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Navigating the Career and Financial Transition Out of Academia

October 7, 2024 by Jill Hoffman 1 Comment

In this episode, Emily interviews Dr. Jill Hoffman, a former assistant professor who left academia to become a stay-at-home parent and part-time business owner supporting academic entrepreneurs (including Emily!). Jill recounts how she decided that academia was no longer the best place for her and how she and her husband planned out how to swap roles as the stay-at-home parent and move cross-country to be closer to family. One of the major themes of this episode is how to prepare financially and in your career for transitions. At the end of the interview, Jill gives not only her best financial advice but also her best advice for someone looking to leave academia and someone starting a side business.

Links mentioned in the Episode

Navigating the Career and Financial Transition Out of Academia

Teaser

Jill (00:00): There are different seasons of life. Um, I think this is a season where like the benefits of, of flexibility, um, with our schedule and our time, um, and having a low stress job, um, they greatly outweigh, um, having that second full-time income right now. Um, and I know that it’s just like this period of time, not forever.

Introduction

Emily (00:31): Welcome to the Personal Finance for PhDs Podcast: A Higher Education in Personal Finance. This podcast is for PhDs and PhDs-to-be who want to explore the hidden curriculum of finances to learn the best practices for money management, career advancement, and advocacy for yourself and others. I’m your host, Dr. Emily Roberts, a financial educator specializing in early-career PhDs and founder of Personal Finance for PhDs.

Emily (01:01): This is Season 19, Episode 4, and today my guest is Dr. Jill Hoffman, a former assistant professor who left academia to become a stay-at-home parent and part-time business owner supporting academic entrepreneurs—including me! Jill recounts how she decided that academia was no longer the best place for her and how she and her husband planned out how to swap roles as the stay-at-home parent and move cross-country to be closer to family. One of the major themes of this episode is how to prepare financially and in your career for transitions. At the end of the interview, Jill gives not only her best financial advice but also her best advice for someone looking to leave academia and someone starting a side business.

Emily (01:45): I’m looking for interviewees for Season 20 of this podcast! This is your official invitation to volunteer to be interviewed. I love that on this podcast I get to feature PhDs and PhDs-to-be who are almost exclusively regular people and learn and share their real-life stories and strategies. If it’s been in the back of your mind to volunteer, please go to PFforPhDs.com/podcastvolunteer/ and fill out the quick form, and I’ll be in touch over email. I look forward to interviewing you in the coming months! You can find the show notes for this episode at PFforPhDs.com/s19e4/. Without further ado, here’s my interview with Dr. Jill Hoffman.

Will You Please Introduce Yourself Further?

Emily (02:43): Today’s episode is a really special one because I have joining me today as a guest, Dr. Jill Hoffman. Jill is actually a returning podcast guest. She was originally on season three, episode four, and we’re going to use the interview today to just kind of like catch up financially and what’s been going on in Jill’s life overall, um, in the years since she gave us that prior episode. Um, to give you a tiny preview, Jill was a tenure track faculty member at the time of our last interview, and now she’s not <laugh> and she’s doing other things in her life, um, including working with me, uh, in personal finance for PhDs. So that’s what we’ve been doing together for the last about year and a half. Um, yes. So how did Jill get to this point? <laugh>. Um, Jill, please give us, um, a slightly longer introduction, um, and catch us up to where you were when we had that last interview.

Jill (03:32): Yeah, sure thing. So, um, I got my PhD in 2016 in social work. Um, and I worked as an assistant professor for six years. I quit my job right before or right when I was supposed to go up for tenure, um, which was two years ago, so 2022. Um, and then we moved back across the country to be closer to family from Oregon to Virginia. Um, and now, um, I am mainly a stay at home parent. Um, I’ve got one kid in preschool and one in elementary school, and my husband, uh, works full-time. And as you mentioned, um, we, we work together. I also have my own, um, small business providing virtual assistant services for online business owners, especially, um, academic entrepreneurs.

Financial and Personal Life Updates

Emily (04:14): So exciting. Let’s go all the way back to when you were on the podcast before. We talked a lot about student loans, we talked about public service loan forgiveness. Like let’s just kind of close that story first of all.

Jill (04:25): Yeah. So we have taken a, like student loans are on the, the back, back, back burner, um, right now since that time when we were really focused on student loan debt and kind of like figuring out what to do with it. Um, we, with all of the changes that have been going on with student loans, with like the save plan and um, with the covid pause and all those things, we just kind of said, all right, we’re, we’re not, nothing’s really happening with them at this moment. Um, we’re not doing anything with ’em. I got to a point in my, because I was doing public service loan forgiveness, um, I got to a point where I think I have like a little over a year left, um, and until I could potentially get them my loans forgiven. Um, but it, the trade off between staying in my job, um, and, and leaving it just for me personally, didn’t, the payoff wasn’t as, um, um, good as I thought it would be.

Emily (05:30): Anything else would you like to tell us about, you know, that maybe the time between our last interview and when you decided to leave your job?

Jill (05:37): A lot of things have happened, um, since that time and since kind of that when I decided to leave, two kind of big things happened. We had two like family emergencies that happened, um, since we last talked. So at the end of 2019, my dad unexpectedly passed away, and then my mom, um, had multiple major hospitalizations from like 2019 through 2021. And so those two things happened. Um, and then I had, in terms of like life events, not emergencies, I had another baby in 2021. Um, and so it was shortly after my dad passed away that we kind of were like, we’re too far from family. Um, we wanna move back to the east coast. We were on the West coast and, um, I don’t know that this is the job for me. Um, and so we kind of like used that time to figure out like, what do we, what do we do? ’cause we didn’t move until 2022 and I didn’t quit until 2022. Um, so we had a couple of years to like figure out what we were doing, um, in terms of next job, um, and, and where we were moving.

Emily (06:46): Yeah. I’m so sorry about your dad passing, especially unexpectedly, and I can certainly understand why that would cause you to rethink, um, what, you know, how you’ve set up your life and what you wanna be, um, doing with it. But obviously obvious to everyone who’s listening, like the decision to leave a tenure track job is huge. So tell us more about what was going on job wise that made you think wasn’t really the right job for you.

Jill (07:11): Yeah. I, there were a lot of different aspects to it. I think what it boiled down to was what, that I always felt like you have like the, the research, the teaching, the service, the three aspects of the job. And it felt like each of those could be a full-time job in and of themselves. And I felt like I could never do, um, like to the, like I was doing like a mediocre job at all of ’em, <laugh>, and it never felt like I felt like I was doing something unattainable, I guess. Um, and I was doing well and like, you know, I, um, was, had positive reviews, um, up until that point. Um, it just wasn’t, it didn’t feel meaningful enough for me to, to keep kind of working in a job that didn’t feel meaningful. I guess <laugh>, um, for, for me and the teaching aspect, there was a lot of teaching involved in my role and it wasn’t, that was never, um, why I got into academia. I really enjoyed the research part of it. And so, um, while I enjoyed like working with students, especially like one-on-one, um, and kind of like talking about career plans and things like that, I did not enjoy the teaching aspect and it just was so draining. Just like, I can’t, I can’t do this, um, for the rest of my career.

Emily (08:36): Mm-Hmm. <affirmative> and I remember, um, you had, or maybe still have a blog, right? Hmm. Toddler on the tenure track, and I remember that you, you’re into like time management and productivity and those kinds of things. And so obviously you put effort into your job and like trying to do your job as best you can, and you were intentional about that and you had tools at your disposal and so forth. And it, it’s, it’s very obvious to me that the job let you down, you know, like, you know that not the other way around. Right? Um, do you wanna say anything more about that?

Jill (09:11): Yeah, you know, I think the, the blog, starting the blog, um, was my way of like, trying to make it something that I wanted to do. Like it brought like some fun and meaning and like interest to it for me. And so, um, it was almost like, all right, I’m gonna figure out how to do this job in a way that like, allows me to really enjoy it. Um, ’cause how I’m doing it now is not, is not cutting it, I guess. Um, and so like by, I think just kind of like taking more time to reflect on like what I was doing, how I was doing it through the blog was a like my way of, of trying to figure out like, can I do this? Or is like, is this something that I wanna step away from?

Financially Preparing to Leave Academia

Emily (10:00): Mm-Hmm. <affirmative>. And so how did all this work financially, right? Because I also remember from the time of our last interview that I think you had your job but your husband wasn’t working at that time, right? So yeah. Talk about <laugh>, how, how the finances of leaving your position worked.

Jill (10:17): Yeah. Yeah. So this was like, we, um, so my husband was a stay at home dad for, um, pretty much the entire time we were in Oregon, which was about six years. Um, and we kinda slowly made the switch to him working full time and me being at home. When covid hit there were like whispers at my university that faculty might be furloughed a day a week. And I did the math in terms of like what income we would lose and it did not look great <laugh>. Um, and so my husband and I started kicking around the idea of him getting a part-time job, um, to, to boost our income if we needed that. Um, and uh, he ended up getting a, um, remote part-time, um, customer service job with Squarespace, um, that was like incredibly instrumental in helping us get across the country. Um, and just super helpful for making that actually work. Um, and so he started that job in like the fall of 2020. Um, and I can’t remember how many hours a week he was working. It wasn’t a ton, but we would, um, you know, as like most people that time like no childcare, so we would just kind of like switch off. Um, and I did a lot of evening, um, online classes and so, um, I would work in the evening and on the weekend and um, when he wasn’t working during the week, um, and then we’d like switch, um, child childcare or caregiving roles um, when I was done. Was not an ideal, like not an ideal setup. <laugh> as I’m sure lots of people know, um, but we knew it would, would be kind of temporary. I did not, um, end up getting furloughed. Um, so everything that he made, we threw into savings to save up for this move that, like, we weren’t at that time it was like, do I get a job? Do I get another job? Like do I keep my job and do it across the country? Like, what’s gonna happen? Um, but we knew that we likely wouldn’t have an employer paying for our move, so we were saving up for, it’s expensive to move across the country, <laugh>. Um, so we were kind of thinking towards that goal in terms of finances at that time, um, of saving up for this potential move the more like life happened. Um, with my mom being kind of in and out of the hospital and then having a baby and all these things, I was ju- I got so like burnt out and just like exhausted from life that I was like, I just need a break <laugh>, um, from like a, a higher stress career. Um, and so I made that decision to, to step away, um, just to kind of like let myself breathe a little bit, even though there’s like plenty of <laugh>, plenty of stress and all those things that come with caregiving, um, and taking care of family members. But um, not having the added stress of a job on top of that or like a full-time faculty job, um, felt a lot better to me, um, than than trying to stay or to move into another role.

The Two Income Trap

Emily (13:39): We’re going to continue with your story in just a second, but I wanna make an observation. Um, which is that there was this book that I read, actually my husband was assigned this book in college for some class he was taking, I read it afterwards. Uh, it’s called the Two Income Trap and Elizabeth Warren is the author or co-author or something like that. Um, and so it’s about how middle class families fall into what she calls the two income trap, which is we have two full-time jobs between the couple and our lifestyle consumes all of, you know, most all of that income. And so I see in your story, you and your husband intentionally avoiding the two income trap by if ever there was more than a hundred per- Yeah. Let’s say more than, um, one full-time job between the two of you. Like you said, that was going into savings. It was like an intentional like, um, uh, safety plan or like a backup plan, right? To get, have him get that part-time job when you had income uncertainty. And so at the point that one person has to leave a job or chooses to leave a job or whatever, then the other person, that couple can step up, take a full-time job and still be providing completely for the family because you’ve intentionally set your lifestyle so that only one full-time income is needed or something, you know, close to that. Um, so I just wanna make that observation. That’s very unusual actually, it these days. I mean, even since that book was published, it’s become more the case that people fall into and live in the two income trap because cost of living is so high compared to incomes. Um, so I just wanna make that observation and ask you like maybe how intentional that was from the finances side. I certainly understand why you would do it from like a lifestyle perspective, but how about from that financial perspective? ’cause your husband also has at least a master’s degree, right? He’s also like highly educated.

Jill (15:27): Yeah, yeah. He has a master’s degree. Um, I think the, I think when we first decided that he would be a stay at home parent, that was like a, definitely a financial decision there in terms of like childcare is so expensive. Um, and his, he has a master’s degree, but he’s in, um, his background is in counseling. Um, which not to say you can’t have a really high income with a counseling degree, but they’re not necessarily known for like super, super high incomes. Um, and so we figured that like him getting a job when I was working my faculty job, like most of that would be going to childcare, student loans. We don’t- rather him be able to spend, you know, his time with our kid, um, while I’m working, um, than be at a job and, and have our kid in in daycare. I’ve been budgeting for a long time in terms of like looking at what’s coming in, what’s going out. Um, and so we had a good sense for like what we spent in various areas and what we knew obviously what my salary, um, was. And when we moved to Oregon, he didn’t have a job so we were living on just my income and continuing to make it work. And so it stuck. Um, and we like the flexibility that it allows. I think we’ve just gotten so used to that <laugh>, um, that like, I think to have us both working feels like even though financially it would be really helpful, um, from like a logistical perspective, it just feels like, oh, I don’t, I don’t wanna do that. <laugh>.

Emily (17:14): Yeah. I remember thinking when my husband and I bought and moved into our house three years ago, it was the first time we were homeowners that there was just so much work to go around <laugh>. Like he works full-time, I work part-time and we have children and we have a house to take care of. My goodness, what is this? There’s just a lot of work to do and it’s, it is very, very helpful if there’s not in the mix two full-time jobs as well. Right. Um, so let’s pick up back with your story and about, um, you know, gearing up and for that cross-country move.

Financially Preparing to Move Across the Country

Jill (17:46): Yeah, so that, so we moved in 2022 when I, um, when I made the decision that I was not going to look for another job, my husband started talking to people at his work about like, can I, like how can I get to full-time? ’cause we knew that my benefits would not be around forever. Um, and so he was able to move into a full-time position in the, the same role that he was the same like customer service role, um, that he was in. This was like two months before we moved. It was kind of like last minute, last minute switch. Um, it was not, the pay was not great, but it got us benefits and we had a lot in savings. So we knew like we will be okay for a little bit, um, and we can do like a more, um, focused job search when we get to where we’re going if, if needed. Um, he continued to, um, look at open positions within his company and the month we moved, moved into another role with his company, um, higher paying, um, full-time remote position, which is where he is, um, current-, what he does currently. Um, and all of those things like allowed us to make all of this work without having to do too much like of a like major job search and, and um, like taking time off to interview and all these things like it since it was at his, um, employer already. And it was just really, really helpful. <laugh>,

Emily (19:26): Tell me about the cost of living difference between where you are in Oregon and where you live now.

Jill (19:31): Yeah, so in Oregon, um, we were in Portland, which is a high cost of living area. Um, and now we’re in Richmond, Virginia, which I was looking it up, it looks like it’s about average, maybe like a little below average, um, in terms of cost of living. So that was another really helpful move for us. Um, in terms of the house we bought here in Portland would’ve been like way out of our way out of our price range. Um, and so it’s just made some, some things possible that we probably, if we were moving back to like where I’m from in the DC area, I know you’re from there too. Like we wouldn’t have been able to <laugh>, um, buy a house probably at all the income difference. So when I was working as a professor, my highest salary, um, was just under 75,000 for like the 10 months. Um, so not super high. Um, we made it work. Um, and right now our total income is like a little bit above that, like 77,000. So that includes my husband’s salary, my part-time work, and then some interest income. Um, and so we have like roughly the same salary in a lower cost of living area, however, we’ve added one child, um, to our family. And so like we’re not saving anything right now. Um, and we’re not doing anything with student loans, as I mentioned. And I think it’ll probably stay like that until my daughter, my younger daughter is in kindergarten and I can add on like a client or two. Um, but I think like there are different seasons of life. Um, I think this is a season where like the benefits of, of flexibility, um, with our schedule and our time, um, and having a low stress job, um, they really outweigh, um, having that second full-time income right now. Um, and I know that it’s just like this period of time, not forever.

Emily (21:36): I, I think I’ve mentioned to you before, but I’ll say it for the benefit, um, of the listeners who have children or may want to have children in the future. But parenting wise, everything got so much easier. When our youngest got to kindergarten, like I felt like my whole world opened up <laugh> because they’re just so much more independent by that point and being in school and everything. So I can definitely see like just the lifestyle choices that you need to make, you need to make, to get through that like young child period. And like you just said, it’s not gonna last forever. Like things will be different in just a few years. Um, and so you can always make a different career decision. Either one of you can at that point.

Commercial

Emily (22:14): Emily here for a brief interlude. Would you like to learn directly from me on a personal finance topic, such as taxes, budgeting, investing, and goal-setting, each tailored specifically for graduate students and postdocs? I offer workshops on these topics and more in a variety of formats, and I’m now booking for the 2024-2025 academic year. If you would like to bring my content to your institution, would you please recommend me as a speaker or facilitator to your university, graduate school, graduate student association, or postdoc office? My seminars are usually slated as professional development or personal wellness. Ask the potential host to go to PFforPhDs.com/financial-education/ or simply email me at [email protected] to start the process. I really appreciate these recommendations, which are the best way for me to start a conversation with a potential host. The paid work I do with universities and institutes enables me to keep producing this podcast and all my other free resources. Thank you in advance if you decide to issue a recommendation! Now back to our interview.

Starting a Business While Working in Academia

Emily (23:32): Let’s talk now about your business. Like why did you, um, start it? Was it primarily motivated by money or something to do with your time and your brain? Like, tell us how that got started.

Jill (23:44): The business has had like various iterations over the years. So when I was working as a faculty member, like my role was like community manager, um, for another person in the personal finance space, um, Jamila Souffrant with Journey to Launch. Um, and so I got a taste for like entrepreneurship, um, through working with her. I did that for about a year and a half. Um, and since that time I had like tried out a bunch of different things, just like curious about like, oh, there’s all these people making money online. Like it’s opened up a <laugh> whole new world. Um, to me in terms of like what it just broadened, I guess my perspective on making an income, um, and that it doesn’t have to be the traditional jobs that we, um, think of like doctor, lawyer, professor, all these things. So I kind of was playing around with various things. Um, on my way out of my faculty role, I thought perhaps I’d wanna do some like coaching for, um, faculty who are interested in like leaving their jobs. Um, and I used some of my professional development funds, um, to pay for some training, um, in that area ’cause it was like aligned with what I was doing too with students. So I was able to kinda make a case for using money for that, um, or my professional development money for that. But to like run a business, you also need to fund it. I needed more, um, money to like fund the business, um, that I didn’t want to pull from like our personal income. And so, um, as I was kind of thinking about how to do that, um, I think you emailed your list at one point, um, needing, needing support. Um, and this is after I left my my faculty position. You emailed the list, um, needing some support. ’cause you had somebody who had left and I was like, oh, that fits with, um, like what I, you know, the skills that I have, um, interests that I have, um, I’ll apply. And um, so we started working together and kind of since that time I’ve really enjoyed supporting, um, other like small business owners. Um, and I have moved away from the coaching. Um, I did that for a little bit, but really like I enjoy the, the supporting other entrepreneurs. Um, and so, um, right now I work with you and I have one other client, um, just provide-, like it depends on like the needs of the business. A lot of like backend support once my, I thought about adding another client. Um, and I think once my daughter, um, is in kindergarten, I think I’m, I’m setting my sights on, on that time for expansion. But I think right now, like two is a good <laugh> a good number for the amount of time that I have, um, uh, when my daughter is in preschool ’cause it’s not, not many hours a week <laugh>.

Emily (26:38): Yeah. Well this is, um, just a curiosity on my part because I know that the work that I ask of you is very seasonal. Um, so we have a really busy tax season and then less at the other times of year, but sort of variable from week to week and and month to month based on your interest in like productivity and everything like that. Like do you have any, I don’t know if it’s for me, but strategies for people who go through like busier and less busy, like periods <laugh>?

Jill (27:02): I think what I find at least for myself is like really, I think it can be easy to like try and force yourself to use like, uh, you know, whatever task management tool. Um, because other people are using it or like, it, it could be so easy to get into like, well other people are using this and they say it works. Um, I’m just gonna like force myself to do it. I think using what, um, works best for your brain, um, is helpful. So I just had like, I used to use notion a lot, um, which I still love for like my planning, um, and all those things, but I’ve been finding that like just I needed something a lot more simple. Um, and so now I just have like a notebook where I like keep track of things, um, and write things down and check them off. Um, and so I think really like don’t, if something isn’t working, try something else. Like figure out a system that works for you and your brain and that might change depending on like the time of year it is. Um, and, and what you’re doing. Um, but don’t like, feel like you have to force it to make it work. Um, ’cause that just makes it that much harder. <laugh>.

Emily (28:19): Yeah, I’ve been reflecting. So as you know, we use Asana, um, to keep track of tasks and I find that if I get really busy, I need to go outside of Asana and use paper. Um, because in a task management system like that, I mean, I could blame myself too. It’s not necessarily the tool, it’s the way I use the tool. Um, I find that like everything is given so much equal weight <laugh> when they’re all like different check boxes on the screen and I’m like, actually one of these is much, much, much more important than the other ones. And so the paper helps me clarify like, what are my real priorities for the day or the week or whatnot. Um, not just like, what is my task management software telling me to do? Um, and I think I’ve been listening to a lot of Cal Newport recently and reading his books and stuff, and I feel like this is the difference between, I can’t remember what he has, like some kind of name for it, but basically like checklist productivity versus like actual, like getting things that are important done, uh, productivity. So when things get really busy, I have to draw a distinction between those two and focus on, uh, what’s actually important versus what I’m, I’m being told to do by my software <laugh>. Uh, let’s leave with some words of advice then a little bit more advice than I usually ask my guests because the first sort of person I want you to think of is a person who’s considering leaving a tenure track position or maybe even just maybe even before that point, like someone who was going down that route and maybe is deciding to leave graduate school or not pursue a postdoc or just basically step off of the path that they thought they were on. Um, do you have any advice for, for that person considering a major career shift?

Advice for Major Career Shifts

Jill (29:48): I’m thinking about the things that were helpful for me that I did. Um, I think one of the main things was like creating a plan, um, both financially, logistically on what things could look like. Um, when you leave wherever it is you’re at. Um, I had so many spreadsheets, so many like notion databases of just like different iterations of like what me leaving my job could look like and where we would move would look like. Um, and I think obviously this, like, this will change depending on if you’re going into another job. Um, if you’re, you’re taking a break between jobs, if you’re staying at home, if you’re starting a business, um, if you’re moving, um, I think there’s like a lot of different aspects of that that when you create like a, a detailed plan as as detailed as you’re able to get, um, I think those things can become a little bit clearer for you when you have it all out, all out on paper, um, or the screen or wherever. Um, I remember my, when we were in the process of like our move, we would have move meetings like once a week, my husband and I of like, okay, like what are the things, like here’s this big goal, like what are the things we need to do to get it done? Um, that was very helpful. But, um, yeah, so I think those things were like intertwined, um, in, in this process, especially if you’re tenure track faculty, I can’t speak to like being a postdoc, um, and grad school, this might be a little bit difficult. Um, but I think using the resources that are available at your institution to help support you and figuring out what you wanna do next. Um, so I think I mentioned earlier, um, if you have professional development funds to use, is there a skill you wanna build? Um, do you wanna get some career coaching? Um, do some networking at a conference, buy some books. Um, I think using any and all of the resources that are available to you, if you’re able to kind of make a connection to what you’re doing in your job, um, and it’s relevant to what you wanna do next, um, I think it’d be a helpful way to, to find that extra support.

Emily (32:02): Yeah, we’ve heard that advice actually from several other interviewees on the podcast who have made, whether it’s like a grad student, you know, graduating and moving on to something else or a faculty member. I’ve, I’ve heard that numerous times. It’s, it’s kind of amazing that people can make those connections between what they’re doing now and what they think they’re doing next and, and get training that is supportive of both of those roles.

Jill (32:22): Yeah, yeah. Another thing, like another resource, um, I guess that was helpful for me. It was just like I asked so many questions of HR <laugh>, um, and this process just like hypothetical, like if I were to like quit at this point in my contract, like how long will my benefits last? And just kind of getting those logistical pieces that are helpful to know like, okay, my, my husband needs to have his health insurance, um, by this date because mine will no longer be in effect. And if that doesn’t happen, we need to get temporary health insurance and all those things. I think HR can be a really helpful, um, resource, um, if you’re comfortable like talking with them about potentially leaving. So like when my dad died and my mom was hospitalized, um, I was doing all the like estate settlement and then I was considering going back and helping with my mom’s care. Um, and then Covid happened, so didn’t, that didn’t happen, but I talked through with hr, like I think at that point I was kind of considering like, do I wanna quit or do I just need like a, a significant break? And so I talked with HR about like, can I use FMLA to go care for my mom? Like how can I take a break without actually quitting and doing the things I need to do? Um, and I didn’t actually use, um, FMLA for my parents, but did for, um, uh, when my daughter was born. Um, if, um, like family medical stuff is, is, um, any anyone is going through that. Um, I think they’re also a helpful resource to talk through, like what your options are. I think another thing that was so helpful for me is to seek out other people who have done what you’re trying to do, um, and talk to them if possible. I had a lot of Zoom conversations, phone calls, um, just to talk about like how did they, how they made it work, any tips they had. And honestly, just to like, I think when you’re still in the position, it can be, it could feel like impossible. Like, this isn’t ever gonna happen. I’m not gonna be able to find something else, or I’m not gonna be able to make this work. Um, so just seeing o- other people, other examples of, of doing the thing that you wanna do, um, and is so, so helpful. Um, and there are a number of, at least for like leaving academia, um, Facebook groups. Um, if you’re into Facebook, um, Academics say goodbye. The professors out, PhD mamas leaving academia, those were three that I, um, joined and kind of like, um, looked into as I was trying to make that, um, decision. And I think also related to other people like using your network, including family and friends, um, like tell them about what you’re wanting to do. Um, even if they can’t support you directly, they might know somebody who might be able to help you out in some way. Um, whatever it is. And so I think that helped a lot, just kind of like sharing this is what we’re, we’re doing. Um, do you know anyone might that might, um, be able to talk to me about X, y or Z?

Emily (35:36): It’s, it’s not surprising to me that you were able to find so many other examples, um, of people who had left tenure tech positions or those Facebook groups, for example. It’s just a little sad, it’s just a little sad that this profession, people make it their identity so that leaving and they make an academia makes it seem like it’s a one way street, right? You can never get back. It’s a permanent decision. So people put a lot of weight on the decision, right? Um, and yet it’s also such a difficult place to survive <laugh> that a lot of people want to leave <laugh>. Um, it’s not, it’s not everyone’s dream job as it turns out once you’re actually in it. So, um, but that is really, really great. I thank you for mentioning those groups specifically and, and the networking aspect of it. And yeah, there, we’ve had numerous people on the podcast too who have left academia, so I’m pretty sure including Jill, any of those people would be good ones to reach out to. Um, if, uh, you aren’t considering the listeners considering, uh, such a shift. Um, okay. Let’s talk about advice then for another type of person, which is, um, someone who wants to start a business, let’s say on the side, like part-time, the way that you’re doing right now. Um, and they could be at any stage in their career when they wanna do that. Uh, do you have any advice for that person?

Advice for Starting a Part-Time Business

Jill (36:45): Yeah, I think, I mean, I think a lot of the I things that I just shared are, are applicable to, I think also the, the networking and just seeking out other people. There are a lot of people, especially academics who, um, start businesses it seems. Um, and so talking to those people, um, and asking kind of the same, same thing, like how, how did you make this work? Um, or like listening, finding other podcasts that, um, where, where people are talking about kind of these, these types of things. I think too, like if you’re in, especially if you’re in, you’re in a faculty position, like it could be helpful to look at like your university’s policies on having a, um, an outside, outside employment. Um, I know my previous university, because I was in social work, so a lot of people like saw clients outside of, um, outside of our like faculty roles. Um, and so there was definitely language somewhere. I can’t remember exactly what it, what it said, but it essentially like, as long as, if you’re working like during work hours, like no more than eight hours a week or something can go to your, um, like outside business, um, or outside income. Um, and so it’s just making sure that like, honestly no one ever talked to me or asked me about it <laugh>. Um, but I think just so that, you know, um, what the university’s policies are, I think that can be super helpful to, to look into.

Emily (38:19): I noticed something, um, when you were describing the start of your business as well, which was experimentation, um, which I did too. And I think a lot of people who start businesses also do, uh, in terms of like businesses that like make it, maybe they become big or you know, whatever, it’s usually those entrepreneurs like third, fourth, fifth, seventh business, like, it’s usually not the first thing they’ve ever tried and they’ve had either failures in the past or just things they’ve abandoned along the way. And you didn’t necessarily abandon your business, but you just tried different things, different activities, different ways to make a money, different types of clients and figured out what you preferred. And I’ve done that too, even within like personal finance for PhDs, different ways of making money, again, different clients to work with different modalities and like figured out what worked best for me. So don’t, I guess for the listener, like, don’t be surprised <laugh>, if the first thing that you try is not the thing that you end up doing, um, after some time and it’s perfectly natural and, and should be experimented on because you’ll, you’ll find a good fit along the way. Um, it’s not necessarily, even though we were just talking about visioning and planning, like it’s not necessarily that your vision is gonna work out exactly the way that you thought it would from the beginning, but you can get to that point by just taking steps. So just getting started with something is the most, uh, the best thing to do.

Jill (39:30): Absolutely. And you learn so much throughout that journey. Um, I think, yeah, I feel like from where I started, I think I started with doing, um, online, like planning, yearly planning workshops for faculty and, and grad students. Um, and just have learned an incredible amount. <laugh> since those days are just like, oh wow. Like I, this is actually, people are actually paying me to do this. This is, it’s wild. So I think it gives you that confidence and then you learn like what you, like, what you don’t like, and, um, yeah, it’s a journey. <laugh>.

Best Financial Advice for Another Early-Career PhD

Emily (40:02): Yes. Um, okay. Well let’s wrap up with my official last advice question, which is, what is your best financial advice for another early career PhD? And that can be something that we’ve touched on in the course of the interview or it can be something completely new.

Jill (40:16): I think knowing exactly what is coming in and what is going out in terms of finances, um, at least for me has been so impactful. Um, knowledge is so powerful, um, especially about your finances. Um, it allows you to make more informed decisions. Um, and I think there’s something about seeing all that data, um, at least for me, it’s really motivating, um, in terms of like, you know, reaching savings goals or like seeing your retirement funds grow or it, I think it’s, it helps you, makes you wanna do it more. Um, at least I, I found that <laugh>, um, and I think like tracking those, like your expenses and income in a way that works for you. I know there’s like a ton of different budgeting apps and tools. I alway- I’ve used a spreadsheet, um, for a long time, um, and have tried out some apps, but just like I can’t, I always come back to the spreadsheet. Um, and so each year I start out with a new spreadsheet. Um, I have a tab for each month that looks at, um, what we spent, what we earned, um, that I’m updating on a weekly basis. And then I also keep track of like, um, savings, retirement, mortgage, student loans, um, on a monthly basis. Um, but that spreadsheet, um, has so much, it’s, it’s interesting to look at over the years and in preparation for this interview, I was looking back from like 2019 to now and it’s wild. Just like all the changes, um, that have gone on financially for us.

Emily (41:53): Yeah. And I think that the tracking, like you said, knowing your numbers, knowing what’s coming, what’s going out, um, enabled you and your husband to make those big financial decisions about jobs and moves and, and where to live and buying and all the things that have happened in the last few years. Um, because I think that people who sometimes people can get so, um, emotionally, um, intimidated by looking at their numbers that they don’t and they, it becomes an avoidant thing and then they become paralyzed and they’re not able to make those like bold decisions to change their lives because they just really don’t know what’s possible. They can’t do the visioning exercises, they can’t do the planning because they’re just not looking at the numbers. And so that’s just the first, the first step is really just to be able to like open that bank account, you know, um, you know, open it, look at the transactions, like look at the balances and everything and it all kind of like flows from there. Um, I was actually just listening to Ramit Sethi’s podcast. Um, I will teach You to Be Rich just earlier today, and the episode I’m listening to as so many of his episodes are the people he was interviewing, the couple, they were telling themselves a story about their money that was absolutely not true once you actually looked at the numbers. And it’s so clarifying to actually look at the numbers and the answers can come from the numbers. You just have to be like, brave enough to face, you know, the data and, uh, yeah. So I’m, I’m really glad to have this story from you, this example of how, um, your finances and your career and everything have all like played together and how you’ve been able to make those big decisions to do what works for you and your family, um, especially during the, the young kids season, the challenging time of life. Um, yes. So thank you so much Jill for volunteering to come on the podcast. It’s been lovely to speak with you, uh, in a different way than we normally meet

Jill (43:31): <laugh>. Yes. Yeah, thanks so much for having me, having me back on the podcast. It was fun.

Emily (43:36): Absolutely.

Outtro

Emily (43:36): Listeners, thank you for joining me for this episode! I have a gift for you! You know that final question I ask of all my guests regarding their best financial advice? My team has collected short summaries of all the answers ever given on the podcast into a document that is updated with each new episode release. You can gain access to it by registering for my mailing list at PFforPhDs.com/advice/. Would you like to access transcripts or videos of each episode? I link the show notes for each episode from PFforPhDs.com/podcast/. See you in the next episode, and remember: You don’t have to have a PhD to succeed with personal finance… but it helps! Nothing you hear on this podcast should be taken as financial, tax, or legal advice for any individual. The music is “Stages of Awakening” by Podington Bear from the Free Music Archive and is shared under CC by NC. Podcast editing by Dr. Lourdes Bobbio and show notes creation by Dr. Jill Hoffman.

Your Side Hustle Really Is a Business and Other Tax Insights with Hannah Cole of Sunlight Tax

September 23, 2024 by Jill Hoffman

In this episode, Emily interviews Hannah Cole, an artist and the founder of Sunlight Tax. Sunlight Tax primarily serves artists and creatives in their business tax needs, but there are many overlaps between artists and the academic community. Hannah and Emily discuss the best practices and insights that graduate students, postdocs, and PhDs with side businesses need to stay on the IRS’s good side. Hannah clarifies exactly when a business starts, the first step you must take with your finances, and how to calculate and pay your additional tax liability.

Links mentioned in the Episode

Your Side Hustle Really Is a Business and Other Tax Insights with Hannah Cole of Sunlight Tax

Teaser

Hannah (00:00): You know, we have a whole tax industry out there trying to, you know, its marketing is based around making us all hate and fear our taxes and actually kind of implicitly training us not to even look at it, to just feel so fearful. And so, like, hands off that we don’t even look at it. And I’m just here to say I hate that. I disagree with it.

Introduction

Emily (00:29): Welcome to the Personal Finance for PhDs Podcast: A Higher Education in Personal Finance. This podcast is for PhDs and PhDs-to-be who want to explore the hidden curriculum of finances to learn the best practices for money management, career advancement, and advocacy for yourself and others. I’m your host, Dr. Emily Roberts, a financial educator specializing in early-career PhDs and founder of Personal Finance for PhDs.

Emily (00:58): This is Season 19, Episode 3, and today my guest is Hannah Cole, an artist and the founder of Sunlight Tax. Sunlight Tax primarily serves artists and creatives in their business tax needs, but there are many overlaps between artists and the academic community. Hannah and I discuss the best practices and insights that graduate students, postdocs, and PhDs with side businesses need to stay on the IRS’s good side. Hannah clarifies exactly when a business starts, the first step you must take with your finances, and how to calculate and pay your additional tax liability. This whole episode is devoted to business taxes, but before we get started I want to ask you if you or your peers need help figuring out taxes on your academic income, your graduate student stipend or postdoc salary and the attendant benefits. Now is actually the best time to start the conversation with your graduate school, postdoc office, graduate student association, etc. about bringing my tax content to your university in the upcoming tax season—so that they have time to plan their budgets. In this upcoming tax season I’m offering live workshops that I will tailor to your university and state and also pre-recorded workshops that are widely applicable. I would be very grateful if you would issue a recommendation to a potentially appropriate host at your university. You can find links to more information from PFforPhDs.com/financial-education/. Thank you! You can find the show notes for this episode at PFforPhDs.com/s19e3/. Without further ado, here’s my interview with Hannah Cole of Sunlight Tax.

Will You Please Introduce Yourself Further?

Emily (02:56): I have a really special guest on the podcast today, Hannah Cole of Sunlight Tax. I have been listening to Hannah’s podcast, Sunlight, the Sunlight podcast for, I don’t know, definitely more than a year now, maybe closer to two. And she is an amazing, uh, podcaster and practitioner in her field because she teaches about taxes to her community. I’m gonna have her introduce her community to you, but I see a lot of overlap between Hannah’s community and our community of academics and PhDs and graduate students and so forth. So Hannah is really gonna be able to bring her insight into taxes and specifically self-employment taxes to our conversation today. Um, which is going to focus on self-employment situations that grad students and postdocs are typically in, which is like a self-employment side hustle. So Hannah, thank you so much for agreeing to come on the podcast. I’m really excited. Will you please introduce yourself a little bit further for our audience.

Hannah (03:48): Sure. Um, thank you so much, Emily. I appreciate it. Um, yeah, so I am an artist first. I, I went and got my MFA in painting. Um, and I have a degree in art history and, uh, started my life as a professional artist and was so upset at how I was treated by the world of accounting <laugh> by my dad’s accountant that eventually I, you know, went out to get the information on my own. I went all the way back to school for accounting and studied taxes. Um, ’cause I live with a, you know, artists are solitary creatures. You know, you, when you’re a painter like me, you’re in the studio for long, long hours alone. And the only way to build your career is through a network. So, you know, we are like, uh, super networkers and my community of artists was deeply in need of the same information that I was. And I, I like, knew there was a need out there, and I was like, I’m so upset by the way that this has been delivered to me, if at all. Um, there’s, there’s a market here. Um, so I started my business Sunlight Tax. Um, and that’s my mission is to, it’s much, it’s much bigger of an audience than just creative people, but it is really kind of for people who maybe where money is not the sole interest that they have when they do the thing they do. Right. And I think as academics, you can probably relate to that because most people who go into academics have a passion for their field. Right. They’re trying to do some research, and that probably is a little bit primary over money. And so, you know, that’s very similar to artists that’s very similar to sort of mission-driven people. So it’s kind of a big group of people where money is not the only thing, but these people need to do their taxes too.

Similarities Between Academics and Creatives

Emily (05:37): Yes. I see so much of an overlap between how you described your journey to what you do today, uh, in the tax world, at any rate, and what I do with, uh, as being a financial educator. Yeah. Um, I love you sort of got started comparing the community that you come from the artist community with the academic community. I totally agree about those, um, overlaps. Are there any, would you like to elaborate on that in any way? Specifically? I’m thinking of are there like mindsets or like skills that you’ve observed or perhaps lack of skills among your community, um, perhaps that overlap with ours that either are, um, helpful or not so helpful when it comes to running a business, which some academics end up doing.

Hannah (06:16): Yeah. Well, I’m, the, the world of academia is not foreign to me. I mean, I taught, I was a professor, uh, at Boston University for a brief moment, <laugh> before I realized that I, I, uh, the, the strictures of academia were not, not for me. I think for people like us, when you’re, when your identity is formed around a passion for a thing, um, money can become the enemy by accident. Not really on purpose usually. But I think, um, I see a parallel between people in creative fields where, you know, there’s no artist in the world who’s gonna tell you that they do anything except make the best possible art they can. Right. And I think the same is true in academia. You’re gonna do the best, highest quality research you possibly can. You’re gonna, you know, whether that’s the most innovative or, you know, you’ve got the best ideas, the best protocols, whatever, however you’re doing it. And I think when that’s the case, you can kind of lose, you know, what you focus on is what does well, and if your focus comes off of money, too much money can get, uh, it can atrophy, right? Your skills in it can atrophy. Um, when your attention is not there, you just, uh, it can kind of get away from you. Right? And so I think that that is a sort of similar issue that, um, people in academia have to people in the creative world. Um, and I think just, you know, we’re busy, right? We’re busy doing the thing, we’re doing <laugh>, and this is one of the reasons I didn’t wanna be in academia ’cause of how busy you get <laugh>. Like, I was like, I, I’m never gonna be in the studio again if I do this. Um, and, and you just, it’s hard to check like, you know, self-employment, you know, when you’re talking about like grant income or the types of income that, that we’re talking about here, like track doing, doing, setting up bookkeeping, paying estimated quarterly taxes, like things like that. You know, they are a little bit complex and they do require some ongoing attention. So that’s, that’s a challenge.

Emily (08:23): Totally agree with everything you just said. Underline that. Um, in addition, I wonder if you could speak to, because I think another commonality between these communities is a percep- a perception among ourselves that our work is undervalued by other people and then we end up undervaluing ourselves in some cases, um, which is really dangerous when it comes to business ownership

Hannah (08:45): Very much. Yeah. And I think it’s, it, it’s easy to get into a mindset like that, especially if people around you in your daily life have a mindset like that. You tend to absorb the attitudes of the people you are with all day. Um, and so yeah, if you have people around you who feel like, uh, you know, the good ideas are over here and the money is over here and they’re in opposite directions, you’re gonna start getting outta balance where with, where money is in your life, like, I, I like to think of it this way, that money is neutral, right? Money is a tool. It’s like a hammer. You can do good things with it. You can do bad things with it, right? Like it’s amplifying the power of the person who has it. So if you’re doing good work, if you’re an ethical person, you can do amazing things and you can do more of them when you have more money. I don’t know. Think, um, think Oprah, think, um, Dolly Parton, you know, these are people who have great amounts of wealth and who do truly world changing wonderful things with their money, right? Uh, we could also probably think of quite a few examples of people who do not so great things with their money <laugh>. But I think the problem is when you go from thinking of money as neutral, right? Money as just being an amplifier of your agency to being negative, that that’s where you start getting problems. You start getting in a sort of stuck space around it. Because if you think of money as negative, or if you think that somehow your motives or ethics will be corrupted, if you simply have money more of this tool, you won’t advocate for yourself properly, right? Um, you cannot walk into a job interview and really nail it, um, nail the salary negotiation part of it specifically. Um, you’re not gonna advocate the way with the fierceness in that interview that you would if you believed that money was good, right? Or, or money in your hands was a good thing. If you fundamentally think, you know, having a fully funded retirement is makes you kind of a yucky person, you’re not gonna ever fund your retirement. You know, these things are related.

How Do You Know When You’ve Actually Started a Business?

Emily (10:55): Mm-Hmm. That is so interesting. I’m really, I really like the way you put that. I haven’t thought about it quite that way before. So thank you so much. Um, okay. I wanna narrow down to talking about like business ownership for, again, my community, which has many similarities with yours. Uh, they’re gonna be doing this as a, we’re gonna say a side income though, right? They have their primary thing as being a graduate student or being a postdoc, and they’re pursuing that, but they have a self-employment side hustle as well. Oftentimes what I see is people acting as like consultants, for example. Um, or maybe they’re a writer or an editor in, in this kind of world. So these, these kinds of side hustles, whether maybe, or data science. They’re employing some skills perhaps that they have developed as an academic, but outside of that academic context as a business owner. So, and I love that you’ve talked about this extensively on your podcast, but the question to you is how does someone know when they’ve actually started a business? Because especially when it’s something on the side, it may be a little vague at first.

Hannah (11:50): Yeah. This gets really confusing if you start thinking of the other organizations that think of your business start time as different. Um, and I, I do have a whole podcast episode about specifically when each one thinks you start. Um, so if you want me to, you know, link to that in your show notes, I would be happy to send that link. Um, but, you know, that’s on the Sunlight podcast. So to the IRS and this, you know, I’m a tax person, so I’m orienting towards that. When it comes to when you report the income, when you report the expenses, um, to the IRS, your, your business begins the moment you advertise. And that actually makes a lot of sense if you understand what makes you a business. The IRS says that you’re a business versus being a hobby. Um, so your side hustle is a business and not a hobby. If you have a profit motive, if you are trying to make money with it, right? It doesn’t mean that money has to be, you know, you worship at the altar of money and there’s nothing else in your life and you throw all your ethics and your, you know, value and, and your amazing work out the window. Not that, but it has to be in there, has to be in the mix, and it has to be, you know, strong. Um, and so if you think about that, having an intent to make a profit, which is the IRS definition of you being a business that happens before you make a profit, that happens before you make money. And I think this is where people get confused. They think, I I, I, I only get to report it once I’m making money, but actually no, because you start that business with expenses, right? You have expenses first. Then once you’ve built something, um, let’s use an example of like a pizzeria. ’cause it’s very tangible and we’ve all been to one. Um, you don’t start generating income from that pizzeria day one, right? The pizzeria has to exist first. Like, you can’t sell a slice of pizza if you don’t have an oven <laugh>. You have to install the oven, you have to have a bakery, you have to have flour, right? So you’re gonna have a lot of expenses before you ever can even bring a dollar in the door. And I think it’s really important to get your head around that concept. You are not broken because that’s how your business is working. That’s actually normal, right? And we have in business school, they teach this concept called the break even point. Well, what is that? The break even point is the magical moment when you go from negative income, AKA, AKA spending <laugh> and, and, um, it’s that magical moment when you go from negative income to zero, right? And then over the zero, then the number starts getting positive. That’s the moment you become profitable, right? When your, when your income rises above the amount of your expenses for the first time, and you know what, there is no guarantee or promise that that will ever happen or that it will happen on a certain timeline. That’s all within your control and your profit motive should be driving that bus. But, uh, it’s, it’s good to know that it’s normal to have expenses first. And in fact, you’re entitled to file a Schedule C that is where you put this stuff on your tax return. You’re entitled to file one before you have a profit. So the title of the Schedule C is profit or loss from business. So one, you have to be a business, it’s in the title, but also you don’t have to have a profit that’s also in the title. So that’s kind of a good baseline. So remember, the moment you advertise, and if you think about it is, is the moment that you start that your business starts. And if you think about it, that makes sense. ’cause advertising says hello world, hello clients, I’m open, I have this thing available. If you’re the right person, if this will work for you, come and get it. Right? But also, you know, to somebody who is, let’s say, doing some freelance editing on the side, advertising is not gonna look the way it does for Coca-Cola, right? Advertising for you is probably gonna be an email to a couple of friends and family. You’re still advertising. You probably aren’t thinking of that as advertising, but whatever you do that’s signaling, Hey, hey, I do this thing, are you interested? So maybe that’s an Instagram post. Maybe it’s an email to friends and family. Um, maybe it’s a website going live. Those are all your moment when you started advertising.

Emily (16:14): I’m so glad you gave that example because as I said earlier, I see a lot of like service-based businesses as side hustles, um, for this community. And so just when you were describing that, I was like, yeah, if you put something up on LinkedIn, if you put your services out there on, um, whatever the current version of Upwork is, um, or like you said, an email to a friend putting up a website, Hey, it costs money to host a website. So like, you’re probably having your first expense when you do that. Um, or maybe you’re starting to pay for software to like get client scheduling set up or whatever it might be. Um, I think part of the confusion when people are asking this question is they think somehow it’s like a, a bad or like an onerous thing to be considered a business and have the attendant tax filing, uh, requirements along with it.

Emily (16:57): But what I really learned from your podcast and your attitude around it is no, this is a great thing to be considered a business, especially as you were just saying, when it takes some time to get to that turning point where you actually have profit. So like, if you have a whole year when you have some, some loss, even though you’ve started advertising, maybe you have some expenses, the income isn’t there yet. Um, you can use that to reduce your tax liability, actually. And so it’s not, it’s not a bad thing to be considered a business earlier. It does have some complications, but it’s, it’s, it’s actually a very positive thing to realize that you have a business

Hannah (17:29): Very much. I mean, and it, it tangibly lowers your taxes. <laugh>. I mean, we in this country are supporting business not out of a charitable purpose, but because it’s good for the u- US economy, right? Like when we support us small businesses and, and we count, you and me, Emily, we count <laugh>. Um, when you support a small business, you are, you are helping the US GDP grow, right? That’s in the interest of the nation we live in. Um, ultimately, you know, you’re gonna spend a lot of money, you get business deduction, you get business expenses, they are deductible on your tax return. That’s a incredible benefit given to you by Uncle Sam. I mean, I, I don’t think we all appreciate that quite as much as we should. Um, but that’s, that’s huge. Um, and yeah, and so you’re, you’re getting this subsidy <laugh> and it’s nice to take advantage of. It’s nice to know what your rights are and take advantage of it. Um, and of course, if you weren’t a business, if you were operating as a hobby, instead you wouldn’t get those deductions. So there’s a real difference.

Emily (18:38): Yeah. Thank you.

Commercial

Emily (18:41): Emily here for a brief interlude. Would you like to learn directly from me on a personal finance topic, such as taxes, budgeting, investing, and goal-setting, each tailored specifically for graduate students and postdocs? I offer workshops on these topics and more in a variety of formats, and I’m now booking for the 2024-2025 academic year. If you would like to bring my content to your institution, would you please recommend me as a speaker or facilitator to your university, graduate school, graduate student association, or postdoc office? My seminars are usually slated as professional development or personal wellness. Ask the potential host to go to PFforPhDs.com/financial-education/ or simply email me at [email protected] to start the process. I really appreciate these recommendations, which are the best way for me to start a conversation with a potential host. The paid work I do with universities and institutes enables me to keep producing this podcast and all my other free resources. Thank you in advance if you decide to issue a recommendation! Now back to our interview.

Best Financial Practices for Early Career Academics With Businesses

Emily (19:59): Okay. So I’m thinking still about this grad student or postdoc or early career PhD who’s, has this business now they know they’re starting it on the side. What are some best practices that they should implement in their finances from day one to make things easier or like totally above board going forward?

Hannah (20:16): Sure. Um, the first is to open a separate bank account. Um, you wanna keep your business income and expenses separated from your personal bank account and personal expenses. Um, there’s many reasons why this is a good idea. All of it is a good idea. <laugh>, there is no negative, um, except that you have to go through the effort of opening an account. Um, but the magic that that separation does is now when you have that business bank account and you deposit all the money you earn from that freelance side hustle, you know, that gig, whatever it is, now you are creating a record of everything into and out of your business. That record becomes the backbone of your bookkeeping. So now from there, setting up bookkeeping, setting up tracking becomes far simpler. Um, Emily, when I started out as a professional artist, before I knew to do all this stuff, I was printing out bank statements going through, you know, like three days before tax time, going through my bank statement, line by line with a highlighter, trying to, trying to recall if that trip I made back in February last year to Lowe’s was for business or for my home, right? <laugh>, Like we don’t want that <laugh>. If you have a dedicated business account and you keep a mindset of I only spend this money on business expenses, then everything in there is deductible. You just have to sort out what category of deduction it goes into. So man, it makes your life simple. And then, you know, once your business grows, this is a thing that grows with you. Um, you can automate that bank feed into bookkeeping software. That’s a next step thing. You don’t have to do that day one, but it gives you the, you know, the easy option. Um, also if you one day create an LLC for liability protection, your LLC will be instantly invalidated if you don’t have a separate business bank account, you, when you have a liability, uh, limited liability corporation, the whole thing you’ve done legally is to separate your business and personal selves. And if you then don’t actually do it in the background, a court of law can say you don’t have an LLC, you don’t have any liability protection, and basically your LLC is thrown out, you’ve wasted all that money. Um, so <laugh>, there’s no downside, in other words, to a business bank account. PS it doesn’t actually have to be technically a business account according to your bank’s rules. It can just be a personal account. That’s another separate account. It’s the separation that’s important. So it can be, you know, technically a personal account according to the bank. That’s fine. Just use it like it’s your business account.

Emily (23:05): Thank you so much for that. Um, that clarification, and actually you threw out a couple of terms there. So I just want to, this is partially some things I’ve learned from you, clarify for the listener. Um, this, this term LLC, the limited liability company, this is a legal status and it’s not, it doesn’t necessarily confer a specific tax status. So when you’re first starting out out, when you’re first starting out with a, a side business or something, you’re likely gonna be operating as a sole proprietor. Then maybe for the entire lifetime of the business, you’ll be a sole proprietor. Whether or not you open an LLC as well, your tax status will stay a sole proprietor. That is, unless you decide that you want to grow your business to the point where becoming a different kind of tax status would make sense, like an S selection, et cetera. But for people who keep businesses on the side, I would imagine many of them continue to operate as sole proprietors indefinitely.

Hannah (23:55): Yep. I would say that’s probably true. Yeah.

Preparing for Tax Season as a Business Owner

Emily (23:58): So you just mentioned this core first step, which is to open a separate bank account, and I totally agree with it. You know, when I first started out my very first side hustle, I didn’t have that, but I knew by the time I started this business that it was important. So that was the first thing that I did when I started this, um, this business, even though I’ve been a sole proprietor the whole time as we were just talking about. So is there anything else that someone should do, um, like at this point in the year, you know, we’re sitting in September when we’re recording this. Is there anyone, anything that, uh, business owners should do outside of their actions during tax season to set themselves up to, you know, prepare a tax to return easily to minimize their tax liability beyond this core, as you said, the backbone of having a separate account?

Hannah (24:39): I mean, there’s a whole world of year-end tax planning. I would say independent of year-end tax planning, which is coming up, we are coming upon that time of year. But independent of that, I would say from your separate business bank account, just setting up some basic bookkeeping is a good idea. Having the separate bank account isn’t bookkeeping itself, though. It forms a basis for it. So if you don’t love the idea of like sitting with your bank statements and pulling everything into a category, you know, before tax time, doing that in advance is quite nice and quite helpful. <laugh>. And I actually think if it’s at the level of a gig or a side hustle, I actually think you don’t need bookkeeping software at all. I think bookkeeping software, if I’m just being totally honest with you, it’s very easy to make very expensive mistakes that compound and, uh, that you can only get undone with very expensive accounting help. Um, so I actually don’t really think people with very, very small like side hustle level businesses maybe even should have software for bookkeeping at all. Um, but that doesn’t mean you do bookkeeping. You can just do it on a spreadsheet. So have a spreadsheet, lay out your expense categories, track your income, and just do the tallies. Um, because knowing if that will help, you know, in an ongoing way if you’re profitable or not, which is a, a big deal, it’s also what your taxes are based on. So, um, paying estimated quarterly taxes, for example, if you need to, is only going to be possible when you know what the number is, <laugh>. Um, so you wanna be able to know what your profit was for the quarter. So you can do a little calculation about what percentage of that you need to pay to the IRS and to your state for taxes.

Side Hustles and Estimated Tax

Emily (26:29): This is a little bit nuanced. Um, what I’d like to specifically talk about is how to like sort of add the estimated tax process on top of an existing salary, right? Because this is a side hustle business, so. What would you tell someone who’s, uh, who has that situation, how they should handle their estimated tax?

Hannah (26:50): Yeah, I might tell them to avoid it altogether. Um, honestly, because human behavior being what it is, estimated taxes are manual. You have to do the calculation, you have to make the payment. And we just know from data, you know, from behavioral science that people don’t do things like the, they do the default more often than not. So if you can default your taxes, that’s what you wanna do. So if you’re in the side hustle zone, the thing you wanna understand is that your taxes are holistic. They are all of your income lumped together and your spouses lumped all together and put onto one tax return with one number of what you owe, or you know, what you got a refund for if you overpaid. So if three quarters of your income comes from a job, you know, where you’re an employee and you have payroll withholding your taxes throughout the year, and one quarter of your income is coming from this gig or side hustle, you have enough proportionally money that you could take out of your W2 to never have to pay quarterly taxes. But what you need to do, the action you do need to take is to file a new W four with your employer to adjust your withholding at your day job to over withhold. In other words, you don’t wanna withhold only enough taxes to cover the tax obligation formed by the employment. You wanna overdo it and go into taking enough taxes to account for your self-employment. Um, your gig, your side hustle income that is considered self-employment income. FYI, um, and the taxes on that are always higher than you think because self-employment tax applies to self-employed income. So your employer is paying one half of that amount. It’s one of your wonderful benefits as an employee. You pay both halves when you’re self-employed because you legit are the boss <laugh>. You pay the employee and the boss half of Medicare and social security. And we call that self-employment tax. So my tip there is pull a W 4 off the internet, go to irs.gov, grab yourself a W 4, fill it out. You might need some old pay stubs. You might want last year’s tax return. If you have any bookkeeping from your business year to date, that’s great. Um, or just last year’s tax return. Um, hopefully if that gig was going already last year. And then you just wanna fill out the little, um, paycheck checkup tool on the IRS website that will help you, um, adjust your withholding to essentially give you, you know, the refund level that you wanna have. Um, I recommend zero <laugh>

Emily (29:34): I, it’s the same way I would approach things. That’s how I also teach. Um, anyone, anyone who has a fellowship income, which does not have withholding on it, but who also has W2 income, their spouse or them, that’s the same thing. I say, make this easier on yourself, just fill out a new W 4. But let’s add the added wrinkle of they don’t have the W2 position. Let’s say they’re receiving a fellowship, it already doesn’t have tax withholding on it. Maybe they’re already doing estimated tax because they have that fellowship. Um mm-Hmm. How should they incorporate the self, the self-employed income and, and the income and the self-employment tax from that, um, in with their ongoing like fellowship type income, uh, calculations?

Hannah (30:12): Yeah, well they’re gonna, you’re gonna need to do some degree of bookkeeping or else it’s gonna be a very stressful moment before the tax deadline. Um, and you will, you know, you’ll need to pay quarterly taxes every single quarter that that’s your legal obligation. So under US tax law, if on last year’s tax return you owed more than a thousand dollars, then you have to pay quarterly taxes this year or else you’ll get penalties and interest. Um, and you can pull out last year’s tax return and you can check if you’re in this category. So line 37 of your 1040 personal income tax return is gonna tell you what you owed last year. And if you see a number on there and it’s greater than a thousand, you gotta be paying quarterly taxes this year. Um, PS line 38, the line just below that is your estimated tax penalty <laugh>. So you can look at that line to see if you’re already being punished for not doing this. Um, I think that people, you know, we have a whole tax industry out there trying to, you know, its marketing is based around making us all hate and fear our taxes and actually kind of implicitly training us not to even look at it to just feel so fearful. And so, like hands off that we don’t even look at it. And I’m just here to say, I hate that I disagree with it. Your taxes are yours. Your 1040 is your information and you can, you know, the first two pages of it summarize every single thing that is in that big tax packet. And if you just look at every line on the first two pages, you have massive power. You know what’s happening. Um, and I just told you two lines, the power in those two lines, line 37 and line 38 and that, you know, that will, that will help you kind of get your head around <laugh> whether you have to pay quarterly or not. If you do, um, you know, if you think about what line 37 tax, you know, what you owe, like owing something at tax time is not supposed to happen, right? It does happen. It’s okay. It’s a reconciliation document where we reconcile the actual amount paid versus the expected amount, um, and we settle up the difference. But essentially owing anything means you underpaid your taxes throughout the year. ’cause we live in a pay as you go tax system. You’re supposed to pay your taxes as you go through the year, not all on April 15th.

Emily (32:40): I think what I would say, in addition to what you just said, um, the, the form form 1040, ES, the estimated tax worksheet is a very helpful document in calculating your estimated tax due. Um, people in the audience listening may already be familiar with this for their fellowship income, but you just have to add in a few more lines relevant to the business income and so forth. But if they don’t wanna do more calculations, I think I would tell them just to kind of, as a rule of thumb, set aside an additional 15.3% of their business profit. If there is a profit for that self-employment tax pay, that plus whatever their marginal tax rate is, let’s say it’s 12% usually for graduate students, maybe 22% for some postdocs. Um, if they’re single and just doing that much, if you don’t wanna do like a full calculation is gonna get you, that’s an 80 20 <laugh> on that is to add mm-hmm, that additional amount of money in with either your W 4 or your estimated tax payments if you’re doing it on your fellowship already. Um, but doing the detailed calculation is always gonna be the most, uh, thorough and the most accurate way to go. But Hannah, uh, when you were.

Hannah (33:46): Sure, although keep in, keep in mind ’cause it’s stressful for people. I think like especially if you’re coming to this and you’ve not learned about how estimated quarterly taxes work, um, it’s really important to remember the first word. It is an estimate and you’re not gonna know, like fundamentally you can look at your tax rate from last year, but last year’s tax rate does not guarantee this year’s tax rate, right? So even if you do it in good faith and you did the best possible job, you could, you can still be wrong. And so really, I just encourage you like 80 20 is a good attitude on this because it is called an estimate because you don’t have a crystal ball, like the law cannot compel you to accurately predict a future. So we can all just breathe a sigh of relief and just estimate and that’s okay.

Emily (34:35): The other good thing about paying those quarterly taxes, um, as you go, as you were saying is that, um, there’s never gonna be such a huge balance built up. Like something that often happens in our community with fellowship income is that people get to tax season and they realize they owe three, four, $5,000 because they never paid estimated tax or had tax withholding during the year. And that is a huge shock on like this level of income that we’re talking about. And it can happen with business income too, um, especially if you’re taking distributions from your business and then you’re spending that money. Um, so either keep the money in your business account and don’t take the distributions or as you take the distributions, make sure you’re putting aside something for either your quarterly or your annual tax bill so it doesn’t, doesn’t get away from you <laugh>.

Hannah (35:17): Absolutely. Yeah.

Sunlight Tax and the Sunlight Podcast

Emily (35:19): So just a few minutes ago when you were talking about how, um, you know, our, our system, mostly the tax industry that’s built up around our regulations, they want you to feel a certain way about taxes and in fact you should be empowered about this, et cetera, et cetera. This is a taste of what people can get on your podcast. So I would love you to take a minute and just tell everybody where they can find you, what you put out there, what you do in your business, and if they want to learn more from you or work with you in some way, how they can do that.

Hannah (35:46): Sure. Thanks Emily. Um, well, so my business is Sunlight Tax. If you go to sunlighttax.com, you’ll find everything there. So if you miss something, sunlighttax.com, I have my podcast, which comes out every Tuesday, Sunlight, um, you can find that on my website, sunlighttax.com. Um, I also have a bunch of free resources like, uh, deductions guide, a visual Guide to Tax Deductions, which you can also find on my website. Um, I offer a lot of free courses, including a recent one about, um, LLCs. If you go to sunlighttax.com/llc, if you happen to have formed an LLC for your side hustle or your business, um, there’s a mandatory, a mandatory new report required, um, from the US Treasury <laugh>. Um, but also I have a program called Money Bootcamp where I teach, um, people how to set up very simple systems to track your taxes, um, pay your estimates and fund your retirement using tax advantage accounts. So, um, all of that you can find @ sunlighttax.com and,

Emily (36:51): Excellent.

Hannah (36:51): Yeah.

Best Financial Advice for Another Early-Career PhD

Emily (36:52): Yes, and I will definitely personally vouch for the podcast because I am a listener every single week and I learn something new every week and I think it’s great. Um, okay, Hannah, I’m gonna end by asking you the question that I ask all my guests, which is, what is your best financial advice for an early career PhD? A grad student, a postdoc, someone recently out of their PhD training? Um, and that can be something that we’ve touched on already that’s related to tax, or it could be something completely aside from what we’ve discussed.

Hannah (37:19): Sure. Um, I’ll say this, it’s a bit of my personal religion, but, um, if you have never played with a compound interest calculator and seeing what the power of your money is when it is invested, um, please do yourself that favor, <laugh>. Um, and I would say do not just write yourself off. Say, I am broke right now. I will wait to put money in an IRA I really highly encourage you, if you do nothing else, maintaining an annual habit of maxing out your IRA will put you in a better position. Um, it, it will, you know, you invest the money inside the IRA so it will grow with compound interest and tax sheltered. So it’s really a wonderful thing that works when you start young <laugh>. You don’t wanna miss five years of compounding because you’re in grad school. Um, if you can, you know, just make it your religion to do it every single year without skipping, I think that is my best piece of advice. And believe you as a 45-year-old woman, woman, <laugh> talking to you, I, I wish for everyone here that we could all have started at the age that you are now. Um, and the age you are now is only it, you know, the best time to start this investments your investments was 20 years ago, but the second best time is now.

Emily (38:41): Love that advice. You touched on my two favorite topics today, taxes and investing. So it’s amazing. <laugh>. I will also just say, I mean, I love the goal of maxing out an IRA, but that’s not gonna be possible for many people. So even if it’s just, um, $50 a month, a hundred, 200, whatever you can do, be in the habit of it. And do as much as you can. And then absolutely, once you get that higher income from your lovely post-PhD job, then you can really ramp it up and use your 401k and use everything else. But having that habit of doing it from earlier and having sort of developing the identity of I am an investor and understanding things like compound interest that is gonna serve you so well later on, um, not just the dollars and the numbers, but all that psychology that comes along with it.

Hannah (39:24): Absolutely. Yeah. They, they show that even very, very poor people who have a savings account save more because just having it there helps you do it. So if you haven’t opened an IRA yet, I encourage you to do it this year. Even if it, even if you put 10 bucks in <laugh>, like open it. The fact that it’s there is setting up the infrastructure to make it easier to do that, you know, thing. And really saving, savings and investing is a muscle. So think of it as like a muscle that you have to get in some reps to get good at.

Emily (39:55): I love it. Hannah, thank you so much for joining me today. It’s been a wonderful episode and thanks again.

Hannah (40:02): Thanks so much, Emily. I really loved joining you today.

Outtro

Emily (40:15): Listeners, thank you for joining me for this episode! I have a gift for you! You know that final question I ask of all my guests regarding their best financial advice? My team has collected short summaries of all the answers ever given on the podcast into a document that is updated with each new episode release. You can gain access to it by registering for my mailing list at PFforPhDs.com/advice/. Would you like to access transcripts or videos of each episode? I link the show notes for each episode from PFforPhDs.com/podcast/. See you in the next episode, and remember: You don’t have to have a PhD to succeed with personal finance… but it helps! Nothing you hear on this podcast should be taken as financial, tax, or legal advice for any individual. The music is “Stages of Awakening” by Podington Bear from the Free Music Archive and is shared under CC by NC. Podcast editing by Dr. Lourdes Bobbio and show notes creation by Dr. Jill Hoffman.

This Grad Student Puts Half Her Stipend Paycheck into High-Yield Savings

September 9, 2024 by Jill Hoffman

In this episode, Emily interviews Maggie Canady, a rising second-year grad student at the University of California at Irvine, on her budget breakdown. Maggie gives us a peek into her life via her top five expenses each month, which are rent, car insurance, groceries, utilities, and travel. Despite taking a pay cut when she started grad school, Maggie maintains close to a 50% savings rate on her stipend. Maggie and Emily end their conversation by discussing how Maggie can get started with passive investing.

Links mentioned in the Episode

This Grad Student Puts Half Her Stipend Paycheck into High-Yield Savings

Teaser

Maggie (00:00): I live in a, uh, beautiful, like two story craftsman house here in LA and I have three other roommates. One of them is my boyfriend. Our house is, uh, $4,500 like total, and there’s four roommates total, and we split it four ways evenly. So we each pay, um, 1100. My boyfriend and I share, um, the like master bedroom, the larger bedroom. Yeah, I’ve lived in this house for two years now. It’s been great. I love my place and that’s also why I’m kind of doing the commute from LA to Irvine because I really love the community I’ve built out here.

Introduction

Emily (00:44): Welcome to the Personal Finance for PhDs Podcast: A Higher Education in Personal Finance. This podcast is for PhDs and PhDs-to-be who want to explore the hidden curriculum of finances to learn the best practices for money management, career advancement, and advocacy for yourself and others. I’m your host, Dr. Emily Roberts, a financial educator specializing in early-career PhDs and founder of Personal Finance for PhDs.

Emily (01:13): This is Season 19, Episode 2, and today my guest is Maggie Canady, a rising second-year grad student at the University of California, Irvine, and we break down her budget. Maggie gives us a peek into her life via her top five expenses each month, which are rent, car insurance, groceries, utilities, and travel. Despite taking a pay cut when she started grad school, Maggie maintains close to a 50% savings rate on her stipend. Maggie and I end our conversation by discussing how Maggie can get started with passive investing.

Emily (01:47): Let’s talk fellowship taxes for a minute here. These action items are for you if you recently switched or will soon switch onto non-W-2 fellowship income as a grad student, postdoc, or postbac; you are a US citizen, resident, or resident for tax purposes; and you are not having income tax withheld from your stipend or salary. Action item #1: Fill out the Estimated Tax Worksheet on page 8 of IRS Form 1040-ES. This worksheet will estimate how much income tax you will owe in 2024 and tell you whether you are required to make manual tax payments on a quarterly basis. The next quarterly estimated tax due date is September 16, 2024. Action item #2: Whether you are required to make estimated tax payments or pay a lump sum at time tax, open a separate, named savings account for your future tax payments. Calculate the fraction of each paycheck that will ultimately go toward tax and set up an automated recurring transfer from your checking account to your tax savings account to prepare for that bill. This is what I call a system of self-withholding, and I suggest putting it in place starting with your very first fellowship paycheck so that you don’t get into a financial bind when the payment deadline arrives.

Emily (03:07): If you need some help with the Estimated Tax Worksheet or want to ask me a question, please consider joining my workshop, Quarterly Estimated Tax for Fellowship Recipients. It explains every line of the worksheet and answers the common questions that PhD trainees have about estimated tax. The workshop includes 1.75 hours of video content, a spreadsheet, and invitations to at least one live Q&A call each quarter this tax year. The next Q&A call is this coming Friday, September 13, 2024. If you want to purchase this workshop as an individual, go to PF fsor PhDs dot com slash Q E tax. You can find the show notes for this episode at PFforPhDs.com/s19e2/. Without further ado, here’s my interview with Maggie Canady.

Will You Please Introduce Yourself Further?

Emily (04:14): I am delighted to have joining me on the podcast today, Maggie Canady. She is a current graduate student at UC Irvine, and today we’re doing a budget breakdown and we haven’t done one of those in a really long time, so I’m very excited about it. So Maggie, would you please introduce yourself to the audience a little bit further?

Maggie (04:30): Yes. Hi, everyone and Hi, Dr. Emily Roberts. That’s so, I’m so happy to be here. Um, my name is Maggie Canady. I am a rising second year clinical psych PhD student at UC Irvine. I’m originally from Dallas, Texas. I received my bachelor’s degree from Harvard in 2020 where I majored in psychology and minored in dance. Um, really broadly, my research interests, interests include understanding the risk and resilience factors around trauma exposure, as well as, um, learning about culturally responsive trauma interventions.

Emily (05:07): Okay, fascinating. And actually now that I know that you had a little bit of a gap between finishing undergrad and starting graduate school, let us know what you were doing during that period.

Maggie (05:17): Yeah, so my first year after I graduated and obviously graduated during the pandemic, I received a traveling fellowship from Harvard and I was supposed to be in Southeast Asia for a year. Um, that obviously couldn’t happen, so they said, okay, we’ll still give you the money, um, but you have to choose and create a project that stays in one state. So for my first year I was interviewing and photographing mixed race individuals and doing a, um, kind of like ethnographic project, um, about mixed race identity. And then after that I worked full time as a research assistant at the University of Southern California.

Emily (05:54): Okay. And I’m trying to sort of place some numbers on those kinds of jobs, like did you take a pay decrease when you started graduate school from that assistantship position?

Maggie (06:04): Yes, I did. So, um, at USC I was making about, I think I was making about $48,000 a year, $49,000 a year, and then went to a graduate student, uh, stipend <laugh> after that.

Current Stipend, Additional Income, and Household Size

Emily (06:17): Yeah, go ahead. Tell us what is your stipend right now?

Maggie (06:20): So this past year as a first year, I made a total of $29,125. Um, and that was for nine months of working as a part-time teaching assistant, which is defined as about 20 hours of work a week. Um, I also received a diversity recruitment fellowship of about $5,000 when I first started, and then I also received a merit award to help with summer costs, um, which I received at the beginning of the summer for $3,000. Um, this upcoming year I’ll make about $35,000, and this is due to the 2022 strike, um, that happened all across UC campuses. So starting, um, this, this year, the lowest paid workers will make $34,000. And then based on your level of experience, you make a little bit more incrementally. So this upcoming year I’ll make 35,000, which is great.

Emily (07:14): And that’s again for teaching assistantship, is that right?

Maggie (07:16): Yes, uhhuh.

Emily (07:17): Wow, I’m so glad to hear that. I’m so glad to hear that was the, the effect and also that you had some bridge funding for last year to kind of bring you closer up to that a number that you know, we will get to in this upcoming year. That’s really, really good to hear. Do you have any sources of income outside of your stipend?

Maggie (07:35): I occasionally tutor and babysit, but it’s very like one off and kind of just if my schedule allows, I’m also a dancer and I’ll get paid for gigs occasionally, um, like music video gigs or performance gigs. Um, but that’s more for like my own interest and like personhood as opposed to depending on that as, as like a source of income.

Emily (07:59): I see. Okay. And is there anyone other than you in your household, any living beings?

Maggie (08:05): Living beings? Yes. So I live in a, uh, beautiful, like two story craftsman house here in LA and I have three other roommates. One of them is my boyfriend, um, my boyfriend and I split a lot of the house grocery expenses, but when I pay my taxes at the end of the year, it’s just me.

Emily (08:24): Gotcha. Um, so no dependents, but you do have people, your boyfriend and other roommates that you’re sharing expenses with.

Maggie (08:30): Exactly.

Current Financial Goals and 50% Savings Rate

Emily (08:32): Alright. Are you currently working towards any financial goals?

Maggie (08:36): So I would eventually love to buy a house that feels a little bit, um, kind of like of a, a dream in the far distance right now, just with my stipend and how crazy California is with, um, like yeah. Houses. Um, but it’s definitely in the back of my mind, mind and when I put money into savings, that’s kind of what I’m thinking. I also love to travel, so I feel like I’m always kind of planning a trip or thinking about a trip and having money tucked away for a trip. I feel like when I think about my budget budgeting categories, that’s definitely one of them that I’m always, um, saving money for.

Emily (09:15): Okay. So you are, you do have some kind of savings rate for this like eventual house goal, um, and that could be several years away. Are you keeping that money in, in cash right now in like a savings account or are you investing it in some way?

Maggie (09:29): So I have, uh, Robin Hood and I am investing it, but I also have a high yield savings account. Um, and so I, this is like kind of one of my like tips or things that I learned this year, but, um, my 50% of my direct deposit goes directly to a high yield savings account and that, uh, a, that high-yield savings account is not connected to any of my credit cards or any of the ways that I spend money. So I feel like it’s just like this pot of money that, um, is really growing, which is really awesome. Um, and then I will also invest, um, invest like kind of every other month or so depending on like my schedule.

Emily (10:06): Wow, okay. A 50% savings rate. So once the money goes into the high yield savings account, does it come back out for spending in the present, like for travel, for example, like you just mentioned?

Maggie (10:16): I try not to, I try to really use like my 50% and, and go from there, but I definitely can pull from it and like have in the past, but I really try not to, I try to not touch it.

Emily (10:28): Okay. Wow. So you’re, you’re close to a 50% savings rate then. Yeah. This is something I’ve never heard of from <laugh>, a graduate students, so, okay. Now I’m very interested to hear how you’re managing your expenses to make that happen on the stipend numbers, um, that you mentioned. So that’s incredible. Let’s start talking about that. So we’re gonna go through your top five largest monthly expenses. And tell me first, are we hearing about these top five expenses based on like your average spending over the last year or like what you budget or like just last month or how did you come to this list?

Budget Breakdown: Housing and Car Insurance

Maggie (10:58): Yeah, so a couple of them are set in stone. Like my rent for instance is set in stone, that’s every month. My car insurance, I pay, um, every six months, so I just averaged it out for each month, but I pay it kind of in bulk. Um, and then my groceries, utilities, and, um, like flights that I pay for, um, that’s kind of an average. Um, so yeah, my rent is my biggest expense. Of course, it’s $1,100 a month. Um, so I’m, I immediately automatically budgeting for that.

Emily (11:30): Okay. So $1,100 per month for rent. Are you sharing? Okay. Just tell me more about the house. Like how many bedrooms are there? Yeah, how many people are there? Are you sharing a bedroom with your boyfriend and then you’re splitting it? Like, just tell me how you came to this number and what the house looks like.

Maggie (11:43): Yes, so fair. So, um, our house is, uh, $4,500, um, like total and there’s four roommates total and we split it four ways evenly. So we each pay, um, 1100. Well, we used to pay, we used to pay 1125 each. Um, but we have like a apartment. It’s kind of a long story, but now we each pay 1100, um, and we split it evenly. My boyfriend and I share, um, the like master bedroom, the larger bedroom. Um, and yeah, I’ve lived, uh, in this house for two years now. Um, we’ve lived together for coming up on four years. It’s about like three and a half right now. Um, and we’ve always split the rent evenly. Um, yeah, it’s been great. I love my place and that’s also why I’m kind of doing the commute from LA to Irvine because I really love the community I’ve built out here. Um, so yeah, 1100 and that’s what everyone in the house pays.

Emily (12:40): Gotcha, okay. Yes. ’cause I didn’t realize that you weren’t close to the university. So how long was your commute?

Maggie (12:46): My commute is anywhere <laugh> from 40 minutes to an hour and a half. Um, but I usually take the train and the train is like a clean an hour, 20 door to door, and I’m doing work on the train, et cetera. But if I drive, it varies depending on the traffic.

Emily (13:05): And do you commute every day? Every weekday?

Maggie (13:08): I, so during the school year, I commuted every day for the first two quarters, so about two thirds of the year. And then the last quarter I commuted for, I think it was, I think it was three days a week. Um, it really just depends on the quarter. It, and like these first two years are the most class intensive obviously. Um, so I will be commuting every day. And then the expectation is that as classes lessen more of my research becomes kind of independent. I won’t have to commute as much. And so it was like this real back and forth that I went of like, okay, do I move down to Irvine and like, do I kind of lose this community that I have but I’m closer to school or do I invest in kind of like my personal happiness and then have this balance? Um, and obviously I cho chose to stay in Los Angeles, um, and it’s, it’s been great. Um, occasionally I’ll house sit down in Irvine, which I guess is also, I don’t make money from it, but it is like kind of a relief from the commute. So it is an investment in some sorts but I’ll house, sit, dog sit, uh, closer, closer to campus.

Emily (14:12): I’m curious, um, how you and your roommates found this house,

Maggie (14:17): Craigslist, <laugh>? Yeah, so we were living in, um, echo Park, um, which is different neighborhood in la and we were looking for a new place that was slightly bigger. So we looked for about a year, really, I think eight years, eight months to a year. Um, and then my boyfriend found this place on Craigslist before it was on Zillow in the other, um, rental websites. So we were the first to apply. Um, we had three interviews with the landlords because they wanted to, um, rent to a family. Um, yeah, so they wanted to rent to a family. Um, but we convinced them that, you know, we all have incomes and steady incomes and that we’re reliable. So it’s been great. They’ve been great landlords.

Emily (15:05): Oh, that’s really interesting. I’m glad I asked about that. <laugh>. Um, yeah, ’cause I don’t talk with too many graduate students who live in houses with multiple roommates, but I think it can be a very cost effective, um, situation. So anyway, I’m, I’m just glad to hear all those details about yours.

Maggie (15:19): Oh my gosh. Yeah. I feel like it’s just like such a great perk of Los Angeles, that there’s so many beautiful, like artisanal houses and we have a front in the backyard and laundry and, you know, AC and uh, a fireplace. Like there’s so many, like, I don’t know, homey perks of it. And it is cost effective, which is sick.

Emily (15:37): All right. Number two, expense

Maggie (15:40): Car insurance. Um, so I pay $300 a month for a car insurance, which is definitely on the higher end. Um, I recently got an electric vehicle and it was a more expensive premium because of that. Um, yeah, my car insurance expires in September, so I’m definitely gonna be shopping around for a cheaper premium. So if you have any recommendations, I’ll definitely take them. Um, yeah, so it’s 300 a month.

Emily (16:10): I actually don’t have recommendations because I just found out that our car insurance company is pulling out of California.

Maggie (16:16): Wait, mine too.

Emily (16:16): I was using E-surance.

Maggie (16:18): Yes, same.

Emily (16:19): Okay. So we will both be shopping around.

Maggie (16:21): Okay.

Emily (16:21): For insurance on our electric vehicles. ’cause I also recently got an electric vehicle. Um, tell me, yeah, you too. How did you acquire this car? Because I’m not seeing a car payment on your list of expenses.

Maggie (16:33): Yeah, so I had a little electric car, um, before this one. It was like a little 2015 Nissan. Um, and I bought it on Facebook marketplace. Um, and it just didn’t go the distance. Like I had to charge it constantly, um, and all of that. So I was selling this car, I I put it on Facebook marketplace and then after about three to four months on Facebook marketplace, someone, um, purchased it. So I had, um, like that immediate check. Um, and I had, I’d say about like, so the car was 30, $37,000. I had this like about $10,000, $11,000 check from the car I sold. So then it was $26,000. I had about half of that money that I could, you know, I had allotted to like buy a new car. And then my parents helped me with the last like $12,000. So that’s how I bought the car full out. And then when I got my tax return in April, I got $7,500 back from that that I was able to give back to my parents. Um, so, so I’m, I know that math is kind of hard to like, speak out loud without seeing it. Uh, my parents probably gave about $5,000 to help me just like pay it out in full. And I had the rest in savings, the rest with selling my last car and then the, uh, tax stipend.

Emily (18:02): Yeah. Amazing. Um, I guess you probably had a pretty high savings rate during your last position as well, right? Making more money living in this same place. It sounds like same people.

Maggie (18:13): Mm-Hmm. <affirmative>.

Emily (18:13): So similar rent.

Maggie (18:15): Mm-Hmm. <affirmative>.

Emily (18:15): Um, yeah, so I, I see how that savings account was, was healthy enough to help you with that purchase, so that’s amazing not to have a car payment during graduate school, but, uh, yeah, hopefully we can get that insurance, uh, monthly cost down a little bit. I mean, you and I were probably both with insurance because it was a pretty good bargain <laugh> the last time we looked around, but hopefully there will be another bargain that we can both find. Um,

Maggie (18:36): I hope so. Yeah. <laugh>.

Emily (18:37): Yeah. Anything else you wanna say about that? Car insurance?

Maggie (18:40): Yeah, I guess this is more of like, um, kind of like a bigger thing, but, um, like my, my parents are like huge savers and I feel like I have like a very kind of like conservative background when it comes to money of like, okay, I’m going to like save my money and like, really just like, be aware of like, what’s coming in. And so I feel like I, I’m like always like, like nesting acorns or something, <laugh> with my money, which has been, has really paid off with like these bigger, um, payments. Um, so yeah, I, I think that that’s where it’s coming from of like, ’cause I know it’s like kind of insane to have like 50% of my income going to payments. Uh, sorry, 50% of my like, um, income’s going to savings. Um, but yeah, so I think that that’s where that’s coming from of this like very like, almost like must conserve my resources. Um, yeah.

Emily (19:35): Okay. Well let’s put a pin in that. We’ll come back to it at the end of the interview.

Commercial

Emily (19:41): Emily here for a brief interlude. Would you like to learn directly from me on a personal finance topic, such as taxes, budgeting, investing, and goal-setting, each tailored specifically for graduate students and postdocs? I offer workshops on these topics and more in a variety of formats, and I’m now booking for the 2024-2025 academic year. If you would like to bring my content to your institution, would you please recommend me as a speaker or facilitator to your university, graduate school, graduate student association, or postdoc office? My seminars are usually slated as professional development or personal wellness. Ask the potential host to go to PFforPhDs.com/financial-education/ or simply email me at [email protected] to start the process. I really appreciate these recommendations, which are the best way for me to start a conversation with a potential host. The paid work I do with universities and institutes enables me to keep producing this podcast and all my other free resources. Thank you in advance if you decide to issue a recommendation! Now back to our interview.

Budget Breakdown: Groceries, Utilities, and Travel

Emily (20:56): Let’s continue with our list. What’s your third largest monthly expense?

Maggie (21:02): Um, my third largest is groceries. And so I split this with my boyfriend. Um, but even after splitting, it’s anywhere between like one 50 to two 50 a month. Um, I love to cook and we’re always kind of cooking meals, so that’s part of it and that’s more cost effective. But groceries are expensive. Like I can see the difference even from being here since 2020. Like it’s just, it’s just crazy.

Emily (21:30): Yeah. But that number actually seems pretty low to me. I mean, I also <laugh> grocery shopping, cook for a family of four, but it’s two little kids, so it’s not that much more than, you know, just two adults and, uh, we spend quite a bit more than that. So you must be doing something right. Tell us about a few of your go-to meals.

Maggie (21:47): So we have, um, a Costco membership. And so like, we’ll get like a rotisserie chicken, like $5 rotisserie chicken from Costco.

Emily (21:54): The loss leader.

Maggie (21:56): Um, Yes, love, um, big fried rice, stir fry kind of people. I just made like a shrimp fried rice, so frozen shrimp and then whatever veggies I have. And, um, we buy like a 20 pound thing of rice, which is awesome. Um, soups, I, not really right now ’cause it’s summer, but I’m a big soup girl <laugh>, and that’ll last, like, that’ll be made in bulk on like a Sunday, and then I’ll use that as like meal prep for the week. Um, and then I eat like, pretty light breakfasts, like I’ll buy like a pack of like a big thing of yogurt and like granola. Um, yeah. Yeah.

Emily (22:36): So eating out does not appear in your top five expenses, but let us know where that falls in the list. Like, are you eating out, how often do you do? So,

Maggie (22:45): Uh, it really depends on my social battery <laugh>, which I feel is like this pendulum swing. And, um, like, so I was in Europe, um, this, um, at the first two weeks of this month, and like my shopping was like through the roof, like my eating out obviously because, you know, we were on vacation and so like when I came back I like shut my doors, like grabbed my groceries and like, have been cooking, like eating in just because like I can’t, like eat out for the whole month. Um, and then when I’m back in LA like it’ll kind of depend on like, oh, okay. I’ll feel like, oh, I have a little bit more free time in my schedule, so I’ll see more of my friends and then we’ll like go like, grab a drink or we’ll go out to eat. Um, and then I’ll like feel like, oh no, I’m way too stressed. I have to like, just can’t see anyone have to stay in and then I’ll just do that. Um, yeah, so it really kind of varies. Um, but when I, I do go out, I try to just like go for coffee or like, um, frozen yogurt or something, like, something that it’s like still I’m, I’m still paying for something, but I’m not paying like 30 bucks for a meal, you know?

Emily (23:56): Mm-Hmm. <affirmative> especially if your purpose is to see people, then it doesn’t really matter how much money you’re spending on the food or whatever, it’s more having this setting to to be together with other people.

Maggie (24:06): Yes, exactly.

Emily (24:07): And how about, um, takeout or, you know, DoorDash, GrubHub? Do you do any of that?

Maggie (24:13): So, no, my mom owns a restaurant. She’s had a restaurant for like 30 years and I worked for her growing up. Um, and then even throughout college whenever I was back. Um, and GrubHub and DoorDash just like are so awful to small business owners. Um, and so kind of seeing like behind the scenes, I was just like, I, I cannot endorse this. So it’s like more of a personal value. Um, but I, I don’t, I don’t, DoorDash, yes, <laugh>. Um, I’d say utilities, they average about $75 a month. Um, it’s $25 for, um, wifi and then like somewhere between like, like 10 to $20 for gas. And then depending on the month, the rest of it is, um, uh, electricity. So anywhere, honestly, probably like closer to 75 to a hundred dollars a month. Like it really just depend, like we’ve had the ac blasting this, you know, this past month, so it’s going, it’s gonna be a lot higher than usual, but then kind of in the fall and spring it’s, it’s very, very little, very minimal.

Emily (25:26): Yeah. And this is one of those areas where having the multiple roommates really, really helps because yes, your utilities go up a little bit more with the higher square footage, but things like internet, like that’s just gonna scale down. Right, exactly.

Maggie (25:38): Yeah. Yeah, yeah. That’s exactly right.

Emily (25:40): Sounds great. And your last expense? The fifth one,

Maggie (25:43): My last one, it’s, uh, most recently been flights. Um, I’ve been trying to buy like my holiday flights early and then, like I said, I was in Europe, so I bought those flights. Um, the most recent flight I bought was for my parents actually to come visit me. Uh, my dad had a coupon and then for my mom’s, uh, ticket was $400 round trip. And so like kind of going back to that, like travel as like a bucket for my budgeting, like it’s, it’s one of those things that I’m like, I will be traveling home for the holidays or like, I want my family to come see me or I wanna go on vacation. So it’s one of those things that I just, I’m like, okay, this is where money is gonna go, you know?

Emily (26:24): Yeah. And with a 50% savings rate, nobody can argue with spending a little bit on travel as well. Um, tell us about your, um, strategies around buying flights, if there are any. Like, are you loyal to any airlines? Do you use any certain credit cards? Like how do you work this?

Travel Credit Cards

Maggie (26:40): So I have a Southwest credit card, which honestly has not been as great as I expected. Um, but I’m from Dallas and uh, Southwest, um, has like love, uh, love Field Airport, which is 10 minutes from my house. So it’s, um, it’s nice to have the Southwest credit card because I am building points on that and I try to use those when I can, but the flights are usually quite expensive still. I also have a, um, I have to look at the exact one, but it’s a Chase, like traveling credit card and that’s been great.

Emily (27:14): The Sapphire Preferred, I’m assuming?

Maggie (27:16): Yes.

Emily (27:16): Okay.

Maggie (27:16): Yes, the Sapphire Preferred. I love that card. I try to do like all of my expenses on that card and that card actually paid for my flight to Europe this past time, like after, like, just spending for the entire year. And I love that. So those are my two. I also have a Amex Blue Preferred, which gives 6% back on groceries. Um, and so I’ll just give that back as like a, um, kind of like cash, like return. Um, so yeah, those are my, my top three.

Emily (27:51): Uh, what airline did you use for your trip to Europe?

Maggie (27:53): Oh, great question. I used, um, I think it was, I’m, I will probably get the name wrong. France Air or like Air France. Mm-Hmm. <affirmative>. Okay. Yeah. Um, because they’re a partner with Chase and so I was able to transfer my points from Chase to Air France.

Emily (28:10): Yeah, I’m, I’m quite familiar with the Chase system because I also was trying to be loyal to Southwest for a little while. Um, it’s a little bit easier actually with the family because we can do the Southwest Companion Pass, which is a really great like, value. Are you familiar with it?

Maggie (28:26): Yes. That’s amazing.

Emily (28:27): Yeah, so like you can always take one for the listeners once you earn the companion pass. You can always take one when, when the primary person books a flight, they can always take a companion with them on any flight, unlike some other airlines where it’s like once per year. Nope, it’s every flight as long as there’s a seat available, um, for free, which is amazing. Uh, but anyway, the Chase points Trav, uh, transfer to Southwest as you probably know. So I was working that system for a little while. And smart. Yeah. Seeing where else the Chase points could go. ’cause we also have the, um, the Sapphire preferred card, but I haven’t gotten into any of the other systems yet. Like I’m not an Amex, you know, so it’s something to explore and see what those partners are. ’cause yeah, I mean, using credit card rewards for travel seems to be the kind of the biggest bang for your buck.

Maggie (29:07): Yes, I totally agree. And I feel like I’m like so sold on Chase as like my credit card because of how many flights and like how many points I get that I can then transfer. I’ve heard that for American Express, like it’ll start paying off once you have like the platinum or whatever, like the highest kind of credit cards are, and I’m just not, I’m just not ready to spend like $600 a year on a credit card. So I haven’t yet, but <laugh> maybe one day.

Emily (29:34): Um, yeah. Well this is really exciting. So you’re spending quite a bit on travel, but you’re also trying to optimize as what, as much as you can with points and so forth. Mm-Hmm. <affirmative>. Um, and it seems like you’re sort of using that, uh, save the high yield savings account that you split your paycheck into as, um, what I would call a, a targeted savings account, at least to a degree. Mm-Hmm. <affirmative> because you can pull from that account when you have these like large flights or whatever coming up, right?

Maggie (29:57): Exactly. Yeah, you’ve got it exactly on the head.

Saving Vs. Investing

Emily (30:01): Okay. Um, so the question I kind of wanted to come back to is why are you saving and not investing given that you have quite a high savings rate and you could be doing some of both?

Maggie (30:12): Yeah, that’s a great question. I honestly feel like it’s from a, like lack of knowledge around investing. Like I know that investing kind of consistently and monthly and like diversifying your assets is the way to go, but I feel like there’s still a bit of fear for me there. And kind of going back to this idea of like where my parents came from of like saving, like my, my mom and I just got into investing in 2020, so it’s kind of this new endeavor for both of us and she’s really gotten into investing, um, in the past few years. Um, and for me, like, it’s just, I haven’t put that like energy into like really knowing what I’m doing. Um, but I feel like that’s potentially like a financial goal I can work on, um, alongside like saving for a house, um, just because there is like so many benefits, um, to it. So if you have any advice for me, I would definitely take it.

Emily (31:14): Yeah, I mean, I, I said a second ago that you weren’t investing, but that’s not quite true, right? Because you are using Robinhood Mm-Hmm. <affirmative> you said sort of inconsistently. Mm-Hmm. <affirmative>. What kind of investing are you doing with Robinhood? Like what are you investing in?

Maggie (31:26): Um, like I’ll invest, you know, I have to honestly go back and like, look, it’s kind of all over the map. Like, like I, it would be like Apple <laugh>,

Emily (31:37): But single stocks is what we’re talking about.

Maggie (31:39): Yes. Yeah, Exactly.

Emily (31:39): Not Like, um, ETFs or something

Maggie (31:41): Like that. No, not ETFs. Yeah. Okay. And see, like I, I feel like I can feel myself like not even really know, like exactly like feel, not feeling super confident in like having a conversation about it because I, it’s just, it’s like a place where there’s a big gap in my financial knowledge. Um, so yeah, I think that that’s definitely like kind of a next step for me. Um, yeah.

Emily (32:04): Yeah. Well I have, I have content recommendations for you, please. Are you more of a reader or more of a podcast listener? Um,

Maggie (32:13): Podcasts, I think for, especially with my drives,

Emily (32:16): So there’s a very, uh, well known person in the, uh, the fire space, the financial independence and early retirement space. His name is JL Collins. Mm-Hmm. <affirmative>. And he has a book, if you are a reader, I would recommend his book. Okay. But since you’re a listener, I would say find his interviews, which he goes on a lot of different podcasts, but he’s been on, for example, the Choose Fi podcast several times. So I, I would go find like the earliest one or two interviews where they’re probably going over the basics of, uh, his book is titled The Simple Path to Wealth. So it’s all about this strategy, which is passive investing, which is investing in, um, index funds and ETFs that are based on indices. And so it’s a very like set it and forget it kind of investing strategy, which I really like. And it’s the kind of strategy that I teach also because it’s the most effective Mm-Hmm. <affirmative>

Emily (33:02): In terms of the money that you’ll have at the end of the decades, like in your pocket because you’re paying very little in fees and you’re not letting your, um, psychology and your human emotions, you know, get in the, in the way, in the way of like your investing strategy. So I would go find some interviews with him, definitely on Choose fi. You can probably just search like your podcast player for Col j Collins and hopefully some interviews will come up. But choose FI for sure, has him. Um, I might also suggest Afford Anything that’s another podcast name. I bet he’s been on that podcast too, although I haven’t listened through all the archives extensively. So yeah, just find, find a few interviews with him and see if you sort of like his argument, his philosophy.

Maggie (33:42): This is so helpful. Thank you so much. And I will definitely check out The Simple Path to Wealth. Um, I have like two free audio book credits for some reason right now, so that’ll be one of ’em. <laugh>.

Emily (33:54): Yeah, I don’t know if it’s an audio book. I certainly heard Hope it is Okay, because it is very popular, so hopefully they have turned it into an audio book. But I’m curious, um, whether he the author is the one who’s reading it or whether they hired someone else. He has a very like deep like gravelly like old man voice, which actually think would be great for an audio book. So, um, yeah, I’m curious if if he’s the one who’s who, uh, read it or not. Um, but yeah, start, start there, I would say.

Maggie (34:19): Okay. I definitely will. And if, like, I’ll definitely take a book recommendation too, especially with the summer. I have like ex like exponentially more free time. Mm-Hmm. So

Emily (34:27): The one After The Simple Path to Wealth that’s also great on investing is Ramit Sethi’s book, I Will Teach You To Be Rich. Mm-Hmm. And that’s on more broad personal finance topics, but he’s, he does have a couple chapters devoted to investing, passive investing. So that would be another good one to read.

Maggie (34:42): Thank you. That’s so helpful.

Emily (34:44): Oh, sure. I mean, you are already, honestly most of the way to winning the game by just having like a very high savings rate on obviously a limited income and really dialing in your expenses. Obviously you’ve thought a lot about what you value, um, in the travel and so forth. So like you’re already doing a ton of stuff really well, and if you decide you want to, you know, devote some of that very high savings rate toward investing, you’ll really be able to grow your money, um, over the next few years. And even, um, this is not like advice, but depending on how far out that potential house purchase is, um, you know, a savings account might not be the most appropriate place for it. Some conservative invest investments might be an appropriate place, but it kinda depends on what your timeline is on, on that front. So it’s just something to think about. Like you could do a split, right? You can do a certain percentage into just straight savings, a certain percentage into investing. Maybe some of it’s for long term, some is for medium term. Mm-Hmm. <affirmative>, um, again with high savings rate you kind of can’t go wrong. Um, yeah. With choosing where you wanna put that money.

Maggie (35:42): Yeah, that’s a great point. Yeah. Okay. This is a great summer project. I am excited to Yeah. Kinda go down this route.

Emily (35:50): Yeah. Um, I hope the listeners enjoyed this because this is a really, you know, unique example of like living in a very high cost of living area. But as we were talking about kind of setting those highest, you know, the, the expenses that are, have the potential be the biggest in the budget, the rent, the transportation, getting those set at the, the best level that you can and sort of letting everything else fall where it may, and, and doing that, um, strategy of paying yourself first by splitting your paycheck. These are really great examples. So I wanna say to the listeners, if anybody else wants to come on and do a budget breakdown, I love doing these kinds of episodes. I wanna hear from people all over the country with all different kinds of stipends, and it’ll be every one single one is gonna be a very different story. Right.

Best Financial Advice for Another Early-Career PhD

Emily (36:29): Um, so Maggie, thank you so much for coming on the podcast. I’d love to ask you the final question that I end all my interviews with, which is, what is your best financial advice for another early career PhD? And it could be something that we’ve touched on already in the interview, or it could be something completely new.

Maggie (36:44): Ooh, okay. Yes. Well, a couple things We’ve already touched on. High-yield savings account. Definitely recommend that. Um, I use SoFi because I had a great offer. Um, so kind of look at whatever has, you know, a great, uh, high interest rate. Um, like I said, the, you know, trying to like immediately put my direct deposit into savings and into that high yield savings account, so I don’t even have to think about it, um, was like kind of a great, like passive like, or, you know, intentional act that now has become like routine. So that was really helpful. Um, I listened to, um, financial Feminists by Tori, uh, Dunlap this, uh, at the beginning of this year. And I feel like it was a really like great, um, like supportive start into thinking about finances, um, because she really breaks things down and you don’t feel like overwhelmed or Yeah, she, it just feels like it comes from like a context in a place in a positionality that I also, uh, subscribe to.

Emily (37:48): And that was the audiobook version, right? Yes. She has a podcast as well. I don’t think it’s called Financial Feminist though.

Maggie (37:53): No, it was the audiobook. Yes. Great distinction. Um, and that’s where I learned about, um, kind of like values and having like when you’re thinking about budgeting, kind of breaking up the budgeting into buckets and like three buckets that you care about. Um, and that was a really helpful framework. And then this is kind of like a small piece of advice. Sorry, I feel like I, I just have my list, so I was like, oh, lemme just say it. Go for it. Um, but institutions have money and like applying for stuff, my first year was really fruitful. Like I was a mentor and received a stipend, you know, like I was a volunteer for a conference and I received a stipend. Um, yeah, just like reading the emails weekly, weekly emails you might get from your institution and just like checking those for additional pockets of money.

Emily (38:42): Great. Great advice. Um, you won’t be needing it as much, right? With a massive pay increase that you’re gonna enjoy this year, but should still be available to you should you want to access those opportunities and amazing. Well, Maggie, thank you so much again for volunteering to come on the podcast and sharing your life with us for the last half hour.

Maggie (38:59): Of course. And thank you so much for having this podcast. It’s so helpful for people like me. So yeah, I really appreciate you.

Emily (39:06): You’re absolutely welcome.

Outtro

Emily (39:16): Listeners, thank you for joining me for this episode! I have a gift for you! You know that final question I ask of all my guests regarding their best financial advice? My team has collected short summaries of all the answers ever given on the podcast into a document that is updated with each new episode release. You can gain access to it by registering for my mailing list at PFforPhDs.com/advice/. Would you like to access transcripts or videos of each episode? I link the show notes for each episode from PFforPhDs.com/podcast/. See you in the next episode, and remember: You don’t have to have a PhD to succeed with personal finance… but it helps! Nothing you hear on this podcast should be taken as financial, tax, or legal advice for any individual. The music is “Stages of Awakening” by Podington Bear from the Free Music Archive and is shared under CC by NC. Podcast editing by Dr. Lourdes Bobbio and show notes creation by Dr. Jill Hoffman.

Financial Goals Workshop Advance Preparation

August 29, 2024 by Emily 3 Comments

Thank you for registering for How to Set and Achieve Financial Goals as a Graduate Student or Postdoc! Please complete the action items below prior to the date of the workshop so that you can receive the full benefits of the workshop.

Bring your balance sheet. A balance sheet is a record of all of your current financial assets and liabilities. If you don’t have a balance sheet, please take some time to create one. You can download a template spreadsheet as well as some instructions via this link. Feel free to use a different template if you prefer. If you use budgeting or net worth tracking software and have all your accounts linked, the software probably has all the information, so no need to replicate it elsewhere. You will work with your balance sheet during the workshop.
Review your budget or cash flow with these questions in mind: Am I currently saving money for my short- or long-term future? If yes, what percentage of my gross income am I saving? If no, would it be possible in my current circumstances for me to save a certain dollar amount or percentage on a regular basis?

During the workshop, we’ll be working with spreadsheets and PDFs. If the workshop is in person, please bring your laptop or tablet. If the workshop is remote, please set your workspace up so that you can best juggle Zoom alongside the other programs.

I look forward to speaking with you during the workshop!

Budgeting Workshop Advance Preparation

August 29, 2024 by Emily Leave a Comment

Thank you for registering for Expert-Level Budgeting for Graduate Students and Postdocs! Please complete the action item below prior to the date of the workshop so that you can receive the full benefits of the workshop.

Please bring all of your current/recent spending data that you have access to. If you track your spending, bring your spreadsheet or plan to access your software. If you don’t track your spending, look up your fixed expenses in advance (e.g., rent, minimum debt payments, utilities, subscriptions) as well as what you’ve spent recently on variable expenses (e.g., food, transportation, entertainment). If you would like, you can use this spreadsheet to organize this data for the recent months (edit according to your spending categories).

During the workshop, we’ll be working with spreadsheets and documents. If the workshop is in person, please bring your laptop or tablet. If the workshop is remote, please set your workspace up so that you can best juggle Zoom alongside the other programs.

I look forward to speaking with you during the workshop!

Dr. Emily Roberts, Personal Finance for PhDs

Estimated Tax Workshop Advance Preparation

August 28, 2024 by Emily Leave a Comment

Thank you for registering for How to Prevent a Large, Unexpected Tax Bill on Your Fellowship Income! Please complete the action items below prior to the date of the workshop so that you can receive the full benefits of the workshop.

Bring your 2024 income- and tax-related records to the workshop. Bring your spouse’s records as well if you file a joint tax return. These records include any or all of:
- Your fellowship offer letter,
- Your recent fellowship paycheck amount(s) and date(s),
- Your student account transactions,
- Your final pay stub from a prior W-2 job, and
- Your most recent pay stub for an ongoing W-2 job.

Bring your 2023 federal income tax return, if you filed one, to the workshop.

Watch this video (7 minutes) for background information so that we can jump right into the exercises during the workshop.

During the workshop, we’ll be working with spreadsheets and PDFs. If the workshop is in person, please bring your laptop or tablet. If the workshop is remote, please set your workspace up so that you can best juggle Zoom alongside the other programs.

I look forward to speaking with you during the workshop!

Dr. Emily Roberts, Personal Finance for PhDs

Blog

Links mentioned in the Episode

Teaser

Introduction

Will You Please Introduce Yourself Further?

Financial and Personal Life Updates

Financially Preparing to Leave Academia

The Two Income Trap

Financially Preparing to Move Across the Country

Commercial

Starting a Business While Working in Academia

Advice for Major Career Shifts

Advice for Starting a Part-Time Business

Best Financial Advice for Another Early-Career PhD

Outtro

Links mentioned in the Episode

Teaser

Introduction

Will You Please Introduce Yourself Further?

Similarities Between Academics and Creatives

How Do You Know When You’ve Actually Started a Business?

Commercial

Best Financial Practices for Early Career Academics With Businesses

Preparing for Tax Season as a Business Owner

Side Hustles and Estimated Tax

Sunlight Tax and the Sunlight Podcast

Best Financial Advice for Another Early-Career PhD

Outtro

Links mentioned in the Episode

Teaser

Introduction

Will You Please Introduce Yourself Further?

Current Stipend, Additional Income, and Household Size

Current Financial Goals and 50% Savings Rate

Budget Breakdown: Housing and Car Insurance

Commercial

Budget Breakdown: Groceries, Utilities, and Travel

Travel Credit Cards

Saving Vs. Investing

Best Financial Advice for Another Early-Career PhD

Outtro

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