Personal Finance for PhDs

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prospective grad student

Bring Savings to Grad School

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Even if you are earning a stipend during graduate school, it’s essential to have some savings already when you start graduate school. In all likelihood, you are going to wait several weeks before you receive your first paycheck or fellowship disbursement, and those particular weeks are going to be unusually expensive ones.

Why Does It Take So Long to Get Paid?

Processing payroll takes time, and you probably won’t even start setting it up until after you arrive on campus.

If you are working for your university (receiving compensatory pay as an RA, TA, or GA), you will have to perform some work before you are paid. It is most typical for graduate students receiving compensatory pay to be paid monthly, so your first paycheck will arrive near the end of your first or second month after starting grad school. While you may be required by your program to be on campus for orientation, unless you are concurrently starting your RA or TA duties, you may not be paid for that time.

If you are receiving a fellowship stipend, you may be paid monthly or in lump sums. Either way, the disbursement from your funding source has to be processed by your university before it is sent to you, so you will also be paid after the start of the school year.

Unfortunately, while your pay won’t arrive until some weeks after you start grad school, your start incurring your expenses well before.

Further reading: Why I’m Voting Yes

What Will My Expenses Be Before I Am Paid?

Not only do you have to sustain yourself normally before you are paid (food, housing, transportation), you have additional start-up expenses associated with the beginning of graduate school.

1) Normal Expenses

If you’ve never tracked your spending before, you may be surprised by all the different expenses you have each month. Your basic needs are food, housing, transportation, clothing, and insurance. On top of those, you may have some discretionary expenses such as restaurants and bars, entertainment, and shopping.

2) Moving Expenses

Many if not most graduate students move to their university towns prior to starting graduate school. Your costs to move may be as low as only gas money or as high as flights and shipping, depending on the distance moved and the amount of possessions being moved.

3) Housing Start-Up Expenses

You should expect to pay your rent for each month up front (e.g., pay for September’s rent by the end of August), so at a minimum you will pay for some housing expenses before your first paycheck. On top of first month’s rent, you may be required to put down a security deposit and possibly pay last month’s rent as well; policies vary by location. Some rental companies in college towns offer discounts on these types of expenses.

After you get into your new home, you will need to furnish it to some degree (either you will pay to move furniture or you will buy furniture in your new town) and stock your fridge/pantry. You should also purchase renter’s insurance, possibly paying for the whole first year at once.

Further reading: My Beloved Air Mattress: An Anti-Debt Story

If you have chosen to buy a home prior to starting graduate school, of course you will have much higher housing start-up expenses.

4) Transportation Start-Up Expenses

If you will own and use a car during graduate school, you will have to register the car in your new location and update your insurance policy. Buying a car for graduate school will involve either paying for the car up front or taking out a loan, possibly with a down payment.

5) University Expenses

You are likely taking classes in your first year of graduate school, and your courses may require you to use certain textbooks. You might also be responsible for paying some fees or even partial tuition near the start of the school year.

What Are My Options for Paying My Expenses Before I Am Paid?

First, minimize your expenses to the greatest extent that you can by using frugal strategies. Some tips that are relevant to the start of the school year are:

  • accept as much free food as you can
  • borrow your textbooks from the library or older graduate students
  • delay buying non-essential furniture to spread out the cost and buy used
  • try living car-free if you are not certain that you will need a car

Second, by far the best way to pay for your expenses before you receive your first paycheck is to use savings. It would be ideal to have a least a couple if not several thousand dollars on hand for your transition to grad school.

If you don’t have the cash available, you’ll likely have to take out debt of some kind. Some graduate programs offer short-term loans to their students to help them through these kinds of transitions. Another option might be a personal bank loan. Accruing credit card debt should be a last resort; not only will you have to use your first paychecks to play catch-up, your debt will almost certainly generate a lot of interest charges in the meantime.

How Should I Build Up My Savings In Advance?

If you are already saving money for other purposes, divert some of it to a special transition-to-grad-school fund. If you do not currently have the excess cash flow to save money, you need to either increase your income or decrease your expenses to create some. Check out our side hustle series for ideas for increasing your income and our frugal practices for ideas for decreasing your expenses.

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Vote with Your Feet, Prospective Graduate Students

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When I was applying to and interviewing for grad school, I told myself that the only factor I would consider when selecting a school was the advisor with whom I would work. I wanted to do high-quality research in my sub-discipline of interest and wouldn’t let the reputation of the program, the city, or anything else get in the way of working with the best advisor (for me) possible.

Thankfully, my preferences with respect to the non-research factors crept into my decision-making subconsciously when I compared the programs I’d been accepted to. Ultimately, I decided that two potential advisors at different universities would be equally excellent for me to work with, and I allowed the cities the universities were in to break the tie. Namely, one city had better weather… and my then-boyfriend-now-husband was already enrolled in a PhD program there.

Now that I have completed graduate school and corresponded with thousands of students at universities across the US, I realize just how fortunate I was that my decision-making process didn’t completely backfire on me. Yes, your research advisor and the quality of the research produced by your department is an important consideration, but not to the exclusion of other factors affecting your quality of life.

Your stipend and benefits offer will greatly affect your lifestyle during graduate school and possibly your net worth for the rest of your life. Consider the same student accepted to two programs, one of which would force her to live paycheck to paycheck while the other would allow her to save. This disparity in savings ability over even this short period of time can result in a difference of hundreds of thousands or even millions of dollars in retirement due to the power of compound interest.

Further reading: Whether You Save During Graduate School Can Have a $1,000,000 Effect on Your Retirement

If you are a competitive applicant—meaning you’ve been accepted to two or more programs—you have the opportunity to take your financial offers into consideration. While you shouldn’t necessarily accept the largest stipend and benefits offer (after adjusting for cost of living), you should vote with your feet by vocally declining offers that too low to provide you with a reasonable lifestyle.

If you do decline any admissions offers for this reason (perhaps among others), you should let the departments know why. At the same time that you are competing with other applicants for admissions, the departments are competing with one another to attract the best individuals and overall class. Universities pay attention to how well they are doing in comparison with their peer institutions on various metrics, and many of them try to offer stipends and benefits that are in line with their chief competitors. (Some programs even offer unusually high stipends when they are trying to move up in rankings.) The departments pay attention to which programs they they lose students to and why. Giving them the extra information that the lower stipend (relative to the local cost of living) or lack of benefits played into your decision is a great act of service to both the departments and students if they choose to use this information to improve how they treat their current and future students.

Once you have accepted a program’s offer of admissions, you still have the opportunity to advocate for higher pay and better benefits, especially through assembling with other students. However, your strongest position for making your voice heard is often before you accept an offer or upon your rejection of it. Once you have started graduate school, the switching costs become so high that departments practically have you over a barrel. Graduate students rarely negotiate their offer letters, so one of the best actions they can take is to vote with their feet by declining unacceptable offers outright. It’s hard to overstate how much universities depend on graduate students and postdocs to bring in grant money, produce research that raises their prestige, and create their other major product (undergraduate education). This value should be reflected in the pay students receive, and if it’s not, the departments need to hear about it.

Further listening:

There are two practical steps prospective graduate students can take to strengthen their position when accepting or rejecting admissions offers:

1. Apply to a number of programs. I know it’s expensive and time-consuming to add schools to your application list, but that cost pales in comparison to how much going to a poor-paying or unsupportive program will hurt you over the years you are in it. Having multiple admissions offers will give you the best chance of attending a program that will support you as a whole person.

Further reading: The Full Cost of Applying to PhD Programs

2. Thoroughly research the stipend offer letter extended to you by each program you gain admission to as well as the benefits provided by the university and how the benefits have changed over time. While some of that research is available online, you will almost certainly need to talk with multiple current students to get the real scoop. Ask them if they can live comfortably on their stipends and how they define comfortable. Ask them if there are any common financial pain points that students gripe about. Ask them if out-of-pocket fees have increased in the past few years, whether the ACA has changed their health insurance benefits, and about any special considerations you have such as partner benefits, childcare subsidies, or support for students with chronic medical conditions. If the students share their perception of an “us vs. them” attitude on the part of the administration or an administration that is powerless protect students from federal and state funding changes, take that as a major red flag.

Further reading: Before PhD Admissions Season Starts, Discover What a Standard Offer Is in Your Field

When I was applying to grad school, I didn’t know about benefits, unions, how states cutting higher education funding affects grad students, or health insurance subsidies. I had no idea that a good advisor or good department could be housed in a university that has an adversarial relationship with its students. I consider myself very fortunate that I ended up at a university that provided a reasonable stipend and benefits and had a supportive administration just by following my research and weather preferences.

I don’t want you to get ‘unlucky’ in this process simply because of a lack of information or that you only received one admissions offer. I want you to accept an offer that allows you to live a reasonably comfortable lifestyle in graduate school for your own well-being, and I want you to signal to departments whose offers didn’t meet that standard where they are lacking for the benefit of their current and future students. If enough of us vote with our feet by rejecting low offers, the departments and universities will hear us and be forced to change.