I lived in a really funky flat on my own in the hipster part of town. So I kind of went from rags to riches, but I very much kept my very Scrooge-y lifestyle and I still didn’t budget. It did mean that I was saving $20,000 a year because my expenses were really low cause I would still collect vouchers and coupons and have that very “PhD student” lifestyle. But I wouldn’t say that my budgeting skills or my approach to money improved in any way. It was just that my income was higher.

05:26 Emily: Gotcha. Yeah, that’s a great overview, and I think it’s one that’s going to be relatable to a lot of people within the audience. Most of my audience is in the U.S. and the cost of living differences can be so wide between, you know, New York and San Francisco versus certain cities in the Midwest that are quite a bit smaller. And so a graduate stipend can also kind of be all over the map and it doesn’t necessarily correlate with higher stipends in higher cities necessarily. Sometimes that’s the case and sometimes not. I’ve interviewed several people on the podcast who live in high cost of living cities but have an okay kind of income, maybe double or more what you just mentioned, and others where that’s completely not the case. A much, much lower income. Actually, I want to go back a little bit further and talk about your mindset from even before you started graduate school. Would you say that you grew up middle class, or what was your mindset about money or the socioeconomic status you had prior to entering graduate school?

Money Mindset Before Grad School

06:34 Lucie: Yes, so I was definitely middle class. Especially my father had a very relaxed and confident approach to money and to some extent my mother as well. But in a way they hadn’t taught me any budgeting skills at all, which is a little bit sad, but kind of looking a bit backwards again. And that has really influenced my money story. My French grandparents grew up under German occupation and under rationing and that really influenced their mindset around money and around the use of resources. And to some extent, even in my kind of middle class nuclear family, especially, my mother could also have that very Scrooge-y or scarcity mindset. And I remember my grandparents still drinking chicory, which is a coffee replacement that’s made from the root of a plant, that French people used to drink under the German occupation.

07:30 Lucie: And so they still had some of these relic habits of, you know, we don’t know when the next meal is coming. And so you’ve got to finish off your plate, you’ve got to use all your resources in a very savvy way, which in many cases can be a good approach. But I think that as a child, I really internalized that. And one of the funny stories in my family is that at the age of 10 or 11, I signed up to this website, it was called scrooge.com and got lots of vouchers and was very obsessed with using those and not spending any money. So, I’m quite conscious that my personal money story and approach to money, well to some extent determined by my socioeconomic level or being from a middle-class family, was also influenced by lots of other family patterns that predated that.

Money Mindset During Grad School

08:20 Emily: Yeah. So I guess we could suffice to say that in some ways you were unprepared for being in graduate school on that kind of income and in that expensive city. In other ways, you had maybe some skills and some mindsets that would be, I hesitate to even say helpful. I mean helpful to survive, but maybe not helpful to be sort of healthy mentally overall towards money, especially later on once you have that income increase. So when you were accepted to graduate school and you knew what that stipend was going to be, and you knew more or less where you’d be living and that it was going to be 60% of your income going towards rent, what were your thoughts? How did you approach that situation? Did you think, “well, I’m just going to have to make this work. I’ll do it somehow”? Or did you consider debt? And I don’t know if that was even really an option for you.

09:14 Lucie: The thing is I didn’t even know that I was going to spend 60% of my income on rent because I hadn’t calculated it at all. I was completely in the dark, and no, that was not an option. I’ve never had a loan or credit card. Again, different countries have different approaches to that. And for me, I was just going to have to eat pasta. That’s how short-sighted my thinking was. To some extent, I could have considered a student loan, which I might not have been eligible for as a French person. But you know, my thinking was not even that advanced.

09:54 Emily: Right. And so once you did find out, once you did secure housing and you knew how much of your stipend was going to be eaten up by rent, what was your plan at that point, and kind of how did you get through it? And I guess this might be sort of advice in sort of how to keep expenses low. Although of course in the overall arc of this conversation, that’s not really what we want to be talking about. But for those years, how did you get by?

10:19 Lucie: I probably spent very little money on food, and I did go out a little bit, but I wouldn’t do anything that was fun. You know, I would probably not go to the cinema. I probably would not go to expensive parties. One of the things I did in London, I had a bike and I would be very savvy about whether I would take the tube or the bus. The bus was cheaper, and so everything became a decision. And if the decision presented itself to me, I would always take the cheaper option. So, I didn’t think long-term about do I need to build savings? Do I need to think a bit longer term? It was extremely short-term.

10:57 Emily: Was thinking long-term even an option though?

Short-Term versus Long-Term Vision

11:01 Lucie: At that stage, I wasn’t thinking long-term at all because I just couldn’t. I didn’t have the funds to do it.

11:09 Emily: Yeah. It’s not really a personal oversight. It’s just this is how the day-to-day is passing by of thinking about these really minute decisions around money, which are so important to whether you’re going to stay in the block for the month or the quarter. So you were surviving by being extremely frugal in many areas and not spending much on entertainment. I wonder, were your classmates living in a similar manner?

11:39 Lucie: Yes. Yes, we were all living in house shares in London. In quite difficult conditions with lots of issues with housemates, with landlords, with boilers breaking and not getting repaired. Like in a way it was a very kind of low-income status. And I remember kind of looking in awe at some of the PhD students who might be a little bit older who might have worked before and had a bit more savings or maybe had a partner who could support them, who lived in a real adult flat and had furniture that they bought new rather than scavenged from the streets. And to me that was very much a vision of the long-term future. It’s definitely not something I was doing then.

12:27 Emily: Did you find that it was helpful to have that comradery with some of your classmates? Did it make getting through this experience a little bit more bearable?

12:37 Lucie: Yes, and to some extent, even people who would start their first job in London. So, not a PhD student, would probably be on a similar income. And that was 2010. It was post-global financial crisis. So actually some people had decided to do a PhD or go to graduate school just to avoid getting a job. Because there were so few jobs. So that was kind of the economic climate of the time, which has improved slightly now, but we were all very much in that same mindset regardless of whether someone was starting, you know, their first teaching job or was doing your PhD or had a job in admin or in sales at a small company. None of us were making the big bucks.

Money’s Impact on Lucie’s PhD Perfomance

13:20 Emily: How do you think that being–it sounds like very consumed with thoughts about money and decisions around money on a daily basis–do you think that had any effect on your scholarship?

13:34 Lucie: Do you mean how I performed during my PhD?

13:37 Emily: Yeah. Like, let’s say your income was double of that, and you had an easier time with money, there was less stress there. Do you think that you would have done better?

13:49 Lucie: I actually think the opposite in that because I couldn’t do that much outside of going to work and coming back home, I worked really hard. And that’s what I would just do. I had a very traditional existence of cycling to Uni, doing my PhD, and coming back. And I think that to some extent doing my PhD, was a release from my money worries, and that’s why I worked so hard on it. So that could be my specific experience.

14:18 Emily: Yeah. I don’t know if that’s generalizable. I mean, I’m happy to hear that you thought it was a positive effect on your work. But I remember when I was interviewing for graduate schools that I heard that argument from–I interviewed in a city that didn’t have a whole lot going on. A very, very small city, rural–and the argument was kind of, well there’s nothing to do here except for our work. And the weather is really tough in winter. And so we just work, and that’s all. Versus if you lived in a very exciting city or one where there’s just a lot more fun activities going on, you might be more tempted to get out of the lab and go to these other things. But we’re talking about living in London and having that attitude. So, I’m a little bit surprised by that. That you were able to kind of “tunnel vision” on just your work during that time.

15:07 Lucie: Yeah. I think that in that case, it’s very much necessity is the mother invention or this dictates how you behave.

15:16 Emily: Yeah, exactly.

15:16 Lucie: And that’s why I was very relieved when I moved out of London, came to Australia where the cost of living compared to London is lower. You know, it’s kind of insane to say. Australia has a reputation for being expensive, but I found Australia very cheap.

15:32 Emily:  Yeah. Let’s talk about that transition now. But first, how many years were you in London doing your PhD?

15:38 Lucie: Four years.

Financial Life as a Postdoc in Australia

15:39 Emily: Okay. So that’s plenty of time for this to become a very ingrained mindset and approach towards money. So, you finish up and you’ve accepted a postdoc in Australia. Tell us about that. Tell us about the money that you’re making and where you’re living and so forth.

15:55 Lucie: Yes. I was very excited to come to Australia to come to Melbourne. As I said, I would be making $80,000, which was way more money than I’d ever made. I could afford to live on my own, which was a big thing in a really nice little flat in the inner city. I bought a car, I bought new furniture, you know, things were going really well. But what I noticed as well was that I did keep a lot of my former habits in the sense that, for example, Melburnians are big fans of their coffee. All the postdocs would go to the really nice coffee shops and have take-away coffee and bring it back to their office while I was very purposefully making instant coffee in a little kitchen so as to avoid buying coffees. And most of my decisions were like that in that I still got reclaimed furniture from the streets. I would do most of my shopping at op shops, which is very eco-friendly but there is a limit to how healthy that is as well. And so, even though my income was higher, I had still kept that mindset of trying to keep my cost of living as low as possible. Not really from a conscious intention, but just because that was the only thing I knew how to do.

17:13 Emily: Yeah, it sounds it’s actually hearkening back to your example from your grandparents, right. Even the coffee, specifically. So this is really interesting to me to talk to you about this transition because it’s something that I think about a lot and that I talk about quite a bit as well of how should PhDs manage their money once they’re out of graduate school. And I think the standard personal finance advice that I often say as well is live like a college student. And that’s the general advice, and the way it applies for graduate students that I say is “continue at your graduate student lifestyle for as long as possible.” Even though, once you’re making this higher income, to kind of make up for the lost time and the lost income from the previous years, so that’s a time when you can be building up savings and starting to invest and so forth.

18:05 Emily: But I trip over that advice sometimes a little bit. And especially in a case like yours, because if your lifestyle was so constrained, due to your graduate income, that’s not good advice any longer, right? You should increase your lifestyle as your income goes up, and still do all the things you want to, you know, be saving and so forth, investing or paying off debt, whatever it is you need to do. But if you have been consumed and shutting out large portions of your life because of lack of money, that’s not something that should continue. So I’m really glad to have your example as one that is counter to the advice that I usually give and the advice that many people would probably hear once they are seeking out personal finance content. So, can you talk a little bit more about that change? Once your income is higher, how did you start changing how you were using your money and thinking about your money?

Money Change #1: Saving Toward Retirement

19:05 Lucie: The first decision that I ever made about my money, that was a very good decision, which was based on the advice of one of my friends who’s a financial advisor, was that when I started my postdoc in Australia, we’re very lucky that we have 17% of our salary be put into a superannuation fund by our employer. So the employer adds to our salary 17% and puts it into a fund for our retirement. But we can make additional pre-tax contributions. And I made the maximum pre-tax contribution, which was 9.5%. So, I basically had a quarter of my salary going into a super every month, and that was not increasing my lifestyle. That was making a very conscious decision about investing in my future. And that was pretty much the little seed that then grew not into expanding my lifestyle but into this view of investing in myself in the sense that I can invest in savings, I can invest in my super, but I can also invest in my own wellbeing, not because I’m being frivolous, but because it pays off.

20:17 Lucie: It pays off, let’s say to have a gym membership, to have a yoga membership, to have healthy social relationships, et cetera. And so I think that I did go to some extent through that transition of seeing not money as like an enemy or something that needs to be hoarded, but something that can be used as an investment for a good life. And that was what I’d seen in some of these older PhD students in London who were maybe buying a property, et Cetera, that they were investing in their future. Versus when I was doing my PhD, I was not future-oriented. I was in survival mode. Versus this increase in salary opened up for me the possibility that I could plan for a future.

21:01 Emily: I think you put that so well and I want everyone listening, if you’ve resonated with anything, Lucy said so far to go back a minute or two and listen to that–what you just said, over again–because I think it was so, so insightful and well-put. As you were saying, the first intentional money decision that you made after this income increase was not about just going crazy and spending because you’d been so restricted for so long and just splashing out on everything. But rather, being able to think about really changing how you even viewed money. What you said was in viewing it as being able to invest in yourself and having an enjoyable and healthy lifestyle overall rather than trying to hoard it as much as possible because there was such a scarcity, you know, before that point.

21:52 Emily: And I did want to add a slight translation for my, my listeners in the U.S. So, our equivalent to what you did was, when you got your higher salary, basically we would call it “maxed out your 401(k),” which in the U.S. is $19,000 per year. So if anyone’s listening who has started a new post-PhD job and you’re wondering what to do with that lovely salary bump, maxing out your 401(k) is an excellent thing to do. For the reasons that Lucy just mentioned, that it is an investment in yourself and it’s an investment in your future.

Commercial

22:25 Emily: Emily here for a brief interlude. Through my business, I provide seminars and webinars on personal finance for graduate students, postdocs, and other early-career PhDs for universities, institutes and conferences, associations, etc. I offer seminars that cover a wide range of personal finance topics and others that take a deep dive into the financial topics that matter most to PhDs, like taxes, investing, career transitions, and frugality. If you are interested in having me speak to your group or recommending me to a potential host, you can find more information and ways to contact me at pfforphds.com/speaking. That’s p f f o r p h d s.com/speaking. Now back to the interview.

Money Change #2: Impulse Shopping

23:13 Emily: So were there any other changes that you made, after that point, after starting to think about the long-term with respect to retirement? What other changes did you start making?

23:24 Lucie: Probably the next change that I made, which was not a good change, and that happened in my second postdoc, was that I started to impulse shop, and that was entirely related to the stress that I was under. So for, as you said, for a few years I managed to keep my spending quite low, and to have that fairly frugal lifestyle. But then after years of PhD, years of postdoc being put under a lot of pressure, I was starting to struggle, and I could see that being reflected in my spending. And I very quickly knew that this was an issue. So it wasn’t that I was being frivolous in being released, I was using that kind of as an emotional Band-Aid. And that kind of was one of the alarm bells that told me that maybe I need a bit of time off or to think about why I was in academia and what I’d wanted to do. Because one of the symptoms of this was how I was sending my money, which was not really in accordance with my values, and that was quite troublesome to me.

24:31 Emily: Yeah. I think that’s also very common behavior, whether people can afford it or not. So, coming to impulse spending just to emotionally relieve some kind of stress or difficulty or pain that’s going on. So, yeah. Can you tell me more about, having recognized that issue, what then did you do? You just mentioned you took some time off from your postdoc.

Leave of Absence from Postdoc

24:56 Lucie: So I think this was kind of part of a larger quarter-life crisis in the sense that the pressure had been mounting probably since the first day that I started my first postdoc in Australia. And now that was three years later of full-time work with a lot of international travel, a lot of publications. We’re all familiar with that kind of lifestyle. And I just didn’t know why I was in research anymore. I felt really lost and kind of, as we talked about before, I could not see my future in it. And I didn’t know if it was because I was too stressed or confused or because it was genuinely not what I wanted to do. So I was very lucky that I could ask for a six-month unpaid leave of absence from my university and kind of take a little break from all my responsibilities. Because, especially in my first postdoc, I think I must have supervised four or five students to completion. I think I kind of bumped to a lecturer role very quickly. But that amount of responsibility, and then it kind of caught up with me a few years later, was like, well, I’m going down this route very quickly. Do I want to continue with this route?

26:16 Emily: Yeah, really in many jobs, many workplaces, there is a great deal of just going with the flow and some inertia. And you can get to a point where your job duties are not at all kind of what you expected or what you signed up for, but it evolved. So that’s amazing that you made the decision and also were able to say, “okay, hold on a second, I need to take some time to figure out where I really want to go next.” And this is maybe a little bit of a naive question, but were you able to fund that period of being away from your job because your expenses had been so far below your income for the previous years?

26:53 Lucie: Yes, I had a lot of savings at that point.

26:56 Emily: Yeah. And, what I say quite a bit, that money gives you options. And so, you’d been earning quite a lot and saving quite a lot for those few years, and then you had the option to take a step back and have that time to reevaluate. So, what did you do with that time off?

Personal and Career Development Journey

27:16 Lucie: First, I had a holiday to see my parents in Europe, which was great. And I think the first two or three months of the six-month period, I was brain dead. I was recovering. I was watching TV, doing all of these silly things that people do when they finish their PhD. But I’ve seen that quite a lot in first or second postdocs in that people who don’t take a break between their PhD and their postdoc tend to get hit at a later date with trying to cope with all that change. I had also moved to Australia by myself and so I think it just all caught up with me a little bit later. So, I spent a few months resting and relaxing, and that’s when I started to coach myself. I became very interested in these personal development and career development books.

28:09 Lucie: I started to use a career coaching book that’s called, What Color is Your Parachute? It’s a very famous career coaching book.

[* This is an affiliate link. Thank you for supporting PF for PhDs!]

28:16 Emily: Yes, I’ve read that.

Part-Time Editing, Part-Time Postdoc

28:18 Lucie: Yeah, it’s great. And basically, I figured out that probably a very good job for me, which matched to actually want I wanted to do as a child–I wanted to be a writer. And what I was enjoying, what I was really good at as an academic was publishing. And kind of putting these two things together, I was like, “well, getting a job as an editor would be quite a good fit.” And I got a small job with a big global editing company, editing research papers, writing research papers, kind of being a writer for hire. And I really enjoyed that but it paid very little, and I was just starting out. And I could see with the budgeting that I had started doing when I was off work–because that was another really great habit that I’ve gotten into–was that just having that editing job was not gonna cut it for the type of life that I wanted. And that kind of spurred that decision to go back to my postdoc part-time. I was also not sure whether I wanted to quit academia completely. I thought that maybe if I worked part-time, I could cope with the challenges of academia better because I would have reduced hours. Then I could do my editing job as well. So that was the plan in that period, which would be to do the postdoc job part-time and the editing job part-time, and then together it would make a healthy income.

29:52 Emily: I love just how intentional you were with all of those decisions. The series of decisions that you made there, in trying to align your career with what you really wanted to do. And also, you briefly mentioned, but starting to budget is a major, huge leap in one’s personal finances. And that, it sounds like, sort of contributed to the career planning. Right? How much money do I actually need to make to fund the lifestyle that I want and then how can I redirect my career to make sure that I make that amount of money? And is that how it worked out? Did you find that the half-time postdoc position was lower stress, and was that a good situation that you were then in?

Backfired Plan: Full-Time Work for Part-Time Pay

30:35 Lucie: In a way that was a complete failure, in that I was doing full-time work for part-time hours and part-time pay. And I’ve heard that story a lot with other people, in that research is a job that is difficult to do part-time. And a lot of mothers, a lot of people who would want to work part-time for lots of reasons, find it challenging. After a while, I did end up quitting the editing job because it was too much in that postdoc responsibilities would come during my editing hours and would influence the quality of my work at the editing company. And because I was an employee of the university, they kind of took it as this is your priority, and your other job is not a priority. And that was quite difficult to manage. And also at that time I would realize that having my own business would enable me to make the kind of money that I want it to make from editing instead of working for an editing company. And so that spurred my decision to quit the editing job and to start my own business. So, as you’d mentioned, some of these decisions were intentional, but also some of them were just due from the decision to go part-time, in a way, backfired.

32:02 Emily: Yeah. So, did you end up not staying part-time for very long? How long did you stay at that part-time?

Going Full-Time into Self-Employment

32:09 Lucie: I stayed part-time for a year. And then I went full-time with the business. I had a few months to start the business when I was still part-time at the university. And that gave me a little bit of a cushion. And then again with the budgeting, I realized within three months that actually with the business, I was making enough money to not need the Uni job, which I then let go of. It makes it sound like a very drastic and calculated decision. There was a lot of kind of emotional decisions that went into it as well because I love research and I continue in a way, but I knew that having my own business would be a better decision for me for the lifestyle that I want to have, for the type of people that I want to surround myself with, etc. And finances were I guess one of the drivers of that decision. But there were also lots of other things that went into it.

33:08 Emily: Yeah. I have many of the same thoughts around and motivations around becoming self-employed. So, we’re going to talk plenty about your transition to self-employment in the second part of this two-part series. But before we do that, I wanted you to introduce this Good-Better-Best framework that you started using. I believe during this period when you were taking a break from work and when you started budgeting. What is that framework, and how were you using it?

Good Better Best (GBB) Framework

33:40 Lucie: Yes. So the framework that I was using at the time along with my budgeting is called Good-Better-Best goals. And it’s a framework that was devised by business coach Megan Hale. So when I was on my break, I just sucked up a lot of books and podcasts on how to be an entrepreneur. And usually these guys have much healthier attitudes to money. People have worked really hard on their money story and their finances to be at a stage where they can own their own business. And so that GBB method relies on defining Good-Better-Best benchmarks in terms of income generation. So, your “Good” goal is your minimum viable income. It’s the minimum of amount of money that you need to survive. Probably, my income when I was a PhD in London was even below what could be called a minimum viable income because it came with so much strain.

34:40 Lucie: A “Good” goal in the GBB framework is your basics, your rent, your bills, et cetera. Your food, and maybe something that you find really important–a little bit of going out or a Netflix subscription, but it really doesn’t go overboard. It’s pretty much the minimum that you need to have a relatively happy life. Then it gets very exciting when we go to the “Better” and the “Best” goals because then we start to cast out some of these big dreams that we have. So, for example, for me and my “Better” goals, I’ve got things such as buying furniture, buying a new dog, going on holiday. So, that’s when your lifestyle starts to improve and increase. Like you were mentioning, with having a postdoc that has better pay. Usually, people get to that “Better” benchmark where they can start to save money. They can work towards these big dreams. And because they cast it out in advance, it’s very motivational in the sense that, let’s say budgeting or restricting your income and things that you don’t like. It comes natural because you want to reach these other goals. Instead of feeling restricted, you’re just moving your money around to enable going towards the things you really want.

35:56 Lucie: And then the “Best” goal really blows your mind in the sense that if you could make that much money, it would be almost unfathomable. And you could afford so many different things. So, here you can cast a lot of these bigger dreams like buying a house or going on very luxurious holidays, et cetera. And so because you have these three benchmarks, you can always assess where you are in this very logical and objective manner. And maybe that’s something we’ll go into the next episode. It helps you get out of this very emotional attitude to money or this very fear-based attitude to money because then they just become numbers in a spreadsheet. They are in an order: Good, Better, Best. And then you can address them in this objective manner rather than having no numbers or this nebulous idea in your head that your dreams are never going to come true because they are too expensive, versus when you know exactly how much it’s going to cost, you can start working towards it.

Expanding the GBB Framework for Personal Goals

36:59 Emily: Yeah. I think you explained that very well. So, the source that it came from for you and the way that you first learned about it is very oriented around being self-employed or being a business owner in terms of having variable levels of income and a degree of control over your income. If I make this amount that’s going to keep the lights on and my life’s going to be okay. If I strive for this amount, then the next levels I could unlock in my lifestyle, and then, okay, the third level is even well above that. But given your history, coming as a PhD student and then as a postdoc, how did you massage this framework into something that you could use maybe in your personal life and not just as an aspiring business owner?

37:46 Lucie: Yes. Well, first, just defining the “Good” goal. This is applicable to anyone in the sense that most people actually don’t know their minimum viable income. And that would change their decisions on what type of job to take, what city to move to. They might think that a certain city is too expensive or a certain job doesn’t pay enough, et cetera, versus if you have a really good handle on how much you actually spend. For me, I’ve done personal budgeting for more than a year, so I know my yearly fluctuations. That enables me to make much more informed decisions about every aspect of my life. Because if I want to go for job, let’s say I’m not self-employed, I would know what this job would allow me to do and whether, let’s say I would be ready to move to a cheaper area or to a more expensive area. And the GBB goals would put that into context.

Financially Navigating a PhD Career Transition

38:47 Emily: Yeah. I actually love that you brought that up in terms of evaluating your next position. If you’re getting out of graduate school, going to a postdoc, going to another job. This is actually something that I’ve talked about in some materials that I released in the summer of 2019, which if you want to check that out, you can go to pfforphds.com/next. N e x t. And that’s about putting a job offer, a salary offer that you receive in the context of the local cost of living for the new place that you don’t live yet. And there’s ways to do that without having tracked your own spending like you’re talking about. Like trying to figure out, okay, how does this new city’s cost of living compare to where I currently live, what I currently make, what would I be making there? How does it compare?

39:27 Emily: But it’s much, much more powerful if you actually do what you’re talking about and have tracked and budgeted for yourself wherever you’re currently living. And it gives you so much more information for then evaluating that next salary offer. And like you were saying, okay, maybe in graduate school, you’re able to spend at the “Good” level. Or maybe you’re not. Maybe you’re at an insufficient level and it’s even below what you would consider to be a “Good” level of spending. You’ll at least have a handle on that. You’ll know where your current salary and current expenditures relate to that, “Good” or “Better” or whatever it is level. And that will help you evaluate, as you were saying, the next position that you might be offered. Or in your case, well, how much money do I really need to make to make this leap into self-employment, which will be so much better for me and you know, x, y, z other areas. But can I do it financially? It helps you evaluate that. Am I getting that right?

40:21 Lucie: Yes. Completely.

Final Advice for a Healthier Money Mindset

40:23 Emily: So, something that you mentioned when we were first talking about doing this interview was that you had used this GBB framework to heal your mindset towards money. So, that’s this period that we’ve been talking about. And when you’re really facing your numbers and starting to budget and so forth. What advice do you have for another, let’s say PhD student currently who is struggling both with a low income and with an unhealthy mindset towards money?

40:53 Lucie: Yeah. My main advice would be to start taking action now in the sense of doing very basic budgeting because not knowing where your money’s at makes things worse. We think when we’re putting our head in the sand that things are better because we’re not looking under the hood but it actually makes things worse. And the reason why it’s important to take some form of action really early on–and this thinking is corroborated by forms of therapy such as cognitive behavioral therapy–is that by changing your behaviors, you actually change your beliefs. It doesn’t really work the other way around. You won’t wake up tomorrow with another set of beliefs about money. It’s about taking action. And then this informs our beliefs and how we evolve in relation to money. And so by taking small actions such as when I started, which was very simple, which was just to print out my bank statement and then put a little circle around the expenses that brought me a lot of joy or a lot of value and then a little cross with the ones that I was not so sure about. I was like, maybe that’s wasted money. And then just gradually adjust your spending so that you only have the little circles. And that can help you towards what is your minimum viable income, what’s your “Good” goal without all the extraneous bits that you spend money on but actually you don’t enjoy that much.

42:14 Emily: Yeah, I absolutely love that advice. It’s sort of increasing the efficiency of the use of your money. So, I think that’s wonderful advice for that student.

Outtro

42:23 Emily: Listeners, thank you so much for joining me for this episode. Pfforphds.com/podcast is the hub for the Personal Finance for PhDs podcast. There, you can find links to all the episode show notes, a form to volunteer to be interviewed, and a way to join the mailing list. I’d love for you to check it out and get more involved. If you want to support the show and my business, please go to pfforphds.com/helpout. There are plenty of ways to do so without laying out any of your own money. See you in the next episode! And remember, you don’t have to have a PhD to succeed with personal finance, but it doesn’t hurt. The music is Stages of Awakening by Podington Bear from the free music archive and is shared under CC by NC.

How This Multi-Fellowship Winner Managed Her Applications and Finances

September 9, 2019 by Lourdes Bobbio

In this episode, Emily interviews Dr. Anne Rocheleau, who holds a PhD in biomedical engineering and currently works in industry. Anne won several fellowships during grad school (and applied for many more), including ones that paid her stipend and tuition and fees and ones that paid for conference travel expenses. Anne shares her process of finding and applying for fellowships and the extracurricular activities she pursued to make her a competitive candidate. Anne’s established budget helped her manage her income as her pay frequency changed while going on and off the fellowships, but she did have an unpleasant surprise one April since her fellowship did not withhold income tax. Overall, Anne’s fellowships greatly contributed to her development as a researcher and science communicator as well as her personal finances.

Links Mentioned in the Episode

  • How to Find, Apply for, and Win a Fellowship During Your PhD or Postdoc
  • Why You Should Apply for Fellowships Even If You’re Fully Funded
  • Personal Finance for PhDs: Schedule a Seminar
  • Personal Finance for PhDs: Podcast Hub
  • Personal Finance for PhDs: Help Out
  • Find Dr. Anne Rocheleau on LinkedIn

fellowship award finances

Teaser

00:00 Anne: Fellowships can be a really wonderful way to broaden your experience in grad school and I know a number of students that studied in a different country, for instance, which is a great experience that they wouldn’t have gotten necessarily if they had stayed on a research assistantship or a teaching assistantship.

Introduction

00:23 Emily: Welcome to the Personal Finance for PhDs podcast, a higher education in personal finance. I’m your host, Dr. Emily Roberts. This is season four, episode four and today my guest is Dr. Anne Rocheleau, a PhD in biomedical engineering who won several fellowships and travel awards during grad school and her postdoc. Anne gives advice for other fellowship seekers based on her experience of finding and applying for several fellowships each year and shares the enriching experiences she sought out that made her a competitive candidate. The fellowships had a positive effect on Anne’s personal finances and scholarly development and we discuss how to avoid the financial pitfalls that come with some types of fellowship income. Without further ado, here’s my interview with Dr. Anne Rocheleau.

Will You Please Introduce Yourself Further?

01:13 Emily: I’m joined today by Dr. Anne Rocheleau. Thank you so much for coming on the podcast and we are going to be discussing fellowships, how to win them and what happens to your finances once you do win one. Anne has plenty of experience with this, so thank you so much for joining us today and will you tell us a little bit more about yourself, please?

01:33 Anne: Sure. Thank you so much for inviting me to be part of this podcast. I’m really excited to be here. I got my undergraduate degree in chemical engineering from Worcester Polytechnic Institute in Massachusetts. I did my Masters of Science degree at Cornell University in chemical engineering, as well, and I did my PhD in biomedical engineering, also at Cornell. Then I worked for a year as a quality engineer in Massachusetts, before moving out to the west coast to Portland. I was a postdoc for a year and a half at Oregon Health and Science University and now I work as a research scientist at a startup medical device company here in Portland.

02:17 Emily: Well, we’re going to get on a little diversion here already because I’m curious about you having a real job for a year and then going back to having a postdoc. I didn’t know that was a thing. Was there any difficulty in landing that postdoc, having been out of academia for a little bit of time? And also, what was the reasoning behind that? Was it just, “I want to live in Portland and this is the kind of job I can get”, or what?

02:41 Anne: Yes, it was largely a geographic. I wanted to move out to Portland to be with my now fiance, but also, it was really fun to work in industry for a year. It was very different and it got my mind working in a totally different way, being a quality engineer, and then when I wanted to move to Portland, I had a connection from my PhD advisor, who knew my advisor that became my postdoc advisor here in Portland, so that was a really natural fit and I really liked OHSU, Oregon Health and Science University. To work in the med school environment was really great, so that was a really cool transition. It was interesting going back into academia. I felt like I had a little bit of a different take on things and it really solidified my desire to stay in research. I love research.

03:37 Emily: Glad to hear that it added to your career. It sounds like you networked your way into it, so that’s very natural.

Finding and Applying to Fellowships

03:45 Emily: Let’s hearken back to your grad student and postdoc days when you were applying for and winning fellowships. Which fellowships did you end up winning?

03:56 Anne: I did my master’s degree on the National Science Foundation Science Master’s program fellowship. That one I actually got lucky, I didn’t have to directly apply for it. I was offered that program by my department, so that was the first one. Then, during my PhD, I received the National Science Foundation GK-12 fellowship. That was a full tuition and PhD stipend fellowship and also included a teaching element. I was part of the Society of Women Engineers as a grad student and so I received a scholarship through them, that was $3,000. I applied for and received two travel grants for the Biomedical Engineering Society’s annual meeting, so those travel grants covered the meeting registration as well as $400 for travel. When I was a postdoc, I received a travel grant for a conference and I wasn’t presenting there, but I did attend some workshops and I think that was about $2,000.

05:03 Emily: I’m glad to hear that list because I just want students and postdocs to get an idea of the diversity of fellowships that are out there, it’s not only from the NSF, it’s not only the GRF, there’s a lot of other ones as well. There’s all these travel grants from the conferences and everything. Conference travel is a big pain point for grad students and postdocs and so it’s just good to hear that there is money available. You have to ask, get a little bit lucky, or put together the right kind of application and the money’s there for some people, so that can help a lot.

05:39 Emily: Can you tell me a little bit about your process of applying to fellowships and finding out about these fellowships. You said there was one you were automatically nominated or awarded, but other ones you had to seek out. What was that process like? How did you find these fellowships?

05:57 Anne: I have a couple of recommendations for that. First of all, I found internal university resources to be excellent for finding fellowships and talking to other folks that were in my department that had received these fellowships in the years before me, that was really useful. There were some databases at my university, where they aggregated fellowship opportunities. Professional societies are a great way to find fellowships, both for conferences and I also received one that was a scholarship. My other recommendation for this is ProFellow.com. This is an awesome website. I’m still on the email list. It’s post-bac, post-graduate fellowships, graduate fellowships, both long term, short term, all fields, all over the world. It’s a fantastic resource for fellowships.

06:52 Emily: It’s so funny that you mentioned that because we’re recording this on a Tuesday and I’m interviewing Vicki, who’s the person behind ProFellow, on Thursday for the podcast. I don’t know which order they’ll come out in, if yours will come before hers or vice versa. I’m not sure, but listeners, these two podcasts episodes are coming together, they’re a pair. Thank you so much for mentioning those resources. I have a post, I’ll link to it in the show notes, on how to find fellowships, which includes a couple of the databases you mentioned that I saw. Some universities have really extensive ones, but I’m going to add some of the things that you just mentioned to it. So listeners if you want to see some links to this, go to the show notes and find that post. Thank you so much for adding that. I really liked the tip about the professional societies. I hadn’t thought about that at all, but it totally makes sense.

07:42 Emily: So you found some fellowships you applied for. You told us which ones you were successfully awarded, but did you have some others that you applied to that you didn’t win? Were you applying for a lot or maybe only one or two a year or what was it?

07:55 Anne: Oh, yes, I definitely applied to a number that I wasn’t successful in. This is definitely a numbers game and sometimes you get lucky and sometimes you don’t. So yes, there were certainly several from all levels — from scholarships, fellowships, travel grants — that I did not get.

08:14 Emily: Well, it’s good to hear that you were just trying a lot. Since you were submitting a number of these applications per year, how did you think about that in terms of the usage of your time? Did you feel like it was, not a waste of time, but not really within your core mission of what you were doing in graduate school? Like something you had to do that was kind of extra, or did you really see it as just grant writing and building a skill set? How did you view it?

08:43 Anne: I do enjoy writing, so that’s part of it, and I was happy to develop those skills. In the case of the NSF GK-12 fellowship, it was a great way to enhance what I was doing with another skill set. In that case it was teaching and mentoring. I was paired with a teacher that I mentored for a project in the summer. I think fellowships can be a really wonderful way to broaden your experience in grad school and I know a number of students that studied in a different country, for instance, which is a great experience that they wouldn’t have gotten necessarily if they had stayed on a research assistantship or a teaching assistantship.

09:40 Emily: Yeah, that’s a really good point because, what I tend to forget about is fellowships pay you or pay your expenses, but really their purpose is to further your development as a researcher. That could be through doing whatever you’d be doing as an RA at your university, or it could be having these much more independent experiences, as you just mentioned, that are really enriching in a variety of ways. That’s what a fellowship is for, right? It’s good to be reminded of the core mission of a fellowship, which is to develop an individual, not necessarily to further some larger grant or whatever that you’re working on.

10:24 Anne: I have one more thing that I can add there too. I felt like it really deepened my connection to the professional societies that I was part of as well. I’m actually now involved in my local chapter of the Society of Women Engineers as a scholarship chair, so it really inspired me to turn around and give back after graduate school. It really meant a lot to me and it was inspiring to me that those organizations believed in me and I felt like that also came out as well in these.

Fellowship Application Tips and Tricks

11:00 Emily: Wonderful. What about the process of actually writing these applications? Did you have any tips for another grad student or postdoc going through that? What was that process for you?

11:12 Anne: I generally kept these materials together and it was my folder of preparation for what I needed to write some of these applications. First of all, you almost always need a copy of your transcripts, so I just had that handy so I didn’t have to go searching for it when I needed it. You almost always need a CV, so again, I just had that handy, a two page CV. I also had my set of go-to recommenders because many of these a fellowships also require recommendations. Then I had some talking points that I used as a basis for the essays for these different fellowships. They all require something a little bit different, but they almost always have a research component — what you’ve previously done, what you would like to do, some quantifiable results if you have those. Many of them have an outreach component, so I had this running list of what I was involved in with volunteer efforts and professional society involvement. Many of them have leadership component too, so again, I just kept that list of bullet points of some of the things that I’ve done and this just really helped me make the process smoother and faster, and when I went to go actually write one of these, I had something already there to go off of.

12:39 Emily: It kind of seems to me that the more of them you write, the easier it gets, right? Because you can reuse the themes and reuse some of the wording and so forth from your previous submissions.

Building Up Your CV

12:51 Emily: We talked a little about the process of writing applications, but what about the other things that you just mentioned, which was building up your CV, building up your leadership experiences, building up your outreach experiences. What did you find were relevant experiences that you had that you think helped you win these when these awards?

13:16 Anne: I got involved in some of the organizations through my department and through my university. We had some outreach events through my departments that were really fun. I had a good time participating in those. I also started getting involved in the leadership executive board of the professional society chapter at my university. I did that throughout my years in grad school, so I felt like that was really valuable. And again, I kept a list of the deliverables for my research, so I always had that ready to go. I think that was helpful too.

14:02 Emily: Define deliverables, because I’m thinking papers, but maybe there’s some other things in there too.

14:09 Anne: Yeah, papers, presentations. This wasn’t applicable for me, but if there was any media coverage of your research or anything special like that, if your university highlighted your work or a local news station highlighted your work, something like that. Those would be the main deliverables that I’m thinking of.

14:30 Emily: Did you have publications early on that were easy to point to when you have these further applications, like from your masters, for example?

14:40 Anne: Yup.

14:42 Emily: Yeah. I think that just goes into being the kind of candidate who wins these fellowships, having those deliverables come out early. So push for that, I think, is the advice for a current grad students. Don’t try to publish all your papers right at the end. It’s nice to get maybe one out the door early on.

15:00 Anne: Yeah, absolutely.

Writing the Fellowship Application

15:02 Emily: Anything else around advice for writing and winning fellowships?

15:08 Anne: I would say, first of all, if you have any questions about the content of the materials of the application definitely reach out to the organizational contact. It’s an obvious thing, but make sure you’re completing the full application packet. Sometimes they can be pretty long, a little bit complicated, and also don’t give more than they ask for. That might be held against you, potentially. If there’s an essay limit, stick to the essay length limit, things like that. When you’re organizing your essay, make sure you have an introduction. Make sure you have a section that’s organized around your research, the content of what you’ve done before, what your proposal is. Make sure you group any other outreach and leadership experience together. And then also explain how the fellowship could benefit you and your career path. I think the people that are reading, and having been now on the other side, I think it really is nice to know that it really would make an impact to the person if they received the fellowship. They’re not just applying willy-nilly to these. It really would be meaningful and helpful to them, financially too.

16:30 Emily: Can you give an example of that? What’s beyond the obvious of how a fellowship would further your career? Maybe something that you included in one of your essays?

16:41 Anne: Yeah. For instance, the NSF GK-12 fellowship had the teaching component and I think learning about science communication, that was really something that was really important to me, and being able to translate my work to others, that was what I included in that essay. And even though I’m not actively teaching in a professor capacity right now, that really was valuable to me and that really was something that meant a lot to me to gain out of that fellowship.

Commercial

17:18 Emily: Emily here for a brief interlude. Through my business, I provide seminars and webinars on personal finance for graduate students, postdocs and other early career PhDs, for universities, institutes and conferences, associations, etc. I offer seminars that cover a wide range of personal finance topics and others that take a deep dive into financial topics that matter most to PhDs, like taxes, investing, career transitions and frugality. If you are interested in having me speak to your group or recommending me to a potential host, you can find more information and ways to contact me at pfforphds.com/speaking, that’s p f f o r p h d s.com/speaking. Now back to the interview.

Financial Impact of Winning a Fellowship

18:08 Emily: Let’s shift gears and talk about the financial effect that winning a fellowship has on you, the awardee. So in your case, what happened? You won some fellowships, what happened with your personal finances?

18:25 Anne: One of the really great things about the fellowships I received was they were actually higher than the RA or TA stipend that I would have otherwise received, so that was really great and definitely a motivation for others to apply for fellowships. They’re often higher than what you would receive from your university. One thing to note is that different fellowships pay out slightly differently, so I had different payment arrangements depending on the years. One fellowship paid at the beginning of the semester, so just twice, and the other paid biweekly, every other week. It made a difference in my monthly budgeting. I didn’t change really how I budgeted because of that necessarily, but depending on how you operate with your budget, it might. The other thing is that the year that I received the the $3,000 Society of Women Engineers Fellowship Scholarship, that was actually on top of the GK-12 fellowships, so I stacked those, which was really cool. That’s sometimes possible as well. I’m trying to think of what else.

19:44 Emily: Well, there’s already a lot there. Let me ask a couple follow-on questions. Okay. So the first one — it sounds like, in total for your years in graduate school, were there two years when you received a fellowship that paid above the baseline stipend or was it more than two years?

20:01 Anne: It was two years.

20:02 Emily:  Okay, so two years out of how many?

20:04 Anne: Five.

20:06 Emily: Did you do anything different in those years compared to the other three? For instance, did you live in a different place that was maybe more expensive or were you a little bit freer with your discretionary spending? Or did you end up saving more? What happened to the increase in pay since it wasn’t the entire time since it was only a couple of the years.

20:30 Anne: No, I didn’t change my budget really at all. I probably should have saved a little bit more when I was making the slightly higher salary that one year, but no, I didn’t change it really very much.

20:46 Emily: Okay. I just kind of always think about people who win a multi-year fellowship at the beginning of grad school and then they set their spending level in line with that fellowship. Then at some point they go down to the base stipend and I worry about those people. I’m a little concerned for them. Okay, so you didn’t really change anything but you could have saved more during that time. I think it’s really just about being intentional. Whatever you decided to do with it, just decide and don’t kind of float along with it. Okay, so slight increase in pay, that was one thing. Another thing you mentioned was a change in pay frequency and pay timing. Out of curiosity, when you were an RA or otherwise not on these fellowships, what was the pay frequency for that kind of position?

21:36 Anne: It was every other week.

21:38 Emily: Every other week, so also biweekly.

21:41 Anne: Yes.

21:41 Emily: So the same with one of your fellowships, and then the other one was once per semester?

21:46 Anne: Yes.

21:47 Emily: I can definitely see that the ones per semester might be a challenge, but it sounds like since you were already budgeting, already in that mode, maybe you could handle it a little bit better. How did it work for you? Just explain to me how you managed it.

22:06 Anne: It didn’t change too much. I tracked every dollar in graduate school, I still do, so I was very aware of what my base spending was. It didn’t vary a ton over my years in grad school, so that was the basis of how I budgeted.

22:25 Emily: It sounds like you got this influx of cash into your checking account and you just left it there and kind of drew it down according to your normal spending pattern as the semester went on and then you got another in flow for the next semester. Yeah, I just think that that can be a really challenging situation for someone who doesn’t already have a handle on their finances. Maybe someone who it’s their first semester in a new city — you don’t really know what the expenses are going to be, and you have to make sure that money lasts you until you get that next check coming in. I was thinking actually, how did you handle irregular expenses with your budgeting in grad school? Maybe it’s traveling, or health, dental, vision, those kind of expenses, anything that’s kind of big and occurs one time a year, a couple of times a year. How did you handle that, let’s say with your biweekly pay?

23:22 Anne: Yeah, that’s a good question. I didn’t have a giant emergency fund, but I did keep a small emergency fund throughout grad school. That was where I would draw out of, and again, I kind of honed it in over the course of five years when those expenses would come, so I knew to expect them. I did track it throughout my five years so I could make sure that I wasn’t getting a lifestyle creep or anything and made sure I kept that cushion my emergency fund at all times.

23:57 Emily: Okay, so if that was your method, then having the once per term fellowship wouldn’t change it that much, it’s just you have more money on hand and it goes towards paying these normal, same expenses as always. Because you already had that stuff in place, sounds like it was pretty easy for you and not much difference. I also wanted to ask, you mentioned taxes, right? In one case you didn’t have automatic income tax being withheld, so did you end up paying quarterly estimated tax during that year?

24:30 Anne: No. I remember it took me by surprise when I was filling out my taxes, and again, thankfully I had the emergency fund, but I was just not in that mindset at that time, so I didn’t. I was lucky I had that emergency fund to smooth it over when tax time came and I owed taxes.

24:54 Emily: So it sounds like you weren’t even aware that it wasn’t being withheld.

24:59 Anne: Maybe vaguely, but not properly.

25:00 Emily: But not enough to prepare for it. Fair warning, to any listeners. It sounds like in one case you did have automatic tax withholding, in one case you didn’t, so hey, figure it out. Maybe you’ll be pleasantly surprised that you are having tax withheld from your fellowship. That could be the case, but you certainly need to know if you’re not, either for that large tax bill in April or for paying quarterly estimated tax, if required to.

25:30 Emily: Yeah. Any other effect on your personal finances from winning those fellowships?

25:36 Anne: No, I think that’s about it.

Professional Impact of Winning a Fellowship

25:38 Emily: And how about effects on you as a researcher, as a PhD? Did the fellowships do what they were supposed to do and further your development?

25:48 Anne: They strengthened my credentials, which was wonderful. They gave me the opportunity to attend conferences and present my work. I learned a lot of those conferences and they were inspiring to me. I definitely improved my writing skills through the application process and that continues to help me today. I also feel like the application process, in general, helped me hone my elevator pitch about what I was doing in graduate school, which I thought was really great. Like I said before, I do think it helped me to explore some other interests that I had, while a graduate student, and it also gave me encouragement and support while I was a graduate student, and that meant a lot.

26:42 Emily: I have an article on my site and again, we’ll link it from the show notes. It’s called something like why you should apply for fellowships, even if you’re fully funded as a grad student or postdoc. It was for me, to some degree, tempting to kind of just rest on, “well, I’m going to be funded, I know that’s going to happen, I don’t need to go this extra mile or many extra miles submitting all these applications”. But it really sounds, based on your experience and others, that it’s worthwhile, even just applying, even if you don’t end up winning anything, which like you said, if you end up applying a lot, it’s a numbers game, so hopefully here and there you’ll win something. But even the process of applying without even winning is valuable. Plus, if you do win then further and further, it really develops you as a scholar. I’m really glad to hear your examples of that.

Advice for PhDs and Postdocs Applying to Fellowships

27:37 Emily: Any final concluding words of advice from you on how a person who wins a fellowship can get the most benefit possible out of it, whether it’s financial, whether it’s benefiting them professionally? Any words on that?

27:56 Anne: I would really encourage people to take a look at some of those lesser known fellowships. Especially in my field, I remember there were some really big ones that everybody knew about that were more competitive, but there’s a lot of fellowships out there for all kinds of things. And get creative, try something new. Don’t get discouraged if you don’t get one, because yeah, it’s a numbers game. And have fun.

28:28 Emily: Well, thank you so much for sharing your experience with us and I’m really glad to hear such a positive process and outcome from you.

28:39 Anne: Well, thank you very much, Emily. I had a good time. Thanks.

Outtro

28:42 Emily: Listeners, thank you so much for joining me for this episode. PFforPhDs.com/podcast is the hub for the Personal Finance for PhDs podcast. There you can find links to all the episode show notes, a form to volunteer to be interviewed, and a way to join the mailing list. I’d love for you to check it out and get more involved. If you want to support the show and my business, please go to PFforPhDs.com/helpout. There are plenty of ways do so without laying out any of your own money. See you in the next episode. And remember, you don’t have to have a PhD to succeed with personal finance, but it doesn’t hurt. The music is Stages of Awakening by Poddington Bear from the free music archive, and it’s shared under CC by NC.

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