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budgeting

This Grad Student Took Control of Her Finances to Shift Her Income Sources

April 15, 2024 by Jill Hoffman

In this episode, Emily interviews Fern Wolburg Martinez, a 4th-year PhD student in Industrial/Organizational Psychology at Portland State University. Fern shares the pros and cons of the various income sources she’s used for her graduate work: a teaching assistantship, a fellowship, student loans, side jobs, and social safety net programs. When Fern was offered a fellowship, she realized she would no longer be eligible to take out student loans and had to decline it. Fern subsequently worked on her spending and budgeting to put herself in a position to accept the fellowship and increase her income later on. Finally, Fern and Emily discuss how you can employ a researcher’s skills and mindset in the personal finance arena.

Links mentioned in the Episode

  • PF for PhDs Tax Center for PhDs-in-Training
  • PF for PhDs Subscribe to Mailing List
  • PF for PhDs Podcast Hub
  • Fern’s LinkedIn
This Grad Student Took Control of Her Finances to Shift Her Income Sources

Teaser

Fern (00:00): No idea where my money was going, how much money I was spending, and how, what my stable fixed expenses looked like every month. And then finally what my advisor offered the fellowship and she’s like, Hey, you should go on this fellowship. I was like, oh, I don’t know. I can’t do student loans. I have to look into it, so maybe I can afford it, but I’m not sure. So this is where the scientist mindset came in. It’s like, okay, I need objective data to look at my situation and make an informed decision.

Introduction

Emily (00:36): Welcome to the Personal Finance for PhDs Podcast: A Higher Education in Personal Finance. This podcast is for PhDs and PhDs-to-be who want to explore the hidden curriculum of finances to learn the best practices for money management, career advancement, and advocacy for yourself and others. I’m your host, Dr. Emily Roberts, a financial educator specializing in early-career PhDs and founder of Personal Finance for PhDs.

Emily (01:05): This is Season 17, Episode 8, and today my guest is Fern Wolburg Martinez, a 4th-year PhD student in Industrial/Organizational Psychology at Portland State. Fern shares the pros and cons of the various income sources she’s used for her graduate work: a teaching assistantship, a fellowship, student loans, side jobs, and social safety net programs. When Fern was offered a fellowship, she realized she would no longer be eligible to take out student loans and had to decline it. Fern subsequently worked on her spending and budgeting to put herself in a position to accept the fellowship and increase her income later on. Finally, Fern and I discuss how you can employ a researcher’s skills and mindset in the personal finance arena.

Emily (01:51): If you’re listening to this episode on the day it drops, you know that it is Tax Day! I hope that you have already submitted your 2023 tax return, paid your 2023 tax bill, and made your 2024 quarter 1 estimated tax payment for your fellowship, if required. However, there have been many years in which I was still working on any or all of those elements right up to and even past the deadline. If you’re in that position and need additional resources on taxes tailored to the graduate student, postdoc, or postbac experience, join one of my asynchronous tax workshops to immediately access my best teaching on these topics. Go to PFforPhDs.com/tax/ and scroll to the bottom of the page to learn more about the tax return preparation workshop and the estimated tax workshop. Best of luck to you in these final hours of tax season! You can find the show notes for this episode at PFforPhDs.com/s17e8/. Without further ado, here’s my interview with Fern Wolburg Martinez.

Will You Please Introduce Yourself Further?

Emily (03:10): I am delighted how joining me on the podcast today, Fern Wolburg Martinez. She’s a current graduate student at Portland State in industrial organizational psychology. And we are going to talk about how Fern has funded her graduate program, both, you know, through the graduate program, through side hustles. Um, we’re also gonna talk about budgeting and just really get into the numbers today of like what a current graduate student is, um, is making and spending. So, Fern, I’m so delighted to have you on. Thank you so much for volunteering to come on and be open about this subject. And would you please introduce yourself a little bit further for the listeners?

Fern (03:41): Yeah, thank you, Emily. So, like you mentioned, I’m Fernanda, I go by Fern and I am currently in my fourth year of my graduate program preparing for my comprehensive exams. And my expertise is on occupational health psychology. Specifically, I explore how sexual harassment and customer sexual harassment affects the wellbeing of employees.

PhD Program Funding and Stipend Advocacy Efforts

Emily (04:03): Okay, thank you so much. Can you tell us about how your program has been funded to date?

Fern (04:09): Yeah, so the nice thing about my program is just a master’s to PhD program and it’s fully funded if you get accepted. So they cover tuition, everything. And it was an interesting trajectory because we had a stipend that was very low. It was like after taxes, it was about a thousand a month. And then the students really advocated for more because that’s barely covers rent in Portland. Portland’s a pretty expensive city. And then they raised the stipend by almost like 200%. So after taxes, it ended up being like $2,000. Um, and that’s just for the graduate teaching assistantships. And we also have a, an amazing funding program from the National Institute of Health, which is under the CDC, which is an OHP or occupational health psychology type of training where they give a fellowship to up to three to four students per year. And you can have it for two years. And that’s what I’m currently on, and that one is not taxed. And it’s about like 2,400 a month.

Emily (05:14): Okay. I wanna hear more about this advocacy process. It doesn’t sound like, was there an official union going on or was it just like, Nope, we’re all just talking together and saying you have to pay us more. This is unsustainable.

Fern (05:25): Yeah, so I cannot take full credit for that. Not even partial credit because I have to say it’s when I started the program, it’s kind of like, oh, I’m so excited to have a PhD and join this program and I don’t care how much money it is. And then I face the realities of actually having to live on that stipend and take out student loans. And the stress comes with that because grad student loans are different from undergrad student loans with the interest and the plus loans. Um, so I was just dealing with it and I was like, this is fine. This is the way it is. And stressfully. And, but thankfully I was, uh, I started during covid, so I was still living at home in Arizona at this time, so I could still save on rent, but it was still nothing. Right. Um, and it’s not until the cohort after me that the program really focused on diversifying our population of students.

Fern (06:14): And these students from different backgrounds were all about fighting for themselves and for the collective wellbeing. And they were like, this is not a livable stipend and if you wanna be a diverse and competitive program, you need to do something about it. So they really insisted with the faculty. And we do have a union, but the union, you know, the students can barely afford to pay for the rent. So like, nevermind paying for a union due. Right. Um, so they didn’t go through the union. It was more like the psychology department students from that specific cohort just really advocated with the faculty. And then the faculty were also really amazing at being receptive about it and talking to the dean about it. And I’m not sure how they moved the funds around, but they were able to increase the stipend for everybody.

Emily (07:00): Wow. Love to hear that success story especially.

Fern (07:03): Yeah. Shout out to them.

Emily (07:04): I mean, the union as like approach is certainly powerful, but it’s, but it’s slow and it’s, um, it’s onerous. And so this sounds like kind of a quicker if if the faculty and so forth, everybody is, um, amenable to it. This is kind of like a quicker route. So I’m so glad to hear that story of how that cohort after you, um, helped themselves and everybody else by just talking about this. And it’s, I mean, a thousand dollars a month is just ridiculous for an amount of stipend to try to live on that. Okay. So it sounds like you had been on a teaching assistantship at first, is that right? For at least a couple years,

Fern (07:36): Yes, for the first three years.

Emily (07:38): Okay. So for three years on a teaching assistantship, now you’re on this fellowship  through the federal funding kind of route. Can you tell us, um, in terms of your experience as a graduate student, what the advantages or the pros and cons were for each of these different, um, types of funding?

Fern (07:54): Yeah, so the teaching assistantship, it’s like a regular W2 job. So you, your taxes are taken out, you don’t have to worry about that. You get the same money at the same time every month. It’s less money though. So it’s about, oh my God, what’s the difference? Like $500 less, probably more in comparison to the fellowship. Um, but the good, the biggest pro about that, besides the fact that they give you the W2 and the taxes, is that you can take out student loans with that. So with having the teaching assistantship, I was also able to qualify for loans and then like my teaching assistantship would pay for rent and some credit card bills or whatever else I had to pay. And then I would use the student loans to pay for, like, if I wanted to visit my family, if I have to travel to conferences, if I have to buy food, if I want to go eat up food with my friends, everything else was covered by the loans.

Fern (08:51): And then the pro of the fellowship is the time flexibility, because I’m just doing research. I don’t have to do a teaching assistantship. And sometimes, uh, just working with professors and instructors can be a great experience and sometimes not such a great experience, and you never know who you’re gonna get and if it’s gonna be a more stressful term in comparison to the previous one. So having the time flexibility to do research on my own time and work on my own projects and get paid for that is amazing. It’s also more money, but the cons is, it’s, um, it’s weirdly coded this grant, I think there’s only like three universities in the, in the United States that have this type of fellowship. And it’s coded so that it counts the tuition reimbursement as part of the fellowship that we receive. So it counts as salary. So we no longer qualify for loans because we’re making too much money.

Fern (09:44): So beyond our monthly stipend, that tuition money was also, it also looked like from the tax perspective, from the, uh, government’s perspective, that that money goes to us instead of it going to the university for tuition. So I no longer qualify for student loans at the moment. So that’s why I waited my three years until I was at a place where I had like, I could afford rent and I had paid off all my debt so that I could actually take out this fellowship and not have to rely on student loans, which was always my goal to only take out loans for two to three years, and then not for the last two years of my program.

Emily (10:17): I see. So it sounds like you actually had a degree of agency over when you had one position versus another, so you could kind of coordinate that with your personal finances. Um, I haven’t heard of that before. I, I guess I’m more accustomed to people like sort of being, um, the timing of fellowships happening just based on like your timing in your program or something like that, or like when you happen to win it. Um, but that sounds really, really smart that you worked on your personal finances while you had access to those loans. Um, before switching over, I’m a little surprised to hear that you don’t have access to loans anymore, but I don’t know.

Fern (10:50): Yeah.

Emily (10:50): I don’t know all the details about it, so.

Fern (10:52): It’s so weird.

Emily (10:52): I’m sure you’ve been through the technical specifications.

Fern (10:54): Yeah, it was, it was a whole thing because I actually got it offered my second year and I said, yeah, I’ll take it. And then I found out, they didn’t let me know it was miscommunication. I found out that I couldn’t qualify for loans anymore and I had to tell my advisor like, Hey, I, I didn’t know about this and I can no longer afford anything if I can’t take a loan. So they had to switch me back to being a TA ship. So after that I was like, okay, next time I, if I do switch back to a fellowship, I wanna be more conscious and in a good place where I can actually take advantage of that.

Emily (11:24): Hmm. Yeah, I think the generalizable like, you know, lesson here for the audience is just to be really, um, heavily consider how these different types of funding are going to affect your personal finances. Whether it’s, you know, the tax implications, whether it’s the student loan implications, whether it’s the increasing amount of take home income, decreased amount of take home income, and just as, as best you’re able to, like you did, um, exert, you know, agency in this process and or prepare on the personal finance side for the changes that are upcoming so that you’re not caught. I mean, what would you have done, like if you had to, had to accept this fellowship? Couldn’t afford everything, couldn’t take out student loans? Well, we’re gonna talk more about how you’ve like, um, made the budget balance. Um, in a moment. But yeah, it would’ve been a harder financial position for sure.

Fern (12:08): Yeah, absolutely. I think it’s very important for people who are in grad school and are considering one versus the other to look into, like you said, taxes, student loans, and just asking all the questions to their advisor regarding these things. I think that, uh, supervisor support is very important if you have a supervisor who’s transparent about the process and helping you to the best of their capabilities on everything that entails going into a fellowship versus having a regular, uh, teaching assistantship, um, with all that stuff.

Side Jobs During the PhD Program

Emily (12:38): Yeah. Um, did you also have a side job at any point during these four years?

Fern (12:45): Yeah, I worked my first two years and, you know, as I was like in college I had two jobs and I was going to the gym at five in the morning and it’s like, yeah. But I was also 18, 20 years old. It’s very different, uh, than going to grad school. Grad school is a different beast. So I had a job for the first two years I was working in the restaurant industry, which is what inspired my thesis topic. And it was really stressful because, you know, I don’t know if you remember what your first two years were like, but it would take me four hours to read like a 20 page article because the content is so dense and so difficult and so different from just a textbook. So I was spending my time with the four hours, uh, classes per week and two classes, uh, for every week.

Fern (13:33): And then also on top of that, reading the articles. And then on the weekends I was working. So I was just exhausted all the time. I was burnt out. It, yeah. I wasn’t great for my health, so I decided on my second year to quit. And then on my third year, again, before I moved to Portland, I decided to get a job to be able to afford to move to Portland. So I started working back in the restaurant industry. So a lot of respect for restaurant employees because that industry’s always there when we need it, but it’s definitely a sacrifice. The quality of my work and the quality of my health did decline, but it’s also a trade off of then I can have more money that is not, that I don’t have to give back to the government.

Emily (14:16): Hmm. Yeah, I mean, because you were, you had the stipend, you had the student loan, um, kind of bridge coming in and you had the side work. You really had to find that balance among all three of those things in which funding source is most appropriate and how much energy would you have to use and so forth. So, um, that’s really tricky. And since you’ve switched over to the fellowship, it sounds like you haven’t been working on the side, right? With the higher income?

Fern (14:40): No, I did hold a, so this was another opportunity that just came to me and follow my lab. This student recently graduated and her and I just had a really good working relationship and worked on a lot of projects together. So she really liked my work ethic, so she recommended me to do a summer internship that she had to turn down and that worked great for me. So I was doing analysis for the university factor analysis where they wanted to reduce the items in a course evaluation scale. And that was awesome because I was able to make a couple extra, like 2000 that month or that summer. Uh, so opportunities like that arise as I progress through the program and I become more skilled. Like now I’m at the point that with my master’s I can get an internship and that’s a lot more money than any part-time job can give me. Right. Um, so opportunities come and go. And also it’s just every year is different and just have to adapt and find ways to make the finances work.

Using SNAP (Food Stamps) During the PhD Program

Emily (15:35): Yeah, I like that you pointed that out. Like as you progress in your program, you become more skilled, you become more knowledgeable, there are different opportunities that come up for you. I’m like, you, you’ve probably heard me say on the podcast before, but I’m like a big advocate of people, um, being paid a high hourly rate as much as they can. And that probably means employing your unique skills that you’re developing inside of academia, maybe inside of academia, maybe outside of academia. So in addition to the stipend from the assistantship and the fellowship in addition to the student loans for some time, in addition to the side work, I understand that you also relied on government programs for a period of time. Can you tell us more about the types of programs that you accessed and what they did for you?

Fern (16:14): Yes. So I need to give credit again to the cohort that came after me because I was like, oh, I’m just stuck in this. And some people mentioned food stamps, but I went into the snap and SNAP is, I don’t know what it stands for, but it’s the Food Stamps Assistance program. And they said that graduate students didn’t qualify and I didn’t look further into it. I was like, okay, I just don’t qualify. Undergrads do, but graduates don’t for whatever reason. And then the cohort after me said, yeah, you do qualify. I’m on it. And I had never been on food stamps before and I also had this perception that food stamps was for people that were very low income and really needed it and were like below the poverty level. And I was, I’m a grad student so I can still rely on my parents if I need to.

Fern (16:56): So I just didn’t see myself in that realm. But if anything, once they told me that they were on it and I could apply for it, and I applied and I got it and I got an extra $200 a month to be able to pay for groceries, it was great. And it just gave me a lot of independence and freedom and just a lot of relief for my expenses because sometimes if I have to pay for conferences and I have to pay my bills and everything else, then I would just buy less food. And with the food stamps it’s like, oh, now I can afford it. And also relying on the food pantry at my university. And a lot of us got on food stamps. And what’s also great about this program is that at, at least in Portland, they’re very supportive of the arts.

Fern (17:38): So if you show your EBT card, which is how you pay for the food stamps, I a lot, I thought it was actual stamps, it’s not actual stamps. It’s like they give you like a little debit card and they refill it every month with X amount of dollars that they give you every month. And like it never expires until you no longer qualify for the program. But if you show your EBT card, then you can also get $5 entries to like museums and opera concerts and ballet concerts. So it’s great also for that experience if you also can’t afford hobbies and to get out there and have um, things to do, it also brings that option on the table.

Emily (18:12): Um, so I wanna follow up on two pieces to that for the first is the mindset. Um, this is not for people like me. But you mentioned you were making a thousand dollars a month. Yeah. Like that’s not a lot of money in an expensive city. Yeah. As you mentioned. So like, I, I’m glad that you brought up like the fluctuating expenses too, because you might think in a given month, I don’t have any problems paying for food this month. So I don’t need this program. But then the next month you have an unexpected expense that comes up. And like you said, the food is like the variable thing that can get sacrificed that month and it’s just not a position that you want to be in. It’s better to be precautionary, take all the benefits that you’re eligible for, um, use them to the fullest extent, and then have more reserves to be able to build up for those unexpected, um, expenses that might come up. So I’m really glad that you mentioned this and that and that you did take advantage. I want to learn more about, okay. You initially read grad students weren’t eligible, then you found out that you were, what, what changed? What was the difference?

Fern (19:07): I don’t know. I didn’t ask. I just, I just applied. I told them how much I made and they said yes. I, I don’t know if it’s one of those things where it’s like, we’re gonna look the other way. Um, it’s just graduate students are in this unique position where we’re students, but we’re employees and the taxes are different. And like, I’m not poor, but I’m below the poverty line, but I have an iPhone. So it’s really weird mindset and like thing to get into. And also this, like, I don’t wanna take resources from the people that really need it, but also I qualify for these resources. So it’s this like weird situation that I had to just get over and be like, just apply if they say no, no. Which eventually they did say no once I got my fellowship and I now I make too much money for them.

Fern (19:55): Um, but yeah, I think it’s important that if there’s resources out there, if it’s food stamps and this and that, I was like, oh my God, I can’t believe I’m gonna be on food stamps. And I was like, no, this is great. I love ’em. I can go to $5 Chinese gardens and explore. It’s something that otherwise I wouldn’t be able to afford because it’s too expensive and I can afford food, which is great, and I don’t have to stress out about buying that. And it’s nice because it’s an allocated amount of money that’s specific for groceries. I cannot go and spend it on anything else. So yeah, I, I don’t know what was different in the application process. The website says that I shouldn’t have qualified, but I did qualify. So worked out for me.

Emily (20:34): I like that approach of just like, make them tell you no. Just, just apply, just push if they say no. Okay. You weren’t any worse off than you were beforehand, but hey, they said yes. And like again, credit to that cohort behind you for like experimenting with this and just pushing for it and helping everybody by, you know, sharing what they found out.

Fern (20:54): Yeah, definitely. They’re, they helped change my mindset and they’re helping change the program for the better.

Using Medicaid for Health Insurance During the PhD Program

Emily (21:00): I love it. Okay. So were there any other public benefits that you’ve been taking advantage of?

Fern (21:05): Yeah, the, I can’t remember the difference between Medicare and Medicaid, but I’m on that and that’s for health insurance. Portland State University has mandatory health insurance, so this is crazy. One thing that I don’t like about my university is that if you don’t have health insurance, they automatically enroll you in the university’s health insurance, which is very expensive. It’s like 300 a month. And that’s a little ridiculous to me because if you can’t afford to have health insurance, then they get you on their expensive health insurance. And yeah, it’s, it’s weird. I appreciate the aspect of wanting to keep the overall community healthy, but at the same time as employees wouldn’t qualify for health insurance from the university whereas other universities do. So I, uh, decided to apply for the, uh, Obamacare and again, I qualified for that and I have it and it’s in Oregon. It’s actually great. It’s a, it’s completely free for me and I have a really great doctors and a really good network of doctors. I was able to go to the dentist after like five years of not being able to afford it. So another great benefit to use.

Emily (22:12): Yeah, absolutely. I mean it’s so common. All universities require that their students have health insurance. Um, it’s unfortunate. It sounds like their internal option is, is unaffordable, like you said for the students, but, um, it’s so great. Obviously this is a very state by state thing, but great that Oregon has a robust exchange and with your income and everything you were able to qualify at that, um, it sounds like zero premium, right? Yeah. So that’s immediate. Yeah. And another great thing to look into.

Fern (22:38): Yeah. And it’s like above a percentage of the poverty level. So you can be, I think 200% above the poverty level and still qualify in Oregon, but it varies by state.

Commercial

Emily (22:49): Emily here for a brief interlude! Tax season is in full swing, and the best place to go for information tailored to you as a grad student, postdoc, or postbac, is PFforPhDs.com/tax/. From that page I have linked to all of my free tax resources, many of which I have updated for this tax year. On that page you will find podcast episodes, videos, and articles on all kinds of tax topics relevant to PhDs and PhDs-to-be. There are also opportunities to join the Personal Finance for PhDs mailing list to receive PDF summaries and spreadsheets that you can work with. Again, you can find all of these free resources linked from PFforPhDs.com/tax/. Now back to the interview.

Changes to Budgeting Throughout Graduate School

Emily (23:41): Now you mentioned to me that the way you budget has changed throughout graduate school. We’ve already seen some hints of that in the changing of the funding and the different, you know, sources of income and so forth. But can you tell us about how you used to budget and then how you budget now?

Fern (23:55): Yeah, so the simple storyline is that I didn’t budget. I was just have my money and spend it and not know where it went. And I would get my, uh, student loans and I would put half of them ’cause I get them per term. So every three months. Um, so I would put half of them on my savings accounts. That was not a high yield savings account, so they was just sitting there doing nothing. And then I would just keep the rest of my, uh, checking accounts and just hope that the number didn’t get to, to zero. So try to keep it as high as possible, but no idea where my money was going, how much money I was spending, and how what my stable fixed expenses looked like every month. And then finally what my advisor offered the fellowship and she’s like, Hey, you should go on this fellowship.

Fern (24:42): I was like, oh, I don’t know. I can’t do student loans. I have to look into it. And at the time I had moved in with my partner and I was like, well, my rent is about to be cheaper. My, I have, I’m on food stamps, so my groceries about to be cheaper, so maybe I can afford it, but I’m not sure. So this is where the scientists mindset came in. It’s like, okay, I need objective data to look at my situation and make an informed decision. So that’s when I had a breakdown for what I first did is track my expenses for a month. And that’s when I realized like, oh, I go to the grocery, like I buy little snacks here and there way too much and I’m spending too much at the bars and why am I buying shoes that I can’t afford?

Fern (25:19): And that was like a wake up call for me. So then I decided to look at my fixed expenses and see what that looks like and see if I had any money left over for me to have a decent living because again, I couldn’t take out student loans and I didn’t wanna take on an extra job to protect my wellbeing and my mental health. So if my remaining balance after all my fixed expenses was something like a hundred, that’s just not realistic. That’s just not enough. Especially right now with inflation, everything’s very expensive. So if there was an emergency, anything, I wouldn’t have been able to do it. So it’s like, okay, first thing I need to do is set up my emergency savings. And then I started learning about finances and I was like, okay, I need a high yield savings account so that the money that I have extra is not just sitting there. It’s actually like accumulating interest. And I started doing that and now I know exactly how much I spend on what each month. I know how much I have left over each month. And it’s, yeah, it’s a really good feeling.

Emily (26:16): I’m, I’m so glad to hear about that positive kind of transformation. Um, it sounds like your income source is changing is what really prompted you. You knew you weren’t gonna have that cushion of the student loans, so like you had to get more granular about what was going on in your finances.

Fern (26:30): I’ve always been pretty good at not spending and saving, but now I wanna take it to the next step and make my money work for me. So investing in a a retirement account and knowing what I’m spending on and being more essential with like my buckets of money of like skincare makes me really happy. So I wanna spend more on that and I don’t wanna eat out as much, so I’m cooking a lot more now. So I wanna be a lot smarter with my money beyond just saving and not spending.

Using a Researcher Mindset With Personal Finances

Emily (26:56): Now you mentioned earlier kind of taking, um, the, the researcher’s approach actually looking at the data, um, to figure out where your spending was going and what you would, you really started budgeting, like what were you going to be able to afford? Were you going to be able afford to switch onto this fellowship given the new rent, given all the other changes that were going on? Um, are there any other ways that you’ve employed this like researcher mindset within your personal finances? Aside from setting up the budget?

Fern (27:21): I mean beyond finding you and your account. You know, ’cause my, my friend Morgan always says this to me every time I’m like, oh, I need to do something really hard. And she’s like, you’re getting a PhD, you can do anything. It’s like, you’re right. Like I know how to investigate, I know how to learn. I need to start doing that. So I remember I wanted to get more broad skill sets with data analysis and I was like, well, Excel is always required, so I’m gonna learn how to use Excel. So I’m gonna use a nice spreadsheet as an excuse to learn Excel. And my excuse to do that is gonna be by budgeting. So I have this like really fancy spreadsheet that has formulas that are connected through different tabs and different cells. And I really learned how to use Excel for my advantage and use, uh, data visualization to look like my most expense categories.

Fern (28:09): And I have different percentages for everything. And it’s, yeah. And with that is just learning how to use Excel. So looking at tutorials and then actually doing the work, which is a lot of what we have to do as PhDs when our advisors don’t know how to use something in SPSS and no one else knows how to do it. And you just have to learn how to use an SPSS macro yourself. Um, and then learning the lingo. So like, okay, if I wanna go beyond saving and uh, start investing, what does that look like and what does that mean? And where does it start looking at the experts? Kind of like when you’re doing a lit review and you just have no idea what the topic is about. So you have to read a bunch of articles until you get an like a, an an understanding of what that topic is.

Fern (28:53): It’s the same skill sets can be applied to budgeting and knowing where your money goes and then just implementing that behavioral change. Whenever we write our research articles, and at least in psychology, we always try to make practical recommendations of what organizations can do with the research findings that we have. It’s like, okay, how can we expect other people to follow these behaviors that we’re suggesting to do if we can’t follow the own behaviors that we are learning from budgeting and all these other behavioral things. ’cause also saving money and spending money is very psychological, right? So just the same skills that we learn on research can be applied to anything in particular right now talking about budgeting.

Emily (29:37): I love it. I love the way you articulated that and that mindset and kind of going back to the beginning of what you said, like where your friend Morgan has been telling you. Um, I totally agree and I never like felt so, um, accomplished or like expansive in my person as I did like right after I defended, like I literally felt like I was like on top of a mountain. Like I can do, I finished the, like I finished my dissertation, I defended it, it’s done. I literally can do anything I put my mind to. And even though personal finances are challenging in psychological ways and logistical ways and all that, um, like you said, when you take, I mean all, everyone who gets into a PhD program is so capable and so talented and so smart. And like if you just decide to apply what you card kind of already innately can do in these other areas of your life to your personal finances, like you’re going to be successful. It’s just a matter of time. Yeah. It’s a matter of time and a matter of increasing that income eventually when you get out of graduate school. So eventually. Um, I just love that approach.

Best Financial Advice for Another Early-Career PhD

Emily (30:32): Well Fern, would you like to wrap up now by telling us your best financial advice for another early career of PhD? And it could be something that we’ve touched on already in the interview or it could be something completely new.

Fern (30:43): Advice. Oh my God, I don’t know if I have any advice. I just feel like advice is so like personal individualized, but I have like a thought that just occurred to me both with what you were saying is that a lot of new PhDs have this huge, especially underrepresented PhDs, you know, women, women of color or people from like low socioeconomic backgrounds whose parents never went, uh, to college or immigrants. It’s, there’s this huge imposter syndrome that we start with. There’s like, oh, I’m not supposed to be here. And now looking back, I think if like the Fern first year Fern saw met with the Fern right now, fourth year Fern, she would be like, oh my God, that girl is so smart and I’ll just never be like her. And like, you know, that is me. So I think it’s really important to understand that it imposter syndrome is just your social comparison of where you think you need to get and where you are.

Fern (31:38): And it’s all about learning. The only way to get over that imposter syndrome is to actually do and increase our self-efficacy and our belief that we can do these things. So just it, and that can apply to anything, right? With budgeting, it’s like, it’s not this imposter syndrome of like, I have to have X amount of money in order to be successful. It’s like you just have to learn how to budget and learn those skills and just do it. And then once you feel confident about it, that imposter syndrome will just eventually dissipate and just pass on that knowledge to people who are just getting started.

Emily (32:09): And that ties in back so well with what we were talking about with like the social programs that you learned about from like your peers and everything. Just not counting yourself out as like, oh, I’m not the type of person who should be doing this at this stage. Yes you are. These programs are designed for you at this current stage. You’re not gonna use them forever. It’s gonna be a temporary thing, but it’s really gonna help you get your feet under you, you know, and you only needed to be on them for, you know, two, three years and now you have this fantastic fellowship and like things are so different in your finances now, just, just after the passage of a little bit of time and a little bit of change of income sources. So again, I’m so glad that you share these, these tips and these insights with the audience. Um, thank you so much for volunteering to come on and being so transparent and I really think people got a ton outta this interview, so thank you.

Fern (32:50): I hope so. Yeah. Thank you so much for having me.

Outtro

Emily (33:03): Listeners, thank you for joining me for this episode! I have a gift for you! You know that final question I ask of all my guests regarding their best financial advice? My team has collected short summaries of all the answers ever given on the podcast into a document that is updated with each new episode release. You can gain access to it by registering for my mailing list at PFforPhDs.com/advice/. Would you like to access transcripts or videos of each episode? I link the show notes for each episode from PFforPhDs.com/podcast/. See you in the next episode, and remember: You don’t have to have a PhD to succeed with personal finance… but it helps! Nothing you hear on this podcast should be taken as financial, tax, or legal advice for any individual. The music is “Stages of Awakening” by Podington Bear from the Free Music Archive and is shared under CC by NC. Podcast editing by Dr. Lourdes Bobbio and show notes creation by Dr. Jill Hoffman.

How This PhD Student and Her Higher-Earning Partner Manage Joint and Separate Finances

February 19, 2024 by Jill Hoffman Leave a Comment

In this episode, Emily interviews Tram Pham, a 3rd-year PhD student in economics at Uppsala University in Sweden. Tram describes the financial aspect of her relationship with her boyfriend, Markus, from discussing money on their first date to how they structure their joint and separate accounts now that they live together. Even though Tram is the lower earner, she came into the relationship with savings and has guided Markus into starting to save for joint goals, such as emergencies, vacations, and gifts. She knows that her future in academia is likely to require flexibility, so she saves for the unknown. Tram and Markus have learned how to moderate one another’s natural saver/spender tendencies so that they both plan for their finances and live in the moment.

Links mentioned in the Episode

  • PF for PhDs Tax Workshops (Sponsored) 
  • PF for PhDs Tax Workshops (Individual Purchase)
  • PF for PhDs Subscribe to Mailing List 
  • PF for PhDs Podcast Hub
  • Tram Pham Website
How This PhD Student and Her Higher-Earning Partner Manage Joint and Separate Finances

Teaser

00:00 Tram: I try and always try to make our saving plans fun and interesting because for me, from the beginning, I’m more just focusing on saving, saving, saving, even though I don’t know what I’m saving for. And Markus is like focusing on living, living, living, just living at the moment. So right now we are trying at least to balance those things. Hey, I save, but also I don’t forget to live. And those savings will be spent on the things that I love to do or make my life more meaningful.

Introduction

00:36 Emily: Welcome to the Personal Finance for PhDs Podcast: A Higher Education in Personal Finance. This podcast is for PhDs and PhDs-to-be who want to explore the hidden curriculum of finances to learn the best practices for money management, career advancement, and advocacy for yourself and others. I’m your host, Dr. Emily Roberts, a financial educator specializing in early-career PhDs and founder of Personal Finance for PhDs.

01:04 Emily: This is Season 17, Episode 4, and today my guest is Tram Pham, a 3rd-year PhD student in economics at Uppsala University in Sweden. Tram describes the financial aspect of her relationship with her boyfriend, Markus, from discussing money on their first date to how they structure their joint and separate accounts now that they live together. Even though Tram is the lower earner, she came into the relationship with savings and has guided Markus into starting to save for joint goals, such as emergencies, vacations, and gifts. She knows that her future in academia is likely to require flexibility, so she saves for the unknown. Tram and Markus have learned how to moderate one another’s natural saver/spender tendencies so that they both plan for their finances and live in the moment.

01:51 Emily: The tax year 2023 version of my tax return preparation workshop, How to Complete Your PhD Trainee Tax Return (and Understand It, Too!), is now available! This pre-recorded educational workshop explains how to identify, calculate, and report your higher education-related income and expenses on your federal tax return. Whether you are a graduate student, postdoc, or postbac, domestic or international, there is a version of this workshop designed just for you. While I do sell these workshops to individuals, I prefer to license them to universities so that the graduate students, postdocs, and postbacs can access them for free. Would you please reach out to your graduate school, graduate student government, postdoc office, international house, fellowship coordinator, etc. to request that they sponsor this workshop for you and your peers? You can find more information about licensing these workshops at P F f o r P h D s dot com slash tax dash workshops. Please pass that page on to the potential sponsor. Thank you so, so much for doing so! You can find the show notes for this episode at PFforPhDs.com/s17e4/. Without further ado, here’s my interview with Tram Pham.

Will You Please Introduce Yourself Further?

03:16 Emily: I am delighted to have joining me on the podcast today, Tram Pham. She is a therapist. third year PhD student at Uppsala University in Sweden, uh, in economics. And we are going to talk today about finances in a relationship. And this is going to be exciting because Tram and her partner do something very different than what I do and what I’ve covered on the podcast in the past. So I like this new perspective. So Tram, would you please introduce yourself a little bit further? 

03:39 Tram: Thank you so much, Emily, for having me. Uh, I am Tram Pham, a PhD student. I am a student in economics at Uppsala University in Sweden, yeah, very far away. Uh, and, uh, I am doing research in labor and health economics. I am originally from Vietnam. Uh, as you said, currently I am staying with my boyfriend partner in Stockholm in Sweden. 

04:05 Emily: Excellent. Um, and your partner’s name is Markus, is that right? 

04:08 Tram: Yeah. So he is a Swedish, yeah. 

04:11 Emily: All right. And what does Markus do for his profession? 

04:15 Tram: So he is a machine learning engineer. And he is, uh, yeah, so he just had his master finish it two, three years ago. And now he’s working in a real job. 

04:28 Emily: Gotcha. But he spent some time in academia, so he understands. Well, we’ll get into it, right? So how did you two first meet? 

04:35 Tram: So, yeah, so we was introduced to each other through our mutual friend.

Early Financial Conversations With Your Partner

04:42 Emily: Awesome. And so when you started dating, when you first got together, how soon did conversations around finances or conversations around lifestyle, how did that start? 

04:53 Tram: So, uh, I am very conscious in finance and I have been reading a lot of books and also practicing finance independence for a long time. So I think that finance is a really important topic for me. So I brought it up in the first date. Yes. So the first day meeting Markus, I was asking him about his view about finance, how he is practicing, uh, with his own money. Of course, it’s not very in detail, but like just a brief perspective to see whether he also considered that finance is important or not. And in the second date, we asked more question about, Hey, what do you like to do in your life? And, uh, what do you think that finance can help you to achieve that? And how have you planned out and things like that? So yeah, very early in the dating process. 

05:47 Emily: Okay. I’m, I’m really curious about this now. Um, because the way you phrase that it sounded very interviewee, but is that how it, is that how it felt for him or for you in the moment? Or was it more like casual, like I’m going to ask a little subtle question about finances and, you know, 30 minutes later, maybe another little question, or was it really like, no, we need to be on the same page right now? 

06:09 Tram: Yeah. So now that you mentioned that, I think for me, it came out really naturally because I like talking about personal finance with my friends and things, but yes, with Markus, it’s felt like an interview, like I came in as a teacher or someone interviewing him about his perspective about finance. So from the beginning, he was a bit hesitant, of course. And also he was like, yes, but then I. I think that I explained it to him that, yes, I’m not coming here trying to like interview you or something, just that because I am more serious about relationship. I don’t want to play around. I’m coming and searching for a partner and commitment and things. And I think finance is important for a relationship. That’s why I’m asking these questions. So yeah, I think after my explanation, he became a little bit more open, but of course also not like, in very details, as I wished it could be, so.

07:11 Emily: And in these early conversations, what kind of answers were you getting? Like, were you seeing that he was kind of on the same page as you, although maybe a little bit more reticent to share? Or was it like, oh, no, I’m actually detecting some differences in practices or differences in values? 

07:26 Tram: Yes. So. I think that Markus know what is fire movement, what is a financial independence movement, but also in general, he and me, even, even though I am super interested in personal finance, but I don’t consider money as the most important part in my life. I just want to have the freedom and the opportunity to choose whenever I want to have. So I think for that, Markus and I was really on the same page. Like we think that yes, money is important because it allows us to, to live the life we want. And, but also in the just first few days, I could not ask in very detail about, Hey, how much you earn? Or like, what is your expenses? What is your saving? And that kind of thing. Just that On the surface, yes, it’s, it’s very similar. Hmm.

08:18 Emily: So, I haven’t been in the dating pool for a very long time, um, but what I remember reading in terms of like advice for talking about finances was to share first, like to share your, if you want to take that step with the person you’re dating, like, okay, we’re going to talk about our income or our debt or whatever. Like. You reveal first and you set the model and the tone. Is that what you did? Were you more sort of leading the way in the openness? 

08:42 Tram: Yeah, so the thing about Sweden is that I think that the gap between different incomes is not a lot. It’s not very much, right? And also kind of like pay and things like is kind of very transparent and also our mutual friend is also a very close friend to Markus and she and her husband also are doing PhD. So I think that Markus kind of has some sense about the salary range that I am in. So yes, I didn’t specifically say how much I earn, but I, I expect all I could hypothesize that he knew kind of not exact, uh, amount, but kind of the range. Yes. But for me, I had zero, zero clue about how much he’s earning. 

The Interplay Between Relationship, Financial, and Career Goals

09:28 Emily: So you mentioned earlier that Markus had a master’s you’re in your PhD program. And that one of your values, shared values was freedom, being able to do what you want to do, having money be a tool along that path. I’m wondering how you think about your being in a PhD program at this time, and maybe what your future career plans are and how that interplays with like the fire pursuit. And then the next layer on top of that, of course, is how Markus would feel about you being currently in academia or maybe in the future. So can you talk more about how you think about that with your finances and your career and the relationship and all that stuff? 

10:05 Tram: Um, so I think that I, I really love doing research. I love my job and everything like that. But I am also aware that I, I cannot earn a lot of money or like become a millionaire just being a researcher. So, uh, since my childhood, I, my parents had taught me to save money and that kind of thing a lot. So like, I am always a saver. Yeah, regardless of how much I earn, I usually try to save at least 10 percent or even sometimes more than 50%. And also because the prospect of PhD, especially after PhD, if we want to get a good job. we have to be willing to move. So all of these also went into my consideration that, hey, I need to save money because I don’t know where I would end up to be. And also, how about the cost of moving? And, uh, how about later if I want to have babies? If I move so much, I would not receive the social benefit and that kind of thing. So for me, saving is important. And I have always been practicing that. Uh, at the same time, I think that like, Sweden has a really good social assistance, uh, security and that kind of thing. So, usually, like, okay, so I am generalizing here, but I think at least with Markus and my friends, they don’t, they don’t save a lot. Because they don’t think that it’s necessary to save even. Because, uh, after the salary, a large, uh, a large part of your salary already go for the tax and which will be paid for your pension and unemployment insurance later. So at least in term of Markus, before meeting me, he had zero saving because he didn’t think that it’s important. Yes. He think that money is important, but maybe now he’s young and also in the tech sector, he’s earning a lot. So, uh, why should I save? I, I can do that later or something like that. So yes, so when we, uh, entered relationship, I already had some amount of saving, even though my salary is always much lower than Markus and he with large salary, but, uh, yes, he, he didn’t have any saving at that time. And. As I said, I was really very transparent and honest from the beginning, so I also brought up these topics with him from the first few days. Hey, I have to move a lot. Of course, I would love to stay in Sweden, but, uh, I’m not sure whether I have that option. After my PhD,and also, yes, my salary would generally be lower than yours in, in good times. I mean, assuming that he still has a job because yes, in fact, the turnover is also very high. Uh, he understand that. I think that’s the thing that I like so much about Markus also, really very open and also trying to learn things. So yes, because of that, even though he aware of all of these things, but he know that, as long as we are more suitable in our values, and we want to build a family together. It doesn’t matter. So, yeah. 

13:20 Emily: Okay. Yeah. So you’re preparing for the possibility of moving out of Sweden, um, depending on where the job opportunities are. And yeah, like that is, that is a really different, um, perspective, I think for people who are, you know, like your, your peers, maybe who are Swedish, like who are used to having that social safety net.  I mean, if you moved to the U. S., it’s going to be all on you. Um, right. So that’s just so interesting to think about, like, depending on that, but making that assumption that you’re always going to be living in that country and it’s always going to have the same kinds of benefits. And you’re introducing this, like, well, Maybe I won’t always live here and why not prepare for that like sort of uncertain or like the possibility of a change in the future. And I just think it’s so interesting as you’ve been talking how you’re the lower earning, uh, partner, but you have quite a bit of financial acumen. Um, and least maybe not now, but maybe when you started the relationship more so than Markus did. It depends, of course, on the things that we’ve been talking about, like whether or not it’s necessary to save or to what degree, depending on where you live and so forth. Um, but yeah, I just think it’s interesting, you know, you’re, you’re coming in with savings with the lower income and he doesn’t have that even with the higher income.

Combining Finances With Your Partner

14:27 Emily: So let’s fast forward a little bit. You two live together now, right? And you have some, some degree of joint finances. Can you talk about that process of sort of, uh, joining up more financially?

14:38 Tram: Mm hmm. So, yes, I think as you already mentioned, at the moment we have shared economy. So, um, how it happened is that when we was considering whether to move in or not, Uh, I talk with a lot of my friends about finance and how they are doing with their partner, whether they share economy or whether they separate it. So I think that most of my Swedish friends that I talk with, they have a separate, uh, economy. But most of the Asian friends that I talk with, they have shared economies. So I could hear a lot of pros and cons also about different perspectives. And personally, I think that I also prefer the joint economy. And then I discussed that with Markus, and I discussed why I think it’s a good thing. And because I think that we are living in one household, so it’s better to join. We also will be able to check and see what each other are doing. And if we have a shared, uh, goal of buying an apartment or later moving somewhere, all of these will need to be shared. So I think it will be much also transparent and honest. It’s, it’s, it’s good. And yes, as I said, from the beginning, Markus is really, really open and supportive. He just say, yeah, let’s test it out. I don’t know how it will be, but, uh, let, let’s try it. And if, uh, it doesn’t, um. If it’s not suitable for us, then we can adjust or even change to another method. So yeah, so far we have been practicing joint, uh, account, and I think that we are doing quite well on that. 

16:22 Emily: So I love that, uh, openness to experimentation. So that’s, yeah, it’s a great attitude. So you have, it sounds like. A joint account, is that right? Is it like joint checking, joint savings? 

16:35 Tram: For example, my salary will go directly to my separate account, and Markus’ salary will go to his separate account, but then we already calculated like a per month how much we need as a fixed expenses, like for the bills and for the groceries for the saving. So I think 90 percent of our joint salary will go to the joint account. So we have like 10 percent left. That means that 5 percent for me and 5 percent for him. So that we can just spend as our individual allowance, like if we want to buy gift for each other, or if we want to hang out with friends, so we don’t have to ask for each other, uh, opinions or something like that. So the 90 percent will be shared between saving, and yes, I can explain that later, but the saving and the bills, the grocery, and also another account called play account, like something that we can use together when we hang out together. And for us, we eat out every week once just so that, uh, yes, it’s, it’s also helps us to understand why money is important and also like. Yeah. Energize us. 

17:57 Emily: Okay. So what I’m hearing is that, um, your incomes start separate, but then almost all of them become combined, um, into this joint, joint checking and joint savings model. Um, so the separate, what you keep separate is very, a small percentage of your overall income. Um, and I think the, the listeners will like be curious about this because you mentioned that Markus has a higher salary than you do. How you both, I understand mechanically how it’s working, but how you both are like feeling about it or how he feels about it. Right. Because he’s. Subsidizing, you know, your lifestyle to a degree. So, like, have you had conversations about that?  

18:32 Tram: Yeah, yeah. So, uh, I think, yes, because that was also my concern from the beginning. Hey, I am having a much lower salary. Would it be fair for you also to, to give the majority of your salary? And so far, I would say that, let’s say, if our joint account is 100%, then I am contributing around 35 ish percent, and his one is 65%. Uh, yes, Markus agrees with that, of course, but also because he entered into the relationship with a small loan, also from his student loan. So he thinks that it would be fair for him to put more in the joint account because from that we also take out some part to pay for his private loan.

19:20 Emily: I see. Okay.

Commercial

19:24 Emily: Emily here for a brief interlude! Tax season is in full swing, and the best place to go for information tailored to you as a grad student, postdoc, or postbac, is PFforPhDs.com/tax/. From that page I have linked to all of my free tax resources, many of which I have updated for this tax year. On that page you will find podcast episodes, videos, and articles on all kinds of tax topics relevant to PhDs and PhDs-to-be. There are also opportunities to join the Personal Finance for PhDs mailing list to receive PDF summaries and spreadsheets that you can work with. Again, you can find all of these free resources linked from PFforPhDs.com/tax/. Now back to the interview.

Savings Goals and Using Sinking Funds

20:16 Emily: So you mentioned that you have like a few different savings goals going on right now. Can you talk about how you are, like what you’re working towards and also how you are, um, maintaining finances within your relationship, not just how it’s structured, but how you are having conversations and communication around that.

20:33 Tram: Yes. So, I think for the saving goals, the biggest, uh, saving goals right now is, uh, the coming trip to the U. S. Next year, hopefully for my exchange. So for this, uh, we estimated that, hey, we would need around 10,000 USD. I mean, because I already received the scholarship for that, um, uh, exchange, but. 10,000 would be an extra thing in case things happen or also help us to visit other states because we will stay there only for six months. So we would want to utilize the time there as much as possible and also to help us to purchase the flight tickets and insurance, that kind of thing. So for that, Every month, so far, we, uh, try to save around 2,000. So whatever we do, it doesn’t matter. Whenever the money come in, we immediately take out 2,000 for the, for the saving account. So I think, uh, that goal will be completed next month or so, and then we will try to move in other long term savings, such as, like, wedding expenses or apartment expenses. And another, uh, smaller, smaller saving goals would be, like, uh, gifts, such as, like, Christmas is coming. And I think for Swedish people and also in my family, we have a tradition of giving each other gifts. So we are so like each month so far, we add in that around 100 or 200 USD so that we will have some, some amount to buy gifts for our loved one. Another one is a vacation. We also add in, um, yeah, I think 100 or 100 ish around every month, hopefully that next year or the year after that we can afford our trip to Japan. So, yeah, so those are the common and biggest saving account so far. And oh yes, and we also have emergency fund, if you also can count that as saving. Uh, yes, so we have around 500 or so. Uh, yes. Going for the emergency fund. Actually, so far, sometimes we would take out some money from the emergency in case we spend so much money in cooking or eating outside. But we are trying to stick to that as much as we can. 

23:00 Emily: I like that you’re, so the way that, the way that I talk about this is, is sinking funds or targeted savings funds. Um, and I like that so much of your saving is for like. Fun, exciting things that you get to do together, because I think that’s a really good introduction to saving for someone who maybe hasn’t practiced it or is less familiar with it. It’s like, it’s really just like planning. Like, do you want to have a December when you’re stressed because you have to buy all the gifts at once and you have no savings for it? Or would you rather build up gradually over time and be more generous because you’ve already planned for it? Like. It’s such a positive, you know, thing.

Plans for a Potential Visiting Fellowship at Harvard

23:36 Emily: Um, I want to hear more about your exchange in the U.S. Um, I’m so excited you’re going to be spending six months and you want to travel and so forth. Like, are you going to a particular university? Is it, you know, for research purposes? Just tell us more about, um, the sort of official, like, career wise reason that you’re doing the trip and then also what you plan to do for fun.

23:53 Tram: Uh, yes. So, uh, hopefully again, it also depends so much on the situation, but I will have a visiting fellow position at Harvard in Boston for six months. I’m still, I already applied and I got a scholarship from Sweden, but I still need to, uh, um, get the offer. Again, they have the possibility to reject still from Harvard. But if everything goes well, I will be there from January to June, like the spring semester. And most of the time, yes, I will be doing research in Boston area. And Markus also is going with me. So that, that will, that, that is a plus. Uh, but beside that, we also plan to visit California where my own sister is staying with her husband. And I also do have other friends there. Markus and me also plan to go to Texas where we can try out the real Texas food. We watch so much YouTube videos about that and maybe Mexico. So, yeah. Those are the plans so far, and I think, as you said, I try and we try to make our saving plans fun and interesting because for me, from the beginning, I’m more just focusing on saving, saving, saving, even though I don’t know what I’m saving for, and Markus is like focusing on living, living, living, just living at the moment, so right now we are trying at least to balance those things, hey, I save, but also I don’t forget to live, and those saving will be spent on the things that I love to do or make my life more meaningful.

25:35 Emily: Yeah, I love that approach. Um, it actually reminds me, I, I reread Die With Zero recently by Bill Perkins. Have you read it? 

25:41 Tram: Oh, not yet. Okay. 

25:43 Emily: Well, this is definitely a recommendation to you, um, because it just reminds me that like all the saving that we do, whether it’s for retirement or whatever, like pretty much all of it is for your own spending in the future. And hopefully to have a great lifestyle that you really enjoy in the future, uh, maybe some of it is leave a legacy, right? For other people, but probably primarily for most people who are not super high earners, it’s like to provide for yourself in the future. Um, but it’s not all about the future. Um, it’s also about living in the present. So it’s really nice that you do have that balance, but it sounds like it’s not really causing a lot of conflict, right? It’s like a, a healthy, um, I’m going to, you know, moderate you and you’re going to moderate me in terms of your like, you know, um, natural preferences. So I really like that. I’m so excited. I hope you get to do that exchange and that you get to do the traveling that you want to. I’m curious, is Markus going to continue working during those six months or is he taking like a leave of absence? 

26:37 Tram: So I think that’s a blessing. thing also because his company allow him to work online during that period of time. I think that is also a thing that I like so much, uh, about his job. I mean, the flexibility to work from home or online sometimes, of course, you cannot check like that for two years or three years, but, uh. If you can explain the reason and if you still can maintain the quality of your job, you have that possibility. So yeah, it’s, uh, it’s, it’s good that we can be there together. 

27:12 Emily: And that’s like a really kind of fire thing, right? Of like having the financial flexibility to work somewhere else if you want to for a while to set up your job so you have that flexibility. Like. Yeah, that’s awesome.

Communication Practices for Maintaining Finances in Your Relationship

27:22 Emily: Okay. I asked you a way too complicated question earlier. The second part of that was, um, what are your like practices around communication and finances, uh, for like maintenance purposes today? 

27:32 Tram: Hmm. Okay. So I think I, I must say that the foundation of everything is that we already kind of agree with each other that we will be very transparent and honest with each other from the first, from, from everything. And from the first few days, we already had that kind of condition. So, um, yes, even though finance topic is kind of really sensitive, but, uh, we bring it up whenever we think that, Hey, for example, if I look at the joint account and I see like. Markus spend 20 or 50. So usually when we spend something, we try to write out, like when we transfer the money, we try to write out the reason why we’re spending that money. But sometimes the Markus would forget. I usually don’t. Uh, so I would say, Hey, I’m looking at the money today, it seemed like you are spending 50 somewhere. Uh, did you have something fun to do or did you eat something nice or something like that? So we would bring it up to each other and ask to know, Hey, where are the money is going? Because for me, I would be very frustrated if I don’t know where the number is going. And at the end of the month, I’m like, Hey, why are we? In short of money, why, what is going on? Like, should we readjust the budgeting things or things like that? And another thing is that every month when the salary comes, we will sit down and we call that like finance days. So we will try to discuss, Hey, this month we have spent this much on this, this, this, it seemed like we eat a lot. Or it seems like we spend a lot on buying clothes or something like that. Should we adjust something? And, uh, so far, I think it goes super well for us and, uh, to have, um, so usually what we do is we have some fun things to do. When we discuss finance, usually we could eat out in a restaurant and when we were waiting for the food to come, we would starting discussing finance or like we say, okay, first we sit here, we discuss finance and after that we can go for sauna or like a beer or something like that. So we try to incorporate some fun activities again to go in so that, like, especially for me, it’s already become a habit. But also I agree that from the beginning, Markus would find it a bit difficult and also, hey, why every time about money, money, money. So to reduce that frustration, we try to incorporate things that we would like to do and also talk about the topics, constantly discuss with each other, being transparent and honest. I think that helps so much. Another thing we also have been practicing is that we try to celebrate our wins, even though sometimes it’s super small. So for example, last week or so, I received a small scholarship. So we also went out to eat, even though every week we already go out and eat, and in the same week Markus could sell his computer, the one he doesn’t need to, need to use anymore. So we also celebrate that. So actually last week we went out and eat three times. Uh, but I think it’s, it’s, it’s good. It give us some motivation that, hey, we, we really enjoy life and, uh, we have the meaning and we like to do things together. 

31:00 Emily: And I, I’m sensing that that is coming from Markus’s side, right? Like if you, like when you weren’t with him, when you were single, if you had a financial win, were you celebrating that or were you just like, great, it goes on my savings? 

31:11 Tram: I do not think so. I just like, Oh, you did great. That’s all I would do. But yeah, yes, like literally celebrate and go out and buy something nice for ourselves. I think I’m also learning so much from Markus. Yeah. 

31:25 Emily: And it just creates that again, like the positive cycle, right? Of like, we did something positive and we get an immediate, like nice reward to it and it encourages you to keep going. And yeah, I think that’s just beautiful. So what I was hearing about for your communications was that you have at the top of the month, you have like a planning period. Um, and then you have maybe just light check ins throughout to make sure you’re sort of, Oh, was this part of the plan? We need to adjust the plan. Um, But I like that balance. So it’s not all like reactive. It’s not all like, Oh no, we overspent. How did this happen? Blame, blame, blame. You know, it’s, it’s more like, okay, we’re, we’re getting on the same page and then we’re just going to sort of check in and make sure that everything’s going fine. And then you have that reset for the next month where you plan again, but it’s also not just planning. It’s not just like, okay, this is what we’re going to do. And we have no idea whether it happened or not. Right. You have to do like both those sides of process. So I like that you’re doing that together. Um, yeah, it reminds me, my husband and I were both pretty involved with our finances when we were both in graduate school, but I would say in the years since then, he’s kind of let me like do what I want. And like, I will ask him questions like, Hmm, okay. You spent 75 at Home Depot. What, what was that? And he’ll be, oh, remember I bought this thing. Okay. Okay. As long as we’re not like spending for spending sake at Home Depot, now that we’re homeowners, that’s the kind of problems we have. Um, okay. Well, this has been such a fun conversation and I’m so glad that you shared these elements of your relationship with us. It sounds so fun as we’ve been talking about. 

Best Financial Advice for Another Early-Career PhD

32:49 Emily: As we wrap up here, would you please share with us your best financial advice for another early career PhD? And it could be something that we’ve already touched on in the interview or it could be something completely new. 

33:00 Tram: So I think I would say that, yes, maybe learn to save, even though the PhD salary is not that high, but I think that, uh, saving give us the freedom and the liberation, literally to choose and also in the future. We don’t know what will happen. But at the same time, I think this I’m also learning like saving, but also do not forget to live, like try to do something fun, even though it’s just a small thing, but also make you feel like, oh, the money I’m earning really bring the meaning. So by that you can keep going in a long time instead of like, drop out in the middle of, of the journey. 

33:42 Emily: yeah. Great point. Very well said. Thank you so much for coming on Tram, and it was lovely to to meet you and thanks for volunteering. 

33:49 Tram: Thank you so much for having me.

Outtro

33:57 Emily: Listeners, thank you for joining me for this episode! I have a gift for you! You know that final question I ask of all my guests regarding their best financial advice? My team has collected short summaries of all the answers ever given on the podcast into a document that is updated with each new episode release. You can gain access to it by registering for my mailing list at PFforPhDs.com/advice/. Would you like to access transcripts or videos of each episode? I link the show notes for each episode from PFforPhDs.com/podcast/. See you in the next episode, and remember: You don’t have to have a PhD to succeed with personal finance… but it helps! Nothing you hear on this podcast should be taken as financial, tax, or legal advice for any individual. The music is “Stages of Awakening” by Podington Bear from the Free Music Archive and is shared under CC by NC. Podcast editing by Dr. Lourdes Bobbio and show notes creation by Dr. Jill Hoffman.

How This Grad Student Budgeted for Having Her First Child

September 11, 2023 by Jill Hoffman 5 Comments

In this episode, Emily interviews Madeline Hebert, a rising second-year PhD student in Human Development and Family Sciences at the University of Connecticut. Madeline’s household has an irregular income; her assistantship stipend varies between the academic year and the summer and her husband is paid hourly throughout the year with a variable schedule. Madeline details her household budget, which accounts for their irregular income, irregular expenses, and financial goals. Their biggest financial goal at the moment is to provide for their new baby, due just a few weeks after this interview was recorded. Emily and Madeline discuss the Big Five expenses that new parents need to account for: health insurance, parental leave, childcare, baby stuff, and home/car. Madeline shares all she’s learned about the benefits she receives at the federal, state, and university levels (she is part of a union), and how important it is to talk with your peers about their financial experiences.

Links mentioned in the Episode

  • PF for PhDs Office Hours
  • PF for PhDs Quarterly Estimated Tax for Fellowship Recipients Workshop
  • PF for PhDs Subscribe to Mailing List
  • PF for PhDs Podcast Hub
  • Madeline Hebert Twitter
How This Grad Student Budgeted for Having Her First Child

Teaser

00:00 Madeline H: Really look and consider that quality of life package portion of the Ph.D. like research interest that is super important. But having a livable arrangement is also extremely important for peace of mind, for, I knew that for us, pregnancy was a very real option for us during my Ph.D. So, I want to see like, what would that look like? What what coverage do they have and what kind of protections do they have? So.

Introduction

00:31 Emily: Welcome to the Personal Finance for PhDs Podcast: A Higher Education in Personal Finance. I’m your host, Dr. Emily Roberts, a financial educator specializing in early-career PhDs and founder of Personal Finance for PhDs. This podcast is for PhDs and PhDs-to-be who want to explore the hidden curriculum of finances to learn the best practices for money management, career advancement, and advocacy for yourself and others.

01:01 Emily: This is Season 16, Episode 1, and today my guest is Madeline Hebert, a rising second-year PhD student in Human Development and Family Sciences at the University of Connecticut. Madeline’s household has an irregular income; her assistantship stipend varies between the academic year and the summer and her husband is paid hourly throughout the year with a variable schedule. Madeline details her household budget, which accounts for their irregular income, irregular expenses, and financial goals. Their biggest financial goal at the moment is to provide for their new baby, due just a few weeks after this interview was recorded. Madeline and I discuss the Big Five expenses that new parents need to account for: health insurance, parental leave, childcare, baby stuff, and home/car. Madeline shares all she’s learned about the benefits she receives at the federal, state, and university levels—she is part of a union—and how important it is to talk with your peers about their financial experiences.

02:08 Emily: My Office Hours are open to you this fall! About once per month I host a free Zoom call to which you can bring any financial question or topic that relates to your journey as a PhD or PhD-to-be to discuss with me and the other attendees. These sessions are limited to four people each. Register through PFforPhDs.com/officehours/. I look forward to speaking with you there! You can find the show notes for this episode at PFforPhDs.com/s16e1/. Without further ado, here’s my interview with Madeline Hebert.

Will You Please Introduce Yourself Further?

02:55 Emily: I am delighted to have joining me on the podcast today. Madeleine Hebert. She is a rising second year PhD student at the University of Connecticut. Now, we are recording this interview in late July 2023. By the time you hear this, Madeleine will ideally have a new family member joining her, which she will talk about later on in the interview. So first, we’re going to discuss irregular incomes and supplementing your income as a graduate student. How Madeline and her husband budget for irregular expenses and irregular income. And finally, about how they’re budgeting for their baby, who will be born by the time you hear this. Okay. So, Madeline, thank you so much for joining me today. Will you please introduce yourself to the audience a little bit further?

03:37 Madeline H: Thank you for having me. Yes. So my name is Madeline. I am a rising second year over at the University of Connecticut and the Human Development Family Sciences Department. And me and my husband are excited to be expecting our baby from Louisiana. I just started my PhD this past year, and then we got married in November and found out we were expecting in December. So lots of new changes that we’re really excited for and lots of things to consider when it comes to our financial budget.

Income Details

04:07 Emily: Yeah. What a year. What a blockbuster year for you. And it’s only going to get more exciting. All right, let’s jump into this. So let’s cover what are the incomes that you have in your household between you and your husband? And like, what are the pay frequency, the pace schedules for both of you?

04:23 Madeline H: Yes, so I’m on a graduate assistantship through my university is a nine month stipend type assistantship was like a W-2, so it’s not a fellowship. And then we get paid biweekly roughly. And then my husband works at a hospital where he also gets paid biweekly, but it falls on every other week in between my paycheck. So every single week we are receiving some sort of income just about. And then in the summer, during those 2 to 3 months that I’m not covered, we can receive income through our department sometimes, but not guaranteed. And a lot of students, myself included, find some supplemental income as well for that.

05:11 Emily: Wow. I don’t know if I’ve spoken with anyone before whose household has income coming in literally every week between two different jobs that pay go to that is actually really interesting. I’m so excited to get to your budget in a second. Would you like to share your income level approximately or specifically yours and or your husband’s.

05:29 Madeline H: So my school I have a master’s already and so they change how much you make based upon whether you have came in with a bachelor’s degree or a master’s degree or or a Ph.D. candidate, have defended your competence, taking your competency exam. And so I came in with the master’s and it’s getting bumped up to about 28,000. I think, for this upcoming year. Every hour we are unionized. My job is unionized. And so that means that they have negotiated a pay raise every year for us. And so it was 27 roughly this past year and now it’s moved up to 28. My husband’s job pays of roughly about the other 50%. We make about roughly the same per month, and so that makes it really easy for budgeting and stuff.

06:22 Emily: I can see that your income changed a little bit from your academic year income. It sounds like it was a little bit lower over the summer. But you also told me during our prep that your husband’s income is also irregular, even though he’s, you know, paid regularly like biweekly. So how what’s the nature of his irregular income?

06:38 Madeline H: So my husband works hourly and he is a he works at a hospital, so they have shifts and stuff, but his paycheck is by the, by schedule. It’s mostly regular, except every now and then he’ll get double booked or he’s able to pick up shifts or he, with everything with the travel and such, like my job covers for those kind of vacation funds. And it’s a lot easier for me to know like, okay, like if I have to miss a day or such like that covered fairly easily. But for my husband, if he misses any hours or if he has to leave early, those hours might get dropped and such. And so we have to kind of budget for those kind of factors as well.

Budgeting for Irregular Income and Expenses

07:22 Emily: Mm hmm. Yeah. So he experiences both. The upside of you work more, you get paid more. And also the downside of you don’t work, you don’t get paid. So, yeah. Okay, let’s dive into more about how you budget then with this frequent but very, very irregular and challenging kind of income. I’d like to talk both about how you budget for that irregular income and also for irregular expenses in addition to whatever financial goals you have. So however you want to tackle that, let’s get started.

07:50 Madeline H: Sure thing. So I track our spending using Excel spreadsheets. For me, that’s the easiest way. And what I’ve done when we before we even got married, I’ve kind of thought to myself, okay, like how much is it going to cost and how much is my expecting to make for myself and what kind of living situation would allow for us and for myself, even if I were just to live here by myself, Which was the plan the first few months before we got married was to make sure that the living situation I had that roughly that 50, 30, 20 budget that a lot of people kind of discuss about. And so when I did that, when he came up, we made a plan for, okay, you know, you find a job that makes roughly this much if you can try to like negotiate for pay. So this way it fits with our current living situation and this labor able to save. And so the way that I started budgeting was figuring out like, okay, this is how much the necessities cost our rent, our bills, our insurance. I just those are just solid numbers that we had to include. And then figuring out, okay, this is how much we already came in with. For a while he didn’t have a job, so we had to budget and figure out like, okay, what can we afford versus how much are we willing to take out of our savings? And then once he did get a job, I tried to budget to where we were maximizing our savings because we knew that we want to kind of replenish our savings after the wedding and such. And we kind of discussed, okay, like how much are we willing to spend on going out? I did a little bit of tracking, as you have always recommended, of like figuring out like, well, what are we already spending on groceries? What are we already spending on going out to eat and such and figuring out, okay, like, can we live on less?Can we can be budget a little bit more or figure out a way to make those expenditures last longer. So we got like a Costco membership, for example, so we can book by a little bit better to make it easier for ourselves for when we go get groceries instead.

09:55 Emily: So let’s talk more about the the budgeting that and especially with his income being irregular, how how does that work?

10:01 Madeline H: So to kind of account for that, what I do, I tried to make that not be such a stressful factor by having us use a credit card together and making sure that we are both having access to that credit card and to see like how much we’re spending on that. And we kind of talk regularly about like, okay, this is where we’re at in our spending, because it took a while for him to be able to see like what we’re spending. But, um, so even though we are getting paychecks every single week, that actually doesn’t factor into my budgeting so much because we are, we just pay everything on a credit card that we pay off at the end of the month. And but what’s nice about our budgeting practice is that because receiving income every week and we’re also tracking it with our credit cards, we’re able to see like, okay, has our credit is our credit card above what we are currently at in our bank, and then we’re able to kind of adjust. So I can see like, oh, he didn’t make the expected income that we were hoping for that we would have expected for like a full week, for example. And then we can adjust based upon that being like, okay, well maybe we’re just not going to go out to eat this week or we’re going to wait to buy this item that is not in pure necessity. And by that layer next month, for example.

11:17 Emily: Mm hmm. I see. So you’re kind of allowing the spending to accumulate on a credit card throughout the month and you can kind of look at those numbers and compare them to how much income you’re making throughout that same month and make adjustments, as you’re saying. And I assume also your husband might be able to volunteer for extra shifts like you might be able to increases income if he’s, you know, available and healthy and so forth.

11:39 Madeline H: Yes. So so in fact, he’s signing up for additional shifts. So this way we can kind of have a little bit of a buffer with the baby. And because of how parental leave is working for us. 

11:50 Emily: Yeah, definitely. Okay. So that explains kind of how well that explains a little bit of the irregular come and the irregular expenses to a degree because you mentioned maybe deferring some spending that’s not strictly needed to happen right away. Is there any other detail you want to give us about how you’re budgeting for irregular expenses?

12:08 Madeline H: For the most part, that is kind of how we work for irregular expenses. Although every month I also make sure to put a budget itself, a number being like about $100 being like, okay, this is for irregular expenses that we’re not into, that we don’t have like a specific category before. And as well, if I know that there’s an upcoming expense, like I know if we have like a doctor’s appointment or a dental appointment, I put that into our budget and see like, okay, where can we adjust the numbers for other categories when we expect an irregular expense, such as like a water bill or like a doctor’s appointment like that. And so that also gets kind of put into the budget that way for this Labor avoiding creating a habit of dipping into our savings.

12:50 Emily: Okay, so it sounds like in addition to doing the tracking that we were just talking about and the adjusting on the fly, you’re also budgeting proactively. Okay, So the beginning of the month, you can see, okay, here are some things on the calendar or some special things that take some extra money. So you already have a plan for how you’re going to account for all of that, and then you just continue to tweak it throughout the month.

13:08 Madeline H: Yes. That’s exactly what we did.

Savings Goals

13:11 Emily: Yeah, that sounds great. Now, you’re also you mentioned a high degree of savings and so forth. Do you have any like specific savings goals? And let’s maybe leaving aside the maybe I don’t know, we’ll talk about the baby stuff in a moment, but were there any savings goals outside of baby related?

13:29 Madeline H: Yes. So before we found out that we were pregnant, we were planning on saving for my husband to potentially go back to college for a new house. And we wanted savings for being able to travel home since we’re from Louisiana. So making sure that we would be able to visit home at least once a year. Those savings are, for the most part, still existing, but the contributions to them are a lot different. And the new home slash college fund is kind of the same bucket at this point. So it’s more just a matter of like Craig those in addition. And then the third one was the emergency savings fund itself.

14:07 Emily: It might. I don’t know if, I may be projecting. It might feel like a setback to you that you had to put pause or at least reduce these other savings goals you have when you found out about the pregnancy, which obviously takes up a lot of money itself. And now they’ve had, you know, whatever, 15 plus years of doing this budgeting stuff like life is long and things come in cycles. And as long as you keep the habit of saving where it might go and how it fluctuates at different stages of life, that may change what you’re doing specifically for a short time, but you’ll be able to get back to it and like you’ll be able to accomplish those goals. It just might be, you know, next year instead of this year or two years from now, instead of this year.

14:50 Madeline H: Now, I appreciate that, because, yeah, sometimes it feels like that and that’s been part of this whole process of like adjusting what our goals are and trusting what our expectations are and then figuring out like, what are we comfortable in? Like how can we just create like better financial habits, like so and one thing that I wanted to add about the savings is that I have an automated account, like one of them is now automated, like automatically just draws like $10 out, which is not going to be missed. But it’s just nice knowing like, okay, something’s being saved if not even if I’m not always like thinking about her or such like that. So that helps.

15:30 Emily: You know, I think I mean, I think the automated savings is wonderful, but even just the step of having a bucket, like even though it’s different count or sub account within something, having a bucket available to just capture savings itself is a big step, even if you’re not consistently contributing to it. Because you know that if you, you know, ever got back to it or you had a windfall come your way or whatever, you have a place to put the money and like the plan is already like half there, you know.

15:56 Madeline H: That was something that, that was another step that I actually did do. I have multiple savings accounts, so this way I can visually see like, okay, this is what we have set aside for this instead of just being like, we have this big number in our emergency savings account and then thinking that’s only for emergencies, instead of being like, okay, this amount isn’t allocated for this type of expenditure and these amounts are okay to be spent for these other types of needs and stuff. So that helped a lot as well, like wrapping your head around all the numbers.

16:25 Emily: Yeah, and I love that strategy. I don’t use it as much now. But when I was at your stage with the budgeting, like I was using it so intensively and it was really, really helpful. When we were doing our prep call for this, I told you my philosophy of finances around babies, that the things that people maybe don’t notice so much are actually the things that are really, really expensive and that I’m always, like, curious about how people are handling them. So I’m going to ask you about four categories of expenses and how you are going to manage them either now or after the baby comes. Okay. So four categories. Category number one is health insurance. Whose health insurance is this baby going on? Is it going to cost you more? What’s going on with that?

Health Insurance

17:04 Madeline H: So the baby’s health insurance and my husband as well in fact, or his health insurance, they’re both online with my graduate assistantship because I found out that in order to add him to my assistance, so to add him to my my health insurance was only $100 more per month, which is more than what his job offers. But given my health insurance does not have a deductible, it has only a maximum out of pay and it has a very low co-pay. We were like this works really well for us in our current financial situation. And then to add the baby, we were very, very fortunate that there’s only like ten or $20, maybe $30 max out in addition to the current pay that we’re already making monthly for health insurance. So it’s not been the it’s not been a huge addition for having the baby added to and creating a family plan for our health insurance.

17:57 Emily: Phew. That’s great to hear, especially about there being like the low, you know, co-pays and the deductible and so forth. Because when you have a child, that child is going to go to the doctor a lot. So that’s great to hear. Now, I’m curious if your husband was not already on your plan, like let’s say he was on his workplace plan, would adding the baby to your plan be that ten, 20, 30 a month, or would it be the hundred? Is it like the second person or is that specifically that it’s a dependent?

18:25 Madeline H: I think that is specifically that the second person went from a $10 a month to a $110 a month to add a second person, a second dependent, as I put it, if I remember correctly.

18:37 Emily: PSA for you and anyone listening, correct me if I’m wrong, but I believe you have 30 days to get that baby onto the health insurance before you’re, you know, special life circumstance window expires. So I have had people who in that, you know, that fog of New Parenthood have forgotten to add that child to your policy. And it’s a huge headache. So please get your child added within the window your insurance company provides.

Commercial

19:02 Emily: Emily here for a brief interlude! These action items are for you if you recently switched or will soon switch onto non-W-2 fellowship income as a grad student, postdoc, or postbac and are not having income tax withheld from your stipend or salary. Action item #1: Fill out the Estimated Tax Worksheet on page 8 of IRS Form 1040-ES. This worksheet will estimate how much income tax you will owe in 2023 and tell you whether you are required to make manual tax payments on a quarterly basis. The next quarterly estimated tax due date is September 15, 2023. Action item #2: Whether you are required to make estimated tax payments or pay a lump sum at time tax, open a separate, named savings account for your future tax payments. Calculate the fraction of each paycheck that will ultimately go toward tax and set up an automated recurring transfer from your checking account to your tax savings account to prepare for that bill. This is what I call a system of self-withholding, and I suggest putting it in place starting with your very first fellowship paycheck so that you don’t get into a financial bind when the payment deadline arrives. If you need some help with the Estimated Tax Worksheet or want to ask me a question, please consider joining my workshop, Quarterly Estimated Tax for Fellowship Recipients. It explains every line of the worksheet and answers the common questions that PhD trainees have about estimated tax. The workshop includes 1.75 hours of video content, a spreadsheet, and invitations to at least one live Q&A call each quarter this tax year. If you want to purchase this workshop as an individual, go to PF for PhDs dot com slash Q E tax. Now back to our interview.

Funding Parental Leave

21:09 Emily: Okay, a second expense, your leave and or your husband’s leave. If he’s planning on taking one, how are you going to fund your life when you are on leave?

21:19 Madeline H: That’s a great question. So I’m very fortunate. As I mentioned before, my job is unionized and our union fought for paid parental leave for six weeks. If you have a vaginal birth and eight weeks of you have cesarean birth. And so that will be completely paid for.

21:36 Emily: That’s 100% of your pay or is a lower percentage?

21:39 Madeline H: Yes, It’s 100% of our pay.

21:41 Emily: Awesome.

21:43 Madeline H: And that will be covered for, and we do not lose any of our benefits. We do not lose our tuition waiver. We do not lose our health insurance. It’s 100%, 100% pay. And then that’s, well, relief from work responsibilities.

21:57 Emily: Awesome. And are you planning on going back to work after that six or eight week time period? Or are you taking more time?

22:04 Madeline H: I am planning on returning back because when if I even though I would qualify under Connecticut’s FMLA, which is separate from the federal optimally, it would not. It would not. First of all, I would not be paid. And then second of all, it would not guarantee my tuition waiver. So I would potentially have to pay for the rest of the semester for tuition in order to take up to another six weeks of leave. So we decided that that was a little bit eating into too much into our savings account for that.

22:38 Emily: Okay. I’m glad you’re being paid at 100%. I’m not glad that this is only six or eight weeks. That is a short time period. I mean, in the U.S., we already have nothing guaranteed and whatever. We know how bad the situation is.

22:49 Madeline H: yes, I’m fortunate about that. And then also my department has been extremely accommodating, extremely supportive. They I had mentioned to them what my situation was and I talked with them and they were able to actually get me practically 100% remote of ga-ship for this semester. So even though I’ll be technically working, I’ll be able to do this from the comfort of home and being able to watch over my baby still. So.

23:16 Emily: That is a good benefit. Okay. I’m so glad that you asked for that note to anyone else. Negotiation is always available to you. Okay. And then what about your husband’s leave?

23:25 Madeline H: And then my so my husband, he is a he is at a job that is not unionized. And so Connecticut has a policy in place called the Connecticut FMLA and then also the Connecticut paid leave. They are two separate entities, but they both require that you’ve been working at your job for at least three months, different than the 12 month requirement by the federal FMLA. And the FMLA protects his job so he won’t be fired while he’s taking leave for so long. But then and that goes up to 12 weeks and it can be split however we need to just bye week. So like he could take six weeks off, he could take ten weeks off and one week off. And in the future, for example, as long as it’s within one year of the baby being born. So the CT paid leave is a program that works separately from the FMLA, but very similarly in that a lot of the events that qualify you for FMLA qualify you for the CT paid leave, and that provides supplemental income for while he’s on leave. So at the beginning he will be paid any PTO that he has left and so that will be full time pay and everything. But then once he runs out of PTO, the city paid leave will kick in and he’ll be paid 95% of the current minimum wage, which is $15 an hour, and they’ll be paid 95% of that at 40 hours per week. And then he’ll also be paid the difference between his current income and the minimum wage, and they’ll be paid out 60% for, I believe, 40, 40 hours or however many hours he generally works. I think he works 36 hours actually regularly. So it will be paid out 60% of that on top of that 90% of minimum wage. And so 95% of minimum wage. So that will all be going toward for however long he’s on leave. And that was very big in our financial decisions of whether or not how long we’d be on leave and for who’s going to be on leave and all that.

25:28 Emily: I’m so impressed you rattled all that off, and it just shows you like the detail that really you do need to dive into to understand all the different benefits that are available to you, both through your employer and the state and the federal government and everywhere. So that’s that’s great that you investigated that also thoroughly. And how long do you is he planning on a specific length or is it going to be like more play by ear kind of thing?

25:54 Madeline H: We are planning for him to be offered 12 weeks because we don’t have family in the area and we’re still fairly new in the area. So this way ensures that we’ll have the support that we need or I will have the support that I need. And so but we are kind of talking about whether or not maybe it might be more beneficial for him to take off six weeks and save that for another time in the future, maybe around the holidays or such. But so we’re still playing around with that. But knowing that regardless, like will be covered financially, that is really nice to know. And then I’m still trying to figure out whether or not he will be receiving PTO hours while he’s gone or like how that will kick back in. And so that might also play a role into whether or not we decide to delay further on that leave time.

Child Care Expenses

26:47 Emily: So it sounds like the pay aspect of the leave is not as much of an issue for you too, because you’re going to get your full pay and he’s going to get, it sounds like, pretty close to his full pay, but it’s more the length and it’s when to take it and so forth. So that that will be tricky. All right. Let’s move on to the third large expense, which is child care. So what is the plan for child care when you’re when one or both of you is back at work?

27:12 Madeline H: Great question. So we found out that childcare is very competitive in general. People. My cousin had told me that the minute that you find out that you’re pregnant, you should start looking for childcare. So when we were looking for childcare, I was trying to figure out like what are the general rates? I called a couple areas who’s offering where they located. We found I talked with other parents who are in our program, some other graduate student parents, and they suggested where to go. We’re very lucky that my school actually offers an on campus daycare, but there are some other daycares in the nearby city that the schools are located in. And so I called around both. We ended up deciding on the childcare that’s associated with the campus, not only because of its convenient location being close to me and my own work, but then also because it honestly was one of the cheapest options. It offers a sliding scale based upon the parent’s incomes of any I. Things should happen, especially considering the irregularity of our pays. We might be able to accommodate for that in the future years. And they also offered a legacy aspect which was important to us to ensure we have childcare in the future, something that we had considered. We’re not only the daycare itself, but the daycare is offering of like, well, they were doing it every, every few days be different than full time childcare and like if they offered partial days versus like every other day. My husband though, his job is his schedule is regular but changes every week it’s regular and that every two weeks that repeats and that does not work well for daycare. So we had to pick a daycare that has availability for the child to be there every day. And then we also looked at home care options, but us not being as familiar with the area, we felt more comfortable with the daycare, but we did notice that home care options were significantly cheaper options compared to doing like a full time daycare. But that was so that was something that we also had to consider.

29:20 Emily: That’s awesome. That University of Connecticut offers that on campus option and that it was available to you because I know sometimes those are full, full, full. And that they do a sliding scale. That all sounds really, really good. Are you going to pick up with the child care in the spring semester? Like when is the enrollment going to start?

29:40 Madeline H: enrollment actually we had to sign up for enrollment as early as February of this year. So we found out we were pregnant December. And then immediately I was like, well, and like I said, I hopped on that on that daycare list. And we found out every February is when Connecticut at least changes their rate for daycare. So I had to wait until February to be able to even ask about rate. And then by April, we were we were given a tour and then after the tour they said, you have two days to decide if you want this daycare. And when you do, you have to pay down the first month and then it will be your child will be enrolled starting in August. But then you are paying every single month and you for the entire year. So even though our baby won’t be born until August and will be with us for the first three months, we are already paying for daycare and we’ve actually been paying for daycare since May. In addition to that, in addition past the security deposit.

30:40 Emily: Whoa, I have never heard of that arrangement because you’re basically just paying to hold the spot. Yikes. And if the full rate to hold the spot, poof.

30:52 Madeline H: Yes, we have to pay the full rate and everything. Yeah, I still think it’s like that because it’s like I know that that means that the that the workers are guaranteed pay. But at the same time it’s like I’m paying first of all, my baby’s not even born.

31:05 Emily: Yeah, I mean, at least can you sublet it? Can you sublet the spot?

31:10 Madeline H: I wish. I though about that, we had asked maybe in the, if we do could it in the spring, if we could just sign up and enroll in the spring, but spots wouldn’t be guaranteed. And the difference in pay is so much that it’s about, it was looking around $1,400 roughly, $1,200 to $1,400 depending upon which we had chosen at the time per month versus $1,700 to a part time or the full time for another daycare and the difference in price per month even though its, we’re paying for time when we’re not there, if we need, the baby would need to be in daycare as early as November potentially. And so the savings technically that we’re making over the long term and being guaranteed having this lower cost daycare in the future own out over picking one that we would use for less time at a much higher rate.    

32:03 Emily: Yeah. I mean, I’m sure you were in your spreadsheet doing those calculations and the break even point and everything, but, I mean, you’re going to be in grad school for several more years, so you’re going to need this child care for quite a while. So, yeah, it does make sense. I can see how it would work out that it makes more sense to pay a little bit more upfront to guarantee the lower rate in the long term. Well, that was a tough decision, though, I’m sure, to to pay for a service that you’re not actually quite using yet, But as you said, I mean, the childcare situation is so difficult right now all across the country.

32:33 Emily: And you sometimes you got to just take what you can get, even if it’s a little bit less than ideal in this setup. But okay, Thank you so much for explaining that. Is there anything more that you want to talk about with respect to the childcare costs?

32:45 Madeline H: Yes, actually. So I mentioned kind of the numbers is like 1200, 1400 versus practically its own separate rent to kind of make this fit our budget instead of being like, okay, we’re going to like continue our high savings until we like, can’t I decide that it might be more it might be a better idea for us to reduce the overall monthly payments by spreading it out a little bit more? So we started those payments, like I said, back in May, rather than waiting until August to make the first payment. So this way those payments are definitely fitting within our budget and our monthly income rather than trying to figure out, well, okay, we’ve got to save this much and we’ve got to save as much as we can, and then we’ll take some of those savings later in the future to pay for the excess lays like it got very complicated Those the simpler to be like, okay, let’s make sure that this fits in our current income the best that we can. So that’s kind of how we do savings but ensure that we have the money each month to pay off the daycare.

Budgeting for Baby “Stuff”

33:49 Emily: So you’re kind of you advanced your budget, your budget didn’t need to be doing that just yet, but you decided I want to make sure this is all balancing and all working out. And our fourth and final category is what I call the stuff, which is what people mostly like to talk about when you’re talking about preparing financially for a baby, which is the nursery and the furniture and the, I don’t know, the clothes, the formula, the the gadgets, all these things. So how has the stuff made an impact on your budget?

34:18 Madeline H: Thankfully, it’s been not as big of an impact as as I had feared that it would be, because I found out a lot of doing a lot of research what stuff is necessary to buy immediately, first hand or like buy brand new versus what can be afforded through second hand or be afforded through gifts and registries and what’s common. So we decided that we’re going to wait for to find out the gender of our baby. And that actually plays has played a role in our financial decision somewhat in that when we had a baby and a baby shower, it was really easy for us to tell people like, these are the practical gifts we have, and because people don’t know what gender we’re having, they don’t spend as much money on like trying to get us gendered items that we don’t really need, like baby girl clothes, a baby boy specific clothes. And so they focused a lot more on getting us things like diapers and burp cloth and like little swaddle and such. So that was a that was really useful. And then because we’re from Louisiana, we had a travel, we did travel back to Louisiana for our fam for our baby shower. And we specifically requested primarily for gift cards or money. And so that was really useful for us and being able to determine like, okay, this is how much money we have now that became kind of the budget for the baby. And then and then shopping based upon that, we were very fortunate to have a lot of family support as well. Like my parents pitched in some money. My in-laws have pitched in of helping us buy things that we need for the house. But surprisingly, there’s not very many things you have to actually buy, like brand new, like you want to buy the baby crib brand new. And so that was on our registry. We told people like, this is really important for us to be able to afford because this will be the baby’s bed. But also, too, I’ve joined a lot of Facebook groups that are like the Buy Nothing project or like free items in this area. And that helped tremendously because people surprisingly give out a lot of baby stuff because baby stuff doesn’t last very long in the center. Babies outgrow it very quickly before. It’s not like before. They’re like kind of growth. And so you’re able to like get a lot of toys that way or you’re able to get like a we got a changing table, we got a bassinet, we got a rocking chair. In fact, all of those like free three things. So that’s been super useful. I have also we have have we are part of a free home visitation program that offered free dual services as well as a free diaper bank. That’s part of the Connecticut Diaper Bank as well. So we have access to all of that and that’s been very helpful in like making sure that we can afford everything. So that’s been primarily like how we’ve been managing, affording all the baby stuff, items and such. Also kind of recognizing like what is needed has helped. Like for example, you don’t have to have a traditional crib. You can have like a pack and play, which is significantly much cheaper than having a crib and also much smaller. And so choosing things like that has also been able to help us be able to afford everything that we needed. And then  the timing for, for when we had our baby happen to coincide with buybuy babies big clearance and closure. And so we were able to use that to our benefit of being able to buy some really important things like a stroller and the baby car seat that way. And figuring out things like, for example, the stroller has a car seat, come with it. That was a decision that we made purposefully so obviously we would have a car seat guaranteed and long lasting is during the summer, but having a summer baby worked out a little bit for us as well as that Amazon has Amazon Prime Day during the summer, which I found out about, and so we took advantage of the big sales going on then to when we were purchasing all of our baby items that we finally needed after the showers.

38:25 Emily: Wow. Thorough. Again, I love it. I’m so you’re such a great interviewee on this topic. This is wonderful. And I yeah, I just want to echo like a lot of you said, you probably did not use this as a strategy, but I like it as a tip for other people of like not revealing the gender so you can steer people towards some more like practical baby items that you really need instead of getting caught up in all the cute clothes and all that stuff and that long distance baby shower. I had a long distance baby shower as well, but I was not as intentional about use, about saying like, okay, cash is really something we can take back with us quite easily. Let’s save up for these bigger items. I love that strategy as well. And yeah, it’s kind of surprising. Like babies do need certain items for sure, like the car seat, you know, the you mentioned like a safe place to sleep. But beyond those like few big things, it’s really parental choice. Beyond that, whether you’re going to get things new or secondhand, how much you want to spend, whether you want to have them or not. I mean, I have love them, but I have some very bougie friends who have like the SNU, like, you know, they are able to and willing to spend a lot on their their baby’s first months of life. And their comfort is parents and their baby’s comfort. And it’s just it’s not necessary for everyone. So there’s a lot of agency in that.

Housing and Car Decisions

39:37 Emily: And you know what? Now that we’re talking about this, I have a fifth category of expenses, which is your housing and your car. I’m assuming you didn’t change either one of those, but a lot of people do when they’re expecting a baby. So can you just talk about the decisions around that?

39:52 Madeline H: Yeah. I’m actually glad that you mentioned this because we so we live in a one bedroom, one bath apartment and we had planned to stay in here for the duration of my PhD for the most part. And then like I said, maybe saving for a for like buying a home, but with the baby and everything, we were wondering like, where’s this baby going to go? We luckily have a walk in closet. And we thought to ourselves, Well, maybe the baby can go in there. We’ve decided against that. We actually just rearranged everything in our home to make space for the baby. And like I said, some of the some the living arrangement that we have has also contributed toward some of the decisions that we made, like such as having a traditional nursery space. So we thought about whether or not we might move to a two bedroom, two bath or two bedroom at least apartment. Now, something that was heavily kind of talked about, it’s still something over the bay. But right now this we decided in the end to keep because financially it just makes the most sense. We know that we can afford easily what like our living and home expenses are where we’re at and then and we don’t need to increase that the space fit. We can’t hold our parents as guests, which is a little bit tricky, but that’s been the biggest part. We kind of justify being like, You’re not staying here that long when you come up here. So it’s more important that we have financial security than being able to host our families for like two weeks, every couple of months kind of thing. As far as cars, we decide to keep our cars. We’ve joked about getting a new car for my husband just because we liked a car that we had been in in our honeymoon. But currently both of our cars are, we feel are safe enough. And I primarily take my car around for everywhere anyways. And so the idea is just that we have the baby primarily in my car because it’s going with me to the park where the daycare is. And then if we ever need to, like he has a he has a different car seat in his that a convertible since we have an infant only car seat that came with our stroller. So that’s kind of how we’ve navigated it for us.

42:08 Emily: Yeah, well, I’m glad that we covered that because like I said, a lot of people do choose to get a bigger place or get a bigger or a different car. And I think it’s a little premature just for an infant. Infants are in fact, in fact, quite small. They come with a lot of stuff that they themselves are not very big. And so I think it makes sense because, yeah, you may need to get a two bedroom place, but it doesn’t have to have have to happen this first year, you know, maybe for the subsequent year and the one after that as baby needs, you know, some more space and you two need to get some more space for yourselves, too.

Best Financial Advice for Another Early-Career PhD

42:39 Emily: Well, Madeleine, this has been such a wonderful and detailed interview. I think it’ll be super useful to anyone, especially graduate students, who are, you know, preparing for parenthood as well, or just having that irregular income that we talked about earlier. So as we wrap up, would you please share with us your best financial advice for another early career, a Ph.D.?

42:59 Madeline H: Yes. My best advice that I have for someone who is an early career PhD would be to talk with other students who are in a similar situation as you. That helped tremendously for me in figuring out like, what do we truly need? Where can we outsource some of the other options? Understanding, especially as a new parent, understanding how does paid leave work for our department? How does paid leave work for the for the government or for the state? I joined other like communities that where people were familiar with what’s going on in general. My husband talked to his colleagues about a lot of these processes. So just talking with other people who are in a similar situation was extremely helpful and I think that was kind of general advice, but I think that that was just so beneficial and useful for us. And then I guess something that would be more specific towards a Ph.D. and this may be more useful to someone who is considering PhD programs is to really look and consider that quality of life package portion of the Ph.D. like research interest that is super important. But having a livable arrangement is also extremely important for peace of mind, for for us for being able to navigate like changes in life like these and stuff. So I’ve made sure that I’ve read over like all of our health care options, for example, because I knew I was going to be married and I knew that for us, pregnancy was a very real option for us during my Ph.D. So, I want to see like, what would that look like? What what coverage do they have and what kind of protections do they have? So looking into all of that before choosing whether or not to accept a program was really important for me.

44:45 Emily: Yeah. And like, look how how quickly that information came into play for you in this first year. And even just going back that decision of like, can I afford this apartment on just my income alone? And how much like that one decision cascaded through this year and is helping you to afford all these other life changes that are going on. So it’s wonderful. Again, congratulations. Thank you so much for volunteering to come on the podcast. And I’m really excited for all of this wonderful stuff that’s going to happen for you.

45:15 Madeline H: Thank you so much. It’s been a pleasure. I’m really happy to have been able to have the opportunity to be here with you and and to share a little bit about what’s going on in my life.

Outtro

45:28 Emily: Listeners, thank you for joining me for this episode! I have a gift for you! You know that final question I ask of all my guests regarding their best financial advice? My team has collected short summaries of all the answers ever given on the podcast into a document that is updated with each new episode release. You can gain access to it by registering for my mailing list at PFforPhDs.com/advice/. Would you like to access transcripts or videos of each episode? I link the show notes for each episode from PFforPhDs.com/podcast/. See you in the next episode, and remember: You don’t have to have a PhD to succeed with personal finance… but it helps! Nothing you hear on this podcast should be taken as financial, tax, or legal advice for any individual. The music is “Stages of Awakening” by Podington Bear from the Free Music Archive and is shared under CC by NC. Podcast editing by Dr. Lourdes Bobbio and show notes creation by Dr. Jill Hoffman.

This PhD Student Budgets Manually and Dynamically

May 29, 2023 by Meryem Ok Leave a Comment

In this episode, Emily interviews Ariel Floro, a second-year PhD student at the Buck Institute for Research on Aging in northern California. Ariel details her budget, from the mechanics of her system to the emotional benefits she experiences. Ariel started budgeting after finishing her bachelor’s while she worked as a research associate, and she was able to adapt that system to still work for her with a lower income in a higher cost of living area. Ariel explains why she believes budgeting is an essential activity for every graduate student.

Links Mentioned in the Episode

  • Emily’s E-mail Address
  • PF for PhDs S14E11 Show Notes
  • Budgeting Apps
    • Mint
    • EveryDollar
  • PF for PhDs Season 15 Contribution Sign-Up
  • PF for PhDs Subscribe to Mailing List (Access Advice Document)
  • PF for PhDs Podcast Hub (Show Notes)
Image for PF for PhDs S14E11: This PhD Student Budgets Manually and Dynamically

Teaser

00:00:00:00 Ariel: It just gives more control and power overall and not being so, not feeling like we’re like completely powerless to, you know, grad students just make this and that’s just how it is. And I’m poor and I can’t really do anything. And I know it is really hard to live on the income that we have now, but it gives us some control back and some power so that we can really set ourselves up well financially in the future.

Introduction

00:00:27:20 Emily: Welcome to the Personal Finance for PhDs Podcast: A Higher Education in Personal Finance. I’m your host, Dr. Emily Roberts, a financial educator specializing in early-career PhDs and founder of Personal Finance for PhDs. This podcast is for PhDs and PhDs-to-be who want to explore the hidden curriculum of finances to learn the best practices for money management, career advancement, and advocacy for yourself and others. This is Season 14, Episode 11, and today my guest is Ariel Floro, a second-year PhD student at the Buck Institute for Research on Aging in northern California. Ariel details her budget, from the mechanics of her system to the emotional benefits she experiences. Ariel started budgeting after finishing her bachelor’s while she worked as a research associate, and she was able to adapt that system to still work for her with a lower income in a higher cost of living area. Ariel concludes by explaining why she believes budgeting is an essential activity for every graduate student.

00:01:29:22 Emily: If you’ve been getting value from this podcast, would you please do me a favor? This is a perfect time of year to recommend me and my work to a potential host or sponsor at your university or alma mater. In case you didn’t know, I offer numerous personal finance seminars and workshops on topics like financial goals, investing, budgeting, and debt repayment, all tailored for graduate students, postdocs, and/or prospective graduate students. These are in addition to my tax workshops. If you think that you and your peers would benefit from my teaching in the upcoming academic year, please recommend me to your graduate school, graduate student association, or postdoc office. My seminars are usually slated as professional development or personal wellness. These recommendations help me get my foot in the door with new clients or remind past clients of the need for this material. If you choose to recommend me over email, please cc me, [email protected], so that I can pick up the conversation. I really rely on these types of recommendations and appreciate them so much. The paid work I do with universities and institutions enables me to keep producing this podcast and all my other free resources. Thank you in advance if you decide to issue a recommendation! You can find the show notes for this episode at PFforPhDs.com/s14e11/. Without further ado, here’s my interview with Ariel Floro.

Will You Please Introduce Yourself Further?

00:03:04:12 Emily: I am delighted to have joining me on the podcast today Ariel Floro. She is going to speak with us about her budgeting journey during graduate school and prior and all the things that she’s learned and how much budgeting has benefited her. So, Ariel, I’m really pleased to have you on the podcast today. Would you please introduce yourself a little bit further for the audience?

00:03:21:09 Ariel: Yeah, thank you so much for having me here. So, as you mentioned, my name is Ariel. I’m currently a second-year PhD student at the Buck Institute for Research on Aging, which is in NorCal up in Novato in the Bay Area. And it is a joint program with the University of Southern California.

00:03:41:07 Emily: Alright. I can already see that it’s going to be a very interesting conversation because obviously, budgeting is especially challenging in a high-cost-of-living area. So, actually, let’s get some groundwork out of the way first. Do you mind sharing how much your stipend is?

00:03:56:24 Ariel: Yeah, our stipend is $38K per year, which actually just recently got moved up.

00:04:01:21 Emily: Okay, nice. So, we’ll be talking a little bit about, I guess, last year. What was it like prior to being bumped up?

00:04:07:15 Ariel: It was $34K last year.

Budgeting: Peace of Mind

00:04:09:01 Emily: Okay. So, 34 up to 38, sounds decent, but again, very high cost of living area. So, I’m really curious about your strategies here. So high level first, what benefits have you enjoyed in your life thanks to your budgeting practice?

00:04:25:19 Ariel: The first thing that comes to mind and I think is really the key one, is just peace of mind amongst many different fields. So, the main thing knowing that because it’s such a low income, knowing that I’m not spending more than I actually have, because that just like really terrifies me. And along with that, just giving myself the freedom to enjoy time with friends, like going out to eat or do other fun things.

00:04:49:00 Ariel: And so that I know that if I budgeted a certain amount of money for that, then I have the freedom to really just not stress out about it and enjoy it and not like freak out or like, “Oh, I shouldn’t be doing that,” or feel guilty in any way. That’s the main one. I would say the second one is just planning for saving more or like financial goals, and just know that even though again, because it’s kind of like a low income at this moment, I’m still setting myself up well for later, even if it’s just investing a little bit of money or saving a bit of money, like any bit helps and kind of helps to build that habit.

00:05:22:07 Emily: So, it sounds like in your case, a lot of times people have this like kind of avoidant behavior with their finances, like it stresses them out, so they don’t want to look at it. But it sounds like you’re like me, which is that it was it was stressful not to know. And so, it’s easier to look and make the plan and execute the plan as best you can. Is that right?

00:05:41:12 Ariel: Yeah, definitely.

00:05:42:19 Emily: So, how did you get started with budgeting? Did this start in graduate school or were you budgeting in at any point prior to that?

00:05:49:22 Ariel: Yeah, the minute I graduated from undergrad, I worked as a research associate for two years and between, and once I knew that I was having a steady income, I knew I had to budget the first dollar that came into my bank account. And so, I have kind of been planning, you know, since that time and really built up the more efficient process that I have on budgeting now.

00:06:12:23 Ariel: I also saw it as once I knew I was going to go to graduate school while I was working as an RA, I took even more power over my budget at that time and said, okay, I’m making more as an RA right now than I would be as a graduate student. So, I’m going to make sure I know the ins and outs of my entire budget so that when I do move to that lower income, I know where I can cut costs where I want to, you know, what I can sacrifice and this and that.

Gap Years Working as an RA

00:06:40:16 Emily: Give us a few more details about that time you spent as an RA. Like, where were you? You said you’re making more, but how much more?

00:06:48:16 Ariel: Yeah, I was at UCLA working as an RA, and I think starting I made about $40K and then it jumped up to maybe a little over 45. But at the end I was making a good amount. Yeah, so that was all in L.A. and I was just planning out. Rent there is still more expensive. But you know, there are a lot of areas around L.A. that you can find cheaper places. And so, I had a roommate, we lived in a two-bedroom, two-bathroom place, which is a really good spot.

00:07:19:13 Emily: Okay. So, it sounds like your experience going from being an RA to a graduate student, your income is going down a bit. Your cost of living is probably jumping up a bit, but not huge shifts in either of those directions. So probably a lot of what you learned as an RA, that is to say with your budgeting as an RA, was able to apply. Do you want to tell us any more details about you know, you said you kind of took more control of your tightening up and then how you did that transition into graduate school with your budget?

00:07:46:24 Ariel: Yeah, I think I was definitely the main thing is I like to go out to eat a lot with friends and I’m sure a lot of people do. So, I realized that that was probably the first thing I was going to cut down was just eating out and food and being more intentional about cooking meals and like looking at prices and not just like, “What am I going to cook today?” and then just buying things off of the shelves. The other interesting thing about my program is that because we’re at the Buck Institute and USC, we actually spend our first semester at the Buck Institute, and then we have to move to USC for the second semester. This is all within the first year. And so that was another cost that my cohort and I had to think about is moving here and there and then having to do short term leases. So, I would say also the way that I budgeted this past year is different than now because I had to keep in mind just having money to move and my rent actually was even higher because it was a short-term lease.

00:08:42:10 Emily: Yeah, that’s a big financial challenge to throw at a first-year graduate student of living in two different places. And then I understand, so it was like you were living in the L.A. area, then you moved up to Northern California, then you moved back to the L.A. area. Now you’re back in Northern California. Okay. So, at least you had some familiarity with those areas.

Mechanics of Budgeting

00:09:01:04 Emily: Let’s talk more about kind of like the mechanics of how you budget. Like, do you use software? Do you use your own spreadsheets? How often are you looking at or touching the budget?

00:09:11:12 Ariel: Right now, I use an app on my phone, and I know there’s some there’s one called Mint that I’ve tried to use and it doesn’t really work that well for me. I actually use an app called EveryDollar, and I’ve used that since the beginning where they have every line item, you know rent and food for groceries, you can even add certain funds in there maybe if you’re saving up for something. And so normally, like in the beginning, I kind of took a couple of months to figure out what I was spending each month on certain things and realizing I probably spent more on eating out than I thought I did and other things like that. And so, then I kind of started to regulate and now it’s a lot faster where I just kind of copy last month’s budget and I go through and make minor changes. If I maybe have a friend’s birthday or something that I have to buy a gift.

00:09:59:18 Ariel: And the other thing that I really like about the app on my phone is that some of them can connect directly to your bank accounts or your transactions can go directly into them. But the app that I use, I actually don’t have that software for that just because it’s an extra fee for it. But I do have my bank account app on my phone, and anytime I use my debit card that’ll show up as a transaction, as a notification in my phone. And so, I kind of see those notifications build up as like a to-do list to enter into my budget later. So, I end up probably looking at it at least I once every couple of days, maybe once a day even.

00:10:36:24 Emily: Okay, so two things I want to follow up in there. So, one, budgeting, I mean, we’ve been using term budgeting, but I really think of budgeting as two different actions. So, one is budgeting, which is telling your money what to do in the future and the other is tracking, which is making sure that your money did what you told it to do. And that’s like the accountability portion of it. So, you just mentioned both of those, right? So, on the budgeting front, you are creating a unique budget for every single month. It’s based on, you know, roughly templated from what you did last month. But you’re making those individual tweaks for what’s going on in this current month, is that right?

00:11:10:03 Ariel: Yes.

Manual Tracking of Spending

00:11:10:24 Emily: And then the tracking component of it, like you, I’m a little bit familiar with every dollar, so you can pay a fee to have your transactions automatically down a little, but you choose not to. You are manually tracking. And what I love about that is, of course, it does take some time and it takes, again, accountability with yourself to stay on top of it, like you just mentioned, your system of notifications, but it keeps you very, very intimate with your numbers. There’s no like escaping, facing up what you did with your money as long as you are keeping up with the tracking. So, I think that works really, it’s not for everybody, but I think that works really, really well for some people. Can you maybe give us an example of how the manual tracking specifically has helped you? Like in behavior change, for example?

00:11:54:24 Ariel: Yeah, I mean, even just if I stop at a Starbucks or something and get a coffee and then I have to put that into my budget. And since the interface is very easy to look at, sometimes I just kind of end up scrolling through the rest and, you know, I might say, “Oh, okay, I actually only have like $40 left for eating out and it’s only like halfway through the month or something like that.” Then I can kind of keep track and keep an eye out and like, how far into the month I am and versus how much I’ve earmarked for all of the things that I budgeted for.

00:12:29:00 Emily: So, you mentioned that you started with this budgeting practice the minute you graduated from college and had this regular, you know, salary coming in. What was it that inspired you to start budgeting at that point, and maybe why not earlier?

00:12:44:21 Ariel: Yeah, I think my dad was a big influence and wanted to set me up well financially, where even going back to like the 2008 recession, I remember when our house had to go on a short sale. I mean, it was I just always style. My dad really stressed with money and so he was always, especially after that point and kind of getting a hold of his finances, he was always very intentional, telling me, like, I want you to do this. I want you to you know, when you have a steady income, you should start budgeting and kind of encouraging me to do a lot of that. And it made a lot of sense to me. So, I do attribute my dad to helping me a lot in that way.

00:13:19:03 Ariel: Before then, I didn’t really budget that hard because in undergrad I would get some income here and there. Maybe if I was teaching a private lesson for like a hobby or other things like that and I was just so used to saving anyway, it was I would just dump them into my savings. And then if I wanted to go out to eat, and I didn’t go out that often, right? Because college is just so busy, I kind of just knew, I just kept tabs on how much I had in my savings. So, it felt a lot easier once I was getting a steady income. I could say I’m making X amount of dollars per month and I’m going to designate each dollar in that to a certain point. So, I know exactly where my money’s going each month. And I felt like it gave me a lot more control over my finances and again, gave me the peace of mind to know that I’m doing okay.

Looking Ahead

00:14:06:18 Emily: Yeah, that makes sense. Do you think there’s ever a time in the future when you wouldn’t budget or would change the mechanics of how you budget?

00:14:15:24 Ariel: I do see a possibility where, if your income goes up significantly and the way you live your lifestyle stays about the same, you might have that flexibility where, you know, no matter how much you know, if you’re spending and living your normal lifestyle in your normal ways, that you’re always going to have enough in savings. I think that might be a way like a situation where you wouldn’t have to budget. But then I would still think that with the extra money there, you know, there’s a lot of potential other than just dumping it into savings. You know, you can put that into investing. You’d be giving it away to charity. So, I don’t know, I would say maybe rarely at this point, but I wouldn’t know for sure.

00:14:56:19 Emily: Yeah. You’re actually describing kind of the point that I am with my like budget right now, which is the way that I budgeted when I was in graduate school and for a few years afterwards is not necessarily serving me now with a higher income, but also different kinds of goals than I had before. So, it’s like, how do I have the income that I have, meet the goals that I want to meet, not overspend, but also feel more like relaxed about how much to spend and how to balance all that together. And we’re recording this in December 2022. So, like, I’m literally thinking about this of like for the new year, like how do I adjust my budgeting system so it works more with the current realities that I’m living in rather than, you know, kind of a holdover from what I was doing before? So anyway, just a little food for my thoughts there.

Commercial

00:15:42:01 Emily: Emily here for a brief interlude. We’re doing something special for season 15 of this podcast, and as a loyal listener, I know you’re going to want to be involved. Season 15 will be a chance to share your financial experiences, even if you don’t want to give a full episode interview or want to remain anonymous. We’re going to publish compilation episodes around certain themes, and each episode will feature at least a half dozen different contributors.

00:16:12:05 Emily: If you are interested in contributing, check out PFforPhDs.com/season15/. That’s the digits 1 5. On that page, you’ll find a list of the proposed themes and how many volunteers I’ve identified for each episode. Your next step is to email me at [email protected] to let me know which episode you’d like to contribute to or if you have another idea for the list. Once I’m confident that we have enough contributions for an episode to be created, I’ll give the volunteers specific prompts and directions to create their submissions. I hope you will choose to participate in this unique season! I can’t do it without you, so please get in touch! Now back to the interview.

Expected, Irregular Expenses

00:17:06:24 Emily: So, let’s get back to some more like kind of mechanics of budgeting. So, I wanted to know how you handle large irregular expenses. So, by that I mean maybe something that costs maybe a couple hundred, few hundred dollars that comes up very occasionally. And I’m always curious about this because I know irregular expenses are a really tough challenge for graduate students or anyone living on a tight income. So, how do you handle those? I mean, I know you already mentioned adjusting your budget, but let’s say for a really large one, how would you do that?

00:17:33:10 Ariel: Yeah, I think the main, so one of the points that came to mind is that you know, there’s large irregular expenses that might be unexpected and there’s those that are expected. And so, under the expected category would be things like I have a car, so car maintenance is something that’s, you know, large and irregular. I think since I’ve started budgeting, I have that as a fund where I put some money into a fund designated specifically as car maintenance. And then whenever that comes up, I know I have that fund. And I realized probably about this year that I’d put a lot more money in it that I may have needed to. And so that actually gave me a little bit of leeway for other irregular expenses, maybe like, like the current thing right now that I know is coming up is that I might want to buy a pair of skis which can be like a couple of hundred dollars or more.

00:18:20:21 Ariel: And so, if it’s something like that, then I can spend the past few months prior saying, okay, I’m going to put X amount into this fund. And then of course that might have to come out of some other aspect of my budget and just, you know, it’s only just for those three months and then I’ll have the amount needed for the item and then I can purchase that. And then other times maybe if I just, at the end of the month, I will go through my budget. And because some of the times what you actually planned isn’t going to be exactly what I end up planning, or what I end up actually spending. So, I might find that, oh, I didn’t spend as much on gas as I had expected to. I can put the excess there and to just general savings and I’m sure something might come up. But I do like having a good amount, like maybe like a little bit more in liquid savings in cash I have on hand just because I know things can come up here and there.

00:19:12:20 Emily: So, when you say, you know, moving money into general savings or moving in to a certain fund, is this like different bank accounts or is this maybe within your budgeting app, you’re like allocating things differently?

00:19:23:03 Ariel: This is within the budgeting app, so it’s all within my bank account. But just in terms of my like where I’m mentally earmarking them, that’s how that goes. And I also do have some investment accounts. And so, then if I know I want to put more into investing than I actually have to like deposit that into that account.

00:19:43:07 Emily: Okay. But you are operating for all of your cash out of a single account. A single checking account.

00:19:48:13 Ariel: Yes.

Money Mindset of a Saver

00:19:49:18 Emily: What stops you, psychologically, from spending how you didn’t allocate? That was always my temptation and the reason that I don’t use a single account for everything is that I would really be tempted to move things around.

00:20:04:04 Ariel: I think I also have just been a saver since I was little. If I would get like $20 for Christmas, I was like, “Oh, I’m going to save this all so when I get older, I’m going to have a lot of money and be financially stable.” I have with my bank, I have like a checking and savings, and technically my savings I have what my emergency fund and the checking I have right now, it’s just the remainder of my cash. But I think just because I am naturally such a saver, I do kind of get like a, I guess I don’t know if it’s a reward or reward thing when I see a bigger number in my account, but it just makes me feel safer. So, I put more towards savings and not just spending it.

00:20:44:11 Emily: And you also mentioned a moment ago about like if you come in sort of under budget in some categories, you said gas specifically. So, for your variable expense categories like gas, are you usually coming in under budget? Like have you set a generous enough budget that that’s a typical thing that you spend less? Or if not, what do you do in situations where you have overspent the budget?

00:21:06:01 Ariel: Most of the time, I put in roughly about the amount like, I’ve tightened my budget now to where I spend the amount that I plan to. There might be some instances where if I’m expecting to spend say $200, if I maybe carpool with friends to an event that we’re going to and they’re nice enough to not or they don’t ask for gas money or I tend to drive back home because I’m from L.A., so I tend to drive home a lot. And so, I know I’m going to be spending more on gas in those times. And again, that’s just a thing that if I know I’m driving to L.A., then I’ll add it in more money into the gas budget the beginning of that month. But most of the time, I think they stay pretty closely. I mean, if I come under budget on some categories together, that might come up to maybe 100 bucks, but that’s still like 100 bucks more I can put in the savings versus not really planning for that before.

00:22:05:22 Emily: So, it sounds like you’re keeping like you have a dynamic budget, from month to month you do. In the course of the month, do you also update what you budgeted for that current month?

00:22:15:21 Ariel: Yeah, I think there’s times where that could happen. I think that like one of the examples is maybe if I know I want to go out with friends and do another thing or if there’s a concert or something, and then I’m like, “Oh, I really want to go to this concert,” I would take out from my eating out budget to spend more on going out to a concert, for example like that. So, it is very, very dynamic and I think that’s super easy to do being a single person and just having me on the app. So, I really, again, I really appreciate the mobility of having the app on my phone and just deciding wherever and whatever I want. As long as it’s within the monthly income, I still know that I’m still planning where everything is going.

Unexpected, Irregular Expenses

00:22:57:21 Emily: Gotcha. And when I was starting to ask you about irregular expenses, you mentioned four expected irregular expenses. That’s a system that I called targeted savings. What about for unexpected irregular expenses? Are there any unexpected irregular expenses in your life, or do you expect everything?

00:23:14:05 Ariel: I think maybe some unexpected might be medical or something. And I know I always have an emergency fund on hand for that. I just again, I’m such a saver and I’m kind of in a transition period right now because I moved. And so, I do have a heftier amount of cash in my checking than I probably normally would. But for unexpected ones, I could always dip into the emergency fund and take that out. If it was like an E.R. visit, for example, but then the next month would have to be really hunkering down and replenishing the emergency fund back up to what it was before. Then I can go back and do fun things and all that.

00:23:54:01 Emily: Yeah, I think that system makes a lot of sense. And like the way that I sort of define an emergency is an unexpected but necessary expense. It can’t be discretionary, and you should try to anticipate everything that you reasonably can. Yes. If you get into like some sort of major accident or unforeseen illness, of course those things can happen. You may not have prepared for that. I mean, that’s why we have insurance for, right? So like insurance then accessing your emergency fund, that really makes sense. But yeah, under sort of my like system, you would you would anticipate everything like you would really spend some time brainstorming like the things that could happen and setting up either targeted savings or like you, just a general dynamic, flexible budget that will help you meet those expenses when they do come up. And then if something is truly necessary and truly unexpected, hey, that’s what your emergency fund is there for. And like you said multiple times so far, like it gives you peace of mind to have this money in your savings, in your checking, to know that you know you’re spending within your budget and so forth, living within your means.

Regular Expenses: Housing, Transportation, and Food

00:24:54:00 Emily: Zooming out a little bit more like high-level speaking about your budget, how did you set your large regular expenses like housing, transportation, food? How did you set those up so that you are able to live within the stipend provided?

00:25:11:13 Ariel: Yeah, I think even from, so again, going back to once I graduated and started as an RA, even those months prior, it was my dad and I kind of just he was helping me form what a budget is. And so, we were saying, well, you know what would rent be? I’m going to estimate this and maybe get an idea of if it was me going into an RA position, I would get an idea of what RA’s normally make and the rent that was in the area or some of the areas that I wanted to live in and just kind of do like a mock budge then and get an idea. And so, once I had had that, it was actually pretty similar because I set a rent estimate that ended up being pretty much exactly to what I ended up spending for that. And so, that was pretty easy to transition into. And now coming into this program, like the first short-term lease that I had to take for moving up here, I just did the same thing. I kind of mock budgeted on my app and I put in, “Okay, I’m probably going to spend this amount on rent. How is that going to look? Where am going to have to cut? Can I even afford this?” And it really was just kind of trial and error through the app and me taking time and sitting down and manually doing it.

00:26:22:03 Ariel: Because I know that a lot of the general advice for how much you should be spending on rent based on your income is always like, I feel like doesn’t really apply to PhD students because you spend way more. But I was just making the mock budget and when I had moved back to L.A. for that short-term lease, it was also kind of tricky because then instead of renting a place, I did like an Airbnb, and that meant that utilities and everything were included. Plus, it was for a four-month period of time versus sometimes you have to be locked into like a six-month lease. And so, with that one, I kind of had to budget long-term, but it was still amongst the same principles of just trial and error, trying it and seeing if I could do it, where would I have to cut? Is this okay? And this and that.

00:27:08:14 Emily: Let’s put aside the short-term leases because that’s obviously, it’s a big challenge, but it’s a little bit like unique to your situation. Let’s take the example of when you moved back to start, what I presume is you’re now on a year-long lease, right? Currently?

00:27:21:13 Ariel: Right now, my situation’s a little interesting. I came back. I’m actually living with my boyfriend’s parents because of some personal things with him moving back. And so, we had just signed a lease. We’re signing on to a one-year lease now. So, now I’ll be on a 1-year lease.

00:27:38:22 Emily: Okay, so in this process that you’re currently in of figuring out your housing expense for the upcoming year, locked in for a year, how are you like researching the market? I mean, obviously, you’ve lived here prior as well, so like that gives you some insight, but how are you figuring out like what’s reasonable, what is attainable for you to spend on rent in this area so that you can build as your budgeting model?

00:28:00:20 Ariel: I think just getting an idea of if you go on any of the apartment’s websites and saying what the average, you know, one or two-bedroom or three-bedroom places depending on roommates and stuff, I’m getting an idea of that. I also like when I was originally in L.A., I paid about $1200 a month for rent and I was pretty comfortable with that at that time. And even though I’m at a lower income now and knowing that it’s higher cost of living here than it was when I was in L.A., I ran the numbers again and know that looking at that, that if I do $1200, I could still be pretty good with that and feel okay.

00:28:40:16 Ariel: It’s still super tricky to find that around here. And so, my boyfriend and I actually had spent a lot of time kind of like researching like when is rent really low and rent prices are really low in winter. And so, we’re really, really grateful to have his parents nearby and letting us live with them to figure that out. But I think about like around here, I have a friend who has a one-bedroom for $1600. I have three friends that are paying, like two of them are paying $1100 and the other one’s paying $1400. And so, kind of those seemed pretty similar around to the $1200 range that I had thought. And I just realized, you know, if I did end up having to go higher like $1300, that’s just something I have to figure out. Because I really do want like my own room, if I was going to live with roommates and other things I would have to consider and just realize like a lot of things like that.

00:29:34:02 Emily: Yeah, that makes sense. I love that you mentioned that you actually know how much your peers and friends spend on rent. It’s a topic of conversation that is not as taboo among graduate students as it may be at other times in your life to kind of like share that information. So, I’m really happy about that.

Why is Budgeting Essential for Grad Students?

00:29:47:20 Emily: So, kind of to wrap up here, why do you think that budgeting is essential for graduate students?

00:29:54:10 Ariel: I think as I mentioned before, the number one thing is just that we have such a low income anyways, and it’s really vital knowing where all your dollars are going and you don’t run any risk of overspending. Like I know somebody in my program who is like, “Yeah, I kind of just put my card and see what happens.” And hearing that really just did kind of terrify me. And so, you don’t want to accidentally go into debt or you’re just more intentional. It’s more about the overspending that I think really like scares me a bit. And I think that alone is like the biggest goal to come out of a PhD without any debt.

00:30:32:09 Ariel: I was also actually pre-med and I didn’t want to go $200,000 into debt and so if that’s really one of the big things that I went into a PhD, I think that’s a good goal to have. And you’re still able to fulfill some financial goals, even though it might not be as high of a degree as you want to. It still really helps you to facilitate that and just gives more control and power overall and not being so, not feeling like we’re like completely powerless to, you know, grad students just make this and that’s just how it is. And I’m poor and I can’t really do anything. And I know it is really hard to live on the income that we have now, but it gives us some control back and some power so that we can really set ourselves up well financially in the future. Even if it’s not putting, you know, $300 into savings every single month, if it’s just building a habit of saving or building a habit of investing or building habits of this, this, and this, that’s really going to help you financially.

00:31:26:13 Emily: I love those points. Thank you so much for articulating that. I also think that budgeting is a really powerful and essential tool and especially because of not only like sort of the tangible benefits that we’ve talked about of having control of where your money is going and awareness and so forth, but also the intangible ones that just help you sleep better at night and everything.

Best Financial Advice for Another Early-Career PhD

00:31:45:03 Emily: So, I’m so thankful that you volunteered to come on the podcast to talk about this subject in detail, Ariel. And I want to finish up here with the question that I ask of all of my guests, which is what is your best financial advice for another early-career PhD? And it could be something that we’ve talked about already or it could be something completely new.

00:32:01:12 Ariel: Yeah, I would say my best advice, I mean, I’m also an early-career PhD, is having to do with investing. And I would say it’s best to start investing monthly, even if it’s something that seems kind of small and you’re wondering, is this even worth it? Again, it’s still just building that habit and building that, you know, like muscle memory and plus one is bigger than zero. So, I think anything is good. And I’ve heard some people, like a lot of people say a bunch of different things, like, “No, you should just save a lot.” And maybe it’s different for, you might be in a different situation. But I find that even just starting to invest at this time will help you get the habit once you graduate.

00:32:43:13 Emily: And to add on to that, I mean, the habit formation alone is a great reason to start investing or start budgeting or start doing other kinds of financial practices. But specifically with respect to investing, I think it’s really powerful just to get your systems like off the ground. Like with investing, you have to make a bunch of decisions, like especially with an individual retirement arrangement or an IRA, you have to decide which brokerage firm you’re going to house it at, you have to decide what funds you want to invest in. So those are like big, like they don’t have to take necessarily that much time to make those decisions, but the decisions have to be made and it’s really easy to procrastinate them. And so, if you aren’t, you know, determined to start your investing now, it could be something you end up putting off for years just because of the annoyance of like starting this system, right?

00:33:27:01 Emily: So, not only the habits but just getting like your account set up is like a great thing to do and it’ll facilitate, you know, continuing to invest going forward. Yeah, really easily. So, I’m really glad you brought that up. And I think you also want to give some advice about those two years you spent as an RA, right?

00:33:43:14 Ariel: Yeah. Those two years that I took in between undergrad and grad school were some of the best, like really was probably one of the best decisions that I’ve ever made. I was pre-med, I graduated and was a little bit unsure if I wanted to do a PhD because I was kind of not wanting to do med school at that point. And I thought, you know, what’s the rush? Let me work. I like research. Let me work in research and just figure things out. And just realistically, in terms of a PhD, it helped me figure out what I wanted to research for a PhD, what I wanted to get out of it, why I’m even doing it. But even after that, just taking the designated time for working and kind of settling into a bit of adult life and gaining an income, I really learned a lot and matured a lot mentally, emotionally, and as we’ve talked about financially.

00:34:35:07 Ariel: And so, I think those two years were really key for me to set myself out well for the rest of my time in grad school. And I can’t imagine like going straight from undergrad into grad school. I feel like that would be a complete whirlwind. So, that’s another thing I like to tell a lot of friends thinking about whether they want to take gap years or not, I think that’s like a really good time to kind of just figure things out on your own and plan out, you know, everything across the board or just, you know, just figuring out what you want to do.

00:35:02:17 Emily: And I know we already talked about you like starting your practice of budgeting that period of time, but were you also able to come into graduate school with some savings? 

00:35:12:11 Ariel: Yeah, I saved good chunk just because again, the habit. So, I think going into graduate school, I would save just general savings monthly however much I wanted to. I hadn’t invested at that point because I knew I wanted a little bit more of like a safety net coming into grad school to have on hand.

00:35:32:03 Emily: Yeah, that makes so much sense. And it’s, Ooh, it’s a lot easier to build that emergency fund when you are making a little bit more rather than, you know, having to build it up once you start graduate school. Of course, there’s no time like the present. So, start if you haven’t started already with that emergency fund, but it’s really giving yourself a leg up to have done it when you had a higher income before. So, that sounds awesome. Ariel, it was such a pleasure to talk with you. Thank you so much for volunteering to come on the podcast!

00:35:55:22 Ariel: Yeah, thank you so much. This was really great!

Outtro

00:36:02:23 Emily: Listeners, thank you for joining me for this episode! I have a gift for you! You know that final question I ask of all my guests regarding their best financial advice? My team has collected short summaries of all the answers ever given on the podcast into a document that is updated with each new episode release. You can gain access to it by registering for my mailing list at PFforPhDs.com/advice/. Would you like to access transcripts or videos of each episode? I link the show notes for each episode from PFforPhDs.com/podcast/. See you in the next episode, and remember: You don’t have to have a PhD to succeed with personal finance… but it helps! The music is “Stages of Awakening” by Podington Bear from the Free Music Archive and is shared under CC by NC. Podcast editing by Lourdes Bobbio and show notes creation by Meryem Ok.

Budgeting for the First Year of Grad School Even with Financial Anxiety

April 17, 2023 by Meryem Ok Leave a Comment

In this episode, Emily interviews Georga-Kay Whyte, a first-year graduate student in history at Brown. Georga-Kay is a first-generation college student from Jamaica who grew up with financial insecurity, which spurred her to set a high bar for the financial support she expected from her graduate program. Georga-Kay was just as forward-thinking as she evaluated her housing and transportation options for her first year at Brown to set them at a reasonable level for her stipend. However, once she started living the grad student life, she realized she was overspending, especially on groceries and Amazon. She shares how she worked through her financial anxiety to confront her spending and start to budget. Finally, Georga-Kay details her financial goals for her 20% savings rate going forward. This episode is a must-listen for anyone with an upcoming career transition or move, especially if it’s your first!

Links Mentioned in the Episode

  • PF for PhDs Tax Center
  • PF for PhDs S14E8 Show Notes
  • PhD Stipends
  • PF for PhDs: Set Yourself Up for Financial Success in Graduate School (Workshop)
  • Rocket Money (App)
  • Mint (App)
  • The Financial Confessions (Podcast)
  • Her First $100K (Podcast)
  • I Will Teach You To Be Rich (Book by Ramit Sethi)
  • You Are a Badass at Making Money (Book by Jen Sincero)
  • Georga-Kay Whyte’s Website
  • PF for PhDs Subscribe to Mailing List (Access Advice Document)
  • PF for PhDs Podcast Hub (Show Notes)
Image for S14E8: Budgeting for the First Year of Grad School Even with Financial Anxiety

Teaser

00:00 Georga-Kay: There’s so much like financial literacy that we don’t have as graduate students because it isn’t prioritized. And so, the best way to sort of break that barrier is to talk to other people who are in similar situations. And that’s how it’s helped me to approach a lot of the things that I do now and how I think about creating a budget or how I think about my lifestyle. So, I highly recommend just reaching out to your community and starting those conversations. It helps a lot.

Introduction

00:31 Emily: Welcome to the Personal Finance for PhDs Podcast: A Higher Education in Personal Finance. I’m your host, Dr. Emily Roberts, a financial educator specializing in early-career PhDs and founder of Personal Finance for PhDs. This podcast is for PhDs and PhDs-to-be who want to explore the hidden curriculum of finances to learn the best practices for money management, career advancement, and advocacy for yourself and others. This is Season 14, Episode 8, and today my guest is Georga-Kay Whyte, a first-year graduate student in history at Brown. Georga-Kay is a first-generation college student from Jamaica who grew up with financial insecurity, which spurred her to set a high bar for the financial support she expected from her graduate program. Georga-Kay was just as forward-thinking as she evaluated her housing and transportation options for her first year at Brown to set them at a reasonable level for her stipend.

01:28 Emily: However, once she started living the grad student life, she realized she was overspending, especially on groceries and Amazon. She shares how she worked through her financial anxiety to confront her spending and start to budget. Finally, Georga-Kay details her financial goals for her 20% savings rate going forward. This episode is a must-listen for anyone with an upcoming career transition or move, especially if it’s your first! If you’re listening to this episode the day it’s released, you know that tomorrow is the filing and payment deadline for your 2022 tax return as well as the payment deadline for your quarter 1 2023 estimated tax. If you haven’t yet cracked the code for your grad student or postdoc taxes, there’s still time to receive my help! Go to PFforPhDs.com/tax/ and sign up straight away for the appropriate workshop for you. The workshops are asynchronous, so upon registration you’ll have immediate access to all the video modules with transcripts, worksheets and/or spreadsheets, and recordings of previous Q&A calls. Best of luck finishing up! You can find the show notes for this episode at PFforPhDs.com/s14e8/. Without further ado, here’s my interview with Georga-Kay Whyte.

Will You Please Introduce Yourself Further?

03:04 Emily: I’m so excited to have on the podcast with me today, Georga-Kay Whyte. She’s a first-year graduate student at Brown, and our subject today is budgeting and what she’s learned as a first-year graduate student about that topic. So Georga-Kay, would you please introduce yourself a little bit further for the audience?

03:20 Georga-Kay: Yes! First, thank you for having me. My name’s Georga-Kay, I’m a first-year history PhD student at Brown University. I study 20th century African American labor history and I’m actually first-gen Jamaican. My parents are immigrants. We all migrated to the U.S. And so, I sort of like had to figure out not only personal finances in terms of like living in a new country but also personal finances because like I didn’t grow up with a lot of personal finance talk in my family. So yeah, that’s just like my background.

03:51 Emily: Okay, so you get the multiple first-gen labels, right? Like you get first-generation American, I don’t know about first-generation college, necessarily.

03:58 Georga-Kay: I am first-gen in college as well. <Laugh>, first-gen graduate student, first-gen everything.

04:02 Emily: First-gen grad student, we got it all. Okay, that’s wonderful! And what age did you come to the U.S.?

04:08 Georga-Kay: I came to the U.S. actually right before I turned 18. So, I was pretty, yeah I was, I was much older.

04:13 Emily: Very new.

04:14 Georga-Kay: Very new to the U.S., yes.

04:16 Emily: Yes. And where did you go to college?

04:18 Georga-Kay: I went to college at Agnes Scott College in Decatur, Georgia. It’s a small women’s liberal arts school.

Money Mindset at the Start of Grad School

04:24 Emily: Yeah. Okay. So, wow. Okay, this first question that we have, what was the state of your finances and your financial background and money mindset coming into graduate school? So really we’re talking about what you grew up with in Jamaica, and then also just that short time you had in college. Yeah. So what was going on both in your finances and your like money mindset by the time you entered graduate school?

04:47 Georga-Kay: Yeah, so I grew up, I would say like relatively low income. In Jamaica, like I would be considered mostly like middle-class but in the larger scheme of things I grew up with a lot of financial insecurities. So, I had like an anxious sort of relationship with money from like childhood. And so, once I was coming into grad school I was super anxious about it because I had just started like looking online and seeing like the discourse around grad school and grad students being like they’re underpaid and they’re not like happy with their financial situation. And coming from someone who’s first-generation, I didn’t have a lot of financial safety nets. Like I just know that if anything, I’d have to figure it out on my own. And so yeah, definitely once I was like deciding to go to graduate school, this was before I found out about like what schools I’d be going to when I was thinking about like applying, I was like, “Oh my god, is this going to be the worst financial decision of my life to do this right at this time?” Because I came straight from undergrad, so I didn’t have a lot of time to like build up savings and stuff like that. But I really knew that I was passionate about the topic so I was like, I’m going to do this, hopefully it works out. Hopefully I can get a stipend that’s like livable. And that was my number one concern. I wanted a stipend that I wouldn’t be in a financially precarious situation just because I’ve already experienced so much like financial turbulence that I wanted some sort of safety net.

Role of Finances in School Selection

06:04 Emily: Absolutely. That makes so much sense. So, I want to talk a little bit more about maybe application and admissions process. You, I mean as anyone would be, were very nervous seeing the discourse currently going on, rightly so, about how difficult graduate school is financially. And all the unionization movements and so forth. So like, tell me about like the schools that you chose to apply to, were finances on your mind? Let’s talk about that. Like the selection process of where to apply.

06:31 Georga-Kay: Yeah, so I was super selective about the schools that I applied to, and I sort of feel like I was really naive in a way, but it worked out right <laugh>? I was like I’m going to apply to mostly private schools because they tend to have higher stipends, unfortunately. I started looking, I actually used, I forget what the platform is called, but they publish stipends for students. I think you might know what it’s called.

07:01 Emily: Is it PhDstipends.com?

07:03 Georga-Kay: Yes. Is that a website that you run?

07:05 Emily: That’s mine, yeah.

07:06 Georga-Kay: Yes. Okay, okay. Yes. So, thank you for that because I actually used that website a lot. So I looked at the PhD Stipends and I was really serious about, “Okay like is this a stipend that’s livable?” And then I would go ahead and like look at the livability calculator to see like, “Okay, is this going to work?” And I ruthlessly took schools off my list if they weren’t in that like situation of like they had a decent stipend for the area. So even if the stipend on its face was like, you know, almost $40K and the livability like it’s in New York, it’s like okay that’s still not going to work. So I was very serious about that, and I ended up applying to nine programs. And those nine programs I felt like had really strong stipends and they had other benefits like health insurance and stuff like that that I was looking at, too.

07:52 Emily: So, you’re the first I think interviewee I’ve had on the podcast who answered that question in that way. Because a lot of people I talk to, of course by the time they get into admission season they’re thinking about the financial offers and so forth. But to back that up into application season, I mean this is actually what I teach in my workshop for prospective graduate students: Set Yourself Up for Financial Success in Graduate School, is it starts way back the summer before you apply even earlier than that, understanding the funding models, just like, I mean you said you were naive, but that is a very advanced strategy that you’re applying. So that’s awesome. Yeah to really think through like why bother applying to a place that you are pretty confident already is not going to support you sufficiently? And so to just, if you have programs that you know, make your list, that’s great. You don’t need to bother with the other ones who aren’t. If this is a priority for you, which it was for you. It’s not necessarily going to be a priority for everybody, but for you it was. So, I love that process.

08:48 Georga-Kay: It was really just my financial situation, like coming in with so much student loans. Like I felt a lot of guilt over the amount of student loans I had, and I knew I didn’t want to get any more student loans in graduate school. And so I was like, I need to find a situation that’s going to work out. And the reason why I say naive, just because talking to people about like the admissions chances in graduate school. So I was like, okay, I’m going to be selective but these schools are going to have higher competition. Because they do like, they have high stipends and people know about them and stuff like that. So that’s why I was like, okay, well hopefully I get it <laugh>, you know?

Considering Other Factors

09:19 Emily: Yeah. But applying to nine schools, that’s a pretty good number. I think that’ll give you a lot of chance. Anyway, it has worked out. So let’s talk about admission season. I don’t know how much you want to share about how many offers you got, but like, you know, did your expectations bear out? And the offers that you did get, yes, they were decent stipends? And then maybe you could share how much more finances, if at all, played in the decision of where to go or if you’d already done that filter early on, maybe it didn’t really have to.

09:46 Georga-Kay: Yeah, so I got three admissions out of the nine that I applied to. I got admitted to Penn, Brown, and Maryland. University of Pennsylvania, Brown University, and University of Maryland. And those offers were pretty good offers honestly. Especially looking at like the averages for stipends. So, I got $38,000 from Penn and then I got $45 from Brown. And I think Maryland offered like $32. I don’t remember specifically, because I knew almost immediately that Maryland had the lowest stipend. So I was just mainly considering Penn and Brown. And yeah, those were like comparable in some sense. Obviously like there’s still a discrepancy there between the amount that I got from Penn and the amount I got from Brown. It was actually a hard decision for me because the programs were both equally great, but then also the cost of living was relative. And I knew that like if I wanted to, I could have probably negotiated with Penn, which I didn’t end up doing, but I definitely still considered finances when I was thinking about it. But it was like close enough where I felt like, “Okay, well what else do I want from graduate school?”

10:51 Emily: Based on how you’ve talked about your thought process so far, and I’m pretty sure I know the answer to this question, but were you only considering your first-year stipend and like the source of the funding? Or were you also looking forward to like, were you being funded for five years or were there guarantees or you know, was it a TAship versus a fellowship? Like did you factor all that stuff into?

11:12 Georga-Kay: I factored everything in. When I got my offers, I reached out to the like DGAs of each department and I was like, okay, explain to me how this works <laugh>? I was just like, I wanted all my bases covered. So I talked to both schools and I was like reading through the offers and sort of seeing, okay, like first year, they were very similar. So it was like first year would be fellowship and then you would TA for some years and then you’d go back on fellowship. And both schools offered like five to six years of funding. Brown guaranteed six years, Penn basically they’re like, you basically will get six years but we’re guaranteeing five. And so, I knew that like throughout the program I would be funded for the entirety of it.

11:53 Emily: I’m so glad that you shared that as well. This is another thing that I encourage in my workshop is following up with the directors of graduate studies or maybe the admin in the department to like explain to you anything that’s not really clear, or maybe they’re only talking about the first year but they’re not talking about subsequent years. Like they’re recruiting you, okay? They want to convince you to make good on that offer that they just made you and convince you to come there. And so they should have pretty solid answers to these questions. And they might say, like Penn did, “Okay, you know, we’re not officially going to guarantee that sixth year, but you know, in nine cases out of 10, like we do find funding for you know, that sixth year or whatever.” Like they should be able to give you those really well-thought-out answers to those questions. So I’m so glad that you went through that process as well of really investigating.

Financial Expectations in Grad School

12:35 Emily: And you chose Brown, and that’s where you are now. So, let’s kind of talk I guess about now that you knew the stipend, you knew that maybe had some degree of confidence that the precarity was not going to be as much of an issue for you. What were your expectations then about how your finances would look in graduate school once you had that offer in hand?

12:56 Georga-Kay: Yeah, once I had the offer, I sort of felt a lot more secure just because like I feel like $45,000 is like a relatively, it’s not like anything crazy, but it’s average enough where it’s like, okay, in Providence I could live on that. And I think I could save on that, which was like a big deal because I know that like a lot of times in graduate school people talk about not even being able to save. And I wanted to be able to save and like achieve other financial goals. So, once I got that offer in hand, I started to think about, okay, well now what do I want to do? Like I know I’m going to make this much money. How much do I want to spend on rent? Do I want to keep like my costs low? You know, how much am I willing to compromise for the next few years–because I’m in my early twenties–to sort of set myself up for a good financial foundation?

13:39 Georga-Kay: And so those were just sort of all the questions that I had in my head. And then also, I started to think about like the realities of graduate school and what in cost that would incur as well. So, I like when I was going through my stipend and sort of backtracking a little bit, going through my offer, I would see that, oh I had like research funds and these funds, but I didn’t know until I sat down with the DGS and asked about it. I was like, “Is this money that would be like deposited into my account?” And they’re like, “No, it’s reimbursements.” And I was like, “Oh okay.” So then I had to learn about this whole reimbursement thing. So I was like, I have to actually have to have a safety net, like some sort of savings because if I want to pay for something I have to pay for it first before I get the money back. And so I started to think about that and just, yeah, just a lot of wheels turning now that I know that okay this is how much I’m going to make, how can I make this work in order to like pay for my day-to-day living expenses?

Housing and Rent

14:29 Emily: And one other thing, again, I’m talking about this workshop so much because this is the process you just went through. One other thing I talk about in this workshop is about the big decisions you need to make in your budget that happen probably before you even arrive at graduate school, right? You mentioned housing, so like did you commit to a lease for example, in advance of moving? Or is that something you were able to arrange once you got there? It’s very different, you know, different housing markets.

14:50 Georga-Kay: Yeah, so housing for me was one of the biggest things that I thought about because it was going to be my first time paying rent because I came from undergrad where I was like paying tuition and that would like cover, you know, my expenses. So, I wasn’t paying anything monthly. So moving to Providence and then also having to pay for moving expenses. I knew that like housing was going to be a big deal and I knew that it would probably be my biggest expense. And I had to make a decision about whether I wanted to live with roommates or I wanted to live alone and what does that mean? So I decided to live alone. I’m currently in graduate housing and the housing is somewhat subsidized. I don’t know if they say it’s subsidized on their website, but it’s like a lower cost of living apartment than I typically would be able to find in Providence, essentially.

15:32 Georga-Kay: And that was great. I started that <laugh>, luckily I started the process early so I was able to sort of like compare housing situations. I looked at the average cost if I wanted to live with a roommate in a house or if I wanted to live in a studio. I currently live in a studio and my rent is like, I feel like it’s on the high end of what I would want to spend, but I knew that I would appreciate that more having that sense of like security and that sense of not having to worry about if I have a roommate that maybe I don’t mesh with or you know, like there’s things that you have to think about lifestyle stuff. So I was like, okay, I know that I’m willing to pay a little bit more to live alone and keep my other costs low.

16:10 Emily: What I love about this model, I mean you’ve listened to the podcast, you know, I’m always like roommates, roommates, good idea. But what you did was you worked with your numbers and you knew that it was feasible, especially making that you know, decision to go with the on-campus option and so forth. I’m curious now we’re recording this in March, 2023, if you’ve already made a decision for housing next year? Or like are you going to keep the same situation? Do you think you’re going to do something different?

16:34 Georga-Kay: Yeah so I’m definitely, unfortunately the housing at Brown, they only guarantee it for two years. So I’m going to keep those two years. So I’m going to keep going until next year because I really love the area that I live in. I love my apartment, and so I feel like I really lucked out with housing. So, I’ll keep it and I probably will have to move after my second year since it’s not guaranteed and that it’s a really high interest area. Like a lot of students want to live here. So, I feel like after the second year I’ll be more comfortable in the area I can find somewhere else.

17:02 Emily: Yeah, and you might have met someone you really like enough to live with <laugh>.

17:06 Georga-Kay: That is true.

17:07 Emily: So, a roommate might be more feasible.

17:08 Georga-Kay: I’ve also considered that. Yes, I’ve thought about that too.

Transportation and Other Expenses

17:10 Emily: Yeah. So, we’ve already talked about kind of what I call the biggest rock in your budget, which is housing. And I’d like to know about your transportation choice. Like do you own a car or do you think it’s necessary? What is your choice there?

17:24 Georga-Kay: So, I decided to actually sell my car <laugh>. I sold my car before. When I was living in Atlanta, I bought a car used and it was a great car. It carried me to my like last two years of undergrad. But then I was like, I’m moving to the northeast. The transportation here seems a little bit easier. There’s a lot of public transit and there’s also trains and stuff. So, I talked to graduate students and they said that it would be fine to live without a car. So I was like, I’m going to use that money to move. And now I currently don’t have one and I rely on public transit, walking, and Brown has a university shuttle that’s actually really, really good and I’m able to basically spend like less than $50 a month on transportation costs.

18:06 Emily: Love that. Whenever it’s possible to live car-free, especially if when you’re pairing that with the campus housing, it’s like, I’m sure it’s really convenient and everything, you can just, not eliminate entirely, but dramatically reduce the costs associated with transit by getting rid of your car. Ugh, I have a car but I’m such a like anti-car person. <Laugh>, I live in Southern California.

18:26 Georga-Kay: No, I love living in a walkable city and that’s something I considered too. I was like, I wanted to, I knew that like if I’m going to be paying a little bit higher rent then at least if I don’t pay transportation, it kind of evens out.

18:37 Emily: Yeah, absolutely. So, we’ve talked about these major, major components of your budget, the housing and the transportation. And so I’m curious like how you formulated the rest of your budget, maybe more with the other smaller fixed expenses and other variable expenses? And then kind of what you’ve learned through living with that budget for the last, you know, six, seven months?

18:55 Georga-Kay: Really the things that I thought about was rent and transportation and then the rest of it was just sort of like I was going to do trial and error. So I was like, I don’t know what’s a reasonable grocery bill? I don’t know how much I should expect to, you know, spend, I also have a pet. And so that’s also a part of my budget. So I was like, I don’t know how much I’m going to be spending for vet bills. And so, I really just was like, okay, like this is less than half of my, like my total living expenses is less than half of my stipend. And so I was like, whatever the rest is, I’ll play around with the numbers. So when I originally started, I realized I was overspending because I just sort of didn’t want to look at it to be honest.

19:32 Georga-Kay: I was like, I’m going to take care of the big stuff. And because of my financial anxiety, I sort of had a lot of avoidance about money, especially when I just moved because I was like, “Oh my god, like am I going to, you know, completely throw off my budget or something like that?” So I was like, okay, I have this wiggle room essentially and we’ll figure it out. And so I started just shopping without caring. And then once I started looking back at my budget, which is something that I’m really happy I did, I started actually looking at my money. I was like, oh, maybe I’m spending a little bit too much on groceries. Like, and talking to other graduate students as well. I’ll get to this later, but talking to other graduate students and realizing, oh this is like an average cost for, you know, a meal for a single person, like a grocery bill for a single person, or this is the average cost for electricity or something like that. So I at first was avoidant, but then I started slowly having those conversations, started slowly thinking about it and then I started actually setting price markers like, oh I want to spend $300 on groceries. Oh, I want to spend this much on electricity. And then actually going in and doing those numbers and keeping track of that.

20:38 Emily: I think this process that you’ve gone through is so relatable. Absolutely. You don’t know how much you’re going to be spending on all these little variable expenses that aren’t like a contract that you’re entering into.

20:48 Georga-Kay: Yes, <laugh>.

Financial Discussions with Other Grad Students

20:49 Emily: When you first get to a new city and you have a new lifestyle different than the one you had before. So it definitely makes sense to just kind of work it as you go. And really, I’m actually very impressed you’re talking about having financial anxiety around this just six months ago and six months later you’re coming on a financial podcast? Like that’s a lot of progress in a short period of time. So I’m very impressed. How did you start having these conversations with other graduate students? Like, did you just come out and say, what’d you spend on groceries last month? Or like, what was it?

21:15 Georga-Kay: No <laugh>, no it wasn’t like that. I feel like I just started getting closer to the people in my program, but also just to people that I’ve met through school. And I like to think I’m a pretty forthcoming person. So if like we’re talking and everyone’s like, how’s your week been? And it’s like, you know, if there’s something on my mind, especially now that I feel like I have a close relationship with some of the people in my program I’ll mention like, “Oh my god, like I feel like I’m overspending on groceries,” which is literally something I did. I was like, I feel like I’m overspending on groceries, but I don’t know. And then all of a sudden everyone starts chiming in, like, oh, I think I spend this much. And then we all start comparing. We’re like, oh. And so I sort of like, I guess instigated the conversation, but now I feel like there’s so much more financial transparency between us all, like within my history cohort and we’ll share things now where it’s like, okay, do you guys think this is a reasonable amount to spend for this or something? And yeah, so I just feel like luckily I’ve always been open to sharing and I feel like sharing invites other people to share.

22:09 Emily: Absolutely. What you did there was like, you were a little bit vulnerable, you said, oh I have a little weakness or like something I’m unsure about, can you help me?

22:19 Georga-Kay: Yes.

22:19 Emily: And you like invited that feedback. And that allows the other person to like be the expert for a second, because they’re the expert in their own budget, right?

22:25 Georga-Kay: Yeah.

22:25 Emily: So like then they can help you and everybody feels good about it and like, oh man, that’s a wonderful like sort of pattern that you have established. I think that’s going to help you so much throughout your time in graduate school. I remember for example, not necessarily about groceries, but like just asking other people how much they spend in rent. Like, oh I really like your place. Like do you mind me asking because this is what I spend and like how much do you have? And that was a way that I found like a really great deal on housing. My friend was like, you wouldn’t believe it. I only pay such and such for this great place. You know? And so just having that, those open conversations, I feel like it’s easier among people who are all paid the same <laugh>, which I suspect probably everyone in your cohort is more or less like being paid the same, at least at the moment, right?

23:05 Georga-Kay: Yeah, we’re all paid the same. I do have an additional fellowship just a little bit, but yeah, we’re relatively all on like similar pay scale. And I also with the rent thing, like that was also a thing that we talked about was like, okay, well this is how much I pay for rent. This is how much we all pay for rent. And having those conversations, like especially for someone I think because I’m first-gen and I’m also like the youngest in my program that I’m like the baby and I’m like, I want to ask because like you guys have had a few more years of like, people have been in master’s programs, so I know like I feel like accepting that like I’m still figuring it out and not having any sort of pride about it of being like, oh I’m not going to share because you know, maybe someone will judge me. Just being like, hey, like you know, I’m figuring out and you’ve had some experience like what is your take on this? As you said, like they’re the expert in their budget and so people like to help in that way.

Commercial

23:55 Emily: Emily here for a brief interlude! You’ve heard me mention several times during this interview how Georga-Kay perfectly lived out the principles and strategies I teach in my year-long asynchronous workshop, Set Yourself Up for Financial Success in Graduate School. If you would like to take a deep dive with me into financial tutorials designed for prospective and rising graduate students, please check out PFforPhDs.com/setyourselfup/. The workshop modules that relate to the topics in this interview are:

  • Stipends vs. Cost of Living
  • Decipher and Compare Offer Letters
  • Right-Size Your Necessary Expenses
  • Prepare for Your Start-Up Expenses

To learn more about these modules and the structure of the workshop, visit PFforPhDs.com/setyourselfup/. I hope to see you inside the workshop and to help you set yourself up for financial success in graduate school the way Georga-Kay has! Now back to the interview.

Tracking and Budgeting

24:53 Emily: Okay, so you’re on the ground, you’re figuring things out, you’re using your cohort to kind of bounce ideas off of. I love that. Tell me about your actual practice of budging. Because you said at first you didn’t want to look at the numbers, but does that mean that you were actually tracking? Like there were numbers there that you were avoiding looking at? Like practically, what was happening with those numbers?

25:14 Georga-Kay: Yeah, so once I moved, I sort of had a little nest egg to move because I knew that I would need that money. Luckily, we did get a transitional amount. We got $2,200 so I knew I was going to get that as well. So I had like a number in my head, okay, this is how much I’ll need to move. And once I paid for my moving costs, there’s a lot of things I didn’t think about. So like how much furniture costs, buying a trashcan, buying a trashcan is so expensive. Like all of these little things I’ve never paid for before. And I quickly went over budget and had to put some of those things on a card. And that was the first time I’ve ever done that, which is like put expenses that I couldn’t afford on a card, and that gave me a lot of financial anxiety as well.

25:52 Georga-Kay: And so once I did that I was like, I don’t want to look at this, I don’t want to know how much I have to spend because some of this stuff was like necessary expenses and I knew that once I started getting like regular stipends I could like then start thinking about it more critically. But in the first like month or two I was just like, I knew I was spending and I knew I wasn’t overspending, but I was definitely spending very close to like the borders of my budget I guess. My budget being the amount that I know that I make per month, that’s sort of like what I had in my head is like this is how much you make, this is how much you have to spend on your actual, like as you said, like the things I have to spend like contractually.

26:30 Georga-Kay: But everything else I was like okay, I’m going to spend and hope I don’t go over. And so I wasn’t looking at it. I wasn’t looking at it. I was just spending and not looking. And then after I would say about October, I downloaded Rocket Money, which is this app, I don’t know if you’ve ever heard of it, but it’s just like, it’s sort of like a Mint. If anyone’s familiar with Mint and they do like roundups, essentially. They tell you this is how much you spent on restaurants, this is how much you spent on Ubers this month and whatever. And so that was my first step into like, okay, what am I actually spending per category here? And then I saw the numbers, I was like, oh God, you know? And once I saw those numbers and I didn’t have to do a lot for it, I feel like that also is like something I would recommend if you’re scared about it and you don’t want to actually sit down, like go line by line, having some sort of like app that does it for you. It’s just like all I had to do was open, put my bank account in, open it and then just be like, okay, what is here? And so I looked at it and I was like, this is how much I’m spending per category. And then I started to think about changes that I might want to make in the future.

Frugal Measures

27:30 Emily: Yeah. Can you give some examples of what those changes were having realized that you were, your spending was a little bit too high? Like what were some, I would probably call it frugality, but what were some frugal like measures you started taking?

27:42 Georga-Kay: Yeah, so the spending that I saw was like mainly Amazon, which is <laugh>. I feel like people can relate to that. I was overspending on Amazon because I was constantly being like, oh I need to get this for my apartment because I had just moved and I realized, oh I don’t have like you know, I really want a toaster or something like that. Things that I didn’t need in the moment. And so I was like spending this much on Amazon, but I was doing it like in singular expenses, so I was never tracking how much I was actually spending and I wasn’t thinking about the cash flow of like, maybe I should wait a week or two until I get my next stipend to pay for this as opposed to like buying everything at once. And so I was just like not paying attention to it.

28:20 Georga-Kay: So once I saw it I was like, oh, I’m spending like $500 on Amazon, that’s like so much money. And then I was like, okay, I need to plan out what are the essential things that I need right now for my apartment since I just moved. Everything else will have to wait. And then also I looked at groceries, which I’ve mentioned a few times before and I was like, oh, I’m spending this much on groceries. I was spending like over $350 on groceries and I’m a single person and I wasn’t even eating that much. And I was like, that seems like a lot of money to me. And so I asked people and people were like, oh, like I actually spend like $300 or a little bit less than that on groceries. And then I realized it was because I was shopping at the more expensive grocery store. And I didn’t know, because I didn’t like shop around. I was like, this is the closest grocery store to me, so that’s what I’m going to go to. But literally if I just went in a like one that’s like a little bit further away, I found cheaper groceries and so I was able to get the same amount of groceries for a little bit less. And so yeah, those were the things that I realized once I looked at the numbers.

29:13 Emily: This is so relatable to me personally. And also I think the audience generally just, yeah, it’s a transitional time when you’re starting grad school and you don’t know the place to shop yet. And you do need, well need is a relative word. You want to have some things for your new place. And so it sounds like it was a combination of like finding some more frugal tactics to apply, and then also just really the proactive aspect of budgeting. You know, you were doing the reactive, the retrospective aspect, which is like looking at where your money had gone. And then you started adding in the, okay, well I only have, you know, available this amount of money for you know, discretionary Amazon purchases so I’ve got to keep it to that limit and anything else will have to wait for the next pay cycle and you know, we refill the coffers. Is there anything else that you’d like to add about that practice of budgeting?

30:02 Georga-Kay: I would say once I started doing like the automated where it was like the app was tracking it for me, then I actually sat down and like made an actual budget. Like I was like okay, this is how much, not like what the thing is telling me that I should spend based on my previous expenses, but based on my goals, like my savings goals, how much should I reasonably spend? And then that actually made me cut back a little bit more because I was like, oh, if I want to save up an emergency fund, then I can’t be spending this much on you know, eating out or something.

Resources for Budgeting

30:31 Emily: Yeah, I want to get back to those financial goals in just a minute, but before we do, so you said that you had some resources that you’d like to share about, you know, how you’ve learned about budgeting, how you’re practicing budgeting. You mentioned, I’m going to say Rocket Mortgage, that’s like the ads that I hear for them, but Rocket Money, is that the name of the budgeting app?

30:49 Georga-Kay: Yes, Rocket Money is the one that I started with. I’ve actually, in college I tried to use Mint because everyone was like, oh, Mint is a great app and I think it is a great app, but I quickly realized the interface just wasn’t like super user-friendly to me it was just, it was a little bit clunky. So I stopped using that and mainly also because I was just scared to budget at that point as well. It’s taken me a while to get into proactively looking at my money. And so Rocket Money has helped me to do that because it’s been like a really simple interface and once I put in my stuff it just sort of gave me all the numbers that I wanted to look at. And I would say also a lot of personal finance podcasts, which obviously this one I listened to, which I think is really, really helpful because there are just some things as an academic that like other podcasts will be like, oh you need to focus on, you know, negotiating for a raise or things like that.

31:37 Georga-Kay: And it’s like, okay, that’s not super practical to the life I’m going to be living for the next few years. But in terms of podcasts, I love The Financial Confessions. I feel like it talks a lot about like the social life of money, like money with friends and money and relationships, which I think helps a lot. I also like the Her First $100K podcast, which is like, I feel like that’s a pretty popular one, but it’s like Women in Money and thinking about how we perceive money, which is a lot of these podcasts are actually thinking about like how we think about money, how we use money on a daily basis. And then books. I love books I feel like as academics, like of course like my first sort of introduction to finance was through books. So I Will Teach You To Be Rich, which is a very popular one.

32:19 Georga-Kay: But also Jen Sincero’s, How to Be a Badass With Money [You Are a Badass at Making Money]. I think that’s the title of the book.

32:26 Emily: Yeah, I’ve read that as well.

32:27 Georga-Kay: That one really, yeah, that one is really good. I know people have mixed opinions on it, but the reason why I personally enjoyed it is because it’s sort of like allowed me to think about the ways that I talk about money to myself in ways that I didn’t really think about before. Because as I mentioned a lot that I’ve had anxieties around money and so I would just sort of be like, oh, like in college, like I’m so broke or I’m so this and like a lot of negative money talk and I’ve stopped doing that and I think having done that for a few years now and sort of reframed the way that I think about myself and my relationship with money has allowed me to make these like larger steps towards being like more financially competent.

33:02 Emily: Yeah, I noticed in those books that you listed, there are a lot of money psychology, like aspects there. It’s not, and that’s the hard part, right? Like the hard part is not necessarily the math <laugh>, like it’s not like the addition, subtraction, multiplication. It’s not the facts of like, okay, do I have access to an IRA or not? I mean I talk about that because it’s a little wonky, but like once you know, you know. The psychology part of it is the one that you need to work on over a time and it’s like you’re never really done with it <laugh>. You’re always evolving to like a new level with it. So, I like that you mentioned those like for that reason specifically. Yeah, any other resources that you’d like to add to your list?

33:41 Georga-Kay: I would say, I don’t know if this really counts as a resource, but what I mentioned previously, which is talk to graduate students. Like talk to graduate students, preferably graduate students are in a similar department to you or in a similar field to you because then you can get like ideas about, you know, the decisions that you can make that might help you in the future. Like just like daily living expenses. As you said, like maybe talking to them about apartments you might find a great deal or something. So I found that actually some of the best like resources have been like the other students in my department and students at Brown.

34:14 Emily: What I love about that suggestion is just that you’re going to get the most relevant information from the other people who are living that similar life to you. Like for me, like I work on a national level, so I do not get to be an expert in every single different state in every single different city. And so, sometimes when I go to speak at certain universities, I ask the people who are living it, like for their suggestions, like I can say some things that work generally, but like they’re going to know like the exact, like you mentioned earlier, the right grocery store to go to for like this specific thing. Like oh this farmer’s market is really wonderful for blah blah blah, whatever. Or like, oh, have you heard about this city-specific subsidized resource? Things like that. Like that is not what you’re going to get from from books and and national podcasts and so forth.

34:57 Emily: It’s really, you have to get it from the people who are living through it with you. So it’s an amazing resource. I’m so glad that you’ve been tapping into it. I hope people listening to this episode will follow that model as well.

Financial Goals

35:08 Emily: Okay, so I want to turn now to talking about the future. We’ve talked about how diligent and thorough you’ve been with like investigating your finances and becoming more comfortable with them in the past. But now I’m wondering like have you set some financial goals for the rest of your time in graduate school?

35:26 Georga-Kay: Yeah, so my biggest goal is to save three to six months of expenses so that I can have just like a little cushion if I need to so that I don’t end up incurring more debt in the future. I would love to be able to, you know, occasionally be able to go back home, go to Jamaica, go visit extended family or even having a pet. Like I am scared that if something happens and I need to cover like a really big vet bill, I don’t want to have to put that on a card. So my immediate immediate goal is to save three to six months of living expenses. And then my second goal is really a way to like manage my financial anxiety, which is just to automate a lot of the big picture stuff that I know that I want. So, automatically like saving 20% of my income.

36:09 Georga-Kay: And then also once I’ve done that, moving on to automating retirement and investment. So, that’s something I see as more like a building sort of building block sort of goal where I’ll be working on that for the next year or two of just slightly changing things within my account so that the money goes where I need it to go. My third goal is to increase my income, which is not something I hear a lot of graduate students talk about and I get why. But I really do feel like especially for me, I want to be able to help with family stuff and just feel more secure. And so I feel like the best way to do that is to increase my income. And the way that I sort of see myself doing that is through additional teaching responsibilities. So, I can teach in the summers and I can also do like proctorships that pay a little bit more and those will pay up to like $10,000 more per year. So, that’s just a small way that I can increase my income so that I can have a little bit more flexibility.

37:01 Emily: So, with your first two goals of building up that emergency fund and then you know, starting to invest and starting to save for like other types of goals as well, you mentioned a 20% figure. So, I’m wondering are you currently saving 20% and is that going towards your emergency fund? Or is 20% something you’re like working up to over time?

37:22 Georga-Kay: Yeah so I’m currently saving 20%. I have my account set up where once I get my stipend, it automatically takes off that 20%. I am not going to lie, I’ve had to dip into it a couple times. Mainly for my dog. She’s had some stomach issues and so I just had to pay a huge vet bill. But I will continue to save that as much as I can and do that 20% minimum. And in the future, I would actually like it to be more, but for now I feel like 20% is a good amount to save.

37:52 Emily: Definitely don’t feel any guilt about spending on emergencies. I mean that’s what it is when you have like a medical situation, whether it’s yourself, your family member, your pet, if it has to be done, it has to be done. That’s what, I mean you’re saving the emergency fund, that’s what the emergency fund is for, so you’re saving it and yeah, you spend down but you still have the 20% savings rate and it’ll, you know, not every month is going to have, you know, one where you have a big expense like that. So, that’s awesome. That’s an amazing savings rate for a graduate student. So, just congratulations to you and I’m really excited for, you know, when the emergency fund is filled and when the other, you know, cash savings goals are filled and you get to turn to investing, it’s going to be so exciting.

38:25 Emily: And I love this idea of, you know, of course increasing income as a graduate student but also that you’ve thought through what your options are. And sometimes like it seems like you identified in your case there are opportunities even at your university that you can sort of easily pivot to and just add on to the responsibilities that you know you’ll have in the moment that’ll allow for that additional income. And I like that because you know, side hustling is sometimes frowned upon, sometimes disallowed, but when it’s an opportunity that comes through your university, it’s like oh you’ve kind of already like been approved for this because it’s something they offer to you, you know? So it doesn’t have to be like hidden or you know, anything like that.

39:00 Georga-Kay: Yeah, and that’s something I thought about. I’m very much a work smarter not harder person. And so I was like I keep my, now we’ve gotten like emails about like, oh if you want to teach in the summer, I’m actually going to be teaching this summer. And that’s an additional $4,000. So I was like, actually this is great. Like if I teach every summer or if I try to, then I can make a couple thousand dollars and then if I take on like an extra TA assignment, I can make another couple thousand dollars and that’s like money that I can put towards savings because right now I feel like pretty good in my base living expenses that I don’t need to like, you know, upgrade apartments or anything like that. So, it’s like all that money can go towards my larger goals.

39:39 Emily: Yeah, and you’ve just identified another great strategy there, which is base your, you know, your typical budget, your contractual living expenses, your necessary expenses around the minimum amount of money you can expect to be taking in the course of the year so that you know, anything you’ve taken above that could be used for savings, or also other discretionary purchases. Like you mentioned, you know, going like back home to Jamaica, and so like that maybe you could do an extra trip, you know, and still have money to put like into savings as well. So, I love that balance and it’s a great strategy for pretty much any stage of life, not just graduate school.

Best Financial Advice for a Fellow Early-Career PhD

40:09 Emily: Well, Georga-Kay, this has been such an amazing interview. I’m definitely going to be pointing to it for all the prospective graduate students as a model for how to handle this. And even especially, you know, even like your self-awareness around the money anxiety and so forth and how you, you know, faced it and like trying to work through it and everything. Again, super relatable I think to so many people. So, I’d like to finish up here with the final question that I ask all of my guests, which is, what is your best piece of financial advice for a fellow early-career PhD? And that could be something that we’ve already touched on in the interview or it could be something completely new.

40:41 Georga-Kay: Okay, so I have two, but I’ll make it quick. I would say the first one is one that I’ve mentioned a few times, which is that you should talk to the people around you. Like I would say not even just graduate students but also if there are any postdocs in your department or even early-career faculty. I have just like had such great conversations, and it might be hard at first to sort of like bring things up, but I feel like you don’t even have to ask about specific numbers, but just how people make it work in graduate school because there’s so much like financial literacy that we don’t have as graduate students because it isn’t prioritized. And so the best way to sort of break that barrier is to talk to other people who are in similar situations. And that’s how it’s helped me to approach a lot of the things that I do now in how I think about creating a budget or how I think about my lifestyle.

41:28 Georga-Kay: So, highly recommend just reaching out to your community and starting those conversations. It helps a lot. I would also say the second thing is to look at your money <laugh>. I think that’s harder than it seems especially for people who maybe struggle with being scared about what they’ll see, but it really, really helps because you don’t even have to make any changes. Like I just start looking at it and like being cognizant of like, okay, this is how much I’m spending. And I feel like that automatically leads to you making some slightly different decisions.

41:59 Emily: I agree. Totally, totally agree. It could just be you don’t even have to do, like you sort of went very quickly from the looking at the numbers to the starting to budget stage. But even staying at that, like I’m just looking, I’m not intentionally making any changes, but as you said, it kind of works in the background of your mind and you’ll automatically most likely start to make at least a couple of changes and you don’t have to be too like forceful with yourself about it, just having that awareness. So that is great advice. Thank you so much for sharing and Georga-Kay it’s been an absolute pleasure. I’m so glad that you volunteered to come on the podcast and you know, I hope you’ll come back in a couple of years for an update.

42:31 Georga-Kay: Thank you! I’ll be back anytime you want me <laugh>.

42:35 Emily: Okay, lovely. Thank you so much!

42:37 Georga-Kay: Thank you for having me!

Outtro

42:43 Emily: Listeners, thank you for joining me for this episode! I have a gift for you! You know that final question I ask of all my guests regarding their best financial advice? My team has collected short summaries of all the answers ever given on the podcast into a document that is updated with each new episode release. You can gain access to it by registering for my mailing list at PFforPhDs.com/advice/. Would you like to access transcripts or videos of each episode? I link the show notes for each episode from PFforPhDs.com/podcast/. See you in the next episode, and remember: You don’t have to have a PhD to succeed with personal finance… but it helps! The music is “Stages of Awakening” by Podington Bear from the Free Music Archive and is shared under CC by NC. Podcast editing by Lourdes Bobbio and show notes creation by Meryem Ok.

This Grad Student Interrogated Her Budget and Worked on the Side to Financially Thrive

January 17, 2022 by Meryem Ok Leave a Comment

In this episode, Emily interviews Alyce Viens, a 4th-year PhD student in communications at the University of Connecticut. On the eve of her defense, Alyce looks back over her time in graduate school to share the strategies that have help her pay off her student loans, invest for retirement, and save a down payment on a home. We discuss how Alyce budgeted, practiced frugality (including with conference travel), and supplemented her stipend.

Links Mentioned in this Episode

  • PF for PhDs: Subscribe to Mailing List
  • Coupons.com
  • Ibotta (Cash Savings App)
  • PF for PhDs: Tax Workshops
  • AP Scoring Opportunities
  • Financial Wellness 101: Everything You Wish You Learned in School About Saving Money, Building a Budget, and Growing Wealth as a Young Professional (Book by Alyce Viens)
    • Discount code: GRAD 
    • E-Book
    • Amazon
  • Alyce’s Twitter (@Alyce_Viens)
  • PF for PhDs: Transcripts and Videos
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Teaser

00:00 Alyce: You know, I was able to just not have to wait until I graduated and got, you know, quote unquote, a real job to start my financial journey. You know, not having to delay those things, you know, having that healthy emergency fund, but also being able to, you know, build up investments and, you know, have the down payment for a house and no debt. It’s just, it’s been very, very freeing and liberating.

Introduction

00:31 Emily: Welcome to the Personal Finance for PhDs Podcast: A Higher Education in Personal Finance. I’m your host, Dr. Emily Roberts. This is Season 11, Episode 2, and today my guest is Alyce Viens, a 4th-year PhD student in communications at the University of Connecticut. On the eve of her defense, Alyce looks back over her time in graduate school to share the strategies that have helped her pay off her student loans, invest for retirement, and save a down payment on a home. We discuss how Alyce budgeted, practiced frugality (including with conference travel), and supplemented her stipend. I have a gift for you if you’re not yet subscribed to the Personal Finance for PhDs mailing list. At the end of every interview, I ask my guest for their best financial advice for another early-career PhD. My team has collected short summaries of all the answers ever given on the podcast into a document that is updated with each new episode release. The document is even organized by topic so you can easily see which type of advice is most popular. I invite you to join the mailing list to receive access to this document through PFforPhDs.com/advice/. I hope this quick, powerful resource will help you up-level your finances in this new year! Without further ado, here’s my interview with Alyce Viens.

Will You Please Introduce Yourself Further?

02:02 Emily: I am delighted to have joining me on the podcast today Alyce Viens. She is wrapping up her time in graduate school, finishing up her PhD very soon. And she’s here to give us a retrospective on the finances of her PhD. Where she was when she started, where she is now, what she did in between. So Alyce, thank you so much for coming on the podcast. And welcome, please tell the listeners a little bit more about yourself.

02:24 Alyce: Yeah, thank you for having me. I’m really excited to be here. So I am, I guess now a fourth-and-a-half year PhD finishing up. I’ll be defending two weeks from today, actually. So I’m very excited about that. My PhD will be in Mass Communication from the University of Connecticut. So I’ve been studying media effects and things like that for the last four plus years. But I now work as a market researcher for a consumer and brand research company that’s based in DC, but I work remotely. I live in upstate New York. So that’s what I’ve been doing for the last six months is going on to the industry side, the dark side, as I know some people in academia call it.

Budgeting Lessons for Grad Students: Tracking Spending

03:12 Emily: I do want to circle back and hear more about that decision to take that job prior to actually finishing up. But we’ll save that for the end of the interview. What lessons would you like to impart on the grad students and PhDs listening about budgeting, particularly during grad school or maybe in general?

03:28 Alyce: Yeah, so I mean, the reality is that as grad students we’re just not making a ton of money, but we still have a lot of the expenses that we would consider to be sort of adult expenses. We still have to pay for our housing, potentially cars, and we have to buy our food and all of those things that we have to pay for now that we’re adults. But we don’t have income necessarily to match all of those things. So the one thing that I would recommend to anybody, whether you’re a grad student or not, is to spend your first month before you ever build a budget and just look at any time money is leaving your pocket, whether it’s cash or debit card or an automatic subscription, a student loan payment, regardless of what it is, write it down, categorize it.

04:14 Alyce: Like don’t just say I spent, you know, $10 on food today. Well, did you spend $10 at the grocery store, or did you spend $10 at Starbucks on food? And then do that for a month. Don’t change your habits, just make it a regular month. And I think that’s the best place to start because you can really start to see, where am I spending all my money? I find that when I had less income, it wasn’t the large expenditures that I was doing. Like I wasn’t going out and buying myself a new iPhone every few months. Like I wasn’t making any large purchases. It was those little ones that time where, you know, I forgot to pack myself lunch and I had to go to a restaurant to get it. Or I had to go to the grocery store to buy something quickly. You know, it’s a lot of those really little things that can catch up with you. And as grad students with that limited income, that has to be the first place I think that you start is looking where you’re spending your money, and then we can start to assess where you can maybe make some cuts.

05:17 Emily: Did you use like software or an app? Or do you like to do things manually, and what do you recommend to other people?

05:23 Alyce: Yeah, so I would just have like a notes file going in my phone just to kind of, so for those moments where, you know, you kind of spontaneously spend money, I would throw all my receipts in my wallet for those times that I forgot to write it down. And then I would honestly just put them into an Excel sheet because you know, it makes it nice and easy, you know, when all is said and done for you to just kind of group them and see what those totals are.

Frugality is Worth it to Avoid Debt

05:53 Emily: Is there anything else that you want to add about budgeting?

05:58 Alyce: I would say, you know, I fully recognize that that 30% housing threshold may be very hard to reach. And so, you know, reach it as much as you can, get those housing costs down as much as you can, but also recognize if you spend a little bit more on housing. Okay. Well that just means we maybe need to make a little bit extra side income, or we need to just adjust our budget accordingly and maybe we spend less on something else. So I think, you know, there are opportunities, you know, depending on where you end up. Sometimes your graduate school is going to be in Southern California and you’re gonna be paying a fortune in housing. But where can you cut? Or where can you add as much as possible? And the same thing goes with really any aspect of your budget.

06:50 Alyce: You’re going to have to cut somewhere. You know, frugality and, you know, really making it as being financially well and not putting yourself further into debt as a grad student, it is going to involve some small sacrifices. I’m not going to lie and say, it’s all sunshine and rainbows all the time. There are going to be times where you have to say no to yourself, or you have to maybe get something that’s a little bit less than what you maybe wanted to. But it’s all about finding the balance. And it doesn’t have to be this miserable existence where you, you know, live in a tiny, tiny room and live on ramen noodles, but there are ways to make it work. You have to be willing to put in the work to find out where those places are. Because it’s easier to just fall into debt.

Strategies for Minimizing Expenses

07:40 Emily: Okay. So you mentioned earlier, like, okay, cutting expenses and also increasing income. And I want to ask you about both of those things. So, what are some strategies that you used in terms of decreasing expenses or minimizing expenses?

07:52 Alyce: Yeah. So the first thing that you have to do is just, like I said, cut those small unnecessary expenses. You’re going to have to buy gas for your car. You’re going to have to pay for insurance. You’re going to have to pay rent. But what you don’t have to do is buy lunch on campus every day, because you didn’t have lunch. What you don’t have to do is order pizza because you got home late. Those are things that you don’t have to spend money on. So look for opportunities to not do that. So I always kept snacks in my my drawer just, or like a loaf of bread and some peanut butter or like Graham crackers and peanut butter or something that I could kind of default to when I was on campus longer than I intended, or I didn’t have anything at home that I could make as a lunch or a dinner. You know, we’re there sometimes for a long time, I get it.

08:44 Alyce: You run out of meals. So have those emergency meals in your desk at work or in your backpack or in your car, wherever you need to keep them. Also, I like to make emergency meals for my house. So I always, like I’ll, you know, make a lot of something, you know, if I cook chicken, I’ll cook two or three extra pieces of it. So it’s done, freeze them in the individual packages, and then it’s just a microwave away. Or have emergency kind of food ready. So when you do get home late and you don’t feel like cooking, you always have that can of soup in the pantry. You always have something that you don’t have to spend money on. You can, you know, evaluate things that you are spending your money on that you do need to, or, you know, you would like to, but are there ways that you can reduce it?

09:33 Alyce: You know, do you need the, the fanciest Wi-Fi plan for your home internet? Probably not. I can tell you, I have a very cheap one now and it works just as well as any other one. Just don’t have seven devices going at a time. You know, do you have a subscription to Netflix, Hulu, Spotify? Do you have all of these and are you actually using them? Can you share expenses with somebody else? You know, I know it’s only, you know, $12 a month, but you know, those things they add up when you’re talking about how they compound on each other. So I think it’s just realistically looking at what are you spending your money on and are there ways that you could reduce that spending if not eliminate it completely?

10:21 Emily: Yeah. I like the process that you’re outlining here, like first tracking all expenses, and then interrogating each one of those expenses. I would say even, you know, the necessary expenses are also worth interrogating. There are a little bit of, well, for example, you mentioned gas in your car. Okay. So like figure out what’s the station that you’re always going to go to that consistently has like the cheapest price that’s not too far out of your way or whatever. Like just figure that out, make the decision one time, and then you’re always gonna be getting gas from that station. It’s always at the best price that you know about. So anyway, the necessary expenses are worth interrogating. You just like go down your entire list. Like you were saying, ask yourself for every one, how can I reduce this? How can I share this? Can I go without this? I really like that strategy. And it does matter, like you said, even those small few dollar expenses per month, they do matter in a grad student budget, whereas they might not in a normal salary kind of budget.

Know What’s a Good Sale Price

11:14 Alyce: Yeah, certainly. And I think I worked at a grocery store when I was in college and it was by far probably, you know, it’s retail, so it’s miserable. But in terms of life lessons, probably the best experience that I had in terms of life lessons of learning how much things should cost. Because the reality is, if you walk into a grocery store willy nilly just to buy whatever you want that day, whatever you decide that you need that week, you’re going to end up spending more than you should. You know, know what chicken breast should cost. I’ll give you an example. You should never spend more than $1.99 a pound on chicken breast. That might vary if you live in a really more expensive state. And I know we’re in inflation right now, but knowing, you know, what’s a good sale price and being willing to, you know, freeze something because you can have it later.

12:09 Alyce: Buying in bulk. You know, if that’s applicable to you. If you have roommates, there’s no reason why you can’t buy, you know, the Costco size toilet paper, you’re probably going to use it. And you’re probably going to save a lot of money in doing so. So learn how much things should cost. You know, look at the sales fires, use coupons. I’m a big proponent of coupons and people think they’re, you know, it’s challenging and you have to be like the TLC coupon moms. You really don’t. Every grocery store now has an app that you can load the coupons right onto your app, or right onto your store card. Coupons.com is a really great place. You know, if you’re going to spend the money anyway, why not save the money on it?

12:56 Emily: I love that you brought up couponing because it’s actually not something I don’t think we’ve discussed in detail on the podcast before. But as you said, I found it also like, I coupon at a very minor level. Like what my grocery store sends me, my grocery store learns my spending patterns because of whatever I’ve signed up for with them. And then they send me coupons on the stuff I actually buy, which is awesome. And then double awesome is when you can pair a coupon with like something already being on sale and that being, you know, you’re able to like stack that or whatever. Give me another like more advanced strategy. Like for instance, how are you using coupons.com?

Advanced Couponing Strategies

13:29 Alyce: Yeah. So I will check coupons.com anytime before I go shopping just to see what is available. And the trick with coupons is don’t buy something just because you have a coupon for it, because chances are, you’re probably not getting a deal. Just because you, you know, save 55 cents on that, doesn’t mean it was necessarily a good deal, especially if it’s something that you weren’t going to buy anyway. So it’s important you only use it on things that you were intending to buy, but also, you know, compare to, you know, maybe the store brand, if that’s applicable. Sometimes, you know, if it’s not on sale, you know, using a coupon on a brand name, it’s still not going to save you anymore than if you had just bought the generic brand of it. So I’ll check coupons.com just to kind of see what’s available and take the ones that I want.

14:21 Alyce: And again, only using on things that you’re going to. I’ll check the app of the store that I’m going to be shopping at to see, do they have coupons that I might want to use? I also will Google. So sometimes like, you know, P&G might have their own separate coupons that they don’t publish on like a public platform like coupons.com, and it might just be linked to their website. And you just have to put in an email. I have a burner email just for specifically that purpose. Like I don’t ever check it. It’s just for putting in to get any kind of special codes and deals. And that’s really for everything. It’s not just for for groceries. Like Kohl’s, for example, if you need to go buy new conference clothes or whatever you might need to get at Kohl’s, almost always, if you go on their website, they have at least a 15% off coupon that you can print out or show on your phone.

15:18 Alyce: You know, stores are desperate to get people actually in stores now because you know, we’re moving so much to online. So, I find that coupons are more often available than not. So if you need something, just do a little bit of searching. The other thing I would recommend is an app it’s called Ibotta. I B O T T A. And you go onto this app, and you just select what store you’re shopping at. And it will show you just a plethora of coupons available that you’ll get cash back on. And you just add it to your list. You upload your receipt afterwards, and they put this money into your kind of Ibotta account and you can withdraw that money once you reach, I think it’s $20. So I’ve saved over two, probably over $300, by using this app. And it’s often for things that, again, I’m already buying. So if I’m going to buy that box of pasta, I’m gonna buy it and save a dollar on it because I can.

16:20 Emily: All right, I have homework now. Great ideas for me to implement.

Commercial

16:25 Emily: Emily here for a brief interlude! Taxes are weirdly, unexpectedly difficult for funded grad students and fellowship recipients at any level of PhD training. Your university might send you strange tax forms or no tax forms at all. They might not withhold income tax from your paychecks, even though you owe it. It’s a mess. I’ve created a ton of free resources to assist you with understanding and preparing your 2021 tax return, which are available at PFforPhDs.com/tax/. I hope you will check them out to ease much of the stress of tax season. If you want to go deeper with the material or have a question for me, please join one of my tax workshops, which are linked from PFforPhDs.com/tax/. I offer one workshop on preparing your annual tax return for graduate students and one workshop on calculating your quarterly estimated tax for fellowship and training grant recipients. The first live Q&A call for the annual tax return workshop is coming up on Sunday, January 23rd. For fellowship and training grant recipients, please be aware that the deadline to make your quarter 4 payment, if applicable, is January 18th if you are not planning to file your tax return by the end of January. It would be my pleasure to help you save time and potentially money this tax season, so don’t hesitate to reach out. Now, back to our interview.

Conference Travel Frugality

18:01 Emily: Now, you mentioned earlier, you had a lot of thoughts on conference travel. So how have you employed frugality in that area?

18:07 Alyce: Yeah, so conferences, you know, are the bane of grad students’ financial existence, because they are so expensive. So the first thing I would recommend is looking to funding sources. And these aren’t always going to be available, but you really never know. So ask your department, you know, hopefully you’re aware by that point if they have options, but just ask them. Sometimes they’ll pay your registration fee at the very minimum. Sometimes you’ll get a travel stipend, whatever it might be. So, you know, certainly look to your department, look to the university. Sometimes, I know my university one time during your PhD, you could apply for a travel grant and it was $750. You can only use it once. But it was nice because it paid for, you know, a bulk of one of the trips that I had to make. So starting there, and then look to the conference itself.

19:03 Alyce: Sometimes they give away money to graduate students. I know one that I was attending every year, all you had to do was just check off when you registered that you were interested in graduate student funding. And when you got to the conference, you got a check for $150. Sometimes certain like caucuses, I don’t know how every you know, conference in every field runs, but at least at the communication conferences, there were different caucuses. And sometimes they would offer travel funding of, you know, $75, $150, whatever they had available. So start with those funding sources. The next thing that I would recommend, and I will preach this until the ends of the earth, do not use the conference recommended hotel or the conference recommended airline, if you do have to travel by air, as we so often do. They almost always are more expensive.

20:02 Alyce: You know, you’ve got think, when a conference is picking a hotel, they’re picking something very nice that can accommodate a lot of people, has all the conference rooms, things like that. So the room and prices are going to be more expensive. So I always, when I went to conferences, stayed no more than a quarter mile, something I could easily walk to, down the street. There’s always going to be a cheaper hotel available for you to stay at. I even did the math once. It was cheaper, even if it was a little bit further to even like take an Uber back and forth every day than it was to stay at the conference hotel. So that’s a great option that you can save money. Same thing with airlines. You know, they give you the group code, certainly check it, but also, you know, use Orbitz, use Southwest, because they’re not linked to Orbitz, and they often have really cheap prices. You know, and find the best deal. There’s no reason that you have to go with Delta airlines because that’s what the conference said you should use. If there’s a better deal on a flight, then take it. There’s no reason you have to spend more money.

Have a Conference Buddy

21:13 Emily: That’s all great stuff. And another thing you mentioned to me in our prep for this interview was to have a conference buddy. So what does that mean?

21:21 Alyce: Yeah. And I also recommend having a conference buddy. So this was somebody in my department that I traveled with. I knew we were going to be attending the same conferences most of the time. So what we would do is we would book our flights together. We would always plan to share a hotel room. It was somebody I trusted and I knew, you know, wasn’t a random stranger that’s going to steal my stuff in the middle of the night. And then we would, you know, split the cost of transportation to and from the airport, you know, we’d share the Uber. We would split the cost of parking, whatever it was, pretty much everything was, you know, minus the flight because obviously we had to pay for our own tickets, but it was all cut in half. And that, you know, saved us so much money. There was one conference we went to, we were actually able to drive to, me and my conference buddy, we actually made money on the conference based on the amount of funding that we were able to get from the conference itself and us splitting our costs.

22:20 Alyce: I think we both ended up netting like $30 each. So definitely find a conference buddy as soon as you can, somebody who you are connected with in your department or even outside of your department, if you make a friend in another school. It’s really a great way to save some money. I will also add some kind of silly ways to save money at conferences. So one, book a hotel that offers free breakfast, because that covers one of your meals. One of the biggest expenses of conferences is you’ve got to buy all of your meals while you’re there. So get your free breakfast every day. That’s one less meal that you have to pay for. And it’s a meal you’re probably never going to sit down and eat with anybody anyway. And if, you know, that free breakfast, sometimes I would, you know, take a couple extra apples or something and put them in my bag and I would bring like single serve peanut butters or something.

23:20 Alyce: And then that covered me for a lunch as well that I didn’t have to pay for. Because again, you know, you’re going from you know, panel to panel. You don’t always have time to go sit and eat a lunch anyway. So, you know, instead of spending, you know, the $10 on a small sandwich, you know, eat the stuff from the free breakfast or pack protein bars. Pack things that you can have just as kind of a go-to, because you may have to, you know, go out to eat for dinners, for networking purposes. You’re going to have to spend money for meals at conferences, but cut it where you can. Also, attend the free receptions. There’s almost always food. It’s a great opportunity for networking, but there’s always going to be food at these things or, you know, our conferences, a lot of the bigger schools would host party receptions. You obviously shouldn’t go there and just like stuff your face and leave. Like, integrate it into a networking opportunity, but there’s food. And honestly that’s, you know, a big expense at conferences that I initially found when I first started going to them was how much money I was wasting on just eating out every meal. And so I just started packing my own food as much as I could and just found opportunities to cut those costs.

24:40 Emily: Those are great suggestions. And I love the way you kind of, the outline you just gave of, you know, finding funding at your university level, finding funding at the conference level. How can you frugalize these larger expenses within the conference? How do you frugalize the smaller expenses within the conference? So clearly again, you’re sort of interrogating every step of that process and finding how to optimize it. So I just love that. Is there anything else you want to add about frugal strategies used during grad at school?

Ask for Practical Gifts

25:08 Alyce: The other thing I think I would add is just to, when you know there are going to be things that you need to have, you know, you need to buy textbooks, you need, you know, those flights, use holidays and birthdays and things like that strategically. You know, you probably really don’t need, you know, a new bag or a new pair of shoes or whatever it is that you might normally ask for for Christmas, but you may need, you know, an American airlines gift card to help you get you to that conference. You know, your life’s not going to be less fulfilled without that pair of shoes, but your life might be a heck of a lot easier if you don’t have to pay hundreds of dollars for a flight. You know, if you’re going to have to buy textbooks, ask for an Amazon gift card because you’re going to be able to buy those books and share them. I can’t tell you how many times, you know, again, my conference buddy, you know, I had sort of class buddies too. We would just buy as a class one copy of the required textbook, and we would just pass it around and have designated days that we used it. You know, there are just, if you really interrogate, like I like that word, you keep using, interrogate your expenses, there are ways to find those cuts.

26:26 Emily: Yeah. And another thing that you’ve brought up a couple times, you know, the conference buddy, now the class and textbook buddies and so forth, like use your fellow graduate students as a resource. You know, they’re in the same spot as you, more or less, right?

26:37 Alyce: They’re just as broke.

26:39 Emily: Yeah. So whatever you can share, whatever tips you can, you know, share with them, maybe you’ve taught one of them how to coupon and they’re going to teach you how to do this other thing. You know, you all are kind of a wealth of resources, a wealth of knowledge, in terms of how to manage your finances during graduate school. And again, you’re coming on the podcast, you’re sharing with everybody. That’s awesome.

Increasing Your Income

26:57 Emily: Okay. Let’s move on to increasing income then. So what strategies did you use to bring in extra income, increase your stipend, during grad school?

27:07 Alyce: Yeah, so you know, I fully recognize, you know, while we’re in the thick of it, you know, sort of that nine-month span where you’re TAing or maybe you’re an RA, it’s hard to find those opportunities to increase income. So, I would try and always make the best of those three months that I did have off. So I really did a variety of things. So the one that was probably the most lucrative was I would grade AP exams. So they’re looking for subject matter experts in, you know, these AP subjects. And, you know, I did communication, so there’s not an AP communication course, but there is a course called seminar, which is basically they learn how to evaluate and write arguments and, you know, conduct research, you know, write a research paper. And so they needed people to grade those.

28:00 Alyce: So that was something I did for the last know, six years or so. And it was one week online. So I could work from my home and, you know, you just read paper after paper and you score them. It’s certainly not fun, but I can tell you, it pays like $26 an hour. And so, one week of work was able to cover me for almost all of my entire expenses for the summer where I had no income coming in. So that’s a really great opportunity. I think you go to readap.com I think is the website for it. Or if you just Google AP scoring opportunities, it should come up.

28:44 Emily: Yeah. That’s an amazing suggestion. I think it would be applicable, most graduate students are probably going to find some kind of AP exam that they’re qualified to grade.

28:52 Alyce: I mean, they love graduate students because we’re available. You know, they’re often recruiting college professors or high school teachers, but that’s, you know, it’s a little bit harder for them. But grad students, we’re readily available and we’re desperate for money. So they know they can squeeze a lot of hours out of us. So like I said, it’s not a fun week, but you know, you can knock it out and again, you can pay for most of your expenses. And, you know, as I did it more and more, I started to get promoted to leadership positions on it. So I was able to get more hours and make more money. So it is something you can stick with long-term. Unfortunately, now that I work full-time, I won’t be able to do it anymore. But it was a great opportunity.

Balancing Summer Research and Side Hustles

29:36 Emily: Okay. So you mentioned the one week of AP grading can cover your expenses, more or less, for the whole summer. How were you spending your summers, since you didn’t have a stipend during that time? Were you trying to focus on research, or did you get other jobs aside from this AP one?

29:51 Alyce: I would do a little bit of both. So I didn’t want to spend, you know, the entire summer working all of the time. You know, I think that’s, you know, such an important time for graduate students to recharge, but I also recognize this is an opportunity for me to make a little bit of extra money when I’m not as busy. You know, you’re not going to do research for, you know, 24 hours a day, every day during the summer. You’re just not. So you know, where I could, I tried to find, you know, those additional opportunities.

30:23 Emily: Yeah. So what were some things that you did during your summers that you would recommend to someone else, like the AP grading? And then also, did you do anything during the academic year?

30:32 Alyce: Yeah, so one summer, so it was about six weeks because obviously, you know, our summer is a little bit longer than the regular school year summer. I went and substitute taught at a middle school in my town, you know, especially in COVID right now. They’re really desperate for substitute teachers. And I actually really liked it because it was such an easy job because most of the time, you know, as a substitute teacher, you’re putting on a movie or you’re giving them a worksheet to do. And so I brought my laptop and I would do work, I would do my research. And so I think, you know, I probably would’ve even considered doing that during the year if I was able to, just because it didn’t require a ton of like cognitive effort on my part. And I still was able to kind of dedicate some time. Just make sure you check with your university first.

31:26 Alyce: They usually have a policy about working any kind of supplemental income as a graduate student. You do usually have to get it approved. So make sure you check with those policies. I know some people got burned by that. So I did that. I think those were the two main ones that I did. I also would just do like little things here and there, especially during the academic year, like I would take online surveys. You know, we know how much we pay people for research. And so I would, you know, find opportunities to take those. My fiancé and I ate many a free dinner based on these online surveys and just, you know, getting the free gift cards from those things of that nature. So those were kind of the main ones that I did. I knew some people who, you know, when grocery stores have to change over all of their price tags, there was somebody I knew who would go on Saturday night, they work from like 11:00 PM to 7:00 AM, just one night a week, changing over all of the price tags. And that was the only extra job that they had, but it was enough to kind of, you know, pay for, you know, maybe one week pays for your cell phone bill, the next week pays for your electric bill. You know, when you’re accumulating 50, 60, $70 for that one night, you know, you can then apply it to a specific thing.

Financial Accomplishments During Grad School

35:13 Emily: So we’ve talked about a ton of different strategies. But I want to know for your financial picture, what did this all amount to? You know, how much did, if you wanna express that as net worth, you want to express that as not going into debt or, you know, what did you sort of accomplish financially using these strategies over the course of graduate school?

35:32 Alyce: Yeah, so you know, I’m happy to say that because of that frugality and because I was so strategic with, you know, the money that I saved, you know, if we want to quantify this, I was able to pay off all of my student loans before I ever graduated. So I’m going to graduate completely debt-free. And I didn’t have an assistantship for my master’s. I didn’t know that a thing, if anybody’s listening to this as a potential master’s student, look into those funding options, I didn’t know that was even a thing. So I was able to graduate or will graduate completely debt-free. My fiancé and I were able to buy a house. So we actually just moved into our first house a few months ago, you know, again, before graduating, which was really exciting. And in terms of, you know, if I’m quantifying this on a net worth perspective, you know, I’m sitting pretty well.

36:27 Alyce: You know, probably over $60,000, you know, in investments or in sort of cash assets, not including, you know, obviously any equity we’re building in our house, but you know, I was able to just not have to wait until I graduated and got, you know, quote unquote, a real job to start my financial journey to start building, you know, that down payment towards a house or, you know, start building my retirement income. You know, it’s so, so important. You know, the more we delay our retirement savings, the less opportunity we have to make those grow. And so, you know, not having to delay those things, you know, having that healthy emergency fund, but also being able to, you know, build up investments and, you know, have the down payment for our house, no debt, it’s just, it’s been very, very freeing and liberating. And so, I certainly encourage everybody to, you know, strive to get to that place.

37:31 Emily: I love that. I’m really glad that it amounted to all of that for you. I mean sometimes graduate students need to do everything we’ve talked about out just to break even, right? The stipends are just that, you know, dismal. But I’m really glad that for you, all that effort added up to an actual net worth increase and, you know, paying off the student loans and all the great things you’ve been able to accomplish. It’s amazing. So congratulations! Congratulations also on the job, and the upcoming defense and the house and all these wonderful things that are going on. So where can listeners find you? And I understand that you have written a book.

38:05 Alyce: Yeah. So this was kind of just a little mini passion project that I wrote because I didn’t have enough to do with working full-time and writing a dissertation that I also decided to write a little bit of a book, it’s called Financial Wellness 101: Everything You Wish You Learned in School About Saving Money, Building a Budget, and Growing Wealth as a Young Professional. And I wrote it with the intention of it really just being for those people who are kind of fresh out of college or even out of graduate school who just, you know, don’t have any idea. It’s the first time we’re really managing our money on a large scale. We don’t understand what is a 401(k), what’s a Roth IRA? What do all these letters mean? Do I really need to be saving for retirement? How do I set up a budget?

38:51 Alyce: You know, where am I spending more money than I should be? So it’s a very, you know, no frills, it’s self-published so it’s not fancy, it’s not edited by any extent. But it is available. So users can find, or your listeners can find me on Twitter @Alyce_Viens, and on that, you’ll see the link for, it’ll take you to the ebook version. If that’s something you’re interested in. And I actually set up for your listeners, if they use code GRAD, G R A D, they’ll get $5 off the cost of the book. And I will also email you an additional section that I wrote of the book that’s specifically for graduate students and some of those ways that you can save money with conferences and funding and all kinds of things like that. So it’s sort of an added perk that you would get for free, and it is also available on Amazon if you prefer Amazon.

Best Financial Advice for Another Early-Career PhD

39:52 Emily: Okay. Yeah, we will put all of those links in the show notes, that is a great offer to get that additional chapter or whatever it is. Lovely. Well, Alyce, it was so good to have you on the podcast. I ask all of my guests one final question, which is what is your best financial advice for another early-career PhD? And it could be something that we have touched on already in the interview, or it could be something completely different.

40:15 Alyce: I would say, my piece of advice is to avoid accumulating any additional debt.

40:23 Emily: Yes, very simple and very powerful advice. So that is so great. Thank you so much for coming on the podcast!

40:28 Alyce: Thank you for having me! This was fun.

Outtro

40:35 Emily: Listeners, thank you for joining me for this episode! I have a gift for you! You know that final question I ask of all my guests regarding their best financial advice? I have collected short summaries of all the answers ever given on the podcast into a document that is updated with each new episode release. You can gain access to it by registering for my mailing list at PFforPhDs.com/advice/. Would you like to access transcripts or videos of each episode? I link the show notes for each episode from PFforPhDs.com/podcast/. If you’ve been enjoying the podcast, here are 3 ways you can help it grow: 1. Subscribe to the podcast and rate and review it on Apple Podcasts, Stitcher, or whatever platform you use. 2. Share an episode you found particularly valuable on social media, with a email list-serv, or as a link from your website. 3. Recommend me as a speaker to your university or association. My seminars cover the personal finance topics PhDs are most interested in, like investing, debt repayment, and increasing cash flow. I also license pre-recorded workshops on taxes. See you in the next episode, and remember: You don’t have to have a PhD to succeed with personal finance… but it helps! The music is “Stages of Awakening” by Podington Bear from the Free Music Archive and is shared under CC by NC. Podcast editing by Lourdes Bobbio and show notes creation by Meryem Ok.

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