• Skip to main content
  • Skip to footer

Personal Finance for PhDs

Live a financially balanced life - no Real Job required

  • Blog
  • Podcast
  • Tax Center
  • PhD Home Loans
  • Work with Emily
  • About Emily Roberts

postdoc

How This PhD Solopreneur Manages Her Time and Money

May 18, 2026 by Jill Hoffman Leave a Comment

In this episode, Emily interviews Dr. Leslie Wang, the professor-turned-solopreneur behind Your Words Unleashed and repeat podcast guest. Leslie works as a developmental editor and career coach primarily for academics. Leslie and Emily discuss in detail how Leslie manages her time and money, balancing the appointments and payment schedules of approximately three dozen clients throughout the year. Leslie has molded her business to fit the life she wants to live, including frequent travel and personal and familial pursuits.

Links mentioned in the Episode

  • PF for PhDs Subscribe to Mailing List
  • Dr. Leslie Wang’s Website
  • PF for PhDs S11E10: This Prof Is Taking Deliberate Steps Toward Self-Employment
  • Host a PF for PhDs Seminar at Your Institution
  • Emily’s E-mail Address
  • PF for PhDs S8E6: How to Cultivate a Personal Brand to Land Your Next Job or Launch Your Business
  • Dr. Leslie Wang’s LinkedIn
  • Dr. Leslie Wang’s E-mail Address
  • PF for PhDs Podcast Hub
How This PhD Solopreneur Manages Her Time and Money, Money Story with Dr. Leslie Wang

Teaser

Leslie (00:00): You know, maybe moving away from the idea that the work needs to be its own reward, or that, you know, money and meaningful work are somehow detached from each other. I think that they’re very much can be part of the same thing. And it’s not a zero sum game. And I think I’m a really good example of that is that I feel like I earn very well using the skills that I learned in the academy.

Introduction

Emily (00:34): Welcome to the Personal Finance for PhDs Podcast: A Higher Education in Personal Finance. This podcast is for PhDs and PhDs-to-be who want to explore the hidden curriculum of finances to learn the best practices for money management, career advancement, and advocacy for yourself and others. I’m your host, Dr. Emily Roberts, a financial educator specializing in early-career PhDs and founder of Personal Finance for PhDs.

Emily (01:02): This is Season 23, Episode 10, and today my guest is Dr. Leslie Wang, the professor-turned-solopreneur behind Your Words Unleashed and repeat podcast guest. Leslie works as a developmental editor and career coach primarily for academics. Leslie and I discuss in detail how Leslie manages her time and money, balancing the appointments and payment schedules of approximately three dozen clients throughout the year. Leslie has molded her business to fit the life she wants to live, including frequent travel and personal and familial pursuits.

Emily (01:34): This time of year, mid-April to mid-June, is my reflection and planning season. I consider what types of financial education I want to offer my university clients in the upcoming academic year, and there may be a big shake-up in store for this one. When I pilot new workshops and programs, I typically offer them to my mailing list subscribers for free or at a steep discount so that I can work out the kinks and receive feedback. If you would like to be the first to know about these opportunities, please join my mailing list through PFforPhDs.com/advice/. As a bonus, you’ll receive a document that catalogs all of the financial advice given by my podcast guests at the end of our interviews. By the way, this is the last episode of Season 23 of this podcast, and I’ll be back in mid-June with the start of Season 24. You can find the show notes for this episode at PFforPhDs.com/s23e10/. Without further ado, here’s my interview with Dr. Leslie Wang of Your Words Unleashed.

Summary of Dr. Wang’s First Podcast Episode and Recent Updates

Emily (02:50): I am delighted to have joining me on the podcast today, Dr. Leslie Wang, of Your Words Unleashed. Leslie is actually a repeat guest on the podcast. She was on way back in season 11, episode 10, released almost exactly four years ago from when we’re recording this May 2022 to May 2026. And so I’m just really excited to hear all the updates that we have. So Leslie, can you kind of take us back to, you know, maybe a summary of where you were at that point, what we talked about in that episode, and then tell us what’s happened since then.

Leslie (03:21): Sure. So when I first appeared on this podcast, and thank you so much for having me back, I was still a faculty member, so I was a tenured professor of sociology at University of Massachusetts Boston. Um, maybe just like a little bit of background about me. I got my PhD, uh, from UC Berkeley in 2010. And then I did all the things. I had a two year postdoc. I had two different tenure track positions, um, and I wrote two, sole authored scholarly books, a lot of articles. And around the time I went up for tenure, I was really burnt out and I was looking for answers to the question of, is academia still for me? And I decided to train as a life coach the same year that I went up for tenure. And that was in 2019. Um, I had a baby a few weeks before COVID hit, and then I was on parental leave and sabbatical all during lockdown.

Leslie (04:20): And so during that time it, I think a lot of people were just really soul searching. And I was definitely doing that. And I realized that like I did not want to stay in the academy forever. And so that’s when I started building my business. Your Words Unleashed and it also has a podcast to the same name. And so all of that was happening when I was still a faculty member. Um, so I think when I talked to you, if it was like early 2022, I knew I was gonna leave. I had no idea when, and then three months later I decided to leave <laugh>. It was like that. So basically, I, I still remember all it was, um, was I got an email from the chair of my department asking what my course preferences were for the fall. And at that point I was like, I can’t do this anymore. I’m done. And I’m like, I have to resign. I have to resign. So I did. And basically, you know, my contract went through I think August 31st, 2022. So I ended up just fully leaving. At that point I did have a full fledged business and I had launched it early 2022. Now it’s 2026, so I’m moving into the fifth year. Um, and so, you know, basically I am a full-time writing coach. I help people, uh, demystify the scholarly book writing process and create a practice that really centers their own values, um, and helps them, you know, express themselves using a more authentic voice and trying to get away from a lot of the sort of jargon, um, and insular nature of a lot of academic writing. Um, and I also do a lot of career coaching as well for mostly tenured faculty members that are looking for like a renewed sense of purpose.

Leslie (06:13): And I think right now, as we all know, it’s very hard times in higher education. And so I kind of do a mixture of both. I’d say maybe like two thirds of my clients are long-term writing coaching clients for, for whom I do a lot of developmental editing as well, and that’s most of my time. And then maybe about one third are career coaching clients. Um, and so I’m happy to talk about any aspect of, you know, launching my business, going full time into solo entrepreneurship. Um, but I would say the difference is that like now I’m very happy with where I am. Like I’m really satisfied with, um, I think balance is a tough word, but like the alignment I think that I’ve been able to create between my career and my life that I did not have in any way, shape or form in academia. And I probably didn’t have the first few years of my business as well.

Structuring Time and Staying Accountable as a Solopreneur

Emily (07:07): Yeah. Well I wanna hear more about that now. Um, I’m always curious when I get to speak with, um, especially people who, like we were just talking about, have a lot of agency over their own, you know, um, calendar and over the kind of work that they do, whether that’s inside of academia or outside. I’m always curious to hear about, um, how people hand handle their time and how people handle their money. And there’s sometimes so many parallels between those two. So let’s start with the first one. Like, can you tell me what, um, an average work week looks like for you? How you structure your time, how you maybe keep yourself accountable to the work that you need to do?

Leslie (07:42): Yeah, totally. Um, and it, it, it’s an interesting thing to reflect on ’cause it’s changed a lot since I first started my business. And I think a lot of business owners are gonna say this, but the first couple of years you were just working your ass off like you are, there’s not a lot of limits. And I think also coming from academia where there’s definitely no limits or boundaries with work I was, I was overworking and I was aware of it, but I wasn’t in control of it. So now moving into year five of my business, I am in control of it after having experimented a lot with like, what is the right amount for me, um, when factoring in the other things in my life that I wanna be devoting time to. So, you know, I would say my weeks vary quite a bit, but I typically have about five to seven, hour long, um, client sessions per week.

Leslie (08:35): And like I said, about two thirds of my clients are there for writing, coaching and developmental editing. And for each of those sessions I need to take anywhere from two to four or even five sometimes hours outside of that meeting to review the work, give feedback and that sort of thing. Um, and then the other sessions are with career coaching clients who I don’t need to prepare very much for. Um, and so that means I really need to space out my, my writing coaching clients to not have more than about three in a week, otherwise I just can’t keep up. And this is definitely a trial and error thing and I’ve come to realize that like summertime is not a relaxing time for me for the most part because academics are on, they’re producing a lot of material they wanna meet more frequently. Um, so I’ve become much more rigid around like how many clients I will take on at a particular time.

Leslie (09:33): Um, and then thinking about like how do I sort of structure people so I’m not overloaded in a week? Because, you know, after you work with someone for a while, you realize how much time it’s gonna take you to look at their work versus another person’s work. And then I have to factor that all in. Um, and so yeah, and then I normally have maybe like one half hour free coaching consult per week. And again, I, I stretch those out as well ’cause I don’t, I also don’t want people to have to wait too long after our consult to work with me. ’cause some people will have like a six month waiting period and you’re probably gonna lose those clients <laugh>. Right. So trying to kind of think about people’s time and um, and my own time. Um, but really like I just use Google Calendar to organize my time.

Leslie (10:28): I, I think I’m a much more visual person. I color code everything. So all of my client sessions are in green, dark green. Um, my consults are in light green, exercise is light blue, you know, other kinds of, you know, health appointments are purple. Like I’m always trying to, I’m always looking at it, um, and trying to figure out like what needs to be moved around. But yeah, for the most part it’s um, I think knowing now like what kind of life do I wanna lead? Like what does that actually look like on a daily basis? How much time do those things take? Say like, I want to, you know, be able to cook dinner four times a week. That takes a lot of time and that obviously takes away from other things that I can do. But if that’s a priority, then I need to think about my clients and how to move things around so I can fit it all in.

Emily (11:23): Let me ask about your Google calendar. Um, so you mentioned in that some things about like appointments, um, or even like an appointment with yourself, like to exercise. Uh, do you then look at open space and see, okay, that’s when I can do my prep or that’s when I can do the other work for my business? Or do you actually block out times of like, okay, this is when this type of behind the scenes work is going to happen, this is when this type of behind the scenes work is gonna happen. How do you, how do you um, plan for those kinds of work blocks?

Leslie (11:54): You know, I’m not quite as, um, probably detailed as some folks where they, they will block out the entire day because I like to have immense flexibility with my time. But I would say the first three hours of my workday, so about like 8:15 to like 11:15 or so is I’m a hundred percent on which means I’m probably gonna do the hardest work during that time. So if there’s um, you know, developmental editing, especially challenging editing I need to do, that’s gonna happen during that time. Um, and then coaching is probably gonna happen after that. So I have blocks that I, I give like specifically for coaching, it’s either gonna be between, I’d say 10:00 AM and noon or between 2 and 3:30. And that’s like, those are the blocks and I just kind of have it mentally in my head unless they like live in another continent or something.

Leslie (12:54): And then oftentimes we have to move things around. Um, but I had made a decision a couple of years ago that my clients need to work with my schedule because I had been doing a lot of like trying to coach people in Australia and it, so it was like 7:00 PM my time and I was exhausted and I had a baby and I was like, what am I doing? Um, and so I just started putting in more boundaries around my time and I’m like, if they wanna work with me, they will figure out a way to do that. And that’s, um, I will work with them within the range that I can work with them, but I’m no longer going outside of that. Right. And I think people also don’t know how many clients any one person has. And so I have around 35 clients at any one time and they’re going at different paces. Some of them are like on parental leave and I’m not gonna see them for six months. Others are meeting like very regularly every month for years. Um, and so it’s this dance, it’s like a constant, um, consideration of like, how’s, how are all these moving parts working together? Whereas I’m the only constant, so I gotta be, yeah, I gotta make sure that I can show up for all the, all the people and their needs without feeling overstretched. And that takes years to figure out, I think.

Emily (14:19): Yes. And especially ’cause like you said at the beginning of a business, you just wanna say yes to everybody and everything. And the boundaries you do, you don’t realize how much it’s going to affect you to not have good boundaries until you’re a little more busy and you’re a little more established and you have your work rhythms down and so forth. Um, you mentioned earlier that summer is a really busy time. I’m wondering if you’ve noticed any other seasonality to your work and whether you sort of lean into it and you go with it. Yeah, summer’s busy. I work longer hours in the summer or whether you try to like make it more regular throughout the year.

Leslie (14:51): That’s a really good question. I’ve tried to observe annually, but I do think it’s hard to tell under the Trump administration and like all the cuts that are happening in higher ed, um, it’s taken away regularity maybe. But if I had to, I think I, I definitely have a big drop off in, you know, people wanting to meet or even new clients probably in September and then towards the end of the year, because I did notice last September I had a couple weeks where it felt very spacious <laugh> and then it all ramped up back again. Um, maybe like, you know, beginnings of semesters can be a little slower end of semesters for sure are slower. There’s a lot of rescheduling in April, May. Um, but at this point I feel like it’s busy. It’s just busy most of the time.

Emily (15:48): I’m thinking about this from my own schedule as well. You know, you mentioned traveling and we’re, we’re in May now and I’m thinking about my summer schedule and I go to a couple conferences. So those are unusual weeks. I also have vacation scheduled and I also am thinking about how do I move around these blocks of work that I need to do to avoid these weeks when I have these other special, you know, things happening. And so, um, that’s very interesting that you’ve sort of built that into, for me it happens in the summer, but like you’ve built it into the, the rhythm of your business that you do a lot of traveling and you manage to not work during those weeks, which is pretty incredible. How far out do you have to plan that to like, make sure you’re not scheduling client meetings or whatever during that time?

Leslie (16:25): Well, it depends on how long I’m away. So if it’s only like a week, it’s usually doesn’t disrupt anyone. Um, but then in the summer we always go to Europe for like two and a half weeks. And that period of time, if you add on the jet lag afterwards, like I have like three weeks where I don’t really work. So that is much harder. And that’s why I’ve stopped taking on so many clients in the summer. Like I won’t start for the most part, start new clients then ’cause I have to fit everybody else in. Um, and I just treat those like, uh, compressed periods of time. But I would say I don’t not work at all. I I have to take it back. I don’t, I do some work on vacation, but it’s always like, um, I’ll have people send me their, their papers to read and I’ll, I’ll read those in like, you know, when I got 45 minutes there and you know, on the plane for example, great time actually to be doing this work. Um, I still do emails, like I don’t check out completely, but I’ve never been someone who did, you know, some people like to like not touch anything regarding their work when they, when they’re on vacation. I like to keep my mind still in it a little bit. Like I might be editing a podcast episode or like putting things up on my website. And I think that’s more of a personal preference ’cause I actually enjoy it when it’s, it’s feels like more of a choice almost. Like I’m getting ahead a little bit when I’m doing it on vacation and it’s very small amounts.

Emily (17:55): Yeah. So you’re getting some like pleasure or satisfaction out of that as well. So it’s not like taking away from vacation. It’s like, it feels good to do a little work. I I do the same thing. I had a week long vacation, like sort of over winter break this last year and I was really debating with myself like, do I finally leave my laptop at home? Do I finally like really disconnect? Um, and I ended up taking it with me, but I, I felt like it added to the experience, not like, took away from it. ’cause it was like, yeah, planes are like, oh, we have to wait in our hotel room until this activity starts. Well the kids are watching TV and I’m gonna do a little, you know, this other work. Um, so anyway, it worked out for me.

Commercial

Emily (18:32): Emily here for a brief interlude. Would you like to learn directly from me on a personal finance topic, such as taxes, goal-setting, investing, frugality, increasing income, or student loans, each tailored specifically for graduate students and postdocs? I offer seminars and workshops on these topics and more in a variety of formats. This is a perfect time to book me for a workshop at the end of the current fiscal year or at the beginning of the upcoming academic year. If you would like to bring my content to your institution, would you please recommend me as a speaker or facilitator to your university, graduate school, graduate student association, or postdoc office? My seminars are usually slated as professional development or personal wellness. Ask the potential host to go to PFforPhDs.com/financial-education/ or simply email me at [email protected] to start the process. I really appreciate these recommendations, which are the best way for me to start a conversation with a potential host. The paid work I do with universities and institutions enables me to keep producing this podcast and all my other free resources. Thank you in advance if you decide to issue a recommendation! Now back to our interview.

Behind the Scenes of a Solopreneur’s Business Finances

Emily (19:57): Okay. We’ve, we’ve talked a lot about time, which I love to discuss, but again, the other parallel kind of is money. So I’m very curious about how you operate your business finances.

Leslie (20:09): I mean, I have to say I have kept my business extremely simple. So to the point where, you know, my financial planner and CPA are like, you need more expenses, <laugh>, because I don’t employ anyone except a podcast editor. Um, I have a coworking space so that I’m not completely isolated at home. I have some various sorts of scheduling tools, zoom and that kind of thing. You know, my podcast recording, um, platform costs money. But you know, in terms of like keeping track of everything, I, I do have, you know, a credit card that’s, uh, a business card that I try to put everything onto just so when it comes tax time, it’s very clear what I spent things on. Um, you know, I keep things organized bank account wise too. So I have a Capital One account that is just dedicated to retirement contributions that get pulled out weekly, um, into a Roth IRA. I also have an account dedicated just to estimated quarterly tax payments. And so at the end of each quarter I pull from there. So I’m, I’m constantly sort of shuffling money around. Um, and I would say, you know, I’m constantly also updating these financial spreadsheets that I have and one is for me where I keep track of all of my monthly income. And the other one is with my financial planner where we’re, we’re looking at that kind of together. I put in my total monthly income in there. I also use it to keep track of my, um, all of my expenses and also keep track of my, uh, estimated quarterly tax payments. So basically, you know, I had worked out, and this is why I think having a financial planner is amazing, especially if you’re going to be moving into owning your own business. I wouldn’t have known like what percentage of my income should I be putting into retirement right now? Um, how much should I be paying for taxes? Like all of that. I think having guidance like CPA as well right is, is extremely important just in giving this peace of mind that you’re doing, you’re just like, you’re doing the right things. Um, and you’re not gonna be um, surprised, you know, April 15th kind of thing. So in general, that’s how I manage my finances. I don’t know if you have like more specific questions about money.

Emily (22:36): Yeah. So I think you mentioned a lot of great stuff there and I think because you’re working with a financial planner, probably the first thing was you do have a separate checking account, right? As well as credit card.

Leslie (22:47): Actually I don’t, I experimented with having a business checking account and it turned out that I just wasn’t using it. So I do keep it all together. 

Emily (22:58): Okay, so the revenue for your business comes into your personal account or accounts. But you keep all the expenses on a credit card so they’re easy to track, right? Because, and you’re also tracking it aside from just it being on the credit card, it sounds like you’re also doing regular, uh, bookkeeping. And then you have these other, it sounds like savings accounts where you set aside, you sort of what I do, I call it a system of self withholding. Um, so you’re putting aside the, the money that will eventually make it over to the quarterly estimated tax payments that’s gonna go to a separate account. You have another account or you pull aside the future retirement account contributions that eventually get over there. Um, okay, interesting. Well, as long as your financial planner is okay with it, like obviously it gets like the stamp of approval, but obviously keeping, having everything going to one credit card is very organized and that’s probably, um, a sufficient level of organization to, you know, comply with like the IRS regulations and so forth.

Emily (23:52): So that actually takes away one of my future questions, which was do you pay yourself like a salary or what, but if all the revenue is coming into your own personal account, then it’s already there. But then sort of maybe the corollary to that is, is your business’s profit, let’s say, you know, the revenue minus the expenses, minus the taxes, minus the retirement, is that very regular because you have these like long-term relationships with clients? Um, or does it vary quite a bit month to month and then you kind of have to deal with that on the personal side?

Leslie (24:25): Yeah, I mean I think that it varies month to month, but annually it’s very stable, right? So from the beginning I was, yeah, from the first year I launched my business, I earned over six figures. It has stayed that way and it’ll go up when I take on more clients. And then I made a very conscientious decision to not overwork. So then it’s come down, but it still sort of hovers around the same place. And because of that, it’s easier for me to estimate how much I need each month because my own expenses don’t change a whole lot. Um, but that, you know, like I am primarily paid by academic institutions, they have their own timelines. Sometimes it takes a very long time to get paid depending on the bureaucracy and what’s going on there. Like, there have been some campuses where I’ve been waiting for nine months and there’s literally, it’s somewhere in the system. Others pay me before we start. And so that’s, that’s what I’m dependent on is kind of, you know, do I know how they’re gonna be paying me? Do I know when they’re gonna be paying me? Um, and then having enough to get me through the months where it’s, it’s just gonna be lower because I just put in a bunch of invoices and things take at least 30 days, maybe 30 to 60 days. So yeah, that’s, it’s something that I have gotten used to over time, but it get, it’s just, I would say it’s fairly disconcerting at the beginning because you’re like, it feels like you’re not earning any money, but then you look at the end of the year and you’re like, oh, the totals are the same or the totals are even higher.

Emily (26:09): So my business also has a great degree of seasonality. Like, um, high season is like just following tax season, right? When I send out all the invoices for the tax education that I did, and then the money rolls in as you said, over the next, you know, one, one to two months usually sometimes longer. Um, and anyway, so there’s sort of these very lumpy times of year where I get a lot of revenue for the business and there’s other times a year when almost nothing is coming in. Um, but I still have expenses to pay. So that to me is like something I don’t want to have touch my personal finances. So that’s why I keep like a separate business checking account. All the revenue goes there, all the expenses come out of there. Um, and then I pay myself a salary from that account, which as you said, over over time, you know, you kind of figure out okay, what the annual is gonna be and then the salary is kind of based, you know, a little bit lower than that in case of some fluctuations and so forth. Um, but anyway, I don’t want that to touch my, the personal finances side of things ’cause I don’t wanna see like months where I’m making negative money <laugh> in like my personal account, you know? Um, it sounds like you don’t have maybe quite as much variation. Um, I as I do.

Leslie (27:12): I don’t think so. I don’t, I, yeah, I don’t think so because I do have a year-round business. I don’t think, um, I don’t work tremendously less, I would say, except for those holiday periods, uh, which are built in. So, so that’s why it was a little hard to answer the question about seasons, because I think in some ways I’ve stopped having seasons.

Emily (27:34): And I guess you, you sort of started to answer this before, but like, how are your clients paying you? You said some pay after the fact, some pay upfront. Are these lump sums? Are these monthly retainers? Like what’s the kind of schedule of client payments?

Leslie (27:49): Yeah, and that’s a really great question and it also depends on the institution. So, you know, I’d say 90% of my clients are using institutional funds and I’ve noticed like small liberal arts colleges tend to just pay a lump sum before you start. There doesn’t seem to be as much bureaucracy involved. Some of these bigger R1s, um, they will pay as you go. And so then I just decide like how many invoices will I send? So for, I, I typically take people on for eight sessions. That takes around at least eight months. Um, so usually I’ll, I’ll invoice maybe every two or every three depending on how quickly they’re, they’re moving through. I really don’t wanna do it every single time. It’s just, it’s, it’s just more work on everybody’s part honestly. Um, but I’ve lately, uh, there’s been some schools that have asked me to invoice every time. It’s just easier for them for their own financial reasons to do that. So, um, and then the folks who pay out of pocket, we just decide what works for them. So if they’re doing a six session career coaching with me, they might pay every two, um, they might pay half at once. And so it becomes very individualized.

Emily (29:09): I can see why you end up just looking at this on an annual basis and it’s like so many different frequencies and contracts and lump sums and yeah.

Leslie (29:16): And it’s also like they might be paying through a credit card link. They might be paying through PayPal, they might be sending me a paper check, they might be sending a wire, you know, I’m working with someone in Hong Kong and it’s like a telegraph transfer, which I had never even heard of before. So it’s a constellation <laugh> of ways that I get paid. And that is a good, you know, five, at least 5% of my time I would say is, is put towards figuring out how to get paid, making sure I get paid and do, you know, dealing with the money.

Emily (29:53): I have also had to set up systems around this because I realized earlier on, like, oh wait, did I receive that check? I’d have to go back into my bank account and figure out, oh wait, this anonymous, you know, payment ended up, you know, from this institution and now I have much better systems around like receiving, noting, you know, sending a thank you, like all the things that go along with that. And I noticed at one point, this was a couple tax seasons ago, that I was like psychologically somehow like procrastinating sending out the invoices. Like for all the work that I had already, this is the work already delivered right <laugh> from that tax season. And I was like, why am I procrastinating this? This is so weird. It’s like an undeserving thing or something like that. So now I’ve just have that, I just have my assistant do that. Like she does all the, not all, but a lot of the invoicing goes through her because like I just wouldn’t do it in a timely manner. And she doesn’t have the like baggage <laugh> around sending invoices that I do apparently. So, yeah.

Leslie (30:46): Interesting.

Emily (30:46): It’s, it’s been a learning process.

Leslie (30:48): I, I, for sure, I have to always, uh, like I on that spreadsheet for myself where I keep track of payments, I also have to keep track of did this come through Stripe? Did it come through PayPal? Was it a paper check? Was it a wire? You know, I have to know that because for taxes, you know, and I didn’t know that initially. So it’s like over time. And then I also, one spreadsheet I didn’t mention that I use constantly is I have a client sessions spreadsheet where I can see, and I have it all mapped out with months, you know, when did they start? How many sessions did they sign up for, how many did they have left? And I’m constantly also color coding that around who still needs to pay. Um, I have another color code for who has two or fewer sessions left because then I can know when is someone gonna finish so I can, uh, confidently take on another client without overtaxing myself. So it’s another thing that I, it’s like almost like checks and balances, um, around time, around finances, around like, yeah, did I get paid from them yet? Or like, what’s, what did they decide? Were they gonna do three payments? Like I have to know all of that stuff, but I don’t avoid, I like, I I find that interesting for some reason. <laugh>,

Emily (32:08): Yeah. I’m glad you like, kind of brought it back to like this overlap of time and money and tracking and scheduling and like all that stuff. ’cause there are so many like parallels between the two. So thank you so much for answering those questions. I’m always just so curious how other people operate and um, I would imagine for people who are inside bigger institutions, like, um, universities, this would be fresh information. Like they can see what it looks like on the other side, like dealing with money. No, we have people to do that. Well, no, you have to hire ’em or you have to do it yourself.

Leslie (32:34): I mean, I did not know that when I was a faculty member, right? I knew very little about how to run a business and, um, and the good thing is that it’s a set of skills <laugh>, and you can learn it and you will learn it over time. You have to, if you wanna be successful and sustainable.

Advice for PhDs Interested in Self-Employment

Emily (32:52): Let’s talk now then about how you would advise another PhD, maybe particularly a faculty member who’s interested in self-employment. And I may have even asked you this question in our first interview, um, but I’m curious to see if the answer has changed. Like how would you advise someone and maybe you, you do part through part of your career coaching, sometimes this question comes your way. What’s like one really solid piece of advice you can give to someone who’s curious about self-employment?

Leslie (33:17): Well, maybe following up on what we’ve been talking about is there’s a really big difference between having a really good idea for a business or even doing work really well and running a business, right? So like for example, like in my coach certification program, there were a couple folks that were incredible coaches. I mean, they were so like innately talented at it, but they did not have the skills to turn it into a business. And I don’t know if they really wanted to either, but you could see how like there’s skills for the work and then there’s skills of running a business. And I think, you know, listening to this podcast and other business podcasts is really, really helpful in shedding some light on the areas where you probably need to grow. Um, I would say also to really think about what you’re bringing to the table that is different from everybody else who is doing similar kinds of work.

Leslie (34:27): For the field of developmental editing that I’m in or even writing coaching, there’s a huge amount of people that have come into this area in the past few years, which makes a lot of sense. You know, if there’s an exodus from the academy, this is a very transferrable skill. It’s very aligned with how people were trained. So it’s not like this mega leap. At the same time, if you don’t, if people like people like clients or like the, the world out there doesn’t know how you think or how you, how are you approaching this that’s different from the 75 other people you just saw on LinkedIn. There’s really no reason for them to be interested. And so I think that comes down to this word that I think a lot of academics are scared of. And I was too when I was an academic, which is called Marketing <laugh>, um, which is really just about creating connections with other people.

Leslie (35:24): And I think allowing them to get to know you in certain kinds of ways that give them insight into whether or not they wanna be in your orbit. Not necessarily whether or not they wanna hire you, but whether they think you’re a compelling human being and they wanna be in your realm because you really don’t know, uh, how people are gonna hear about you, right? So maybe they wouldn’t hire you, but they would be aware of the things that you’re doing and the things that you’re saying online, um, and really like what you’re doing and refer you to somebody in their department. I think that kind of thing happens all the time. But that comes down to getting more comfortable with visibility. And so I think self-promotion can be a very tricky thing for many academics. I have podcast episodes on this, like how hard it is for I think most academics to put themselves out there because it often feels egotistical or it feels like you’re bragging or like why are you drawing all this attention to yourself?

Leslie (36:30): And I really had to shift that mindset to get comfortable. And this is like incrementally over time with putting myself out there again and again and again and taking small risks and with, you know, sharing my opinions, sharing my experiences, sharing my reflections, also sharing about my work. But it was the whole sort of spectrum of things that I think is why I now have like a pretty good platform on LinkedIn. I’m not usually even talking very much about coaching. Um, I’m talking about, you know, what I think about academia or, you know, sharing my own experiences of leaving. Um, so I think what it comes down to is if people can think about self-promotion as more of like sharing, you’re sharing your story, you’re sharing your insights, it’s more relational and you’re actually creating relationships with other people, then that can be something that really helps your business. Because in the end, like we, we need each other. We, we need people to know about us and you need to know about other people doing stuff too. Like we, it’s an ecosystem, right? And so part of that is I think, uh, allowing yourself in very small ways to be seen.

Emily (37:52): I, I found what you said so inspirational, you know, for me to use in my own business. I like that reframing. But it also strikes me that successful academics also do this. I mean, we might call it, we probably wouldn’t call it marketing, right? Inside academia, but I mean, I have had like for instance, Dr. Gertrude Nonterah on the podcast to talk about personal branding. Like not even personal, it could be just professional branding, like of yourself as an academic and the type of research you do, the networking that you do like at all. It’s applicable there as well. It just may not be a skill that the types of people who are attracted academia are, um, naturally many of them are not naturally inclined, but in either setting it’s a very useful thing to learn.

Leslie (38:28): Totally.

Dr. Wang’s Contact Information

Emily (38:29): Well, Leslie, this interview has been so delightful and, and I’m glad that people can get to know you through, you know, this platform and this interview. Um, if people want to, you know, connect with you, maybe potentially be, become a client or just wanna be in your orbit as you were talking about, where can they find you?

Leslie (38:44): My website is yourwordsunleashed.com. My podcast has the same name. Um, people can always reach out by email as well. Uh, my email is [email protected]. I’m also on LinkedIn. I’m all over LinkedIn <laugh>, so connect with me on there.

Best Financial Advice for Another Early-Career PhD

Emily (38:59): Perfect. Um, and then we’ll wrap up with the question that I ask all of my guests, which is, what is your best financial advice for another early career PhD? And this can be something that we’ve touched on in the interview already, or it can be something completely new

Leslie (39:11): In kind of thinking about it now. And what I really had to do to go from academic to successful business owner is like, it’s really about financial literacy. It’s like learning the things, right? And I think that many, I have known many academics who take an approach of like more head in the sand when it comes to finances because, um, partly it’s that like academics don’t make a lot of money. You have a delayed, um, there’s a delayed period of time, I guess, uh, before which you do earn, start earning a salary hopefully, um, in the academy. And I don’t know, there can be just some fear I think around like, I don’t know if I’m doing the right thing. And then I think the other thing is in the academy there’s this idea that the work is its own reward. So finances are secondary. You are lucky to have a job, especially if you get a tenure track position where there’s so few these days. You know, I recently posted something on LinkedIn or someone, I reposted something where this man was saying he just got a tenure track job offer of 57K in 2026, you know, and I was like, my very first offer was 54K in 2011. Like, what is happening here? So, you know, maybe moving away from the idea that the work needs to be its own reward or that, you know, money and meaningful work are somehow detached from each other. I think that they’re very much can be part of the same thing and it’s not a zero sum game. And I think I’m a really good example of that is that I feel like I earn very well using the skills that I learned in the academy. Um, I understand what’s transferable about it, but I have much more breadth now and I’m able to align that with a life that feels meaningful too. So maybe part of it is like I would first start by thinking about what kind of life would feel really good to you and how does work fit into that versus what’s the work I want and how do I fit my life around that? And I know that’s a very privileged thing to say, but I also think it’s something, it’s a really good thought exercise for all academics to do. There can be more alignment.

Emily (41:42): Well, I think that’s a beautiful place to end it. Leslie, thank you so much for coming back on the podcast. It’s been a pleasure speaking with you.

Leslie (41:48): Thank you for having me. This was super fun.

Outro

Emily (42:01): Listeners, thank you for joining me for this episode! I have a gift for you! You know that final question I ask of all my guests regarding their best financial advice? My team has collected short summaries of all the answers ever given on the podcast into a document that is updated with each new episode release. You can gain access to it by registering for my mailing list at PFforPhDs.com/advice/. Would you like to access transcripts or videos of each episode? I link the show notes for each episode from PFforPhDs.com/podcast/. See you in the next episode, and remember: You don’t have to have a PhD to succeed with personal finance… but it helps! Nothing you hear on this podcast should be taken as financial, tax, or legal advice for any individual. The music is “Stages of Awakening” by Podington Bear from the Free Music Archive and is shared under CC by NC. Podcast editing by me and show notes creation by Dr. Jill Hoffman.

Holding a Financial Standard While on the Faculty Job Market

April 20, 2026 by Jill Hoffman Leave a Comment

In this episode, Emily interviews Dr. Dillon Pruett, an assistant professor in the School of Communication Science and Disorders at Florida State University. This is the second part of a two-part interview in which we discuss Dillon’s turbulent faculty job search and transition to a faculty position. A higher income doesn’t completely ameliorate all financial challenges, but the future is looking bright. Dillon’s candor during this conversation is laudable, and his experiences are likely to be both relatable and a cautionary tale for prospective and new faculty members.

Links mentioned in the Episode

  • PF for PhDs S23E7: Financial Chaos Exacerbates a Low Graduate Student Stipend
  • PF for PhDs Podcast Guest Submission Form
  • Host a PF for PhDs Seminar at Your Institution
  • Emily’s E-mail Address
  • PF for PhDs Subscribe to Mailing List
  • PF for PhDs Podcast Hub
Holding a Financial Standard While on the Faculty Job Market

Teaser

Dillon (00:00): I was, my jaw dropped. I was like, are you kidding me? Like that is, that’s really, really crazy.

Introduction

Emily (00:20): Welcome to the Personal Finance for PhDs Podcast: A Higher Education in Personal Finance. This podcast is for PhDs and PhDs-to-be who want to explore the hidden curriculum of finances to learn the best practices for money management, career advancement, and advocacy for yourself and others. I’m your host, Dr. Emily Roberts, a financial educator specializing in early-career PhDs and founder of Personal Finance for PhDs.

Emily (00:48): This is Season 23, Episode 8, and today my guest is Dr. Dillon Pruett, an assistant professor in the School of Communication Science and Disorders at Florida State University. This is the second part of a two-part interview. In the first part, Dillon and I covered his financial journey through his PhD and postdoc at Vanderbilt University. In this second part, we discuss Dillon’s turbulent faculty job search and transition to a faculty position. A higher income doesn’t completely ameliorate all financial challenges, but the future is looking bright. Dillon’s candor during this conversation is laudable, and his experiences are likely to be both relatable and a cautionary tale for prospective and new faculty members.

Emily (01:33): For Season 24 of this podcast, I plan to publish a series of Budget Breakdown episodes. These interviews follow a template in which the interviewee shares their income, current financial goals, and five largest expenses. I’m looking for four grad students to provide these interviews, so this is your official invitation to volunteer. I love that on this podcast I get to feature PhDs and PhDs-to-be who are almost exclusively regular people and learn and share their real-life stories and strategies. If you would like to break down your budget, please go to PFforPhDs.com/podcastvolunteer/ and fill out the quick form, and I’ll be in touch over email. I look forward to interviewing you for this summer series! You can find the show notes for this episode at PFforPhDs.com/s23e8/. Without further ado, here’s my interview with Dr. Dillon Pruett.

Dr. Pruett’s Finances During the Postdoc Years

Emily (02:43): Okay. Let’s talk more about your postdoc then. I understand you did your postdoc at Vanderbilt as well, and it sounds like you didn’t move right. Were you staying in the same condo during that phase?

Dillon (02:52): Yes. Um, so that was a really great transition because I ended up doing a postdoc with a professor who I had collaborated with during my PhD. And so, um, she was also on my PhD committee. So when my dissertation defense was delayed a little bit, um, she knew exactly why. She knew exactly when it was scheduled for. There was no issue of having to contact another university and get my offer extended or have to change, you know, my moving date or any of, of that. So that, that was really, really great. Um, I noticed, so I, um, was on a TL1, which is a clinical and translational science fellowship. Um, and so, uh, that came with a stipend, I think it was about $56,000. Um, and that also came with, um, paid insurance. And so, um, that was, that was a huge boost in the amount that I was, it was more than double what I had previously.

Dillon (03:58): And so it pretty much ameliorated all of the issues I had with like counting the dollars to the end of the month. I was like, well, shoot, like this is this, this is great. I feel like a normal human being that can, you know, get a burrito and not have to be concerned that that’s gonna impact me down, down the road. Um, so that, that was, um, really huge just for, to feel like I could take a breath of fresh air. Um, even on my, my postdoc, there were some discrepancies within, um, the department and, um, I felt like I was comfortable with what I was getting, but again, knowing that other people were getting significantly more, um, was like, oh man, like it makes me feel like I am, I’m less than. So I had a very niche focus for, you know, my PhD and for my postdoc, um, postdocs that had a, a more heavily quantitative focus that could work on multiple projects. Um, were getting maybe like $90,000 a year. Um, and I think the justification was that that was more or less the going rate for the type of skills that were required for that role if those people were having the open market. And so that was, that was that. Um, so it would’ve been great to be getting, you know, almost twice as much as I was getting, but I was really grateful to be getting so much more than my PhD that it seemed like, you know what, again, just kind of focusing on myself, not letting myself worry about that. Um, and I think that my, my, uh, postdoc mentor advocated kind of on my behalf, but was essentially kinda shot down. I was like, no, we’re, that salary could not apply to me for what I was doing. Um, so no, um, no, ill feelings towards that. It’s more the issues, the larger system than my individual situation.

Emily (06:19): Yeah, I totally understand that. And people do make different amounts of money That’s true in different fields. They’re paid differently. Um, it just strikes me that like you were, they had you anchored at that grad student stipend level that unchanging grad student stipend level, so that yeah, when you double your compensation, like you feel great about it. Um, and I understand, you know, you, you were trying to, again, keep your eyes on your own paper, but like yeah, that does sting to have another person who had the same ti- kind of title as you, right. With such huge disparity. Okay. How many years were you in your postdoc and what was the financial transition, if any, that you were able to make during that period of time?

Tenure Track Faculty Salaries at R1 Institutions: $63,000 to $100,000+

Dillon (07:02): Yeah, I started my postdoc, um, in 2022, and then I, um, was applying for jobs fairly quickly, faster than I, um, anticipated with in 2023. Um, and that was because I’d had some, um, department search chairs that specifically reached out and said, Hey, you should apply for this. And I didn’t really quite feel ready for that, but I was like, okay, I mean, if you’re telling me, I guess I’ll at least put my name in the hat. Um, and once I had done like two or three applications, um, it was relatively trivial to just apply for, you know, seven or eight more. Um, and so I had a couple of on-campus interviews. Um, they were all places that I was at least interested in perhaps working at. Um, but one of the offers was for I think initially like $63,000 a year. And this is, uh, uh, an R1 school in the southeast.

Dillon (08:14): And I was, my jaw dropped. I was like, are you kidding me? Like that is, that’s really, really crazy. Um, I had a competing offer from another R1in the southeast, um, for I think 74. And I went back to the first school and said, Hey, you know, are you willing to match it? And they were sort of like, we can go up to 72, but we, we can’t match it. So I said, okay, that’s, that’s not gonna work for me. Um, for the other school that was at 74, um, I still felt like that was way low and I had a lot of debate because I’m like, well, look, this is a tenure track position at an R1 school. I felt like I could have success there. It would be limiting in what type of research I could pursue, but I felt like the bar was such that I could clear it and be a success.

Dillon (09:14): And so that, that gave me a, a big reason to pause. Um, at the same point in time, I did an on-campus interview for another R1 in the southeast that I knew would be over a hundred thousand per year. And so I was like, okay, that would also be a better place for me to do my research. Um, and I just feel like that would be the best fit. Um, it was a really weird situation where after I had my on-campus interview, I followed up and, you know, wanted to ask where they were in their search process and heard nothing and reached out again saying, Hey, I have other offers. Just wanted to know where you’re at again, nothing. So, um, I was pressured from the other school to say, Hey, like, are you gonna take this or not? And I basically just said, no.

Dillon (10:12): I said, you know, I am still waiting to hear back. And I just felt that 74,000 was, was very low. Um, still ended up being ghosted by the third place. Um, did not have a rejection email, not, and automated one, not anything else. It was just radio silence. So, um, that was really weird. Um, and I reached out to other professors at Vanderbilt. Uh, they were more senior to just be like, Hey, like, this seems odd, is this normal? And they were like, no, that’s not, but they, you know, kind of did their best to assure me that it was unlikely directly related to something inherent to me and more that they didn’t have their kind of department in order. And this is a reflection of that, and that if that is the way that things are going, then maybe that’s not a great spot to come in as an assistant professor.

Dillon (11:14): Um, so I ended up sort of doing a lot of interviews and getting very close, but kind of walked away from things and felt a little, um, unnerved by it all. I was like, okay, I, I had this position that would’ve been okay, really didn’t pay that well. I said, no, should I have accepted it? And then this other place that just didn’t even get back to me. Um, so then the following, uh, year, uh, I came back and did I think one or two apps kind of early and then did an on-campus interview, um, a little bit earlier in the season and was offered that and decided to take it, um, at Florida State. And I didn’t know it at the time, but the, um, o- offer was for $88,000 per year, um, on a nine month, um, contra- or salary or however that’s, that’s phrased.

Dillon (12:17): Um, and I was told that the starting salary was not negotiable for essentially like, uh, it’s set by the union. And I was a little bit surprised by that because I know that a lot of, a lot of state schools have faculty unions, but I didn’t quite understand how that played such, um, a large role in the salary negotiate sal- salary negotiation, because I really felt that that was like the most common negotiation point that you could have.

Deciding on a Tenure Track Faculty Position

Dillon (12:54): And so I was just sort of like, oh, that’s, that’s it. Um, okay, well, um, I guess this is my next big choice is do I take this or, or not. And I felt that Florida State was a place that I could, um, have success, have support. Um, I was in a good peer group. Um, it felt like things are gonna start getting very sticky very quickly with higher ed, and so it felt like I really should not wait on this, and this seems like a good spot. And so, um, that’s kind of how that all, all of that unfolded.

Emily (13:33): I’m trying to get to the timeline. We’re talking about fall 2024. Is that when you were extended the offer? Is that right?

Dillon (13:40): So I would’ve interviewed in December of 2024, and then I received an offer in, I think it was January of 2025.

Emily (13:48): Yeah. Sticky. Yeah, that’s a good way to put it. Sure. <laugh> uh, prescient. Good job. <laugh> securing something at that stage

Dillon (13:57): And kind of just layered on top of that. I was very sick for my interview week, week weekend. Um, I had a conference right beforehand and I had started to get sick and I was like, oh, all right. Maybe if I just take like one or two, like two days of rest where I am just trying to sleep and take meds, I’ll kind of get through it. Um, ended up getting worse and I had a fever, I was coughing consistently, I couldn’t sleep. I had lost my voice and I was like, I can’t call the day before I’m supposed to leave, or the day of I’m supposed to leave and just cancel this. Um, and so I was like, well, maybe by the time I get there I’ll be over the hump and I’ll be recovered. And so it was magical thinking. Um, and no, I was very sick.

Dillon (14:52): I went through like literally a bag of cough drops per day. Um, I had to have water with me the whole time near the end of my job talk, you know, I had this coughing spell that I had to take like a minute or two and a minute. A minute or two doesn’t sound like a long time, but when you’re coughing for a minute or two straight, um, it was, it was probably the toughest like academic thing that I’ve ever had to do, um, is you’re supposed to be on the whole time you’re supposed to be at, at your best and you’re conversational and answering these personal questions and research questions. And, um, I just got through it all and just said, okay, I guess this is, this is what I have to do. Um, I try to take this mindset that I’m like, imagine you’re like special forces in the military. There’s no option to not do it. You’re just gonna do it. And it ended up that it worked out.

Emily (15:53): What I’m actually taking from that story of, you know, these two rounds of applications and your interview process and all that is like, um, that you kind of had, I don’t know if I wanna say it’s an abundance mindset, but at least like not a scarcity mindset. Like you really talked yourself through, you know, declining the offers that you had because you were kind of like, they aren’t sufficient, it’s not gonna be a good fit. And I think a lot of people would say, I have a bird in hand, right? Like, I have it, I have to take the offer because these tenure track positions are so hard to come by. Um, yet you held out even, you know, it didn’t work out the first year, but working out the second year, despite the adversity and the interview and all of that, just like, yeah, you had a, a standard that you, um, held the job that you wanted to accept too. And so I just want people to get that message of like, it’s not all scarcity. Okay. I know there’s scarcity in academia, but not always, not for everyone. Um, there can be times when these things work out.

Dillon (16:58): Yeah. And you know, I’m very grateful that it didn’t work out because, you know, this is such a tough place to be, you know? And so, um, it’s tough to explain that to your family or your parents because they’re like, oh, okay, well you’re doing a PhD, so that means you’re gonna be a professor. And it’s like, well, first of all, it’s if you want to do it, and there’s a whole range of places and spaces that you can go with that, but also it is not any kind of guarantee. And like if, if you’re in your PhD, you, you, you kind of know that, but to explain to your parents that are like, I don’t know, um, as, as much as they love you and as much as they think you’re great, you can be really great and it can still be really, really tough. And so, um, that’s why I felt such anxiety from having said no to these places because I’m like, am I gonna be kicking myself, you know, a year or three down the road when I’m like, if I just had done that? Um, and so it, it did work out and I’m grateful for it.

Emily (18:05): I think you also, and maybe this is true, but you should have been taking some clues from okay, I was invited to apply like only a year into my postdoc. Like maybe I have a strong profile, like maybe I’m a competitive candidate here. Even though it didn’t work out in year one, it did, you know, subsequently. Um, the other thing about the parents, I think, or maybe outside people, like having that expectation of like, oh yeah, PhD means professors. Like when you actually like grab that ring and you’re like, I got it <laugh>, I’m accepting an offer. They’re like, of course, of course that’s what was going to happen. You’re like, no, you have no idea. Like what I went through to get to this point. <laugh>.

Dillon (18:41): Yeah, exactly. Exactly.

Emily (18:43): Okay. Well, is there anything that you’d like to share with us about your current position and the financial aspects of it? I mean, I kind of think you left a little open loop there with like, does the union actually determine faculty salaries? Like what have you discovered in your time since you accepted or since you started?

Dillon (18:59): Um, it’s still an open question. Um, so I know that that is not university wide. Um, it might have been that there was a specific pay line that was given to the school from the college that either there was a maximum or just a set amount. And that was just that. Um, there’s also some very interesting, uh, issues where I have a startup, but I cannot use my startup to pay students or to pay staff. And that’s kind of wild in the basic science space because like when you are just starting your lab, you, you get postdocs, you get, uh, research staff you like, that’s how you build up your lab and you do the work that you need to do. Um, and so it’s just a little bit odd that, um, that’s the restriction that, you know, I’m, I’m working through. Um, so

Emily (20:05): My understanding that until you get a grant, you can’t hire anyone. Is that right?

Dillon (20:10): Essentially. Yeah. Um, there are undergraduate and masters students who, um, can do sort of like, uh, i, I don’t know the exact term, but sort of like a, a research experience where they can work in your lab for a certain number of hours per week. Um, that’s not guaranteed. You have to, you know, there’s only so many students that that that can go around. Um, I’ve also learned that for as much as I have, you know, kind of complained about my PhD experience, um, it is a lot bleaker in other places. And so, um, you know, even with my department now, I’m like, oh, I don’t know that I would bring in a student unless I had a grant because there are so many issues. Um, they kind of, they extend in in multiple ways. Um, yeah, I want elaborate on, on, on that more, but, um, you know, I’m having to kind of transition from thinking about, okay, what were my experiences to now? What would I want, um, a student to experience as, as my student

Emily (21:29): That’s very positive. <laugh> in terms of an outcome of your experience to yeah, be thinking about it. ‘Cause you know, with some, again, I mentioned distance earlier, the distance of time, some people do forget or start to romanticize, um, their own financial experiences during graduate school, um, when it benefits them to do so in terms of who are they gonna hire and how much are they gonna pay them and are they gonna negotiate and all these things. So I appreciate that, you know, you’re still close to the experience, but that you’re taking that mindset and saying, okay, maybe better not to hire anyone under these circumstances until I can provide for them in a way that you think is fair and sufficient to, you know, further their development. Of course, the research that you want them to do for your lab.

Dillon (22:11): Yeah, I think that communication sciences and disorders is a very interesting field because it can be situated in a lot of different places within a university. It can be in the College of Arts and Sciences, it can be in a college of education, uh, at Vanderbilt it was kind of, uh, part of the medical program and biomedical sciences. Um, and so each of those different placements kind of impacts the expectations and the ability for your students to get funded in ways that I think would be appropriate.

Emily (22:48): Yeah. So it’s definitely something to consider when you’re doing interdisciplinary work. Right.

Commercial

Emily (22:56): Emily here for a brief interlude. Would you like to learn directly from me on a personal finance topic, such as taxes, goal-setting, investing, frugality, increasing income, or student loans, each tailored specifically for graduate students and postdocs? I offer seminars and workshops on these topics and more in a variety of formats. This is a perfect time to book me for a workshop at the end of the current fiscal year or at the beginning of the upcoming academic year. If you would like to bring my content to your institution, would you please recommend me as a speaker or facilitator to your university, graduate school, graduate student association, or postdoc office? My seminars are usually slated as professional development or personal wellness. Ask the potential host to go to PFforPhDs.com/financial-education/ or simply email me at [email protected] to start the process. I really appreciate these recommendations, which are the best way for me to start a conversation with a potential host. The paid work I do with universities and institutions enables me to keep producing this podcast and all my other free resources. Thank you in advance if you decide to issue a recommendation! Now back to our interview.

Financial Challenges as a Tenure Track Faculty Member

Emily (24:21): Okay. Give us a picture of your finances. Now we know your salary. Where is it taking you? What are you doing in your financial life now that you have this position?

Dillon (24:32): Yeah. Um, it still feels very unsettled, um, because I just moved in August, um, I moved from the condo that I lived in Nashville to a house that I’m renting with my wife. Um, there were a lot of expenses with the move. Um, Florida State provided a sign-on bonus, but not, but that was, uh, it, it was, it took several, uh, weeks for that to be dispersed. So I had to put a lot of moving expenses on a credit card. Um, it took a while for our condo to sell, and so there was a short period of time where we were doing a mortgage plus rent, um, which was really tough. And then my wife, um, had to move jobs and so there was, um, you know, about four weeks where she wasn’t working. She’s just now working towards her first, uh, full paycheck. And so the, the coffers have have kind of been, been drained.

Dillon (25:37): And so, um, I feel like, you know, give it another six months and we might be in a better place, but it still feels very kind of unsettled. Um, and so even though I’ve, you know, gotten a, a pay raise, it really doesn’t feel like it, it almost feels like, um, like a step backwards as far as, um, just the amount of money that’s, that’s been laid out. Um, additionally, I am, um, paid for nine month salary, um, which previously was 12, right? And so, um, there’s a, uh, institutional grant that you can apply for that helps supplement your summer salary for your first year, but it doesn’t fully replace it. Um, and so I’m gonna have to just be basically saving money through the months in order to pay my own salary in the summer. Um, so that feels a little, a little scary.

Dillon (26:43): Um, hopefully, you know, I can supplement that with grants down the road, but that’s gonna take, you know, at at least a year or more to, to do. So, um, I am hoping to, um, buy a house in like May or June, so that will be another kind of like big major purchase. Um, and a again, a lot of money associated with, with that. So, um, and I’m ba- what I’ve, what I did is I kind of put the money from the condo into a, uh, like money market account. Um, and so I, I can’t and won’t touch that up until that point. Um, and so, um, yeah, it, it, it’s, it’s good to be starting fresh, but also there’s some aspects of it that, um, just take a while to sort out.

Emily (27:39): I’m really glad to have this message on the podcast as well of like a higher salary is not a panacea. Like, it’s, it’s helpful, definitely better than not being paid as much, but like, as you progress in your life and your career and your finances, also kind of the stakes get raised. Like we’re talking about home ownership, right? So like selling a condo and like buying a house. So like we’re trying to do an upgrade here, you know? Um, and so the expenses get raised too, and things like moving, uh, interruptions in pay because of career transitions, like all these things are normal things that happen. So it’s like, yeah, you have the higher salary, but like you said, it doesn’t quite feel much easier yet. And hopefully once you know, things settle down from the transition, the moves and all that, like, hopefully you will start to feel better about it.

Emily (28:26): But like, yeah, it can take some time for sure. Um, so it’s not an immediate fix necessarily. The postdoc salary probably felt better, right? ’cause you didn’t move, you probably didn’t have an interruption, um, in your paychecks or anything. And so it was just like, oh, immediately there’s more money. That’s great, right? But when you factor in these other things that happen at these different career stages would involve moving different cost of living different places. Yeah, it can, yeah, challenging, but I’m very hopeful for you and your wife and your future and these changes that you’re going to make and yeah, that you’ll figure out <laugh> the summer salary and the grants and subsequent years, and maybe this year will be the hardest year, right? Financially getting all this stuff sorted out. Um, is there anything else that you’d like to share about this stage and your finances or money mindset during this stage?

Dillon (29:12): I don’t think so. I think that, um, I kind of came into both my PhD and my faculty job with reasonable expectations, and I’m really grateful for getting to pursue this, you know, line of research that is meaningful to me that I feel like I’m making an im- an impact. Um, there’s certainly days or times that I’m like, man, I have so many interests and I chose this really niche thing that not a lot of people can relate to. Um, and that feels, you know, tough. But then there are times when I feel like, man, if I’m not doing this, I don’t know who else would be, or, um, I can help someone down the road that, um, if I wasn’t doing it, um, I’m not sure we would have that, that knowledge. Um, so even, even throughout my PhD, I had a roommate who was like, oh, you should, you should, you know, just go and work for Google and like their speech sciences that does voice recognition stuff and you’ll get paid way more and you’ll have a better life and blah, blah, blah.

Dillon (30:30): And, uh, I was kind of offended by that. I was like, yes, I probably could do that, but that would completely abandon this, you know, sort of dream and this motivation that made me do this in the first place. You know, I wasn’t working towards just a degree because it sounded cool, or that was just the next logical step. Like this was something that I literally planned out from my freshman year in college. Um, and so it was sort of like, you know, pursue that or go out in flames trying. Um, and I think that because my motivation was so personal, it made it easier to push through some of the hard times where, um, people that maybe lacked that a little bit, you start to look around because you’re like, well, what’s, what’s the why? And I think that that is important. It’s no wrong or right answer, but I think it, you’re going to be in situations where you confront that to varying de- degrees and, um, I’m just glad that, you know, mine has, has worked out the way that, that it has.

Emily (31:37): People are allowed to make different decisions around this, right? Like, yeah, you have this personal motivation, as you said, you’ve had a long-term plan, you’ve been executing, and this is at least the first stage of the culmination of that. Um, and certainly try it out. And if you decide it’s not all that it’s cracked up to be, then you can make a pivot at some other point. That’s totally fine. Um, yeah, but I, I’m also struck by like mission-driven people also need to be paid well enough to sustain what they’re doing. So I hope that is the case for you now that you’re in this, um, this level of your career. Um, so Dillon, it’s been an absolute pleasure talking with you and hearing your story, and I think there’s so many great nuggets that listeners can have gotten from this interview depending on what stage they’re at.

Best Financial Advice for Another Early-Career PhD

Emily (32:23): Um, I wanna conclude with the question that I ask of all my guests, which is, what is your best financial advice for another early career PhD? And it can be something that we’ve touched on in the interview already, or it can be something completely new.

Dillon (32:35): I, I sometimes struggle with that because everybody’s different and what worked for me isn’t necessarily gonna work for everybody else. Um, but something that I got in the habit of that was a huge help was just tracking my spending and knowing, learning to know exactly what I could afford. Um, and that allowed me to make some choices that were trade offs, but at least I, I sort of knew the dollar amounts and how that would impact me. So, um, yeah, I, I think that because I was on this fixed amount for so long, I had kinda my core expenses that were paid for or that I could pay for, and then it was sort of, how do I play with the margins of that and what’s that going to go towards? Um, my, my wife went to law school and took out a lot of loans and she had a very different experience where she had such massive loans that she was like, oh, what’s a hundred dollars here or a hundred dollars there, it doesn’t really matter.

Dillon (33:45): And so she didn’t have that sort of fear of God into tracking her spending because she didn’t really have to. Um, but if you don’t do that in your PhD, you can kind of quickly accumulate things that will hurt you down the road. Um, so it’s not fun, but I could kind of, after a few years, I could kind of be like, oh, alright, I have approximately, you know, $400 to appropriate this month. Where’s that gonna go and how am I gonna do it? Um, and if I know there’s something, you know, five months down the road that I’m gonna do, I can try to segment as little as I could to put towards that. Um, controversial take here is that I feel like I leveraged credit cards very well. Um, I was not a crazy points guy, but I definitely took advantage of a lot of, um, signup offers.

Dillon (34:49): I was very good about paying off my credit cards, um, for the, for the most part unless there was like a 0% APR card that I basically took out specifically for that reason. Um, and so that gave me a little bit more money. It gave me a little more flexibility, having a zero interest essentially loan. Um, and then that also did help build my credit through time. So I have a credit history that’s lengthy and positive and, you know, they’re fairly good amount of it. In fact, I was always shocked that these credit cards were granted to me for, you know, $10,000 and I’m like, I can barely afford my groceries at the end of the month and you’re just giving me 10 grand. Like, that’s crazy. But if you do it right, you can, you can make that work. Um, again, that was a super intentional and thoughtful process that I did, and you can have that go sideways really, really quickly. Um, so it’s not exactly advice for everyone, but if you can kind of thread the needle, there are good things that can come.

Emily (36:05): Well, I think the second, I don’t wanna call it advice, but the second suggestion or, you know, modeling what you did follows very well from the first you have to master and understand your own spending and develop some intuition around that before you go into, um, playing with fire a little bit, <laugh>, which is, you know, the, the credit card games and so forth you can play because the temptation with credit cards, you know, using plastic in general and then doubly, so if there’s like a benefit, you know, points or sign up bonuses or whatever, there really is a little pull there to spend more than you would if you were using other forms of payment. And so, but if you have that knowledge and intuition and the budget or whatever it is that you’re doing to kind of keep your spending in line and on track, then you can do that successfully, which it sounds like you did.

Emily (36:51): Um, so I’m very glad to hear that that worked out for you. The Points game is not, uh, controversial on this podcast, so it’s something that we’ve talked about with other graduate students and I do think it’s one of the ways that people can find a little bit more wiggle room in their spending, uh, when they’re living on a low stipend like you were. Um, so Dillon, again, it’s been such a pleasure to have you. Thank you for sharing all this, uh, with us, especially these sort of behind the scenes things and emotional things that were going on with you through these unpleasant, you know, sometimes unpleasant things that happened. Um, I just think it’s a really honest window into the graduate student experience, the PhD experience, so thank you so much for sharing it with us.

Dillon (37:28): Yeah, glad that I can share.

Outro

Emily (37:44): Listeners, thank you for joining me for this episode! I have a gift for you! You know that final question I ask of all my guests regarding their best financial advice? My team has collected short summaries of all the answers ever given on the podcast into a document that is updated with each new episode release. You can gain access to it by registering for my mailing list at PFforPhDs.com/advice/. Would you like to access transcripts or videos of each episode? I link the show notes for each episode from PFforPhDs.com/podcast/. See you in the next episode, and remember: You don’t have to have a PhD to succeed with personal finance… but it helps! Nothing you hear on this podcast should be taken as financial, tax, or legal advice for any individual. The music is “Stages of Awakening” by Podington Bear from the Free Music Archive and is shared under CC by NC. Podcast editing by me and show notes creation by Dr. Jill Hoffman.

Teaching Personal Finance Illuminates the Opportunity Cost of a PhD

March 23, 2026 by Jill Hoffman Leave a Comment

In this episode, Emily interviews Dr. Trevor Hedberg, an assistant professor of practice at the University of Arizona who teaches a seminar on personal finance to undergrad students based on Morgan Housel’s The Psychology of Money. Trevor is a repeat podcast guest, and he shares how teaching the course has made him think differently about finances during his PhD and postdoc, including the financial opportunity cost of grad school and lifetime wealth killers.

Links mentioned in the Episode

  • Dr. Trevor Hedberg’s Website
  • Learn more about Dr. Trevor Hedberg’s research
  • PF for PhDs Tax Workshops (Individual Purchase)
  • PF for PhDs Tax Workshops (Sponsored)
  • PF for PhDs S8E14: A Low-Cost Lifestyle Can Be Both Necessary and Enjoyable During Grad School
  • The Psychology of Money by Morgan Housel
  • The Art of Spending Money by Morgan Housel
  • PF for PhDs Tax Center for PhDs-in-Training
  • PF for PhDs S22E4: The Importance of Financial Student Services to Graduate Students on Stipends
  • Millionaire Mission by Brian Preston
  • PF for PhDs Subscribe to Mailing List
  • PF for PhDs Podcast Hub
Teaching Personal Finance Illuminates the Opportunity Cost of a PhD

Teaser

Trevor (00:00): Because I think that the actual mechanisms for building wealth over time are really pretty simple to understand, but remarkably difficult to put into practice. And I think also as academics, like we’re primed to think that problems in the world sort of correlate in difficulty with their complexity. But it’s not always the case that problems are difficult because they’re complicated. Sometimes it’s just that there are psychological and behavioral things that kind of sabotage us in, in what we’re trying to do.

Introduction

Emily (00:38): Welcome to the Personal Finance for PhDs Podcast: A Higher Education in Personal Finance. This podcast is for PhDs and PhDs-to-be who want to explore the hidden curriculum of finances to learn the best practices for money management, career advancement, and advocacy for yourself and others. I’m your host, Dr. Emily Roberts, a financial educator specializing in early-career PhDs and founder of Personal Finance for PhDs.

Emily (01:07): This is Season 23, Episode 6, and today my guest is Dr. Trevor Hedberg, an assistant professor of practice at the University of Arizona who teaches a seminar on personal finance to undergrad students based on Morgan Housel’s The Psychology of Money. Trevor is a repeat podcast guest, and he shares how teaching the course has made him think differently about finances during his PhD and postdoc, including the financial opportunity cost of grad school and lifetime wealth killers.

Emily (01:37): The tax year 2025 version of my tax return preparation workshop, How to Complete Your PhD Trainee Tax Return (and Understand It, Too!), is now available! This pre-recorded educational workshop explains how to identify, calculate, and report your higher education-related income and expenses on your federal tax return. Whether you are a graduate student, postdoc, or postbac, domestic or international, there is a version of this workshop designed just for you. I do license these workshops to universities, but in the case that yours declines your request for sponsorship, you can purchase the appropriate version as an individual. Go to PFforPhDs.com/taxreturnworkshop/ to read more details and purchase the workshop. You can find the show notes for this episode at PFforPhDs.com/s23e6/. Without further ado, here’s my interview with Dr. Trevor Hedberg.

Will You Please Introduce Yourself Further?

Emily (02:50): I am delighted to have a repeat guest on the podcast today, Dr. Trevor Hedberg, who is currently an assistant professor of practice at the University of Arizona. Trevor was first on the podcast in season eight, episode 14, way back in 2021 when he was a postdoc, and we’ve had five years of time pass. Um, and there’s been a lot of changes and Trevor has a lot of new insights for us today. So I’m very excited to dig into that, um, both on the professional and personal front. So Trevor, will you please introduce yourself and tell us what’s been going on professionally in the last five years?

Trevor (03:26): Sure. Thanks Emily, and thanks for having me back on the, uh, podcast after all this time. So, um, I’m, I’m now as, as you said, an assistant professor of practice. Uh, my primary affiliation is with W.A. Franke Honors College. Uh, I also have a partial affiliation with the philosophy department. Um, the last time I was on, I was a postdoc at Ohio State. Um, and in the, a year or so after that, uh, I landed this job here at the University of Arizona and have been, um, continuing to teach undergrads, do my research, and, um, and most recently I’ve started teaching a personal finance, um, seminar here in the Honors college.

Teaching Personal Finance Seminars Using the Psychology of Money

Emily (04:03): And that is what prompted us to revisit and have another interview. And I’m so excited about this. Um, but yeah, tell us how you went from, you know, doing philosophy for your PhD to teaching personal finance at this point.

Trevor (04:16): Yeah, well, if, if anybody remembers five years back, I did, I did talk a bit about, uh, when I was in graduate school, the, the challenges associated with managing to live on such a small stipend. And so I had some personal interest in issues in personal finance because I had been grappling with some of them, uh, in my own, in my own life, just to kind of, you know, make it as a graduate student, uh, without having to take out additional loans. Um, when I got here to the University of Arizona, it was not part of my original, you know, teaching load. Uh, I was mainly hired to teach applied ethics courses, which is what my main research area is. Um, but there was a personal finance seminar that was being offered in the Honors college, but it was being offered by an out of house faculty, a faculty member in a different department that we were paying, um, to teach that seminar once a year.

Trevor (05:03): And these little honors seminars are one credit classes that, um, all honors students have to take one of them in order to graduate with the honors distinction on their transcript. So, and that happened to be one of the most popular classes, but it was only offered once a year. And the course caps on these seminars are pretty small, like, you know, low twenties in terms of the number of students. And so they were interested in, you know, this, that course was always maxing out. It’s, it had tons of people on the wait list and just, there was a lot of student demand, so it just came up in an administrative meeting. Um, you know, is there, is there someone else who might wanna teach like a course in this area? And I said I could take a crack at it. And, um, about a year later, um, we, you know, we piloted the first, and of course that course filled to capacity.

Trevor (05:53): Um, I used a, uh, I used the primary text Morgan Housel’s, the psychology of money, um, because my way of teaching the course is not just the nuts and bolts of personal finance, you know, what’s a credit score? What’s an IRA, how do you save for retirement? How do you design a budget? It’s also about the psychological and behavioral elements of, of money management and trying to familiarize the students with the, the obstacles that get in the way ’cause I think that the actual mechanisms for building wealth over time are really pretty simple to understand, but remarkably difficult to put into practice. And I think also as academics, like we’re primed to think that problems in the world sort of correlate in difficulty with their complexity. Um, because almost all the things, especially in philosophy, like all the stuff I write about, these are super complicated moral issues with all kinds of, you know, things changing empirically.

Trevor (06:44): All kinds of assumptions being made in the background about effects of, you know, emerging technologies and things like that. But it’s not always the case that problems are difficult because they’re complicated. Sometimes it’s just that there are psychological and behavioral things that kind of sabotage us in, in what we’re trying to do. And history is littered with examples of people who came upon or accumulated vast amounts of wealth at some point in time and managed to lose all of it in a very short span of time. Um, and, and my hope is that the students that come outta my class won’t follow that life trajectory.

Emily (07:20): Well, I love that you mentioned Morgan Housel’s book, and actually at this moment I’m on the waiting list for his next book or whatever his most recent book is. I’m, I’m at the library. I’m gonna be getting it soon. I’m really excited about that. Um, I’m wondering, is that the same, uh, core text that the previous, um, professor who was teaching this course was using? Or was that a shift that you made?

Trevor (07:41): So, interestingly, it was the same primary text that he was using, but I did not know that when, um, when I was like, I was essentially just looking at different books that, trade books that were written for, you know, a general audience in this area. And that was the one that kept coming up, uh, as a, a very popular source. I mean, the, the way the book is structured, each chapter essentially has one key lesson or idea, and the chapters are only, you know, eight to 10 pages long and there’s 20 of ’em. And so for a one credit course, um, where, you know, you don’t want to really overburden the students in that kind of class with a ton of a ton of reading, um, or assessments. It was just a good fit. Uh, I didn’t, now I have this semester, um, this is my third time teaching the course. I have cut out a couple of chapters of the book that I had previously assigned and replaced them with other material covering the same stuff. Uh, ’cause you know, some chapters seem to resonate more with students than others. And so I’m, I’m trying to, you know, kind of keep, keep tweaking the, the course content to a, to adapt to what works best, um, for the students, uh, Housel’s like new book is called The Art of Spending Money, and I actually do have a chapter from that book that I’m, that I’m gonna use, um, this semester. There’s a lot of overlap in his ideas in the art of spending money and in the psychology of money. But I did find, uh, I haven’t read the entirety of the art of spending money, but like probably two thirds of it, I have found the prior book, the Psychology of Money, I, I thought it was superior. Um, the, and I think like there’s overlap between the ideas. It’s clear to see that the artist spending money is an extension of some of the things he says. But, um, certainly as a teaching tool, I think the psychology of, of, of money has is, is a very good text and, and works well for, for these purposes.

Final Project: Creating a Long-Term Financial Plan

Emily (09:33): Yeah. And certainly a credit to it that you and your predecessor both independently chose it for this particular course. Um, it is a very easy and entertaining read and almost like filled with anecdotes and yeah, it’s a very, um, it moves along very quickly and it teaches you a lot in a very effective way, I think. Um, is there anything else that you wanna tell us about the course itself?

Trevor (09:55): Probably the, um, the final project that I’ve had the students do in the class the previous two times is I, I have made them actually design and outline a personal financial plan from their current age, which for most of ’em is about 20 all the way up to retirement age at 65, uh, operating at about five year intervals. Now doing that, uh, that is challenging for anybody to do regardless of, of, of your, of your age or your, um, financial situation. But I think that a lot of these students have never, they’ve never imagined like their, their wealth building journey on this long time horizon. And so I got a lot of feedback the first semester I taught the course where like everybody was like, this is a really valuable thing to do. And also, this was really, really hard and I would like some more direct guidance and more resources.

Trevor (10:40): Um, so I spent more of an effort last semester, um, showing them in class how to use retirement calculators and, um, and where to look to get information about like what their expected income is in their anticipated career at different life stages. And, uh, and also pointed some things out about like, you know, what commonly goes wrong over the course of a lifetime in trying to, because I, I required them in their timelines to incorporate some negative life events that, not saying that those things will happen, but basically like, don’t design your plan operating where, oh, I’m never gonna have any health emergencies. I’m never gonna have a, be in a car accident. I’m never gonna, you know, have any period of unemployment or decide to make a career change or go through a divorce. Like these are not realistic. Something bad will happen to you over 45 years of your life. You just don’t know exactly what it is. So plan for some of those things. Imagine that those things alter what your plans are and, and adjust your goals, um, accordingly, or like build in that preparation into how you structure your emergency savings or, or, um, or what you end, you know, what, what career decisions you make earlier in your life.

Emily (11:50): I think that exercise is so valuable. And actually I don’t think I’ve ever done that, like, to that level of detail, like projecting that far out. But I did want for our audience to take it down to a, a smaller timescale. Um, and just emphasize this principle of don’t assume everything is going to go perfectly financially, um, especially as you’re entering into a new position as you’re entering graduate school, as you’re entering a postdoc later on in your career. Um, if you’re pro projecting your budget and trying to figure out, okay, can I make it on this stipend? Can I make it on this postdoc salary in this city? You have to build in some of those shocks and prepare your finances for them because the length of term you’ll be in, you know, your PhD program, the length of time you’ll be in a postdoc way too long to assume that nothing is gonna go wrong. And so if your plan relies on everything going perfectly and you’re living on a razor’s edge, it’s not a good enough plan at that point.

Trevor (12:43): Yeah. The, the one, um, the one change that I am making this semester to that final kind of project is I am giving them an alternative option because a number of students kind of seemingly wanted to do this in previous courses, which is I’m gonna allow them alternatively to spend 12 weeks during the semester tracking their spending. Um, and then essentially the, the personal financial plan has two components, like the timeline that I’ve kind of described, and then a narrative that syncs up the timeline with like the course content and material. Like, why did you pick the strategies you did? How is it influenced by the, um, the stuff that we’ve read? Uh, it’s the same thing, but it’s like the information you’d be using is like, what did you learn about your spending over these 12 weeks of tracking your interactions with money? What do you spend money on? How is that consistent or not consistent with the things that we have, uh, covered in the, in the class? You know, what changes might you make in light of what you’ve learned to how you are, uh, to how you’re spending money or what you’re spending things on. Um, now whether or not students will actually like do this project, ’cause this requires you to get started like week three or week four, I’m gonna outline for them next week like how to use a template that I’m giving them for tracking, you know, your spending over time. So it’s an experiment. We’ll, we’ll see how many people actually do it. Um, but, but the idea behind both of these is just, you gotta have a certain level of intentionality and forethought with respect to how you manage your money. It does not magically happen in, in some way. And, and, and for I think virtually every student who takes this class, they’ll not have done either of these things, either this long-term kind of mapping things out to retirement, at least hypothetically, or just let me see what I’m spending money on for three months and see if I am okay with my behaviors. Uh, and if not, what am I gonna do to make a change?

Emily (14:38): I’m just loving this. I hope the audience is as well. And you know, I’m sure they’re all wishing they had the opportunity to take this course, uh, when they were in undergraduate or in graduate school. Um, it sounds incredible, uh, but I understand that you, you know, this is now your third time through teaching the course. It’s caused some reflections and, um, you know, rethinking in you about, you know, decisions you’ve made in the past and so forth. So I’d love for us to kind of, yeah, with this new information and deeper knowledge that you have in this area. Like, let’s speak to, you know, your time as a graduate student and as a postdoc, and how your thoughts about that have changed.

The Opportunity Cost of Grad School

Trevor (15:12): Yeah, so one of the things when, one of the, the basic pieces of advice you always get if you go to grad school in the humanities is like, don’t take out any loans to pursue because of the career prospects are uncertain and you don’t wanna take on additional debt, so on. That’s a totally fair point. It’s actually very understated, um, how important that is. But there’s also, like, there’s a really high opportunity cost to going to graduate school in, in, in any humanities field in your early twenties because the, you’re, you’re de you’re depriving yourself of, of a financial resource that we don’t talk about that much. Um, so a lot of people will point out like, well, if you, if you got an even just an entry level job where you were making, I don’t know, $50,000 a year to start out, you’d not only be working towards having a higher income, you would also be potentially, you know, paying off your debt sooner or, you know, uh, accumulating, you know, $50,000 a year instead of 15 or $20,000, whatever your graduate student stipend was.

Trevor (16:09): Um, that’s all fair. But the real resource that you’re depriving yourself of is time, uh, and specifically time for your money to grow via some kind of investment mechanism. So the, the alternative where you’re making 50 or $60,000 a year in your early twenties as opposed to try just trying to get by, not take out any more loans and, but not in a position to really save anything, um, when you’re in graduate school, that time is disproportionately more valuable than time in your thirties and forties and so on. Because if you put that money even in just like a basic index fund, um, it’ll, we have to make some assumptions about like, you know, based on past performance of how like the market does, but it’s reasonable to think that whatever money you put in will double somewhere between seven and 10 years after you put it in.

Trevor (17:00): So if you were to spend your twenties, even if it was just, I don’t know, $10,000, $15,000, put that in. By the time you are in your, you know, mid sixties and looking to retire, that money is going to have, have doubled four to six times. And so you’ll be in a position where if it was say, $10,000 and even if it only doubled four times, 10,000 goes to 20,000, 40,000, 80,000, that’s $160,000 by the time you get all the way down there. This is the, just the basic concept of compound interest, which I spend about two weeks trying to drill into my students in, in this class because all of them are typically 18 to 20 year olds. And so for them, the greatest resource they have is, is their time. So I think, I think this is an element of going to graduate school, uh, and being in graduate school for a long time with a relatively modest salary, uh, that isn’t properly appreciated because you’re, you’re not just depriving yourselves of like income in the short term. You’re also taking away like essentially one doubling cycle on money that you could save. And that, that, that cycle that takes place during the twenties, so and so if you, if you lumped all this money in instead, like when you’re 30 instead of when you’re in your early twenties, you’ll only wind, you’ll only have about half as much at the end of this process as you would’ve had, um, using that same money if you just put it in eight to 10 years earlier.

Emily (18:27): I, I wanna make sure the audience is really picking up on this because, um, as you’re saying, it’s not just the lost wages, it’s the lost time for the investments. You, we can presume in our scenario, you would’ve been doing had you not been in graduate school, and it’s not just a few thousand dollars or 10 or $20,000 that you could have invested, let’s say in your twenties, if we’re talking about a traditional PhD student, what we’re really talking about is the last doubling that occurs on your money. Your career itself is let’s say seven years longer if you start it after your bachelor’s degree instead of starting after your PhD. So to make up for that last lost doubling, which could be worth, it could be worth a million dollars. It could be worth hundreds of thousands of dollars easily. You have to earn more on the backside of the graduate degree and save more on the backside of the graduate degree, invest more, um, to make up for the lost time.

Emily (19:24): And so, as you know, from your perspective as someone in the humanities, um, that’s something that you have to be very, very cognizant of, careful about, like if you, how much is the premium going to be on your salary if you have the PhD versus not? What’s the expected outcome there if you get the tenure track job versus you have to take some other kind of job because it didn’t work out in that respect. So you have to make so much more money to make up for this. Now we can all make lifestyle decisions, like it’s okay if you just want to have a PhD, but to be aware of the financial, you know, implications from that decision. Um, really it should be taught before you make these decisions about where you’re, you know, if you go to graduate school, where you go to graduate school and so forth. So I’m really glad you brought this up. I just wanted to put another like kind of underline under there that’s not just a few thousand dollars, it’s the last doubling that you’re missing out on.

Trevor (20:18): Yeah. Now, as a disclaimer, I should note that like, I don’t think this is in itself like a decisive reason to never go into any graduate program or pursue any professional training. Um, most people who go into graduate school in philosophy or any humanities field like I did, uh, you’re probably making that decision primarily for non-financial reasons. I would hope, I would hope that that is the primary motivation for, for doing that. So it’s not like I look back and I say, oh, it was just a total mistake to go to graduate school in philosophy because I, because, you know, my 65-year-old self could have, I don’t know, $500,000 more than I would’ve had, uh, in, in the, in the timeline that I’m currently in. It’s more like knowing what I know. Um, if I could go back in time, one of the things I would’ve done, I was able to still save a, a significant chunk of money while I was in grad school.

Trevor (21:06): And I used some of that to pay off, um, a couple of stu of, of the student loans that I had from undergrad. Um, but I had enough money at, at a couple of points in time where I could have opened a Roth IRA and it wouldn’t have been a huge sum of money initially if I did it as a lump sum, it would’ve only probably been like a couple thousand dollars. But I think what I would’ve liked to do is open a Roth IRA around the age of maybe 23 or something like that, and put in, you know, a hundred dollars a month or something like that. Uh, just get into the hab- even if it was only $50 a month, right? Just build a habit of just putting money in investing in this vehicle. And I just, it did not occur to me, uh, at that time, uh, to do that. So that’s probably the biggest, the biggest change I can look back on and say I would’ve made, um, in grad school. The-

Emily (21:52): Absolutely. So to take that scenario that I just said, okay, you’re starting a career, let’s say seven years later because you decided to do a PhD and you couldn’t save in that meantime, um, that’s true under that set of assumptions that we were just talking about. But what you just pointed out is if you can start to invest a little bit, then you have started that clock, then you’re not missing out entirely on the last doubling, you’re missing a fraction of it because you’re able to invest much less than you would if you had a different kind of job during that period. But you’re, you’re lessening the damage, right, of that lost time just by getting started a little bit. And as you said, a hundred dollars a month, $50 a month, this is still a significant amount of money once you project it forward, you know, as you said, four to six doublings later.

Emily (22:34): Like, this is a significant and effective amount of money. And so it’s not, um, something that you should disregard just because, oh, I can only save $50, I can only save a hundred dollars. No, go ahead and do it if, if you’re financially ready for it. And as you just mentioned, it not only is the effect of the money itself, but the, it’s the effect of the habit. It’s the effect of you having your identity as I am someone who invests even in difficult life circumstances. I still invest, you know, and so that’s very, very valuable as well.

Commercial

Emily (23:03): Emily here for a brief interlude! Tax season is in full swing, and the best place to go for information tailored to you as a grad student, postdoc, or postbac, is PFforPhDs.com/tax/. From that page I have linked to all of my free tax resources, many of which I have updated for this tax year. On that page you will find podcast episodes, videos, and articles on all kinds of tax topics relevant to PhDs and PhDs-to-be. There are also opportunities to join the Personal Finance for PhDs mailing list to receive PDF summaries and spreadsheets that you can work with. Again, you can find all of these free resources linked from PFforPhDs.com/tax/. Now back to the interview.

Financial Changes After Grad School

Trevor (23:54): Yeah, so once I got out of grad school and, and got into kind of, you know, making like a reasonable, like closer to that $50,000, you know, hypothetical income we were talking about, um, the things I did after that was like, I immediately paid down, you know, my high interest student loan debt. Uh, I had never had any, I’ve never had any credit card debt. I’m one of those, uh, what they call in the industry deadbeats who uses credit cards, but just pays off the balance in full every single month. Uh, so that wasn’t an issue. And then I, um, now I, I didn’t really look into, it took me about two years to pay off that debt and to pay off my car. And then I started my postdoc at Ohio State, and it was really that moment, like early, like I believe I was 31, um, when I was actually like, okay, I have some retirement money from, you know, that was just being pulled from my paycheck at South Florida.

Trevor (24:45): Let me convert that into a Roth IRA and, and let’s, let’s actually now start, start like taking this, you know, seriously, not because it’s like, I didn’t care about it previously, but it’s like I actually have money now. I actually am saving a significant chunk of, of my income because one thing I did manage to avoid and have continued to manage to avoid is I have not really had the lifestyle creep problem that, that some people experience, where as your income goes up, your, your lifestyle and the cost of it proportionally increases so that you, you know, you’re making $10,000 more a year or $20,000 more a year, but you’re not actually saving any more money than you were when you were making less. Um, that has not been a, I I haven’t been tempted, um, to, uh, just start to live lavishly, um, once, once I had like a real income

Emily (25:39): Listeners. I have, I need to be very disciplined still <laugh>.

Trevor (25:43): Yeah, so I, I think, I think once I got into like doing the stuff in the postdoc, like I don’t really think there are a lot of choices I would’ve made differently given that, but I, I do, as I said, wish I had kind of set myself up, um, a little bit better. One thing I have learned in teaching this class and just investigating kind of the trends in among, you know, my, the, these people in their late teens, early twenties, folks who are just starting to manage their money. Um, there are certain kinds of well-known like wealth killers, and it’s amazing how often if you just, if you just, if you read some books on the subject or if you, uh, just browse like YouTube videos or other social media for like, from financial advisors or other people, the same kinds of problems just surface over and over again in this in different ways.

Four Common Financial Wealth Killers

Trevor (26:27): Credit card interest, I think is the most well known like wealth killer because the interest rates are so high, you do not wanna ever be carrying a balance month to month on a credit card. Um, student loan, um, interest if, if the, particularly if you’re taking out like private student loans with real high interest rates and not being very aggressive and paying those off. Um, historically there have been cases of people who spend 10, 20 years paying down a balance, and because they were paying so little on the balance, the amount they owe is actually more than the amount they started with because they’re not, they’re not paying off any of the principal money they borrowed, they’re just paying off the interest. Um, that’s a disastrous situation that I, you know, emphasized to my students, you gotta avoid.

Trevor (27:11): And then the two things that, so I knew about those, but there were a couple other things I did not know about, um, teaching this course, one of which is just dubiously financed auto loans. Um, this is sort of a combination of a couple of things. Buying, buying a car you can’t afford, uh, but also buying it on terms that I didn’t even know existed. Uh, I, you know, I, I’ve heard now that there are apparently 84 month and 96 month car loans, which I didn’t know that was a thing. Um, and the interest rates, um, the car I have right now is a 2.9% interest rate, which is pretty good. I think I’ve seen interest rates of like between 11 and 16%, uh, in, in some, in some instances that get talked about in some of these videos. And that’s, um, that’s sort of nightmarish. Uh, and granted, I know like, you know, having a good credit score is what qualifies you for interest rates. Not every people are in different circumstances, but you gotta be cognizant of what kind of car you can afford given your financial situation.

Trevor (28:07): And you’ve, you’ve, you’ve gotta, you’ve gotta find a better, better situation with that. You cannot take, if you’re, if you’re paying 11% interest on $80,000 car, uh, by the time and it’s 84 months, by the time you pay that off, you’re probably paying double what the car’s value is. And it’s a depreciating asset. So if you, you know, get, if you get caught in a situation where you have to get rid of the vehicle or it’s totaled out or something like that, uh, you may have to roll negative equity into your next, which is another thing that I didn’t even know was like an option for, for vehicle purchases. So I don’t know if, like, I was just naive about how people buy cars or, or what, but seeing like all of the ways you can sabotage yourself in that area has been somewhat enlightening for me teaching, um, teaching the class.

Emily (28:51): I totally agree with you, and this is really great stuff to know when you’re going into like your first car purchase or maybe your first financed car purchase or new car purchase or something along those lines. Um, but zooming back out to that like sort of lifetime timeline that we were talking about earlier, one of those other wealth killers related to cars is just always having a car loan. Like never keeping a car <laugh> much, much long, you know, much, much longer past the time period when you’re done paying off the loan. A lot of people do get in a cycle of, they’re just accustomed to it. They’re just accustomed to always having a car loan when their car is paid off, they get another new or they finance another car. And that, that habit alone makes a massive difference for your wealth over your lifetime.

Emily (29:36): I mean, easily a million dollars if we’re talking about like more expensive like kinds of cars, it’s incredible what that habit is. Now, there are structural reasons why this happens, okay? Like we live most of us in very car dependent cities. Absolutely. And so cars are a necessity for a lot of people. And the other thing, sorry, this is a little bit of soapbox for me, but like the types of cars that are being produced now are much, much, much more expensive than types of cars that have been produced in the past. So people feel like they’re kind of forced into a very expensive car just because they’re very limited options on the lower end of the price range. So that is a structural issue that’s kind of pushing people in this direction that’s also very worth, you know, pointing out. But the more, as you’re doing with your students, you know, the more awareness you have about these, um, influences around you, the more that you can try to work against them when you’re making your own individual decisions.

Trevor (30:28): Yeah, and I, I definitely empathize with the point about, um, not wanting to be in a state where you don’t have a car payment every month. So when I came to Arizona, I was driving, um, a Hyundai Elantra that had been fully paid off for several years, but a few months into being here in Arizona, uh, it was one of those older models of vehicles that, uh, unbeknownst to me did not have what is known as a key immobilizer, which means that if you knew what to do, uh, and unfortunately, yeah, so there was a, a TikTok trend about this that was going around under the hashtag Kia Boys, where it was basically a series of tutorials about how to steal Kias and Hyundais that had been manufactured without key immobilizers. And essentially if you strip off the steering column and know what to look for and have like a large blunt object, uh, like in, in this case, I believe it was a, just a screwdriver, um, a flathead Phillips flathead screwdriver that was used. You can, um, you can get the car to start without having any of the keys, right? And so overnight, uh, my car was stolen outta my apartment parking lot and crashed and totaled out in, uh, in like 25, 30 minutes outside of town. Um, and this is apparently just what these people were doing. Um, so somewhere on TikTok, there may be a video in, in the archives of someone driving my Elantra and just crashing it out in the Catalina Foothills of Arizona. Um, but I had two off-, just two. I was woken up by two police officers knocking on my door at 7:00 AM and be like, sir, do you have the keys to your vehicle? Do you know where it’s located? You know, et cetera, et cetera. So we eventually figured out what had happened. Someone had broken out the back window, uh, of the car climbed in, stripped off the steering column. There was a screwdriver in the vehicle that was not mine. That was a very long, you know, uh, there had been a bunch of stuff that had been, you know, it, the vehicle had been totally trashed. It was totaled. Um, so I had to buy a new car here in Arizona. Like that wasn’t my financial plan. This is one of those things that can go wrong, right? We were talking earlier about you can’t, you can’t, like that was a completely unanticipated event. Um, my insurance gave me a very good like, payout for the vehicle, but I had to get a new vehicle right when it wasn’t, it wasn’t part of the plan. Um, so I’m looking forward to, in about a year where I will have this current car paid off and not, um, and not, not have, hopefully not have that car payment for a lot, for a lot longer. I know my new car does have a key immobilizer, so at least won’t be destroyed in the same way.

Trevor (32:53): So the, the one other thing I learned that that was not, this was definitely not a thing when I was growing up, is, um, there’s, so one of the great advantages we have now compared to the past when it comes to like building wealth, is you can manage your investments and other stuff like online. You don’t have to go through like a broker at a brick and mortar bank. Um, and, and you can, you can get a snapshot of like how things are going, what you’re doing, et cetera, way more easily. But the downside of that is it’s now also possible to engage in dubious investment practices or what we would just describe as outright gambling, um, with your money. Some of that is in investment formats. People who are doing, like, they’re, they’re pretending sort of to be day traders, uh, and, and doing, doing things with their money. That’s, I think just basically indistinguishable from gambling, especially if they’re doing things like investing in these, these crypto meme coins where occasionally something hits it big, but the vast majority of the time these things just crash zero over over time. Um, and, and the other big one is sports betting, which is just everywhere now.

Trevor (33:56): And, uh, used to be a very niche thing, uh, that that very few people did. And if they did, it was really just kind of a novelty, like, oh, I happen to be in Vegas, so whatever I, I, I bet on a horse race or something like that, I, but now it’s everywhere and you can access it on your phone. Lots of, lots of, and, and it disproportionately affects young men. Um, the vast majority of, of sports bets are men, uh, and they’re, they skew really young. Um, that, you know, age range of 18 to 25 seems to be like the, the largest, um, growing demographic of that. So I’ve been trying to caution my students many times about not doing these things, these behaviors where you’re ex the expected value is not that you gain money over time, right? And that’s why FanDuel and DraftKings and these, um, why they give you these promotional benefits, you know, that $5 get $200 in bonus bets or, or these, these profit boost tokens they give out where, oh, if your bet hits you get 1.5 times the payout on this. You know, it’s all designed to just keep you there placing bets because they know the longer you’re in the game, the more likely it is that eventually you’ll lose and they’ll make money off of you.

Emily (35:10): Absolutely. I was just explaining to my daughters a few days ago, the concept of gambling. Like they don’t even know what it is. They’re very young, and I, the first thing I said to them is, the house always wins. Remember that <laugh>, like, do not let go of that lesson. The house always, always wins. As we’re recording this interview, um, in January, 2026, it happens to be that I listened to a podcast episode yesterday of deep questions with Cal Newport where he covered sports betting and gambling and the new technology around that and how prevalent it is, as you were mentioning. And this also came up for me in previous conversations with Dr. Zach Taylor, who’s been a repeat guest on the podcast as well, who works with undergraduate students too. And so the stat that I heard in that episode with Cal Newport was that, um, 70% of young men who live on a college campus have a sports betting account, right?

Emily (35:55): We don’t know how much they’re using it, but they have an account, they have access to it. Um, and so to me, I don’t address gambling much. I think this is maybe the first time it’s come up on the podcast, but to me, I struggle with, um, helping to teach how <laugh> entertainment and spending money on entertainment might be okay, and it can be part of your budget, but how gambling, you know, obviously taken too far, it becomes very addictive and very financially damaging and damaging to relationships. And like, how do you find yourself on that spectrum and sort of for your own personal self, your own personal values, decide what you’re comfortable with and what you’re not. How, how do you address this with your students?

Dr. Hedberg’s Experience with Sports Betting on FanDuel

Trevor (36:37): What I tell the students about gambling, whatever form it takes, is that you need to approach what you’re doing. That money that is not savings money, that’s not money that you’re, you know, putting aside for emergency savings. It’s not money that you’re investing for retirement. This is money that needs to be in the same category as like, I’m going out to a nice restaurant, or I’m, I’m going to the movies with some friends, or I’m, I’m, I’m buying some, you know, decorative item from my home or whatever. Um, it needs to be money that you are okay if there is zero return on investment, if it is all, if it is all lost. Um, and that’s how I approached, um, I did a couple of years ago, um, use FanDuel, uh, which is one of the major sports betting apps, uh, for one year. And I basically took a fixed sum of money, which in my case it was like a thousand dollars.

Trevor (37:23): And I said, this is what I got for the whole year. If I lose all of it, that’s it. If I, whatever I, you know, and, and, and we’ll just see what happens. I mostly bet on NBA games as a sport I’m the most familiar with in that, in that kind of context. I actually wound up making $50 over the course of this whole experiment, but it was incredibly tedious, um, and did not make me enjoy watching basketball more. Um, for me it was very much the opposite. I could have made more money just putting that a thousand dollars into, uh, a brokerage account or even like a high yield savings account probably. Um, and so that, that was not, uh, ’cause the other factor is like the gambling earnings or taxed in kind of a weird way. So like, I’m, I’m not sure I actually made $50.

Trevor (38:09): I don’t know what the positive value was, but it was negligible is the, is the point. I neither made nor lost a meaningful sum of money doing that. Um, but if I had lost all of that money, nothing about my financial future would’ve hinged on that. There was no expected amount, rate of return. It was just an experiment. Wanna see how this app works? Want to see what, what this experience is like because so many people are doing it. Um, I don’t really regret doing the experiment, but I also like have deleted my account. Will never go back. So, um, I encourage, you know, my students to, if they are going to do any kind of gambling, to approach it that way, like set aside a fixed sum of money that is just your, and, and have it budgeted in that way. Don’t put more money into your account and do not anticipate or make projections about your financial future based on anticipated earn earnings or gains. Um, that, that’s a recipe for disaster.

Emily (39:06): And I think that, um, paired with this extra, this optional exercise that they have of tracking their spending over the course of the semester is really valuable because some people may be adding money all the time to these kinds of accounts, and it’s one of those like small transaction things that can kind of get overlooked unless you’re really, really in your numbers and adding them up over the course of the month or what have you. And so that could be really valuable. Oh, I’m actually spending this many hundreds of dollars per month on gambling, and maybe that’s not, that’s more than entertainment budget than I need to be spending at this point. Right?

Trevor (39:38): Yeah, I, we’ll see, I I, since I have done that activity before, um, I don’t know what to expect for what, what, how many students will do it or what I’ll, or what I’ll learn about it. But, um, but I do think that if they, if they really did it for the full 12 weeks, that’s three months, that’s enough of a time slice that they would get some idea of what some of their habits were, and they might get some insight into, um, where they might want to make changes, uh, in, in, in the future. Or maybe they would discover like, oh, I’m, I’m doing better in this than I thought, you know, it’s possible.

Dr. Hedberg’s Future Financial Plans

Emily (40:11): Absolutely. Uh, you mentioned the future, so I wanted to ask you if your own plans for your life, your finances have ch- and you know, forward looking have changed at all from your experience teaching this course?

Trevor (40:25): I think for the most part, I mean, I think some of the habits that I have had, had, had developed, um, I, I, I feel are a little bit more vindicated given, you know, like the avoidance of high interest debt and a and a few of the other things. Uh, as I mentioned earlier, I do kind of wish in the past and maybe I had developed an investing habit a little bit earlier. Um, but the, the one thing that is different now is that when I was a postdoc, I was always operating on basically 18 month time horizons with everything in my life because, you know, what’s the next job? What, what am I doing to make myself competitive for that next cycle? And that included the fi- the financial stuff too, right? I mean, there, there was, you know, there was an expectation that at some point that would stretch out longer term, but it’s really hard to like, feel like you’re prioritizing re- retirement outcomes when you don’t even know whether you’re gonna be employed the next academic year.

Trevor (41:18): And once, once I got here at Arizona and once, like, after a year or so, I kind of got the sense that this could be a fairly stable and permanent, you know, appointment, you know, and I liked living here and liked the people I work with. Um, then it became easier psychologically to say like, okay, we’re gonna, I’m gonna overhaul some of the things I’m doing and we’re gonna really, we’re gonna be maxing out that Roth IRA, the university has a, has an HSA as as well that you can use as a kind of retirement investment vehicle. So I’m maxing that out also. Um, and then, um, I also opted in actually to the university’s pension, uh, options. So they give you two options at the University of Arizona, and you have to decide pretty early in your, when you start your job, what you’re taking.

Trevor (42:00): One of ’em is a 403B, which is structured like a 401k, and the other one is a defined benefit pension plan where if you, there’s a formula where like you get a certain percentage of your highest five income earning years in the state of Arizona based on how many years you worked. And, um, so if you work, like, I don’t have the table in front of me right now, but if you work around 25 to 30 years in, in, in the state of Arizona, uh, while you’re eligible for the pension and are putting in the amount of, you know, it’s mandatory, they just deduct it, you know, pre-tax from your, um, from your paycheck, uh, you will get like something like 70% ish of your, of that salary every month, you know, for the rest of your life until, until you die. Uh, so the hope is that between like my Roth IRA, which is like a, like something that I’m maintaining on my own and which started with funds from Ohio State and University of South Florida, like the retirement stuff I had done in those places before getting here between that and the HSA and then having a pension hopefully between those three things, you know, in tandem. Um, I’ll, I’ll be all right when I, when I get into my sixties. Um, right now the short term goal is I’m, I’m, uh, I’m, I’ve got some m- money that I’m growing to potentially make a down payment on a house or, or maybe buy a condominium or something like that.

Emily (43:27): It’s amazing. I’m so glad to hear that, um, that you chose the pension. I mean, obviously the numbers are different for different people, but just to have that perspective, um, for the podcast audience of like, yeah, pensions actually do still exist, um, in higher education at certain types of institutions. And so this may be a choice that you are faced with and you, it’s really a combination of a career and a financial decision. And it’s also, I also would be very tempted by the pension just for the aspect of the guaranteed income. And as you said, you can still do some retirement investing on your own. Maybe you consider it optional, maybe you consider it necessary, I don’t know. Um, but you still have those other vehicles that you know, you can use for that purpose as well. So anyway, it’s just very interesting and as I’ve gotten, um, well closer to retirement, I guess you could say time keeps passing. Um, I find that idea of guaranteed income to be very attractive and possibly worth, you know, paying a premium for in some ways. So, super interesting.

Best Financial Advice for Another Early-Career PhD

Emily (44:23): Um, I wanna end with the question that I ask all of my guests, which is, what is your best financial advice for another early career PhD? You answered this the first time you’re on the podcast, so let’s get a, a refresh on that. And it can be something that we’ve touched on already in the interview, or it could be something completely new.

Trevor (44:40): The thing that I’ve learned, like I’ve mentioned here earlier, that the one thing I would go back and change is that I would’ve started, I would’ve opened a Roth IRA and I would’ve started investing, even if it was a tiny sum of money every month, just to build that, just to get that habit. Like this is just the thing I do. Um, I think that is something that is not on a lot of 22, 23-year-old PhD students radar. And that’s something that I would definitely, uh, tell people. Now, if I was, if I was advising, uh, an undergrad student who’s gonna go to grad school, this is, this is something that I would make them, um, privy to because, uh, you know, there are all these, um, calculators you can use on in online space to figure out how much money it’s worth. The most common figure that I’m familiar with, which, uh, originates from a guy named Brian Preston, who, who runs like a, I think it’s like called the the Money Guy Show, or the Money Guy podcast or whatever.

Trevor (45:33): He has a book called Millionaire Mission. He’s got this chart, uh, based on, it’s basically how much is a dollar worth at the age of 65 invested at different ages. And, and it assumes a declining rate of like investment returns as you get closer to retirement because you make your, you make your portfolio a little more conservative to make sure that that money doesn’t fluctuate dramatically right before you retire. And essentially $1 invested at age 20, at least according to his calculations, is worth about $88 at the age of 65. Now, again, there are some assumptions built into how that’s calculated, but on any plausible estimate, in my view, the minimum is it’s gonna be like $64 and it could be higher, it could be over a hundred, depending on, again, what background assumptions you’re making, how aggressive your portfolio is, and what actually happens in the market.

Trevor (46:23): So getting even just a small amount each month when you’re 21, 22, 23 years old into these kinds of accounts is just such an incredibly powerful thing. But you don’t get that money for 40 plus years. So there’s a trade off, you know, and, and I know as a graduate student, I was always weighing like, how much emergency savings do I need in the event that I’m unemployed for six months after I get my PhD? And it’s easy to look back now and to say like, oh, I really wish I’d invested, you know, 10,000, $20,000, uh, of, of that, of that money I had on hand now because I didn’t have that period of unemployment. But that’s very much a hindsight bias because certainly if things had gone a little bit differently, there could have been a gap of some sort where I would’ve been very glad to not have a bunch of money tied up in a retirement account. So this has to be, these things have to be weighed, but a small amount, $20 a month, $50 a month, whatever you can scrounge away, like just building that habit and knowing like this is, when you were in even I think once you get to your thirties and you see how much it’s grown in just that short time, you, you will not regret building that habit early and and making those choices.

Emily (47:31): Very well said. Trevor, thank you so much for giving this interview. Thank you for coming back on the podcast and giving us all an update. It was wonderful to hear from you.

Trevor (47:39): Yeah, thanks for having me back, Emily, it was great to see you again, chat about this stuff. And, uh, I, you know, I’ve, I’ve, I have enjoyed teaching about it and I, I expect I’ll keep doing that here in the Franke Honors College for quite some time.

Outro

Emily (48:02): Listeners, thank you for joining me for this episode! I have a gift for you! You know that final question I ask of all my guests regarding their best financial advice? My team has collected short summaries of all the answers ever given on the podcast into a document that is updated with each new episode release. You can gain access to it by registering for my mailing list at PFforPhDs.com/advice/. Would you like to access transcripts or videos of each episode? I link the show notes for each episode from PFforPhDs.com/podcast/. See you in the next episode, and remember: You don’t have to have a PhD to succeed with personal finance… but it helps! Nothing you hear on this podcast should be taken as financial, tax, or legal advice for any individual. The music is “Stages of Awakening” by Podington Bear from the Free Music Archive and is shared under CC by NC. Podcast editing by me and show notes creation by Dr. Jill Hoffman.

Tax-Advantaged Retirement Account Options in Higher Ed and K-12

February 23, 2026 by Jill Hoffman 1 Comment

In this episode, Emily interviews Dr. Daren Card, a computational biochemist working in industry. Daren and his wife moved to Arlington, TX for his PhD and then Boston, MA for his postdoc, and she held K-12 teaching positions in both cities. He shares their financial journey, from managing their student loan debt through opening and funding IRAs. Daren and Emily discuss the tax-advantaged retirement account options available, such as 403(b)s, 457s, and 401(k)s, and how to spot red flags in your employer-sponsored plans.

Links mentioned in the Episode

  • Dr. Daren Card’s LinkedIn
  • Dr. Daren Card’s Website
  • Host a PF for PhDs Tax Seminar at Your Institution
  • PF for PhDs S17E9: This PhD Works Part-Time After Reaching Financial Independence in Austin Texas
  • PF for PhDs Tax Center for PhDs-in-Training
  • 403bwise Website
  • 403bCompare Website
  • The White Coat Investor
  • PF for PhDs Subscribe to Mailing List
  • PF for PhDs Podcast Hub
Tax-Advantaged Retirement Account Options in Higher Ed and K-12

Teaser

Daren (00:00): This was one of these fellowship programs that’s actually channeled through me. So I sort of administered my own award, which is a bit unique, uh, in this way. And, and there’s some upsides to that. But some of the downsides are you don’t get sort of the, the, the financial benefits of, of being attached to a large university.

Introduction

Emily (00:26): Welcome to the Personal Finance for PhDs Podcast: A Higher Education in Personal Finance. This podcast is for PhDs and PhDs-to-be who want to explore the hidden curriculum of finances to learn the best practices for money management, career advancement, and advocacy for yourself and others. I’m your host, Dr. Emily Roberts, a financial educator specializing in early-career PhDs and founder of Personal Finance for PhDs.

Emily (00:54): This is Season 23, Episode 4, and today my guest is Dr. Daren Card, a computational biochemist working in industry. Daren and his wife moved to Arlington, TX for his PhD and then Boston, MA for his postdoc, and she held K-12 teaching positions in both cities. He shares their financial journey, from managing their student loan debt through opening and funding IRAs. Daren and I discuss the tax-advantaged retirement account options available, such as 403(b)s, 457s, and 401(k)s, and how to spot red flags in your employer-sponsored plans.

Emily (01:30):The tax year 2025 version of my tax return preparation workshop, How to Complete Your PhD Trainee Tax Return (and Understand It, Too!), is now available! This pre-recorded educational workshop explains how to identify, calculate, and report your higher education-related income and expenses on your federal tax return. Whether you are a graduate student, postdoc, or postbac, domestic or international, there is a version of this workshop designed just for you. While I do sell these workshops to individuals, I prefer to license them to universities so that the graduate students, postdocs, and postbacs can access them for free. Would you please reach out to your graduate school, graduate student government, postdoc office, international house, fellowship coordinator, etc. to request that they sponsor this workshop for you and your peers? You can find more information about licensing these workshops at P F f o r P h D s dot com slash tax dash workshops. Please pass that page on to the potential sponsor. Thank you so, so much for doing so! You can find the show notes for this episode at PFforPhDs.com/s23e4/. Without further ado, here’s my interview with Dr. Daren Card.

Will You Please Introduce Yourself Further?

Emily (03:06): I am delighted to have joining me on the podcast today, Dr. Daren Card, who currently works in industry at Colossal Biosciences as a computational biologist. But we are gonna be taking it back to his grad school days and his postdoc days to talk about his financial journey. And Daren, because this story involves both you and your wife and your kind of joint projects and finances, please introduce yourself and your wife and we’ll get started.

Daren (03:30): Yeah, so, so my name’s Daren as, as you’ve heard, uh, my, my wife’s name is Rachel. Yeah, we’ve, uh, we’re both originally from sort of rural western New York, uh, south of the Buffalo, New York area. And we actually met in high school at the very end of high school. We both shared a, a high school job at Burger King, ironically, a fast food job. And, um, yeah, got to know each other there. Started dating at the very end of high school, and we’ve been together ever since as, as partners in life. So we’re approaching now, uh, 10 years of marriage, uh, next year and 20 years of being together. So it’s been quite a ride. Um, we both sort of navigated through the community college system and the SUNY system in the, in the state University of New York. Um, both were interested in biology, generally speaking. My wife wanted to pursue more veterinary science. I became interested in conservation. Ultimately, uh, I got more interested in the research bug, like a lot of folks do. Um, and that brought us both down to Arlington, Texas, where I did a PhD at that point in time, uh, focused on evolutionary genomics, uh, sort of trying to link the, uh, the, the genes that we have in our, our cells to the actual physical traits that we see, uh, in organisms in, in nature. Um, Rachel worked for a few years in a veterinary field. Um, we ended up getting married in, in 2016, about 10 years ago now, and a week later, actually, Rachel got a new job as a, as a high school teacher, and she’s been doing that since, and she really enjoys that work. So I finished my PhD in 2018 and was fortunate enough to get a, a fellowship from the National Science Foundation, so shout out to NSF and the US government for funding folks like me and the work that we do. Um, and that brought me up to Boston area where I did a five year postdoc at Harvard University. And, uh, that ended about two years ago. And since then, I, I worked a couple years at the Broad Institute as a computational biologist, mostly focused on cancer genomics. And recently, just this summer I moved over, uh, to a computational biologist position at Colossal Biosciences, which is a bit more in my traditional area. So.

Emily (05:20): Wonderful. Thank you. Such, that was a very succinct overview. Let’s rewind a little bit through that process, because I wanna know what your finances, um, and I don’t know at what point you considered those are finances, yours, mine, whatever your situation was. Um, with your now wife, going back to the start of graduate school, what were your finances like? Like did you have assets? Did you have debts at that point? Maybe student loan debt. Um, did you know anything about money <laugh>? Um, and then what was the stipend like when you started grad school?

Daren (05:46): For, for me, you know, both my wife and I came out of, I guess sort of lower to middle class, uh, sort of backgrounds. We were in more of a rural area, so, you know, just didn’t quite have some of the access that you get in sort of urban areas to a lot of, of the, the benefits of, of sort of population density, I guess you could say. So, um, so because of that, you know, we, we both came out of bachelor’s degrees, uh, in that time period with, with basically zero assets, right? And we had to fund our way through, uh, through our undergraduate degrees using debt, unfortunately from, from, uh, student loan debt in the form of government debt, or in some cases private debt as well. So, so yeah, the, the, uh, the, the numerator of the equation here, I guess is zero in the form of assets.

Daren (06:24): Uh, the, the debt that we had, I had in the order of about 60 or so from memory, uh, k worth of debt from my undergrad, uh, education at a state, uh, university. Um, my wife had a bit more, she was about 75K or so, I think. Um, and yeah, as far as sort of knowledge and and mindset at that point in time, you know, minimal knowledge, I guess, you know, we’re both entering adulthood. We, we did share our, our, our finances largely by that point when we moved on to Texas together. Um, which, uh, had a lot of benefits, I would say. Um, and, uh, and yeah, but I’ve just always been sort of a nerd about various things I like to learn. And, and, and for whatever reason, I got the personal finance bug, uh, a couple years into graduate school, you know, um, and, uh, and yeah, just spent a lot of time perusing the internet, basically teaching myself about all this stuff.

Daren (07:10): You know, it’s all out there in some form, right? It’s tax code, um, uh, it’s not the most easiest thing to read, but usually people distill it down for you. And, and I took advantage of that in that time. So, uh, as a grad student, my stipend over my, uh, six years at UT Arlington was on the order of 30K A year, I would say. I was, uh, I was funded at, on a, a teaching assistant line, so I, I taught the whole time, including on the summers. Um, and my spouse, uh, was fortunate to have a bit more income. She sort of hovered around 50 to 60K through that time period. Um, and overall, and I, I do want to point this out, you know, I should have said it before, but I, I, I do think it’s really important to emphasize this. This is a partnership with my wife. Um, she takes as much credit for these successes as I do. I might be the one standing here talking with a PhD. Uh, she’s not an academic. She’s, she, uh, doesn’t have a PhD, but, uh, but I’ve been very fortunate in that this way, and I think it’s important to point that out. And not take too much credit here because my wife had a big role in this. And, and I think it’s also an important caveat too, um, because, uh, some things are just, you know, simply easier when you have two forms of income and you can split costs. And, and not all PhD students are gonna be able to have that advantage like I had over that time period. So, uh, that was a bit unique to me, I guess.

Turning Personal Finance Knowledge into Action

Emily (08:23): Yeah, very important context for us to have. Thank you for like, explaining that and caveating that. And, uh, yes. Wonderful. So you’ve mentioned that you, you know, kind of <laugh> developed this interest in personal finance, decided to kind of nerd out, learn about it in, you know, that time period when you were in graduate school. And so did you actually start applying that knowledge, um, like what were you doing with your finances during that period of time in graduate school and then also with your postdoc?

Daren (08:49): Yeah, yeah. So we, we, yeah, we did I think, start applying that pretty quickly. My wife has, has always been a, a saver <laugh>, you know, I, I guess I am too by, by nature for whatever reason. Uh, you know, I think we’ve had relatives that sort of knocked into our head early on, you know, given their limited means in many cases that, you know, you gotta think long term and, and, and not wait. Um, so we started pretty early, you know, by our mid, mid twenties I guess I would say. We were starting to contribute to, uh, IRAs. Um, I, um, is, is, is a great way of starting, uh, in this world. Um, you know, it’s flexible. Uh, it doesn’t have the highest contribution limits, but for our income at the time, it was perfectly sufficient, right? So, uh, you’re able to just to open that account yourself, right online, uh, at a, at a many different options out there to, to use that.

Daren (09:33): Um, I think at the time I used, uh, Betterment, uh, just for a, a, a bit of a reference. And my, my wife had started up a Vanguard account, uh, at that time. So, so that’s what we did the first few years during, uh, my, my PhD, um, when my wife switched over to a teaching job, she was able to access a, the state pension system, um, being a K 12 teacher. So she was, uh, starting to contribute in that way as well, on top of the IRAs. Um, and, and that’s basically the status quo up through, uh, 2018 or so when I left my PhD and, and, and wrapped that up. Um, when we moved to Massachusetts, you know, my wife obviously continued with the pension system, being a K 12 teacher. Uh, she’s also able to take advantage of what is called a 457 plan, which we can talk a bit more about here if you’d like, um, at one of her former school districts, uh, that she taught at before.

Daren (10:19): And, uh, and then, um, basically, uh, in my peer in my position as a postdoc, I was, I was funded by and an NSF Fellowship, so I think we made some contributions still to IRAs, but I didn’t really have access to like a 401k or a 403B. This was one of these fellowship programs that’s actually channeled through me. So I sort of administered my own award, which is a bit unique, uh, in this way. And, and there’s some upsides to that, but some of the downsides are, you don’t get sort of the, the, the financial benefits of, of being attached to a large university. Um, so, so yeah, I had to sort of sacrifice that for a few years, which was a, a little tough, I guess, but it wasn’t the end of the world. And, uh, and my last year I actually moved on to a more of a proper internal position and was able to contribute to a 401k for the last year, my postdoc. And then since, uh, in my positions, I’ve been contributing to a 401k, uh, as well. So, so yeah, that’s basically the journey through grad school to- till about now really.

Tax-Advantaged Retirement Account Options

Emily (11:13): Let’s dive into the tax advantage retirement accounts. ’cause I know you and I both really excited to talk about those. So, um, you’ve kind of mentioned already some of the different accounts you and your wife have had access to over the years. Um, just tell us more about what you learned about those accounts over time, what you think is important for the audience to understand.

Daren (11:31): Yeah, yeah. You know, I think the, the one big tip is, you know, don’t overthink it. Just, just pick one and, and go with it. <laugh>. That would be my sort of big tip here. Um, but yeah, we can spend a second sort of talking about some of the, the differences between these different accounts. So, so there’s a, uh, an IRA, so an individual retirement account, I believe is the acronym, right? Um, uh, so this is sort of the, the, the, I guess the beginner, uh, account, I think for most people. So it’s, anyone is eligible for it. Um, generally speaking, um, it’s flexible. You can open it up yourself. It doesn’t have to come through an employer. Um, the contribution limits are lower, that’s one of the downsides. I think they’re on the order of 7,000 now or so,

Emily (12:07): 7,000 in 2025. It’s gonna go up in 2026. Yeah, 7500, I think. 

Daren (12:12): Yep. So, so that’s, uh, the, the, the option that we took advantage of in the beginning, you know, that was perfectly sufficient for our, our, our, uh, our situation. And honestly, it’d probably be perfectly sufficient for most grad students. I would, I suspect out there, uh, in, in the US at least. So, um, you know, when we moved beyond grad school, we started to think more and more about other things, and mostly that was because we actually became eligible for other sorts of retirement accounts. I didn’t have access to that sort of a thing as a graduate student, given my appointment at the university, uh, my wife, uh, became eligible for a, a pension system, but, um, but not really a, a 401k, right? Um, um, but yeah, when we sort of moved into graduate school and moved up here to Massachusetts, then we started to think about things like, uh, the, the very famous 401k, right, which comes typically from, uh, normal employment out in at businesses and things like that.

Daren (12:58): And then you have a very similar plan called a 403B, which is usually reserved for nonprofit sectors. Um, so universities typically have this type of, of plan. So these are sort of your quintessential retirement plans. They come through the employer. Occasionally you’ll get an employee, employee match, uh, not, not usually at a, at a a a college. I’m, I suspect, or at least for grad students and, and postdocs, maybe for faculty. Um, uh, but out in the sort of private industry and things like that, you can get nice employer matches that, uh, will sort of help to top up your contributions a bit. Um, so we’ve been taking advantage of that a lot since, uh, coming into sort of the postdoc and beyond phase of, of our, uh, of our lives. Um, and, uh, those contribution limits, I think on the order of about 24,000 right now, so much more substantial.

Daren (13:39): And then with the, with the additional contributions from an employer, you know, that’s sort of a hundred percent return right away, which can be pretty nice on at least a subset of your contributions. Um, so definitely take advantage of that for sure. And then, uh, a last account, I’ll, I’ll talk about, I mentioned it earlier, is a, uh, is a 457, uh, plan. Uh, this is another, these are all IRS tax codes. Uh, basically is, is people probably know. And, uh, honestly, I think this is maybe the best of the, the group in my opinion. There’s, uh, it’s basically the same as a 401k or 4013B as far as contribution limits and the way it’s administered and things like that. Uh, but one nice thing about it is, uh, and again, I should say it’s, it’s really reserved much more for I think, state level or local level, um, uh, government sorts of positions and, and things like that. So it’s a bit more restricted. You’re not gonna see this at a, at a company or something like that. Um,

Emily (14:28): Nonprofits can also have them sometimes. Um, but I do see it more often with like state university systems or something like that,

Daren (14:36): Right. Or local municipalities and things like that. Yeah. So, uh, but yeah, the, the real nice advantage of this is when you leave employment, there’s some, you know, I don’t remember the exact details now, it’s been a while since I’ve looked at it, but there’s some nice, um, there’s some sort of nice liquidation options. You know, usually with these accounts, you’re sort of locked out of them for, for good reason, don’t touch ’em. That’s the idea, right? Um, and, uh, so yeah, when you do have to touch them, like if you have an emergency or something, you take, you take a penalty, um, and you, you do typically with a 457 as well. But one of the sort of, uh, caveats of the way that they wrote the tax code here is that when you leave the service that provides that 457, uh, it is eligible, you know, all these things are eligible to get rolled over, but the 457 is a bit unique in that you can actually liquidate that money, you know, you have to follow certain procedures and, uh, and sort of tap into it in a way that you can’t with these other traditional, um, retirement plans.

Daren (15:28): So, uh, so that’s a nice one. We’ve took, taken advantage of that on top of my wife’s pension here in Massachusetts. Her previous district had, uh, access to a a 457 plan through the state of Massachusetts that’s administered at the state level to keep the cost low. It’s called a smart plan here. Um, and, uh, yeah, we’ve been able to take advantage of that a little bit as well.

Emily (15:47): So I’ve heard about the 457, I mean, in my work, it’s like, okay, you know, 457, 403B kind of similar sort of arrangements, but in the FIRE community, the financial independence retire early community, it’s kind of held up as this, like, hey, you can, if you separate from service, as you said, you can access this money earlier in ways that you don’t have to pull the tricks that you need to do with your IRAs and the 401k and all those other types of accounts. So it’s kind of held out in that community in particular as a really great plan to use, if that is your goal of stopping work before age 59 and a half, and, you know, trying to access some money earlier. So, um, I did a previous interview interview with Dr. Corwin Olson that people might wanna reference, um, talking about early retirement in the FIRE community, uh, for PhDs and people who work, again, in, in sectors where these kind of, um, accounts are permitted and offered. So that might be something for listeners to check out, um, as well. But it sounds like you, if you’ve tapped that 457 have not done so for funding your lifestyle in retirement, but maybe for other investment opportunities. Is that right?

Daren (16:51): Yeah, you know, and I, I sort of, you know, definitely in grad school and, and stuff, you know, who knows where life will take me, right? But, but I wouldn’t mind retiring early <laugh>, you know, I sort of look at, uh, personal freedom and the ability to sort of control your time is, is one of the ultimate forms of freedom that you can have in, in, in this world, and subscribe to the idea that that that is something to strive for. And, and, and that has been part of our, our, my, my collective goal with my wife is to, to somehow facilitate, you know, early retirement and it’ll be an open question, you know, how early it can be for us, uh, or if we’re even successful. But, um, but yeah, the 457 at least allows the opportunity to be able to draw down that money before you hit the age.

Daren (17:29): The age is where you’re typically eligible to do so under more traditional plans without a penalty. So, so yeah, if you do wanna retire early, that’s where the 457 can really shine. Otherwise, you know, if you’re gonna start, if you’re gonna retire at a traditional sort of 62 or, or 59 and a half, I guess technically is the earliest you can do, um, you know, it, it really doesn’t make much of a difference which of these you sort of go with. Um, so, so yeah, we’re in the weeds here a little bit, but, but these are I think, some useful, uh, tidbits of information that might be helpful to folks.

Emily (17:57): Yeah, I think I wanna go back to how you started this section, which is like, the main thing is just pick one plan <laugh>, and then like stick with it. So like, it always depends on what’s offered to you. So if nothing’s offered to you because you’re a graduate student, then you’re gonna go with an ira, probably a Roth IRA given your income at the time. Um, if you work in the private sector, okay, it’s probably gonna be a 401k if you work in, you know, universities or other types of nonprofits, government, yeah. Maybe then we’re talking about the 403B, maybe with the 457 as well, and then you have a bit of a choice, which one do I wanna prioritize? Or if you’re really mad about personal finance, you might do both.

Daren (18:29): That is a good advantage of the two. You can do both, uh, the 403B and the 457.

Emily (18:33): Yes. That, that is like, yeah. And most people who have these types of jobs don’t earn enough money to be able to do both. But if you’re a PhD and you’re well compensated and you have to be, happen to be in an industry that does offer both of these things, maybe you’re that unicorn where you actually could, you know, contribute to both. But the point is like, what is being offered to you, it’s probably not gonna be this whole suite of options unless like you two, you have a married couple who works in different industries with different types of opportunities and also maybe shifts over time. Um, what’s available to you? I’ll throw in as well self-employed person. I have a solo 401k, so like throw those options and advantages in there as well. If you have any kind of self-employment side hustle, you can open a solo 401k. So anyway, just to complicate things further, basically yeah, there’s even more. It’s out there. Yeah, it’s like an IRA like you said, is almost always available. There are technically some eligibility things about your income, but most graduate students and postdocs will qualify. Yeah, so there’s the IRA and then it kind of depends on your work after that,

Daren (19:30): Basically. Yeah, that’s a good take home. I think there, and, and yeah, there’s even more out there as, as you’re sort of alluding to, and, and there’s even more, you know, the, I think the other side of this, uh, the coin here that this sort of comes into this conversation that I think is maybe worth, uh, talking about as well is, you know, this is just a sort of the, the tax code, the vehicle in which you’re sort of investing, but, um, but there’s also what you’re investing your money in. And that can be just as important as the, the tax advantages and things like that is, well, you know, am I investing in something that’s gonna see a good return? Uh, am I ensuring that that return isn’t being eaten up by needless fees and, and things of that nature? And, uh, and honestly, I, I would say the, the 401k, 403B, that, that’s a bit easier to understand. It’s, it’s the, that aspect of things, the, you know, what you wanna put your money into, what things you might want to avoid. You know, when the salesman sort of comes calling and says, we have the best plan for you. Um, I think that’s where people get into more trouble, um, and where it takes a lot more effort to, to sort of understand what’s in front of you and, and what might be best for your, your personal situation.

Commercial

Emily (20:32): Emily here for a brief interlude! Tax season is in full swing, and the best place to go for information tailored to you as a grad student, postdoc, or postbac, is PFforPhDs.com/tax/. From that page I have linked to all of my free tax resources, many of which I have updated for this tax year. On that page you will find podcast episodes, videos, and articles on all kinds of tax topics relevant to PhDs and PhDs-to-be. There are also opportunities to join the Personal Finance for PhDs mailing list to receive PDF summaries and spreadsheets that you can work with. Again, you can find all of these free resources linked from PFforPhDs.com/tax/. Now back to the interview.

Fees Associated With 403(b) and 457 Accounts

Emily (21:23): Well, going off of that, uh, comment about a salesperson, um, I wanna say that listeners might be aware, and you’re prob- most likely aware, um, that 403Bs and 457s have a bad reputation of being fee laden, uh, very expensive types of, um, vehicles in which to put your investments. And also the investments that you might be steered toward by people helping you with this might not be actually optimal for the decades of investing that are ahead of you. I think this reputation more comes from K through 12, those kinds of educators versus the higher ed, um, group that I’m normally talking to. But since your wife is in that former category, let’s talk about this a little bit more. And also, there’s sexism in this because women are, you know, dominating the K through 12 educational space, whereas men are dominating the higher education space. This is one of the ways that sexism ends up influencing our investments and our finances overall. But that’s me getting on a soapbox. Let’s let you get on your soapbox <laugh>.

Daren (22:21): Sure, yeah, yeah, please. This is, this is great. Um, yeah, you know, as you say this, this pertains more to the K 12 level. You know, some of this maybe propagates up to, to post-secondary levels and, and it’s something to be aware of, certainly. Um, but, but yeah, at the K 12 level, you know, again, we have 403Bs, 457, so on and so forth. Uh, but as I said before, beyond that, you’ve gotta pick, you know, what you wanna invest your money in, and there’s lots of things out there that you can invest your money in. Um, what I tend to personally invest my money in is, is, is what they call, uh, uh, low cost index funds. So these are, uh, basically funds that are indexed to the, the overall stock market, so like the s and p 500, right? So they basically try to, uh, select a mixture of investments that are out there that match the performance of what the overall market is doing with the idea that it’s diversified.

Daren (23:07): And it’s, and, and it might not give you the best return every year, but it’s at least gonna give you, uh, a reasonable return and, and be somewhat protected against, uh, big downsides or big down swings, uh, that you can have, uh, in, in certain situations. So, so yeah, that, that’s, that’s what I tend to invest my money in is, is sort of a low cost index fund. Um, and, uh, the big reason for that is, is the, the low cost. You know, so there’s the money coming in from the stock market, right? So you can go out and you can look at what that is. You know, the people keep track of that all the time, right? Uh, the downside is, you know, the, in some cases that folks aren’t maybe as clear as they can be about, um, the, the cost associated with these sorts of things.

Daren (23:46): Um, so with a low cost index fund, you know, this is something offered by like a company like Vanguard. They sort of pioneered this kind of thing. The idea is, you know, we keep the, the fees as low as possible, you know, it, it’s sort of a bit automatic. It’s, it’s sort of easy to manage because it is an index fund and therefore we can offer it with very low fees. Um, and therefore your most of your money is going into your pocket, and it’s not coming into the pocket of, of, say, Vanguard or whoever is administering these funds. Obviously, there’s some cost, right? These things aren’t free, but it’s, it is actually very, very low cost. Uh, typically speaking, uh, on the other side of the coin, unfortunately, are, are what I would say are sort of predatory practices, especially at the K 12 level, given the, the sort of abundance of K 12 educators that are out there, uh, uh, the, you know, across diverse communities and so on and so forth.

Daren (24:33): Unfortunately, you know, there’s, there’s folks that, that, that sort of, I would say, sort of prey upon this <laugh> in some way. You know, they, they’ll, uh, you know, they’ll, they’ll maybe put out something sort of similar to an index fund as far as its performance, but they’ll, uh, they’ll sort of riddle it with, with high fees. Um, and you may not think much about, you know, a 1% fee, no big deal, right? Um, but, but in the long run, it really adds up. Um, you gotta think about compound interest in, in it can help you, but it can also hurt you when it’s working against you, right? So, uh, you know, you can go out and do, look at some calculators online that will sort of show you over a 20, 30, 40 year time period, even a 1% fee. You know, if you were to knock that down to a, you know, by to a 10th of that, you know, a 0.1% fee, which is more akin to what you would pay, uh, at a low con-, low cost index fund, um, you know that the extra money that you would accrue over that time period is, is substantial. It’s, it, it almost knocks you over when you look at it.

Emily (25:26): It’s hundreds of thousands of dollars, typically.

Daren (25:29): So, so yeah, you know, it really is unfortunate. You know, my, my wife, uh, is in a district now. They actually, the district in which we, we reside, um, where they do have a pension system, and that’s what most teachers contribute to. And, and, uh, and then it, it just doesn’t feel like folks have really thought much more about everything else. Um, but, but there are certainly gonna be people that want to contribute to additional savings accounts. And at least at my, my, my wife’s school district, uh, uh, you know, all the plans that we’ve seen are either quite opaque. You have to sort of call people and, and get them on the phone and, and try to get the details. You know, there’s not like a nice sort of prospectus laid out of, of what you can invest in and, and what the costs are and all this sort of stuff, which alone is sort of annoying when, when folks are busy and have lives to live, right?

Daren (26:09): Um, but then on top of that, you know, when you sort of do dig in, you find that a lot of them are, uh, uh, these varieties that do have high costs associated with ’em that really can detract from the, from the, uh, the, the, the whole opportunity, I would say. So, uh, so yeah, it’s, it’s just unfortunate, at least in the case of my wife’s district that the, that the folks haven’t put more thought into that, I would say. Um, and the other sort of downside here is, is across Massachusetts, most folks have access to the state level 457 plan called the smart Plan locally. Uh, but for whatever reason, my wife’s district currently, uh, hasn’t adopted that plan. Um, which is a, a major downside, I would say as, as well. Um, and I, and I get this at some ex- to some extent, you know, most teachers will contribute only to a pension plan, never think about anything else, but not all teachers.

Daren (26:53): Um, you know, and, uh, and it really is a, it’s a missed opportunity, I would say, and it points out some, some, I I would say big problems in how sort of K 12 administrators and school districts in general, which are usually tied to local municipalities. Um, you know, even in cases with very strong sort of local union support, which is definitely the case up here in Massachusetts. Um, you know, uh, you know, still allow these things to happen. Um, you know, and, and especially in this day and age where we’re sort of facing these major teaching shortages, um, really this could be such a simple way, in a cheap way for a local school district to, to improve compensation for teachers in a way that that makes a difference, um, and, and, and not really add to their bottom line in a major way.

Daren (27:34): Um, so I would consider it really a very big missed opportunity in, in, and quite a shame. Um, and hopefully, you know, by, by pointing these things out, uh, and advocating for ourselves collectively, uh, we can improve these situations. But, but there’s definitely an uphill climb, um, in this way. And again, this mostly pertains to K 12. Some of this might trickle up to, to the post-secondary level. But, you know, I think the take home at the end of the day is, is, um, you, you really can’t rely on anyone else. Uh, you know, not to say you can’t trust people ’cause you can, but you really gotta do your homework. Um, uh, you know, you gotta make sure that the advice you’re getting is correct. You gotta make sure that it’s actually in your best interest and it’s not just a generic form of advice.

Researching Retirement Account Options Before Investing

Daren (28:13): And, uh, and that’s where sort of being a researcher I think can really be an advantage, right? So, you know, this is tailored towards PhDs and PhDs are professional researchers, so, uh, I guarantee you, if, if you can get a PhD, you can, you can learn the, the basics of this stuff and, and, and, and really help yourself out, I think in, in the long run. So, and it’s becoming better and better. I, I think, uh, there are advocacy, advocacy efforts sort of starting up in this way. A couple I can sort of point to is one’s called 403Bwise.org. Again, this is mostly k12, but they’ve sort of taken up this cause and have a, a podcast as well as a lot of information online and as well as school district, uh, report cards, uh, a lot of which are Fs and and Ds nationwide, unfortunately, uh, because of the, the, the, the, uh, the plans that are offered at most school districts.

Daren (28:59): Um, and another place that, uh, that is probably more useful, I think beyond the K 12 system is the state of California has a nice database of a lot of the, the, the, the, basically the retirement options that are available to K 12 educators in that state. And, uh, a lot of these generalize across other sectors and, and other non-profit, at least situations too. So if you’re looking for a, a, I would say maybe the best place to compare these sorts of plans, uh, in a, in a relatively unbiased manner, it’s not perfect. Um, I would say it’s the, the state of California, I can’t recall the name of the database right now, but, uh, but maybe go look that up. Um, and, uh, maybe you could put it in show notes or something like that. Um, that would maybe be the place I would suggest where folks, uh, can get more of a one-to-one comparison between these funds and really maybe get at the true details that sometimes can be hidden from you when you actually, uh, uh, go and talk to, uh, the folks at the banks and the financial institutes that offer these sorts of things.

Emily (29:52): Yeah, thank you for mentioning those resources. And kind of like you were saying in that like it’s really, um, important to investigate what’s available to you, get into the details, and then talk with your peers, right? Because whether it’s part of union or whether it’s just just talking to your colleagues, um, it’s very helpful to just get that information out there and things do and can change over time. If enough people ask, why is it that we’re not offering a 457 like every other district in the state or whatever, whatever the case is, then maybe that will eventually change. I wanna give you a small example and a big example of similar, uh, themes that I’ve run across. Um, the small example is I was actually, I had a, a series of speaking engagements recently for a university client. And so I was looking into their retirement account options for their postdocs, and I noticed that they, uh, you know, they had a 403B and a 457, uh, great.

Emily (30:39): And they had three providers, two you’ve heard of and one you maybe haven’t before. And they had a really nice table. Like you said, sometimes this information is hard to come across, but they had a really nice table laying out all of your investment options. There weren’t that many, there were maybe 10 or 12 across these three different providers and what the expense ratios are. And so I’m looking at this table going, good, good, good. We got some Vanguard funds, we got some Fidelity funds, everything’s low cost. Awesome, awesome, awesome. Oh, they’re really clearly delineating. What are the passive funds and what are the active funds? This is a very easy chart, at least for me to read since I have some familiarity. But then I looked right up at the top and saw there was a record keeping fee for each one of these different providers, which is just another add-on to the expense ratio.

Emily (31:19): And that the two you’ve heard of had very, very low record keeping fees and the one you hadn’t heard of, even though it offered the same investments as the other two, had a much higher, probably three to four times higher, uh, record keeping fee. And so I was looking at that like, oh, that one little number on this chart changed everything in terms of what I would choose if I were an employee at that institution. And I can’t give anybody financial advice, but when I ended up talking with the postdocs, I said, look at these numbers. Bigger numbers are not to your advantage, <laugh>, what should you conclude if you see these three numbers, two of which are much lower than the other. So again, just a call for like looking into the documents and having an awareness of how important fees are and really that they don’t buy you an advantage.

Emily (31:59): That’s kind of how we think that that money works. You’re gonna buy something that’s more expensive and it’s gonna be better, not the case. So it turns out in investing, um, statistically speaking, okay, so that’s a small example. The bigger example is, um, from my husband’s um, uh, biotech company that he’s worked for since he finished his postdoc, um, which has a startup. And so it’s gone through some growth over the years. Um, and they used to offer a 401k plan, um, through I’ll name and shame Edward Jones with American Funds. That was very high expense ratios. And we looked at that and we’re like, okay, we’re gonna use every other vehicle we have before we get around to this 401k, because there was not a match offered. So there’s really no advantage of using it unless we needed the contribution room, which eventually we did.

Emily (32:45): So eventually we started making some small contributions that as we were maxing out everything else available to us. Um, but over the years, again, the company grew and eventually their benefits changed, and now they have a fantastic 401k provider who has low costs and low fee options. And it’s just such a relief now that we’re using it more, we’re like, oh, this is great. Like, it’s actually not <laugh>, it’s actually to our advantage to use this 401k instead of trying to have to avoid it. Um, so things do change over time, but that, but my point is it happens in the private sector as well. You still have to be careful about, um, those expense ratios about who the providers are, about the investments that you choose. Do they offer those low cost, um, index funds or is it all actively managed stuff? So it’s not hard, you know, spend a couple of hours reading about this, read The Simple Path to Wealth, you will get it, you’re a PhD, you’re can be very capable in this area. And really, as we were saying earlier, this is worth hundreds of thousands of dollars to you over your investing lifetime. So it is worth a little bit of time upfront.

Daren (33:41): Yep. Yeah, don’t be afraid to ask questions.

Achieving a Positive Net Worth

Emily (33:43): Is there anything else that you would like to share about your financial journey, the investment component of your journey, maybe at, you know, coming outta your postdoc or any other stage you’d like to share with us?

Daren (33:54): Yeah, maybe I’ll, I’ll conclude with, um, with a bit of an update on sort of where I am now. You know, like I said before, I’m a couple years out of a, of, out of a postdoc and, and yeah, we, we definitely have picked up momentum, uh, over the course of the postdoc and especially these last couple years moving into sort of my, my big boy job, so, so to speak, right. Um, and, uh, and, and yeah, so I, I’m happy to report and it, it’s a big source of pride, I think for me and my wife that we, we did do a little bit of math recently, you know, looking at, you know, our, our, our, our student loans, which haven’t really moved much, but, but that’ll change soon. Um, and, uh, as well as, you know, the, the money that we have accrued across these various sort of investment vehicles as well as sort of personal savings and, and, and, and other things that we haven’t even gotten into today.

Daren (34:35): And, uh, and I can say that we, we have a positive net worth, which I think is an a major accomplishment. We have, you know, in, in the, you know, having collectively over a hundred thousand dollars worth of student loan debt. So, um, so yeah, you know, you know, I’m now sort of approaching 40 <laugh> to age myself. Um, so I’m not super old, but, uh, I’m not as young anymore. But, you know, like we started, I guess around 25, so we’re, we’re, I’m going on 13, 14 years now. Um, so, so it’s, it’s time. It’s not no time, but it’s not a lot of time either. Um, you know, and, and like I said, we, we came in with basically no savings in the beginning.

Best Financial Advice for Another Early-Career PhD

Daren (35:10): So, you know, I, I think, uh, the, the biggest advice I can give to people is, is just, just start now. Start start as early as you can. Um, the, the big thing there is just the compound interest. It’s, it’s your your best friend here. Um, you know, look for those low fee things so that, uh, there, there aren’t fees compounding on top of your compounding interest <laugh>. Um, and, uh, and yeah, the other big thing like we’ve been saying right along is, is is do your research, you know, tap into your professional skills as a PhD and, uh, and, uh, you know, I think in doing so, you can set yourself up for a, a more comfortable retirement and perhaps a bit less stress along the way. And, uh, and I think, you know, due to Emily and other folks that are out there, there, there are an increasing number of, uh, sort of resources and information that’s available. You know, when I started sort of nerding out on this 12 years ago, it was fewer and further between, but, but you know, there is a bit more of a cottage industry now of folks trying to advise folks on the best way in which to think about these things, or at least provide all the options so that people can make more informed decisions.

Daren (36:08): So on top of this, I think, uh, another good source I’ve seen that I haven’t shouted out already is, uh, I think there’s like white coat investing or something. There’s a, a [white coat investor], MDs basically, which is a pretty good proxy for PhDs in many respects and have a lot of the same, uh, you know, career stages and, and, and affiliations and things like that. So if I could fi, if I could point you to anything that’s sort of most relevant besides Emily’s things tailored to PhDs, it might be sort of the white coat investment, uh, side of things. Um, they do a pretty good job, outlining a lot of this stuff.

Emily (36:36): Yeah, I agree. They’re a great resource, especially the more your profile looks like that of their typical audience member, which is like you having student loan debt, having significant student loan debt, and then also having a good salary, which I’m sure you do now on the other side of the educational journey. Um, the more you look like that profile, the more that community is gonna benefit you. And of course, if you get really into investing, then they’re gonna benefit you as well. ’cause they talk a lot about that. Um, amazing. I love that advice. Um, thank you so much for, um, sharing that with us and for sharing your story and your insights. And I just echo like everything you said about yeah, doing your research and starting early, of course, it’s difficult during your PhD to get compound interest working on your side, but we are in PhD training for a long time. I mean, you had six years in your PhD, five years in a postdoc had you not gotten started, you know, with the investing side of things. Like not a late start exactly, but it would’ve been later <laugh>, right? And that time is really on your side. So thank you so much for sharing this with us today.

Daren (37:34): Well, well thank you Yeah. For providing a forum to, to sort of share my story. Uh, it’s, it’s been a, a wild ride in some respects, but it’s been enjoyable. I’ve, I’ve learned a lot and it’s great to sort of be able to impart that onto other folks, um, you know, to help them avoid maybe some pitfalls that are certainly out there and, and to, to hopefully, you know, to, to, to help them to maximize their personal finances. Uh, both now and, and well into the future.

Outro

Emily (38:08): Listeners, thank you for joining me for this episode! I have a gift for you! You know that final question I ask of all my guests regarding their best financial advice? My team has collected short summaries of all the answers ever given on the podcast into a document that is updated with each new episode release. You can gain access to it by registering for my mailing list at PFforPhDs.com/advice/. Would you like to access transcripts or videos of each episode? I link the show notes for each episode from PFforPhDs.com/podcast/. See you in the next episode, and remember: You don’t have to have a PhD to succeed with personal finance… but it helps! Nothing you hear on this podcast should be taken as financial, tax, or legal advice for any individual. The music is “Stages of Awakening” by Podington Bear from the Free Music Archive and is shared under CC by NC. Podcast editing by me and show notes creation by Dr. Jill Hoffman.

This Grad Student Bought a Home at the Start of His Doctoral Program

February 9, 2026 by Jill Hoffman Leave a Comment

In this episode, Emily interviews Ethan Muller, a first-year doctoral student in theology at Villanova University. Ethan and his wife purchased their first home outside of Philadelphia at the start of his six-year program. Ethan shares the details of his and his wife’s financial profile, their emotional readiness to become homeowners, and their plans for the home once he finishes his program. After local mortgage lenders were unable to work with him due to his student status and 9-month stipend, Ethan connected with Sam Hogan, who knew exactly how to make the lending process much faster and easier. Ethan and Emily close the conversation by discussing which other PhD students should consider home ownership.

Links mentioned in the Episode

  • PF for PhDs AMA on the PhD Home-Buying Process
  • Host a PF for PhDs Tax Seminar at Your Institution
  • PF for PhDs Tax Center for PhDs-in-Training
  • First-Time Home Buyer by Scott Trench and Mindy Jensen
  • PF for PhDs Subscribe to Mailing List
  • PF for PhDs Podcast Hub
This Grad Student Bought a Home at the Start of His Doctoral Program

Teaser

Ethan (00:00): Especially in the shifting landscape of being an academic, you know, you could apply for something and get in, what does that look like with your house, and what equity did you have time to build? Which is also why before the program, it felt like a big deal to us to just simply attempt to buy a home.

Introduction

Emily (00:24): Welcome to the Personal Finance for PhDs Podcast: A Higher Education in Personal Finance. This podcast is for PhDs and PhDs-to-be who want to explore the hidden curriculum of finances to learn the best practices for money management, career advancement, and advocacy for yourself and others. I’m your host, Dr. Emily Roberts, a financial educator specializing in early-career PhDs and founder of Personal Finance for PhDs.

Emily (00:53): This is Season 23, Episode 3, and today my guest is Ethan Muller, a first-year doctoral student in theology at Villanova University. Ethan and his wife purchased their first home outside of Philadelphia at the start of his six-year program. Ethan shares the details of his and his wife’s financial profile, their emotional readiness to become homeowners, and their plans for the home once he finishes his program. After local mortgage lenders were unable to work with him due to his student status and 9-month stipend, Ethan connected with Sam Hogan, who knew exactly how to make the lending process much faster and easier. Ethan and I close the conversation by discussing which other PhD students should consider home ownership.

Emily (01:40): By the way, I’m hosting an AMA with Sam Hogan on Thursday, February 19, 2026, so that he can answer all your mortgage and first-time homebuyer questions! Sam is a mortgage originator specializing in early-career researchers. Anyone who is considering buying a home is welcome to attend, whether that’s in the near or far future. Register for the event at P F f o r P h D s dot com slash mortgage.

Emily (02:09): The tax year 2025 version of my tax return preparation workshop, How to Complete Your PhD Trainee Tax Return (and Understand It, Too!), is now available! This pre-recorded educational workshop explains how to identify, calculate, and report your higher education-related income and expenses on your federal tax return. Whether you are a graduate student, postdoc, or postbac, domestic or international, there is a version of this workshop designed just for you. While I do sell these workshops to individuals, I prefer to license them to universities so that the graduate students, postdocs, and postbacs can access them for free. Would you please reach out to your graduate school, graduate student government, postdoc office, international house, fellowship coordinator, etc. to request that they sponsor this workshop for you and your peers? You can find more information about licensing these workshops at P F f o r P h D s dot com slash tax dash workshops. Please pass that page on to the potential sponsor. Thank you so, so much for doing so! You can find the show notes for this episode at PFforPhDs.com/s23e3/. Without further ado, here’s my interview with Ethan Muller.

Will You Please Introduce Yourself Further?

Emily (03:45): I am delighted to have joining me on the podcast today, Ethan Muller, who is a first year PhD student at Villanova University. And Ethan is here with a home ownership story, and you all know how much I love a home ownership story for graduate students. So that’s our topic for today. We’re gonna get into all the dirty details. So Ethan, welcome to the podcast. Will you please introduce yourself a little bit further for the audience?

Ethan (04:08): Yeah, thanks for the kind introduction. My name is Ethan. I’m a first year doctoral student at Villanova, Pennsylvania, which is wonderful. It’s right outside of Philadelphia. I spent most of my time before this doing grad work in the Boston area with my wife and went through the incredibly hard process of applying to PhD programs and was lucky enough to, uh, wind up, I guess at Villanova. Yeah.

Emily (04:35): Can you tell us just a tiny bit more in that background question about maybe the timeline on this? Like when did you finish undergrad? What were you doing between then and when you applied for doctoral programs and also when you got married?

Ethan (04:48): Yeah, that’s a great question. My then girlfriend and I decided that we did not wanna go to grad school, um, as, uh, anything other than a married couple. So in the, I guess it was early spring of 2023, we both applied, um, to graduate programs. She got into Northeastern University and I got into a seminary on the north shore of Boston. So we got married in the spring of 2023 and went to grad school from 2023 to 2025. I applied to PhD programs the fall of 24 and heard back in the spring of 25.

Emily (05:27): Great. And what is your wife doing now? Is she also doing more school or has a job?

Ethan (05:32): My wife works in marketing. She has training in clinical psychology. She’s worked previously as an ABA therapist, wanted to switch it up, wanted to do something different. So now she’s in the field of marketing, which is great, expanding her CV a little bit. Um, we both during our grad school days, worked at Whole Foods Market, which is our claim to fame. It was our <laugh>, our our era to save a little bit of money while we lived on campus and, um, that kind of let her see some different experiences in different fields and corporations. So.

Why Buy a Home as a First Year PhD Student?

Emily (06:01): I love that story actually. It’s, it’s so often that I find that work experience itself is what opens our minds to other possibilities for how, you know, areas in which we might work or apply our education and so forth. So that is awesome. Thank you so much for that, um, backstory. And so when you’re, you know, you’re into this PhD program and you’re moving to Philadelphia, what made you interested in buying a home at that stage?

Ethan (06:24): Yeah, uh, it’s quite rare, especially as an academic to, there’s only a certain few places you can really go for school, depending on the field. I mean, sometimes people are limited to, Hey, I’m moving to the west coast. Other times it’s Chicago. It, it’s really rare. So I’m in a very niche field of theology where I knew that Philadelphia was a place where I could go one, because I was born and raised in Pennsylvania. So it became a very intentional part of my pitch to being accepted, um, that Pennsylvania was a place not only that I loved dearly, but wanted to return to. Um, so my wife and I really pushed hard to get into Villanova. I was very honest with the faculty there. Reached out, uh, quite a few times in order to make strong connections to put my best foot forward. Pennsylvania was the place for us. One, because this is not just a me decision, it was my wife as well. But two, the cost of living was much different than Boston. We loved the Boston area, it was brilliant. There’s so many wonderful opportunities and connections, but Pennsylvania really offers a good access to many different areas of the country, while also having a lesser cost of living, which for people who wanted to own a home, uh, that, that was pretty key for us.

Emily (07:39): So, but why, even though, you know, you’re, you’re sure you wanna put roots down in Pennsylvania and you, you know, you’re presumably there for the length of your doctoral program at a minimum. Um, why buy? Because renting is obviously the default and easier decision.

Ethan (07:52): Yeah, that’s for sure. We rented all up until that point, uh, most of the rhetoric that was given to me was, you can’t buy unless you have a certain amount of time, which I’m not sure how accurate that is or how many times other people have heard that. Like, oh, you need to have five years or 10 years when you buy. Um, and we had some people come alongside us and say, Hey, maybe that’s not so true. If you have time to save money while living on campus as a grad student, even if you’re in a next place for three to four years, no matter where we were gonna go, we felt like we had a enough of our debt covered to really put a foot forward into buy to make an investment. It just felt like something we were ready for.

Emily (08:34): I heard the same thing, um, the same rule of thumb around five years, or it could be even longer in some cases. Um, and I agree that that is off-putting for a lot of people starting a PhD program because they don’t, it could be only five years or it might be a little bit less or maybe a little bit more and we just don’t know. But I agree with you that it’s, it’s actually much more nuanced in that first, I mean, as a rule of thumb, it’s fine, but you always have to take a rule of thumb and then go into your specific market and your specific situation and really drill down into that. And the other thing is that that rule of thumb really comes from the transaction costs of buying and selling within a short period of time. And how likely it is that the appreciation of the value in your home is going to overcome those very high transaction costs. Very legitimate question, but the kind of corollary to that is like, well, maybe you don’t need to sell the home just because you finished your doctoral program. Like one, maybe you’ll stay in the area, you’ll still use the home. Two, maybe you’ll decide to rent it out. Like just because you finished your program doesn’t mean you actually have to sell and incur those transaction costs anyway. Probably some things that you were also thinking about when you were making this like evaluation.

Ethan (09:37): Yeah, one of the things for us was it’s whether you’re there for three years or four years, it doesn’t have to three to be a three or four year investment. The, the, the investment of the house can last much longer than that. And I think in the shifting world of academics is we saw, especially with Zoom, there was capacities to have an academic role while being in a singular area. So even though, uh, you know, who knows what’s happening with education as a whole nowadays, we knew that my wife and I could, she could find a job that was remote. I could find an academic job that was remote. So putting down those roots and investing in the house seemed more probable than let’s say 10 years ago.

Emily (10:11): Hmm. I totally agree. Yeah. Thank you for bringing up the changing work norms that we’re dealing with <laugh> and yeah, you’re not the first person as an academic who I’ve spoken to who is either working remotely or open to working remotely. Um, you know, within their roles. You mentioned that you had been in a master’s program, you were also working at Whole Foods, um, you of course have your wife’s job and your like stipend offer from your doctoral program. So putting that all together, like what was your financial profile that you kind of like presented as like a prospective homeowner?

Financial Profile as a Prospective Homeowner and Grad Student

Ethan (10:41): Yeah, I’m, the biggest aspect to my wife and I’s homeownership profile was that we didn’t have any school debt. That was one of the biggest things for us. We went to grad programs where there was open funding for us where we, we really went to the places where we got the most scholarships and we could pay off the debt as quickly as possible. Um, along with that, we had some strong savings in a couple investments, but really the thing I think that spoke the loudest was we had good credit. We had years of credit history and we had no debt and no student loans. Um, which really I think every lender we talked to was really happy with that. Um, because you don’t realize that the common norm, at least for a lot of academics and a lot of my friends has been there, is so much, there’s so much debt and there’s so many things that can get in the way, uh, of putting down a down payment or even just paying for an appraisal and things of that nature. So my wife and I went into the graduate season knowing that if we wanted to buy a house, we had to focus on debt. So we’ve started paying off our debt while we were in grad school working at Whole Foods. That was, we worked alongside that probably 30 hours a week just to supplement and slowly pay that off. So when two years was up, um, we wouldn’t have any student loans.

Emily (11:58): So if, if I, if you don’t mind, um, when did you acquire the student loans? Was it only from undergrad and you managed to, you know, okay, so just from undergrad, so that’s great. So you were in your master’s programs, you had your offers from there, whatever the funding packages were, plus you were working 30 hours per week on top of that, and that’s how you managed to repay the prior debt.

Ethan (12:20): Yes. Uh, it’s a hard road <laugh>, it’s a hard road that I’m sure many other people in grad school and in doctoral programs feel as well. Um, but I also think it’s really important that when you’re in these big metropolitan cities for academics, there are part-time jobs that are really accessible. Whole Foods has a great starting rate. They started me off at $18 an hour with zero experience and gave a discount. So there’s ways that you can make things work.

Emily (12:44): Then tell me a little bit more about your income, if you don’t mind. ‘Cause you have a two income household and we’re talking about Philadelphia, so yeah. How much are you guys making together or individually?

Ethan (12:55): Yeah, so my stipend is a nine month stipend. I know each school does it differently. I, these things fluctuate, but I’m at $30,000 for nine months and then the summers, there’s still coursework and things of that nature. But you do have a capacity to go and get a job or just internships, different funding at the school. My wife works in marketing. She’s around 45, I would say 40 to 45 depending, because you know, there’s incentives in different, um, qualifications for that. So all around we’re probably $70K a year, uh, on a good year. So it’s, we are a little bit outside the Phil- City of Philadelphia. That’s one of the beautiful things. Um, I go on the turnpike for a little bit and I can get to school, which is very, very nice. Uh, one of the benefits to doctoral work, so we are in a more rural area that has, uh, less living costs than, uh, downtown Philly would.

Emily (13:51): Hmm. Let’s talk about that. Home selection and the location is certainly part of it a little bit. So you have, you know, around $70,000 a year able to demonstrate on your paperwork that you’re gonna be earning um, in a year. And so like what, like price, because I, I haven’t even kept up with, I know interest rates are kind of like shifting now. So what price range does that enable you to buy in? And then what did you like ultimately select and, you know, share whatever you would like to about the home that you actually purchased?

Ethan (14:17): Most of the homes in our area, which is central Pennsylvania’s a very interesting real estate area because it’s low inventory, but high demand. So things go very quickly and they’re normally listed at a premium, which is similar to a lot of places nowadays. Um, we were looking in the, our, our top number was 330,000. That was the max that we could do. And now things depend, are you working to, is the price more loose? Are they, is it gonna sell quickly? There’s all these things that go into it. We ended up buying at that price, which was good for us, but it was also a place where if we were going to spend the extra money, it had to be move-in ready and it wasn’t necessarily a flip sort of investment. We were able to secure a house within a day. It was only up for a day. Very competitive market. We had to see it the day of for 330,000. So.

Emily (15:09): Yeah. So of the down payment, you don’t have to gimme the exact figure, but was it in like the 3 to 5% range of like the minimum for a conventional loan? Or was it like higher than that?

Ethan (15:19): It was very interesting. So the sellers of the house wanted a really high earnest money deposit, so it felt larger on the earnest money deposit end. I think the earnest money deposit was somewhere around 3%. Um, and the total down payment ended up being I think 7%.

Working With Mortgage Lenders as a Grad Student

Emily (15:40): Interesting. I understand that you ended up working with my brother Sam Hogan, um, for your loan and that’s how we got connected. But I’m wondering, you know, you told us you make, um, $30,000 over nine months. Is that W2 income or is it fellowship or like what’s the reporting like nature of the stipend?

Ethan (16:00): Yeah, that’s a great question and something I had to figure out early on when I reached out to lenders. It is, I am an employee of Villanova University, which is very helpful, I would say to anyone who’s applying to programs or once you get in, you can immediately reach out and ask ar what your HR, what your status will be. Um, Villanova’s really student focused and friendly, where they made sure based on doctoral students complaints and questions so forth, that they were employee status and not just independent contractors, um, which was very helpful. So it, it is W2.

Emily (16:35): Okay. I know that makes it so much simpler for lenders, so much simpler. But I’m wondering why you ended up working with Sam who kind of has like a specialty in this area. Did you have trouble working with local lenders? Like what went on on that front?

Ethan (16:47): Yeah, local lenders were incredibly friendly, but not always well versed in my situation. Uh, I didn’t run into any bad people, but I was forced to go online and somehow, you know, find this podcast and then find Sam and Sam was incredibly helpful and knew exactly what he needed from me. A lot of other lenders, I spent a lot of time trying to say, this is the situation, these are the documents I have, this is what I’m trying to qualify myself as. And they were wanting to reach out to the school. Would reach out to different people in my program and reach out to me a lot of the day. Sam already had a checklist of what he needed and how he was gonna get it done, and it went very smoothly. So the local, local agents and lenders were great, but it was, it was quite complicated with them.

Emily (17:33): Hmm. So you were kind of having to educate them about what the situation is, whereas Sam already deals with this day in and day out and he, he knows what’s going on. Um, was it the nine month stipend that was like giving people some pause?

Ethan (17:46): Yeah, a lot of people because it wasn’t 12 months and because it wasn’t medical. That’s one of the things I ran into as well. I’m in a humanities field, which I think some lenders rightfully so see as a bit more, uh, volatile. Um, it was brought up at one point that it was an issue that it wasn’t for a MD or a medical doctor that they wouldn’t be able to sponsor or help with. So there was a, a slew of things that I ran into in which people were hesitant to lend

Emily (18:19): Yeah. They didn’t have like a box that you fit in like neatly, but Sam Sam’s very familiar with all this, so yeah. I’m really glad to hear that he had like the checklist. He was able to like move quickly and everything. Is there anything else you wanna say about the process of like securing the loan or like any of the, the, you know, the contract period or just anything about else about the home purchasing process

Ethan (18:41): With the home purchasing process, I think sometimes, especially as an academic where most people are tight on money, I would say make sure you know what you have. Uh, it was often for me where your agent is asking you, are you okay with this? Are you okay with that? And if the home buying process is quick, know what your yes lines and no lines are, know what’s uncomfortable, know what is uncomfortable. Um, even with Sam, Sam was great helping us wait for a good rate, just waiting for a good rate nowadays is incredibly hard and, and can be very stressful. So knowing for you, this is the last day I wanna lock my rate, this is the last day I wanna worry about this. It just sort of having a strategy and not, um, it can be just really stressful to look at the lack of money that you have instead of what you’re comfortable with. So I would just offer the encouragement to be okay with what you have and, and plan for, um, using that in the most appropriate way.

Emily (19:35): Yeah, I totally concur as, especially in like a fast moving market, like what you’re describing, you really have to have given thought in advance to like what is a boundary, what is a yes, what is a no, what is a need, what is a want? Like all of that stuff when you’re, um, yeah, selecting the home that you’re gonna be living in for at least a few years.

Commercial

Emily (19:54): Emily here for a brief interlude! Tax season is in full swing, and the best place to go for information tailored to you as a grad student, postdoc, or postbac, is PFforPhDs.com/tax/. From that page I have linked to all of my free tax resources, many of which I have updated for this tax year. On that page you will find podcast episodes, videos, and articles on all kinds of tax topics relevant to PhDs and PhDs-to-be. There are also opportunities to join the Personal Finance for PhDs mailing list to receive PDF summaries and spreadsheets that you can work with. Again, you can find all of these free resources linked from PFforPhDs.com/tax/. Now back to the interview.

Initial Experiences With Homeownership

Emily (20:46): So you’ve been a homeowner for like, we’re recording this in November, 2025, so a handful of months now. Um, how have you found the experience? Has there been any like surprises, like positives, negatives?

Ethan (20:59): As far as negatives, I can’t say there’s a whole lot. We’re still very new. We moved in in September, so there’s not a whole lot that we can say that has gone wrong, thankfully, because that’s not always the case. Positives is there’s always things to learn. So if you’re an academic, you’re in a good spot because you must like learning and owning a home is a learning process. One of the things that we found really beneficial about having a home and making this step has been the sort of accomplishment of it, of it can feel so difficult to finding a home in this market that there is a real relief that once you get into a home you maybe haven’t even thought about what you’re going to do with the home. You’re just so happy that you have one. And I think one of the positives is once you get into the home, it really is, uh, an anchor and something to be proud of and something to hang your hat on that you went through the process because it’s so multifaceted and a lot of it was out of my vernacular interest rates and, and I, I didn’t know what an earnest money deposit was if you asked me 12 months ago. There’s a lot of that that you can accrue and I think it makes you well versed to help other people, but also look whether it’s time for your next house, I feel so much more capable, uh, in reaching out to lenders and agents and even with my own finances, it makes you dive deeper into sort of your whole inventory of knowledge.

Emily (22:24): Yeah, that’s very true. And we touched on this a little bit earlier, but do you anticipate this home to be something that you live in just while you’re in graduate school? Um, or so do you definitely see yourself moving at the end of it? Do you definitely not see yourself moving it? Are you open to multiple possibilities? It certainly sounds like you wanna stay in the area, but what about like this specific home?

Ethan (22:45): For the specific home we, it is a four bed, three bath, now, it’s technically two and a half bath. Um, I think they bump that number up on Zillow for the, for the looks of it, but it has space. So one of the things that we’d always consider is this could be more of a investment property in the sense of it was not perfect, but it could use some cosmetic updating. So when we sell it, we certainly could do some things in that realm. We’d love to stay in the house. I’m in a six year program, so at least for that long, um, outside of that, Pennsylvania’s a good area for postdoc research as well. I’m not gonna try and predict where I’m going, but it’s in a good area. It’s in a growing area. We felt like if we bought this house in six years, this area, we’ll still have a lot of people looking for a home, especially a single family residence. So we feel comfortable that no, no matter which way it goes, we’re just gonna put as much cosmetic work into the home as possible and move on from there.

Emily (23:43): So it sounds like you have a happy, happy scenario. Like if you end up staying longer than six years, that’s great. You’ve made a choice that probably will work for that situation or if you end up leaving after six years, that’s all you also thought through that scenario. This is something I was exposed to when I read, um, the First-Time Home Buyers Handbook, I believe is the title, and it’s by Mindy Jensen and Scott Trench over at BiggerPockets. Just even, it’s like in the introduction of chapter one, first thing I learned in the book was like, think through the possible outcomes. You live in the home forever, you sell the home, you move, but rent out the home. Are you going to be, are you making a selection that you are happy with, no matter which of those scenarios it ends up being. So if you know for sure that one of them’s out, that’s okay, but are the other couple of possibilities like you’re set up to do that. Because obviously, like you said, there are some properties that would not make a good rental property that you would pretty much have to either stay in forever or sell, and that does of course limit your options. So it sounds like you were thinking through all those possibilities.

Ethan (24:42): Yeah, the versatility to us was a really big deal. We wanted something that if it is an investment, it’s gonna have the widest exposure to helping us in the future as possible. Especially in the shifting landscape of being an academic, you know, you could apply for something and get it in in New York. What does that look like with your house and what equity did you have time to build? Which is also why before the program it felt like a big deal to us to just simply attempt to buy a home.

Homeownership Considerations and Advice for Grad Students

Emily (25:07): Yeah, absolutely. I mean if your finances are ready like yours were, you know, you had repaid the debt, you had some savings you had on paper, your offer letters and so forth like that is ready. Of course, not everybody, even if they wanna buy a home during graduate school, would be ready to do so right at the beginning. But I agree, like as soon as you are able to, the more time you give yourself, the better. As you’ve been entering into your graduate program and meeting other people, have you met any other homeowners in your graduate program or in other programs at Villanova?

Ethan (25:35): There are a couple, you know, graduate programs, there’s, there is a nice mess of people from different stages in life. Um, there are a few, yeah, there’s a few my, I would say in my generation to keep that as <laugh> as uh, classy as possible. But there are not a lot. And I think a lot of the times when I’ve talked to people about buying a house, they’ve, the question isn’t necessarily how did you do it? It’s how did you start? Because I think people feel really intimidated by the idea of doing so, and it’s not that they have a lack of capacity to do so, it’s just, oh, you know, it is a really overbearing process and having someone else who has done it can just feel like a good encouragement to them. So not a lot of people, but definitely people that are interested in doing so.

Emily (26:27): Hmm. Well I’m glad you’re, you know, available as a resource of course to your peers to give them your tips and what you learned through the process. And I’m glad that you’re, you know, you came on this podcast to, um, cast a wider net of like, hey, maybe it’s possible for you, like it, it is a project, but it’s not, not like too onerous. It just depends on whether you’re financially and emotionally kind of ready for that, which definitely sounds like you were. So maybe to add on to the discussion we’ve already had, but are there any, like, what are the circumstances under which other PhD students or doctoral students should consider home ownership?

Ethan (27:00): This is really basic, but one of the first instances is look at the institution that you’re at. I know that Villanova has a couple economic fail safes for its students that if something really negative were to happen, let’s say your car breaks down, your expensive MacBook breaks, right? And you were planning to buy a house that can take a real hit into your dreams of owning a house. Villanova at my institution has resources where they will cover that for it’s graduate and PhD students. So if you’re an at an institution that has these things to back you up one that’s really helpful. Two, I would say it’s exactly what you said, make sure you’re emotionally ready for it because looking for a house alone can be an emotional rollercoaster. It’s a wonderful coaster that you get off at the end and it’s awesome, but during it it’s a little frightening. And then third, I would say, if you feel that you can keep up with your debt, that’s the biggest thing. If you can continue to make payments, if it’s dwindling, if you feel comfortable with the payment, what, what kind of payment you’d be comfortable with. Those would be the big three things. Your institution, your emotions. Are you ready to buy a house? Is that something you want? Is that what the people around you want? And then third, what is your capacity to have a down payment? And also what’s your monthly gonna look like?

Emily (28:15): And I would say to that third question, um, if you really are considering home ownership, you can reach out to a lender. Like you can reach out to Sam for example, and just be like, this is the financial picture at the moment. Uh, yes, am I ready to buy in what price range, what I qualify for? And a lender of course will give you that information, but they might also say to you, Hey, your, your application’s gonna look a lot stronger if you clear, you know, your credit card debt. There may be some things they can suggest you of like maybe work on this first. Um, student loans, I know you paid yours back. Student loans are less of a heavy weighted consideration. Especially if they’re currently in deferment. So I would say if your only debt is student loans, like go for it, get what the picture is. But like that may not hold you back as much as an equivalent amount of another type of debt. I guess I’ll put it that way. Um, like if you had a car loan or you know, some other things going on like that. So like yeah, it’s never too early to just say, what would I qualify for right now? Okay, if I cleared my credit card debt, if I did this, then what would I qualify for? And maybe come back in a year, whatever, when you’ve had a chance to work on those items within your financial profile.

Ethan (29:27): Yeah, that’s a great point and thanks for the clarification. I think with that, I would say reach out to multiple lenders. One of the first lenders I reached out to said, Hey, you’re not gonna be able to buy a house in the central PA area for at least two years. And I, it was very defeating and very strange and I just felt the need to maybe get a second opinion. So I would say reach out to maybe if you don’t find an answer completely satisfactory and you wanna double check where you stand with a certain lender, reach out to a different one, see what they say and if you get similar feedback, go from there.

Emily (30:00): Yeah. I would say especially if those early answers are, um, limiting or like telling you you can’t reach your goal, like keep asking. Because frankly some PhD students will receive the answer of we don’t lend to people with your type of income or with, or we don’t lend to students or, you know, kind of what you were hearing. Oh, well if you were a medical student it would be different. But in this scenario we don’t do. So you may hear some of those answers. So like you said, always get, I would say minimum three, talk to at least three different lenders, get three different quotes. Um, let Sam be one of them because he does have a specialty in this area if you are a grad student or a postdoc, that kind of thing. But uh, still, you know, there is always a possibility that in your local area, maybe you will find a lender that deals with students or deals with postdocs all the time and like they have that checklist like Sam did, like they may be more familiar. It just very much, you know, could be dependent on your individual housing market.

Ethan (30:48): Yeah, yeah, absolutely. And Sam, again, just to speak to Sam, Sam was wonderful and not only that, but Sam immediately took the pressure off me to try to validate my situation and he could speak the language and immediately asked, Hey, I know you’re gonna have a statement from your acceptance letter of how much you’re gonna make each year. Can you send that to me? And in my head I was thinking, well how does he know that? Like he, he just read, read my mind. That’s wonderful. So having someone with that expertise is really helpful.

Emily (31:16): At least, yeah. One area of the buying process that doesn’t have to be like, quite so onerous. Like, like working with an experienced real estate agent who loves working the first time home buyers, like that’s another real huge like asset in your corner if you can find someone like that.

Ethan (31:30): Yeah. Finding a good real estate agent, they are worth their weight in gold. And I think you hit the nail on the head. There is a lot I didn’t realize, some real estate agents do not enjoy working with first time home buyers and that is more of a burden to them because first time home buyers are going to look at more houses and investigate different things and not know what they want. So that, I think that’s a great point.

Emily (31:49): Well, Ethan, is there anything else that you’d like to add about this whole journey, um, before we ask our final question?

Ethan (31:57): Yeah, I would just a I just wanna echo something you said earlier, which I think was really sound advice, which is just keep asking if, even if you don’t feel like you’re prepared to buy a house, but you have that desire to reach out to a lender, ask them what your situation is, that that’s very similar to what we did. Yes, we didn’t have a lot of debt, but we also did not have a lot of income during the summer and I wasn’t working, I hadn’t worked for a while. Um, my wife and I had never worked two jobs at the same time until this fall when we bought the house. So at that time we were on one income and it was not, uh, an exuberant amount of money, but it was still possible. So I would just offer an encouragement ask and you don’t know what doors could open or close

Emily (32:38): And just, we sort of touched on this, but like you can go to a lender with your offer letter, like you don’t have to wait for your first paycheck to arrive. Um, I’m trying to remember, I know Sam and I have talked to this before. It’s either two months or three months in advance of your start date. You are, you could get a loan based off of your offer letter, so it’s not too early if it’s, you know, the summer before you’re gonna start, you know, a PhD program in the fall. Like if you have that offer letter in hand, you can start those conversations for sure.

Ethan (33:03): Yeah, that’s a great point.

Best Financial Advice for Another Early-Career PhD

Emily (33:05): Okay, Ethan, I, we will wrap up with the final question that I ask of all my guests, which is, what is your best financial advice for another early career PhD? And it could be something that we’ve touched on in the interview already, or it could be something completely new.

Ethan (33:18): I would say reach out to your schools for as many financial opportunities as possible. One of the reasons that I had this opportunity was I bugged my school to see whatever funding I could receive at any moment. And I think as much as we wanna focus on buying the house, there are opportunities at the university you’re at where there are dollars that are waiting to be used no matter what field, what department there are opportunities. And I think having that just a season where maybe you get a scholarship you don’t, you didn’t know was coming, can really, really help your chances to get a house and make you feel more confident in going through that process. So I would say reach out to your institutions about funding, funding that may be available to help you in any way, shape or form, whether it’s health insurance subsidy, whether it’s, uh, a reimbursement for classes or textbooks. Use those tools to your advantage and while you’re looking to buy a house,

Emily (34:08): Love that advice. And I know I, I’ve, I talk with a lot of administrators and it really is the case that there is funding available that sometimes goes unallocated just because they didn’t know where to direct it to. So like ask your advisor, ask your director of graduate studies, anybody on your committee, just like all the appropriate people within your orbit, is there something I could be applying for? Is there money available? Like what do you think I’m a good candidate for? Um, especially if you are anything below fully, fully funded as a graduate student. I mean even if you are, you can still ask, but if you’re below fully funded, then for sure have those conversations. Then they, they should be expecting them frankly because if you’re not fully funded, then they should be expecting that you’re looking around for more opportunities. <laugh>.

Ethan (34:51): Yeah, absolutely. They, especially if you’re not fully funded, there’s a honor system there where they should be bringing you funding opportunities, I would think.

Emily (34:59): Yes. Okay. Well Ethan, thank you so much for joining me on the podcast today and congratulations on your home purchase.

Ethan (35:06): Thank you so much. I appreciate all you do for people who are in precarious academic situations looking for houses. We really appreciate your encouragement and the wealth of knowledge you bring. So thank you.

Emily (35:14): Awesome. Thanks

Outro

Emily (35:26): Listeners, thank you for joining me for this episode! I have a gift for you! You know that final question I ask of all my guests regarding their best financial advice? My team has collected short summaries of all the answers ever given on the podcast into a document that is updated with each new episode release. You can gain access to it by registering for my mailing list at PFforPhDs.com/advice/. Would you like to access transcripts or videos of each episode? I link the show notes for each episode from PFforPhDs.com/podcast/. See you in the next episode, and remember: You don’t have to have a PhD to succeed with personal finance… but it helps! Nothing you hear on this podcast should be taken as financial, tax, or legal advice for any individual. The music is “Stages of Awakening” by Podington Bear from the Free Music Archive and is shared under CC by NC. Podcast editing by me and show notes creation by Dr. Jill Hoffman.

Resources for PhD Job Seekers from the Hosts of Propelling Careers

January 12, 2026 by Jill Hoffman Leave a Comment

In this episode, Emily interviews Dr. Jim Gould and Lauren Celano, the co-hosts of Propelling Careers, about strategies for PhD job seekers, starting with an update on the PhD job market. They discuss how PhDs can figure out the salaries of various careers and particular jobs, including where they might fall within a posted salary range, and what benefits are offered at a company. They review where job seekers can go for both free and paid assistance. Finally, both Jim and Lauren give excellent financial advice related to job transitions.

Links mentioned in the Episode

  • PF for PhDs Quarterly Estimated Tax Workshop
  • The Propelling Careers Podcast
  • The Propelling Careers Podcast Episode 82: Help me help you…
  • The Propelling Careers Podcast Episode 73: Steps in the job search process
  • PF for PhDs S22E5: Money Is a Good Enough Reason to Leave Academia
  • PF for PhDs Tax Center for PhDs-in-Training
  • Science Careers Individual Development Plan (myIDP)
  • PF for PhDs Subscribe to Mailing List
  • PF for PhDs Podcast Hub
Resources for PhD Job Seekers from the Hosts of Propelling Careers

Teaser

Jim (00:00): But it’s not productive to panic and say, oh my gosh, let me send out a whole bunch of of resumes or applications without actually going through the process. The process might end up being expedited time-wise, you know, instead of three to six months or nine months of exploration, job application, and interviewing, you might have a couple weeks, but you still have to go through the steps of doing that, and you have to fight off that panic.

Introduction

Emily (00:33): Welcome to the Personal Finance for PhDs Podcast: A Higher Education in Personal Finance. This podcast is for PhDs and PhDs-to-be who want to explore the hidden curriculum of finances to learn the best practices for money management, career advancement, and advocacy for yourself and others. I’m your host, Dr. Emily Roberts, a financial educator specializing in early-career PhDs and founder of Personal Finance for PhDs.

Emily (01:01): This is Season 23, Episode 1, and today my guests are Dr. Jim Gould and Lauren Celano, the co-hosts of Propelling Careers. Our topic is strategies for PhD job seekers, starting with an update on the PhD job market. We discuss how PhDs can figure out the salaries of various careers and particular jobs, including where they might fall within a posted salary range, and what benefits are offered at a company. We review where job seekers can go for both free and paid assistance. Finally, both Jim and Lauren give excellent financial advice related to job transitions.

Emily (01:42): These action items are for you if you switched onto non-W-2 fellowship income as a grad student, postdoc, or postbac last fall and are not having income tax withheld from your stipend or salary. Action item #1: Fill out the Estimated Tax Worksheet on page 8 of IRS Form 1040-ES. This worksheet will estimate how much income tax you will owe for 2025 and tell you whether you are required to make manual tax payments on a quarterly basis. The next quarterly estimated tax due date is this Thursday, January 15, 2026. Action item #2: Whether you are required to make estimated tax payments or pay a lump sum at tax time, open a separate, named savings account for your future tax payments. Calculate the fraction of each paycheck that will ultimately go toward tax and set up an automated recurring transfer from your checking account to your tax savings account to prepare for that bill. This is what I call a system of self-withholding, and I suggest putting it in place starting with your next fellowship paycheck so that you don’t get into a financial bind when the payment deadline arrives. If you need some help with the Estimated Tax Worksheet or want to ask me a question, please consider joining my workshop, Quarterly Estimated Tax for Fellowship Recipients. It explains every line of the worksheet and answers the common questions that PhD trainees have about estimated tax. The workshop includes 1.75 hours of video content, a spreadsheet, and invitations to at least one live Q&A call each quarter this tax year. This quarter’s Q&A call is on Wednesday, January 14, 2026 at noon Pacific Time. If you want to purchase this workshop as an individual, go to PF for PhDs dot com slash Q E tax. You can find the show notes for this episode at PFforPhDs.com/s23e1/. Without further ado, here’s my interview with Dr. Jim Gould and Lauren Celano, the co-hosts of Propelling Careers.

Will You Please Introduce Yourself Further?

Emily (04:05): I am delighted to have joining me on the podcast today, the host of the Propelling Careers podcast, Jim Gould and Lauren Celano, and they are gonna take the time to introduce themselves to you, but I just wanna say, if you’re a PhD, you need to go right now and subscribe to their podcast because it’s really, really valuable whether you’re in a job searching, you know, time or not. Although that is a subject of the podcast still something we need to keep up all the time. So go subscribe. Also, Jim, why don’t you go ahead and introduce yourself first.

Jim (04:32): Thanks, Emily for the invitation and thanks for the plug to our, uh, podcast as well. So, I’m director for postdoc affairs and program director for Responsible Conduct of research at Harvard Medical School, where I’ve been for almost 15 years now, providing programming and coaching and policy implementation for our postdocs here. I’ve received my bachelor’s in molecular biology from Clarion, University of Pennsylvania, my PhD in biochemistry at University of Louisville in Kentucky, and did my postdoc training in two different laboratories at the National Cancer Institute at the NCI in Frederick, Maryland.

Emily (05:05): Excellent. Lauren, how about you?

Lauren (05:08): Alright, well, currently, uh, the co-founder of a company called Propel Careers, and I do a lot to be able to help support PhDs and postdocs and early career people in their career journey. Um, but I’ve been in the life sciences sector now about 24 years, the first 10 of which was more drug discovery focused. And since about 2009 I’ve been working really closely with a whole range of postdocs and PhDs and early career people to help them navigate their careers.

Emily (05:34): My next question may have started to be answered by your, uh, background information there, but I’m, I’m curious how you developed this expertise, particularly in PhD careers. Um, Jim, why don’t we start with you because we know how you got your PhD, but then how did you get into this work?

Jim (05:48): Alright, so, you know, I I I was experiencing academia and research training firsthand as, uh, you know, in my bachelor’s. You know, I did a, uh, research stint, uh, summer undergraduate research fellowship actually at Ohio University and went into a PhD program trying to figure out what to do career wise with my molecular biology background. Uh, it seemed like it made sense going to graduate school, getting a PhD, struggled a little bit as a student, trying to figure out what it actually meant to, to do research and, and be successful there. And then, as I was a graduate student, realized that there’s an entire community and my peers and colleagues and fellow students who also needed help. And there wasn’t a ton of infrastructure for the development of professional skills, tons of research happening and, you know, we were able to, you know, show presentation skills, but it wasn’t a professional skill set.

Jim (06:42): And it was one of those things where we started ourselves building those skills and, and pulling groups together. And then the next step is like, okay, I don’t have enough experience to go on the job market directly from a PhD. So I did postdoc and not fully understanding what postdoc means ’cause there weren’t a ton of postdocs when I was a graduate student at U of L. There are more now. And just having been in that process in the training and struggling in each one of those stages and then figuring out things for myself, but also figuring out things to help my, my peers and colleagues. So that gave me a lot of just sort of on the ground practical experience and helping others. And then I realized I could probably do this for a career, but didn’t know what it looked like, didn’t know what it was, what it would be called.

Jim (07:28): I was looking at education and outreach, but it was running a, um, a postdoc association running seminar series, just being invited to sit on committees and panels and get questions asked of me like, well, what’s the postdoc experience? Where we’re faculty, we’re appointed, we, we don’t know exactly how postdocs are, are, are being treated or what they need or what the trainees need. And I was like, well, we need this, we need this. And it just sort of snowballed building a reputation, doing that, and then realizing I can make a career out of it. And at the same time, as I was in the middle of my, my postdoc, finishing my postdoc, there was a proliferation of postdoc offices growing, you know, and there are still institutions that are still starting postdoc offices. So I went from being a postdoc doing research, but also helping my, my fellow postdocs to running a postdoc.

Jim (08:20): And then I needed to learn the administrative aspect of policy development, of implementation, of learning how to coach. But doing this sort of day to day, week to week, growing and building my own portfolio of presentations, of skills, of coaching, I, I’ve been able to just build that expertise and now working with maybe even thousands of postdocs and PhDs and other trainees. So being able to then share that experience through my workshops, through my trainings and, and whatever else other people invite me to talk about. But also through that podcast that we have Propelling Careers.

Emily (08:56): And how many years has it been since you devoted yourself full-time to this

Jim (08:59): Full-time? It’s been 15 years. So I started this job in 2011, June, 2011. So June, 2026 will be 15 years on the dot.

Emily (09:08): Amazing. And I can see so many parallels actually between your story of, you know, needing this information for yourself and struggling through it, and then starting to teach other people with my own story. Of course, you decided to do this from within academia, <laugh>, and I’ve decided to do it from external academia, but still a lot of parallels in the motivation there. Um, Lauren, how did you come to, you know, decide to focus on this particular population?

Lauren (09:31): So, I, I have a scientific undergrad. I have biochemistry, molecular biology is what I focused on in college, and a lot of my friends decided to go to graduate school, so I started to get to know people that were doing their PhDs and some of them decided to also do postdocs. I also had moved to Boston in 2003 and, uh, started to be surrounded by people <laugh> with advanced academic training from the biotech activities I was involved in, but also just from my friend network and that sort of thing. And I started to notice that a lot of people had these amazing skills, but didn’t always know what to do. And in my working world, before Propel, I was, uh, getting to know a lot of different people in biotech companies and across a whole range of different roles and that sort of thing. And when I ended up, uh, going back for my MBA, I started to see that there was this need to be able to help people think about their future, to think about what are they doing and how are they leveraging their skills.

Lauren (10:25): I was giving advice to a lot of friends of mine, and then I realized that maybe this is something that could be applicable to other types of people. So I kind of fell into it, to be honest. But it’s been really fun to be able to help all these motivated people that really just wanna do great work and they wanna change the world through their research and activities and, uh, and so forth. So it’s been really nice. So for me, it’s been about 16 and a half years, so it’s funny, Jim, to think about like, when I started interacting with you, that was shortly after you came to HMS. So it’s really a small world, but I’m so happy that we got to kind of grow up together, <laugh> in this space.

Jim (11:00): Yeah, being able to, to do this straight out of postdoc, there was a huge learning curve. And one of the things that I wanted to point out with, with what Lauren and I were, were talking about with our relative path is that it wasn’t, we had to explore it, we had to find it, it wasn’t just laid out in front of us, okay, you have an MBA, now you go do this, you have a PhD, now you go do this. And I, I know that for our audiences, relative audience is yours and ours, it’s, it’s very similar. Like, okay, I’m going to undergraduate, I could do these things. I could go pre-med, I could go to graduate school, but we don’t know what’s happening two or three, even five years down the road. So being able to figure that out while still being productive as a student, as a trainee, as a postdoc, you know, it, it’s almost like you have two jobs. You need to figure out what your next job is, but also you have to be productive in, in your fellowship as well.

Emily (11:51): Absolutely. I totally agree. Um, I I think about it the same way of having the academic training aspect of your job and then the professional development and perhaps even job search and pursuit of careers aspect of your job. Um, you just mentioned, Lauren, that it’s a small world and I had the pleasure of meeting both of you in person. Um, within the past year, Jim and I saw one another at NPA, the National Postdoctoral Association Annual Conference. Then Lauren and I saw one another at the graduate career consortium annual meeting, and after that I wanted to set up this podcast interview. But I’m so glad for that timing because right now is a really interesting and critical moment for PhDs in terms of their, anyone who’s looking for a job. Right? <laugh>

Current State of the PhD Job Market

Emily (12:30): We have heard overall in the media that the job market is so difficult right now. And so I want to get an update from you two on how the PhD job market in particular is doing. Because I know from looking at BLS data that, you know, PhDs overall have a really, really low rate of unemployment. And as of the last update, which I looked at, and now we had a government closure in between, but the last jobs update I saw that PhD unemployment has ticked up a little bit, but still very low overall. But Jim, you said to me earlier this year when we met that PhDs are more likely to be underemployed than unemployed, which is also not a great, uh, image. So take this how you will, but I want to hear from each of you like your assessment of the job market right now for PhDs.

Lauren (13:13): Yeah, I I can start on this one and then Jim can, uh, can add, so the job market’s really hard. We actually have a podcast that we put out a few months ago about reasons why the job market is so challenging. There’s financing challenges, all sorts of things that we go into. Uh, it’s a really hard time, especially in life sciences and in high tech in particular. It’s very challenging for people. There’s been a lot of layoffs and reorgs for different reasons. So for people that are currently looking for roles right now that are finishing up graduate school or finishing up their postdoc, there’s so many people on the market, which is making the job market really hard. It’s taking people longer to find roles. People have to be even more persistent in terms of the job search process to find opportunities. And sometimes, you know, at a practicality, people just need a job. And so there’s some cases where people just take a job just to be able to pay rent and things like that as opposed to their ideal job because they just need something. So it’s a, it’s a complicated, we could probably spend like three hours just on that topic, but, but Jim, what, what else do you have to add there

Jim (14:16): For the reasons that you just explained Lauren, but also there are, um, there’s, there’s relative safety and, and that might not be so true nowadays, but traditionally, historically there’s relative safety in academia for many PhDs and postdocs. And they tend to remain in those positions longer or maybe go on the, the job market multiple times, at least historically. Now it is changing because of, of just funding constraints and, and changes in the NIH and and, and changes in indirect costs. And, you know, it costs more now to keep a postdoc and graduate students. But the, the idea is that they stay in positions longer. They might extend their PhD, they might extend their postdoc a year or two, so they don’t go, they don’t finish a fellowship and then go unemployment. So they extend a fellowship. And that’s what I meant by underemployment, where they stay in a position where they’re not advancing. There’s no sort of promotion structure within academia right now, at least for postdocs to continue to advance, uh, within that structure. They’re also may be even under appointed as I as sort of just explains like they, there’s no path of advancement. And then the other thing that, that Lauren kind of hinted at is sometimes they end up taking jobs out of need rather than sort of matching skill sets and advancement that are, tend to be below their skill set or experience level, because again, the fellowship funding is over and they need to find a job rather than launching their career. So there, there tends to be a little bit of underemployment and that it ended up catching up eventually. But there is, you know, there, there is this aspect of academia is this kind of warm, cozy, at least it used to be this warm, cozy place where you could take your time doing research and being productive and getting publications out, and then there’s a kind of a soft launch and or, or whatever on your, your next step of your career. It just sort of extended a little bit. So it’s not, you don’t lead to unemployment ’cause you don’t just lose postdoc jobs. It’s, you end up staying longer and you end up being under, under appointed and underemployed,

Emily (16:19): Except that some postdocs are losing their jobs now. Um, I mean because of funding changes, I actually worked with a university this fall who in the midst of me working with them, they conducted layoffs of their postdocs. So it’s unusual <laugh>. It’s, it’s different than at other times. And I wonder if, I know we could spend so much time on this, but if you had any advice for how PhDs can meet the moment, and I’ll say that in the financial realm, when people are experiencing job loss or financial emergency or anything like that, the advice is kind of like, well, it’s just more important to do all those classic things that you were told to do anyway, right? Like, have the emergency fund and diversify your sources of income and, and be able to cut your expenses if you need to. So I’m wondering, in your sphere, is there any different advice or is it just like, yeah, go listen to all of our podcast archives and just do all the stuff we’ve already been talking about <laugh>

Advice for the Current PhD Job Market

Lauren (17:12): One thing Jim and I say all the time is don’t do this alone. So find resources at your institution, reach out to your network, may- have your materials together, right? You need to have a resume or a CV depending upon what you’re applying to. It needs to be up to date. So if you do have to look for a job quickly, you’ve got something you can share. Otherwise you lose time trying to put it together, cultivating your network, you know, again, like reaching out to people. But when you do that, uh, we did an episode recently in the podcast called Help Me Help You, which was all about if you’re gonna be engaging your network, help them help you, what do you say to them? How do you share information? How do you make it easy for people to help you, especially if you might be in a time crunch due to layoffs, reorgs changes that are unexpected and things like that.

Jim (18:02): Yeah. And, and in, in addition to what Lauren was just talking about, we have to fight the urge or we advise fighting the urge of panicking because, you know, panic is not productive for the most part. Being able to understand the landscape. There’s, there’s e- there’s a, a grieving process that happens, especially if you lose a job. We’re not downplaying that, but it’s not productive to panic and say, oh my gosh, you know, let me send out a whole bunch of, of resumes or applications without actually going through the process. The process might end up being expedited time-wise, you know, instead of three to six months or nine months of exploration, job application and interviewing. You might have a couple weeks, but you still have to go through the steps of doing that. And you have to fight off that panic and realize in the grand scheme of things, a a three month gap or a one month gap or even a six month gap in your employment record is relatively meaningless, especially in academia and moving into industry because those now, you know, industry is, is relatively, there’s, there’s high turnover, you know, and you’re, you’re going to have multiple jobs, maybe even multiple careers. And now in academia, we are now feeling that, as you pointed out, Emily, you know, postdocs are losing their jobs. We are, you know, downsizing in academia, especially in the, the research realm. So we need to remain nimble, but you need to fight off that, that urge to panic and just remember your resources and your network and community.

Emily (19:27): I like that encouragement of just like, there is a process here. Like work the process, like work the steps. Um, you don’t have to reinvent the wheel. Okay, <laugh> like resources like yours and others that maybe available to people are, are excellent to be accessing at this time.

Lauren (19:40): Well we did a podcast episode recently about the 26 steps in the job search process. <laugh>, I mean, not not to overwhelm people, but it’s a lot of work. It’s a lot of work to be able to effectively engage in this. So I would say check that out because it could help people start to get a feel for things they could do to help them be productive in the side.

Jim (20:00): Yeah. And, and that list it, it could have been a hundred things and we, we were able to sort of pull that list and, and you know, glean it and, and, and call it. But the idea is that there, the, that there might be, um, maybe healing in that process. Just doing the thing also helps you able to control the controllables. So again, fight the urge of panic but also re remember that there are many things outside of your control in this, in this world and in this process. You, you, you can’t control somebody interviewing you or hiring you, but you can control doing the process. You can control, you know, engaging your, your network. You can control putting out quality applications.

Emily (20:38): I love that. And all the episodes that you mentioned, Lauren and Jim, by the way, will be in the show notes. So anybody looking for that, go to pfforphds.com/podcast. Find this episode and you’ll get all the links to the Propelling Careers podcast.

Pay Transparency Laws and PhD Salary Ranges

Emily (20:51): Okay. I wanna talk a little bit more about finances, specifically within the job search and job application process. Uh, I learned from your podcast that there have been all these new like pay transparency laws in various states that have come into effect. So I want you to explain a little bit about what that means and how PhDs can figure out what is an appropriate, um, salary or salary range for a career that they’re looking for. And also in a specific location. ’cause obviously cost of living is gonna massively change this as well.

Lauren (21:19): So I’ve had the fortunate, uh, nature. So part of what I do in my career is I do recruiting with a few companies and, uh, I’ve had opportunities hands on to actually be a part of some of these pay transparency activities. And so for example, in Massachusetts, October 29th, 2025, the pay transparency law went into effect, which means companies of more than 25 people are supposed to have salary ranges for each role that they post. In California, this went into effect January 1st, 2023. I was recruiting with a company at the time in California. So I was involved in actually posting the salary ranges and I was so nervous to actually put it out there. But it’s been great actually for candidates to have a little more transparency around where they may fall. Now it’s a range, right? So you have, you have, you know, let, let’s say the range might be a hundred to $120,000 for a certain role. Typically people pay kind of in the middle of that range. ’cause you wanna allow people opportunities to be able to grow once they come into an organization. So as a candidate, I would anticipate probably like middle of the range is probably where you should fall for that. As you’re looking at opportunities though, it can be helpful to see the ranges. ’cause then you can start to get a sense of which roles could align to your financial considerations. ’cause there could be some situations where a certain type of role just isn’t gonna align and that’s fine. You can then focus your efforts on ones that are out there. Washington and New York also have pay transparency laws. And you know, one thing that’s helpful to keep in mind is that maybe you live in a state that doesn’t have pay transparency laws. Well, you can still look at states like California, Massachusetts, New York, Washington and start to get an idea potentially of what ranges could be. It may differ a little bit in, you know, the Midwest or the South or something, but at least you may start to see kind of ballparks in certain ranges. The other thing I would say is, you know, when you’re doing informational interviews you can ask people like, do you have an idea of what the salary might be for this particular role? But not just that though, what are the other benefits, right? And we’ll talk more about that, but it’s like the whole package. Don’t be afraid to utilize your network. There’s a few other ideas I have, but I know Jim has some thoughts on this too, in terms of advice he’s given.

Jim (23:37): Yeah, there, there, you know, if in academia, uh, you know, Laura was talking a lot about industry and, and just outside of academia, but there are public institutions, public colleges and universities that have to pay, have to post their salary. So you can get an insight on relative salaries. They’re usually a year or two, sometimes even three years behind. So you can get a a sense, you know, and I know, you know, inflation is, is increasing. So tho those salaries may not be as accurate, but you get a sense of what the range might be depending on, you know, full professor, assistant professor, associate professor, or even, you know, scientific staff or you know, administrators within university. The other thing is, you know, um, the American Association for Medical Colleges, it produces for a fee, a a booklet of salaries across medical schools and medical colleges. So you can get an insight into that. You know, depending on if you are more, more biomedical research and you’re going into a a private medical, um, research institution, you can, you know, basically purchase those, um, you know, those ranges and salaries. But one of the things that, that Lauren already mentioned that’s really effective is when you’re out there gathering information, meeting people and networking, you do these informational interviews and you collect that kind of information, you don’t want to necessarily ask them specifically how much do you make in your role. That is, that tends to be rude, but you can say, how much can I expect in a, you know, in an introductory role or a, a scientist one role at, at your company or in your sector. And they should be able to give you a, a relatively accurate range as well. So, but you, you have that more direct information that, um, you, you could probably trust a bit more than finding stuff on the internet, uh, in indeed.com or Glassdoor or, or salary.com as well.

Lauren (25:28): To build on Jim’s point, some of the other professional organizations have salary guides. So American Chemical Society every couple years does a salary guide. So if you wanna be a chemist in a certain place, you can probably find a range. Uh, the Association of University Tech Transfer Managers also has salary ranges. So maybe some of you listening to this are involved in professional associations. Well ask that association, do you do a salary survey? Because maybe they do and that might help you. And also universities oftentimes collect this information. So if you wanted to move to California, you could do a search of some universities out in California and maybe they’ve compiled a, a information about recent PhD graduates and recent master’s graduates in their location in different sectors. It’s not gonna be perfect, but it may give you an idea of ranges just to be able to help in terms of that information. There’s a lot of information out there, but the source of the information, that’s the important part to make sure that you are seeking sources that are credible. That’s why sometimes Glassdoor and LinkedIn and so forth, sometimes it’s self-reported or made up in other capacities. So you just wanna be careful in terms of where you’re getting that information from.

Jim (26:42): You. You also wanna be careful with, again, the information you gather and you are moving in, in a different geographic area because cost of living varies across the United States and, and obviously the world. So if you gather information about salaries in the Boston area, but you’re moving to Pittsburgh, those numbers are gonna be inflated. Uh, Pittsburgh is generally gonna pay lower, but the cost of living is is cheaper, so your dollar might go a little bit further. So thinking about those aspects as well.

Emily (27:11): This, this is great information, thank you so much. And I, I love that you mentioned like different sort of categories of places that people can go to find this information. And I love the idea of someone starting this very early on like years or more, you know, a year more before they’re actually engaged in a job search process to try to figure out like maybe their own financial expectations and what sectors and what titles kind of align with that. Like for example, I did an interview recently with Dr. Gabrielle Fil- Filip-Crawford, who actually also met at GCC and she was talking about how pay transparency talking with our colleagues about pay helped her understand that she was never going to make enough money inside academia on her faculty track that she was on to satisfy her lifestyle needs and wants. And so it helped her leave that sector entirely and find more remunerative work that was, you know, still in line with what she wanted for her career. And so I just think that’s really, really important that we have realistic and grounded expectations about what different types of careers pay, what different titles pay. Because frankly, as a PhD you have a lot of transferrable skills that are kind of flexible. And so if you could fulfill the, you know, the requirements of roles with a few different titles, like you should look into what those different titles pay and the tracks that they’re on, um, to see, you know, what best aligns with your financial desires as well.

Lauren (28:29): 100%. Exactly. And of course it’s not always just about the money, but the culture and the kind of career trajectory. There’s a lot of things to factor in in terms of taking a role, uh, or not, but finances come into play and you wanna make sure that people are realistic so you can, whatever quality of life you need that you’re able to meet that.

Jim (28:50): Yeah, I agree. Quality of life is, is, is front and center, especially nowadays. We want to be able to, to work, to be able to live, not necessarily live to work for a lot of, a lot of different people.

Commercial

Emily (29:03): Emily here for a brief interlude! Tax season is in full swing, and the best place to go for information tailored to you as a grad student, postdoc, or postbac, is PFforPhDs.com/tax/. From that page I have linked to all of my free tax resources, many of which I have updated for this tax year. On that page you will find podcast episodes, videos, and articles on all kinds of tax topics relevant to PhDs and PhDs-to-be. There are also opportunities to join the Personal Finance for PhDs mailing list to receive PDF summaries and spreadsheets that you can work with. Again, you can find all of these free resources linked from PFforPhDs.com/tax/. Now back to the interview.

Learning About Benefits Information During the PhD Job Search

Emily (29:55): Okay, so we’ve talked about how to work out what kinds of salaries are on different careers and where to locate yourself on a range that you might see. Um, I wanna ask about benefits as well because, you know, certain benefits can be really, really important to people, especially related to like health insurance stuff. Like does this company offer parental leave? Does this company offer, um, you know, a specific medication that I need for a health condition that I have? Um, you know, different things like that. And how can someone who is looking or applying for jobs understand like, is this company even gonna meet, like benefits wise, my expectations? I understand you could probably ask about that very late in the process, like after you’ve gotten an offer, but is there any way to get that information earlier so that you don’t like waste your time maybe pursuing something that is not ultimately gonna work out?

Jim (30:44): So is because of the, the job market being so, um, so difficult at the moment, they want really good candidates and, uh, universities, colleges, um, companies, so on and so forth. If they, they usually put the benefits first and foremost at maybe at the bottom of the job description. They’re very proud to say, we offer, you know, uh, unlimited paid time off. We offer childcare subsidies, we offer commuting subsidies. So there are a lot of things that you can just find in the job description. And if it’s not in the job description, they probably have a why work here website or webpage where you land on. It’s more HR oriented, but you can find a lot of the different types of, of information and benefits, you know, from the job description, the job ad. Usually towards the end you’re like, we are very happy to be family oriented and all of these other things because, you know, the, the audience that, that Lauren and I tend to to work with are early career researchers and mid sort of midlife, mid thirties early or late twenties, early thirties, building their families as well. So the, I think companies are now understanding more than ever that they’re hiring not just the perfect candidate, but also a a a whole person that likely has a family with them.

Lauren (31:57): Yeah. And to, to add to that, I would say, I mean there’s some companies that literally have their entire benefit guide on the website. You can download it, it’s, you know, 45 pages with all the healthcare options, the 401k match, the vacation, the holidays, the cell phone reimbursement, et cetera, et cetera. But you know, also to plug the informational interview, when you talk to people at certain companies, it’s fair to ask, can you share some insights about benefits? Because this is something when I counsel people, and I’m sure Jim, you do too, and Emily for sure, you know, people look at the sal- the base salary and they’re either happy or sad depending upon what their expectations were. But then I always advise people, make a list of everything, right? The base salary is a hundred grand, okay, is there a bonus? Is there cell phone reimbursement? Is there commuter reimbursement? Is there like lunch provided a couple times a week, uh, et cetera, et cetera, et cetera. So I’ve had situations where the base salary is a hundred thousand dollars, but the total package is actually like $135,000 because of the extra things associated with the offer. So that’s where it’s really helpful as a candidate to make sure you’re looking at the entire package. Plus, of course, what’s the culture like, what’s the work-life balance like, what’s the enjoyment of the role? Those are a little bit intangible, but also super important as you consider what’s gonna be the next best fit for you?

Emily (33:27): Is it appropriate to ask generally? Can you tell me about the benefits? ’cause obviously people probably in the interview process don’t necessarily wanna reveal oh yeah, I’m thinking about having a baby soon. Like yeah, I have a chronic medical condition, or, you know, whatever the case is. 

Lauren (33:40): I think it’s fair to ask and, and I, I know, so in the recruiting work I do, typically after the first discussion, I’ll send people a summary of the details, but if, if you don’t get sent that I would ask it because these things are important. You don’t wanna get to the end of the interview and realize that the company doesn’t have things you need because then you just spent a lot of time and a lot of their time interviewing for a role that then is not gonna be a fit. So I love just being open and honest <laugh> and just asking for what you need and hopefully the organizations you are interviewing with will be able to provide information.

Jim (34:11): Yeah, it may not be your leading question. Be like, you know, when you first get in, what are the, what are the benefits? And it may not be the central question, but when given the opportunity, or maybe as you’re rounding out the interview or the discussion, be like, would you mind sharing, you know, the, the benefits package or, or a more information about benefits as well? Because during the interview it’s more about fit and work and, and connection and, and sharing your experience and credentials, but benefits will play a huge part in the actual decision if an offer is tendered.

Free Career Search and Career Development Resources for PhDs

Emily (34:43): You all mentioned earlier, um, graduate students and postdocs accessing resources related to career search and career development at their own institutions. Um, I’m wondering for people who have already, maybe they’re aware of that resource or maybe they’re no longer affiliated with institutions, so they don’t have access to those kinds of offices anymore. Um, what kinds of free resources are available? I mean, we know about your podcast, but anything else? And then is there ever a point when a person should consider paying for professional services or a course or anything like that?

Jim (35:16): So I, I know Lauren and I, we tend to align with, with some of this, uh, this interaction and, you know, the feedback and advice. But I do want to reiterate, even though, you know, people might not be still affiliated with in-, with institutions or schools or colleges, they are still alums of those schools and colleges and can go back as an alumni to maybe access career services, career offices. So you, you can still have some access, it might be limited, but there are also other offices that, you know, like mine, you know, especially, you know, if a postdoc is transitioning out and their end date is, um, I don’t know, a week from now, I’m not gonna turn them away in seven or eight days after their, their appointment ends. They can continue to come back as they’re transitioning out. So there, there’s also workforce development. Again, thinking about if you’re transitioning out, you can really leverage and access all of those resources. If you’re being terminated or you’re actually on your way out, you can tool up. But don’t forget that you are an alum of schools and universities where you paid probably thousands upon thousands of dollars. They still, you know, give you access to their, their, you know, uh, alumni office as well as their, the career services office. Other resources that I really like are kind of like, you know, um, communication, leadership, you know, emotional, uh, intelligence assessments. Those tend to be free. You, you can go to a, a coach and a professional and pay for those services and get, you know, um, some help unpacking some of those things. But there are a lot of those are free and the explanations are pretty clear and straightforward and it allows you to understand how you communicate and how others communicate and how things land for you. Where you can then stretch yourself into different personality types or with different personality types. Uh, I, so those are kind of the, some of the free stuff that you can get into, but you can pay to do some of those things like strengths finders or Clifton strengths. You, you, you have to, you know, buy the book for strengths finders and then you have access to like your top five strengths, but you could pay someone to sort of coach you on those things as well. And I know Lauren has a lot more information and insight as well.

Lauren (37:26): Totally. I mean, one, uh, one free thing that I often suggest to people is the myIDP by Science Careers. It, it was a tool, uh, meant mostly for biomedical and biosciences, uh, graduate students, but it could be used by other people as well. These, some of these things are transferable to other disciplines, physics and, and, and others. Uh, but you know, you put in your interest skills values and then it rank orders one of 20 career paths that could be a fit. Doesn’t mean you have to do patent law if that comes up first, but it can be a nice way to start to understand, oh wow, if I have these interests in skills, those writing careers or outreach careers or entrepreneurship careers or whatever seem to be a fit. Sometimes people just need a little bit of insight and then it can launch this whole new area that’s out there. Um, on the, you know, on the paid, uh, coaching side. I mean certainly some people need a ton of help in terms of tailoring the resumes, interview prep and things like that. So there are coaches out there that can help. The key is make sure you find a coach that’s appropriate in terms of background, expertise, even level of people that they’ve engaged with. I, I’ve had a few people recently that have come to me ’cause I do some coaching work with people and they may have gone to someone that just coaches like executive level people and here’s someone that’s just coming outta their PhD, that coach may not have the right type of advice ’cause they’re not used to working with people at more of the entry level. They’re used to working with people that are more seasoned or I’ve had people that have gotten career coaches, but they coach people in different industries. And so like the cosmetics industry is definitely way different than life sciences, which is way different than data science. So it can be really helpful to do your due diligence to make sure if you are paying for coaching services and career advice services, that you are paying for the right, the right information and the right, uh, the items to be able to make sure it’s actually useful for you.

Jim (39:20): And, and it might be helpful in the short term, very near term, you might, you might pay someone for a couple of sessions and then you, you’re on the path to, to success or you might buy a subscription for a month or a couple weeks to, uh, job, job listings or even like LinkedIn, you know, uh, uh, you know, high level. So, but it should not be a long term or, or a forever type of situation. But you know, there are times where you might need that extra help and you can’t find it for free and you need to reach out and have someone or some, some, uh, resource that actually is a paid resource, but it should not be necessarily a long-term commitment.

Lauren (39:59): I know in Massachusetts there’s even these like mentorship networks. I’ve been a mentor for at least 10 of the last 15 years for the Massachusetts chapter of Association of Women in Science. So they have a year long mentorship program. You pay a small amount of money to be a part of it, but then you get someone like me giving you advice every month about, you know, your career, how do you navigate things, how do you build resumes, how do you job search? So just I would say be resourceful. ’cause there could be a lot out there. It’s just sometimes you don’t always know where to begin. So that’s where ask your network, you know, engage with people so that way you’re not doing this alone.

Emily (40:33): Yeah, I just wanna underline that, that like, clearly there are so many either free or near free or hey, you already paid for this in the past, so let’s just keep using it, uh, resources available, go to those first by all means. But I can imagine there are some people who, like this job searching has gone on for like a long time and anything that they need to do to truncate the end of this and just get into a position might, you know, might be worth the investment. Is there anything else that you’d like to tell us about the financial side of job seeking and job interviewing?

Additional Insights About the Financial Side of the PhD Job Market

Jim (41:03): There is a cost, time and financial and resource when going on the market. You might have to invest in new interview materials, like maybe a printer or a new laptop or professional clothing or outfits, maybe microphones or, or you know, you know, headsets for phone interviews or, or zoom interviews. But also you might want to understand how if you’re traveling for the job or traveling for the interview, how that reimbursement or payment or upfront, you know, scheduling will, will impact your finances because sometimes you are, you don’t have a ton of money and they want you to pay for the flight and they’ll reimburse you afterwards. Or the pay for the hotel and flight, they’ll reimburse you afterwards that, that could be two, $3,000 very quickly where they reimburse you 30, 60 or 90 days later. So, uh, again, just understanding that there’s an actual cost, not just your time because going on the job market is a timely cost. It’s a almost a second job, but there are these, you know, these little purchases that tend to add up that, that you could be in a thousands of dollars just going on the market, buying new clothes, buying new materials and, and actually traveling.

Emily (42:17): Great point that in the event of job loss, your emergency fund is not just there to pay for your ongoing living expenses, but you may have increased expenses to engage in this as well. Thank you.

Lauren (42:27): And I know we touched briefly on this, but I, I just wanna reinforce this point. When you look at the actual salary, just don’t look at the actual salary <laugh>, look at the benefits, the entire package because that will help you get a better understanding of if you end up having a few job offers, which one’s going to be the best fit. I just, I urge people make a spreadsheet, I’m sure Emily, you probably love spreadsheets to keep track of things so you can really compare apples to apples if you’re lucky enough to get a few offers and know you have to know what your like turn, turn away point is, right? If, if you need a certain amount of money to be able to live, then you need to know that. So then if a job doesn’t cover that, then you may have to say no, even though the role could be amazing, you don’t wanna take something knowing that you’re going to be in a negative financial situation starting from day one. So these are sometimes really hard discussions to have with people, but it’s really important to be honest so that way you can find a role and be able to focus on the role and not be stressed out about not being able to have proper finances.

Emily (43:33): And this may be a concept that is unfamiliar to people coming out of graduate school or the postdoc that you should feel financially supported in the role that you’re in. Absolutely. Thank you so much for those, um, concluding words. Where can people find Propelling Careers?

Lauren (43:48): We have our podcast on Spotify and Apple podcasts, and again, our podcast is free <laugh>, we have at the end of 2025, we’ll have 88 episodes. We have a ton of content and hopefully all of you find it valuable as you peruse.

Best Financial Advice for Another Early-Career PhD

Emily (44:04): Excellent. And I wanna end here by asking each of you the question I ask of all my interviewees, which is, what is your best financial advice for an early career PhD? And that could be something that we’ve touched on in the interview already, or it could be something completely new,

Jim (44:17): Right? It for me, it’s a combination of what we, we, we’ve already talked about is it it, and it’s a two-parter. Don’t do this alone. Use all of your resources to understand the, the cost, uh, of, of transitioning finding jobs and being successful in your career, but also understand and know the true cost of living in an area that you might be moving to. And that was, you know, Lauren, you know, talked about, you know, moving to a job and, and not realizing how much it cost. And and that’s something that actually happened. It, we got sticker shock when we moved up to here from Frederick Maryland to Boston. Uh, uh, it was a, a jump in salary, but it was not actually enough. And I didn’t realize that until after the fact. And it set us back several years in our finances to then catch up. And I think I still feel that we are actually behind where we would’ve been if we did actually just stayed in Frederick, uh, at points.

Lauren (45:08): And from my standpoint, so I see some people, they finish their PhD or postdoc and they get a job offer from a large pharma company and they go out and buy a new car, they get a nicer apartment maybe in the seaport of Boston and it’s like, don’t blow all your cash <laugh> right away. Like it could be really helpful to still live below your means so you can save some money so you can have a rainy day fund. You never know what might happen in the future. So it’s just as much as you may want to buy when you see your first check, like buy all this nice stuff, try to hesitate on that <laugh>. So, so that way it just allows you a little more freedom in the future.

Emily (45:48): There’s a big difference between splurging on a one-time purchase and splurging on something that’s gonna cost you some more money every single month going forward. So you’re absolutely preaching to the choir here. I love it. Thank you so much for this wonderful interview. I hope everybody goes and checks out your podcast. Thank you so much for joining me.

Jim (46:05): Thank you Emily.

Lauren (46:06): Thank you Emily.

Outro

Emily (46:17): Listeners, thank you for joining me for this episode! I have a gift for you! You know that final question I ask of all my guests regarding their best financial advice? My team has collected short summaries of all the answers ever given on the podcast into a document that is updated with each new episode release. You can gain access to it by registering for my mailing list at PFforPhDs.com/advice/. Would you like to access transcripts or videos of each episode? I link the show notes for each episode from PFforPhDs.com/podcast/. See you in the next episode, and remember: You don’t have to have a PhD to succeed with personal finance… but it helps! Nothing you hear on this podcast should be taken as financial, tax, or legal advice for any individual. The music is “Stages of Awakening” by Podington Bear from the Free Music Archive and is shared under CC by NC. Podcast editing by me and show notes creation by Dr. Jill Hoffman.

  • Go to page 1
  • Go to page 2
  • Go to page 3
  • Interim pages omitted …
  • Go to page 11
  • Go to Next Page »

Footer

Sign Up for More Awesome Content

I'll send you my 2,500-word "Five Ways to Improve Your Finances TODAY as a Graduate Student or Postdoc."

Success! Now check your email to confirm your subscription.

There was an error submitting your subscription. Please try again.

We won't send you spam. Unsubscribe at any time. Powered by Kit

Copyright © 2026 · Atmosphere Pro on Genesis Framework · WordPress · Log in

  • About Emily Roberts
  • Disclaimer
  • Privacy Policy
  • Contact