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Jill Hoffman

Addressing Fellowship Tax Pain Points through Education, Resources, and Advocacy

April 1, 2024 by Jill Hoffman 1 Comment

In this episode, Emily interviews Jack Mao, the founder of Tax Fellows, a nonprofit organization that prepares pro bono tax returns for Stanford students. Tax Fellows primarily serves first-generation, low-income undergraduate and graduate students, and has a special focus on the tax implications of receiving scholarships and fellowships, such as the Kiddie Tax and estimated tax payments. Jack shares the advocacy approach he’s taking to reform the Kiddie Tax at the federal level and lists ideas for how graduate students across the US can bring more attention and resources to resolve their tax pain points.

Links mentioned in the Episode

  • PF for PhDs Tax Workshops (Individual Purchase)
  • PF for PhDs Tax Workshops (Sponsored) 
  • Emily’s E-mail Address
  • IRS Volunteer Income Tax Assistance (VITA) Program
  • Jack Mao’s TaxFellows Program
  • PF for PhDs Tax Center for PhDs-in-Training 
  • PF for PhDs Subscribe to Mailing List
  • PF for PhDs Podcast Hub
Addressing Fellowship Tax Pain Points through Education, Resources, and Advocacy

Teaser

Jack (00:00): Where students aren’t being told to expect significant tax liability on their stipend checks and like making sure that they save money for taxes. There’s no, you know, mechanisms like withholdings where the schools will pay the taxes on the students’ behalf. And so the students just kinda have to like figure it out and learn the hard way during their first tax season. And I feel like, you know, that’s not really the way to go. That there definitely needs to be a lot more resources across all the universities in the country to really help educate these students on their tax liability and really help support them through it as well.

Introduction

Emily (00:54): Welcome to the Personal Finance for PhDs Podcast: A Higher Education in Personal Finance. This podcast is for PhDs and PhDs-to-be who want to explore the hidden curriculum of finances to learn the best practices for money management, career advancement, and advocacy for yourself and others. I’m your host, Dr. Emily Roberts, a financial educator specializing in early-career PhDs and founder of Personal Finance for PhDs.

Emily (01:24): This is Season 17, Episode 7, and today my guest is Jack Mao, the founder of Tax Fellows, a nonprofit organization that prepares pro bono tax returns for Stanford students. Tax Fellows primarily serves first-generation, low-income undergraduate and graduate students, and has a special focus on the tax implications of receiving scholarships and fellowships, such as the Kiddie Tax and estimated tax payments. Jack shares the advocacy approach he’s taking to reform the Kiddie Tax at the federal level and lists ideas for how graduate students across the US can bring more attention and resources to resolve their tax pain points.

Emily (02:04): The tax year 2023 version of my tax return preparation workshop, How to Complete Your PhD Trainee Tax Return (and Understand It, Too!), is now available! This pre-recorded educational workshop explains how to identify, calculate, and report your higher education-related income and expenses on your federal tax return. You’ll hear me reference this workshop once or twice during the interview. Whether you are a graduate student, postdoc, or postbac, domestic or international, there is a version of this workshop designed just for you. Go to PFforPhDs.com/taxreturnworkshop/ to read more details and purchase the workshop. By the way, it’s never too early to start laying the groundwork for university sponsorship. If taxes are a pain point for you, please let the administration at your university know that you would like them to provide additional resources either during next tax season or near the beginning of the academic year, as Jack suggests near the end of the interview. I can license one or both of my asynchronous workshops or deliver a live seminar. Please cc me ([email protected]) if you decide to recommend me! You can find the show notes for this episode at PFforPhDs.com/s17e7/. Without further ado, here’s my interview with Jack Mao of Tax Fellows.

Will You Please Introduce Yourself Further?

Emily (03:40): I have a really special guest joining me on the podcast today. His name is Jack Mao and I’m going to let him introduce himself to you further in just a second. I just wanna say how we got connected, which is that I have been working with Stanford this past tax season to provide my tax workshop to their graduate students and postdocs, and Jack started an organization at Stanford called Tax Fellows. The more serves on the undergraduate side, but definitely some overlapping, um, interests in populations between our two. And so because of our mutual collaborators at Stanford, we got to talking and just had an absolutely fascinating conversation and I knew that I had to bring him onto the podcast. So Jack, we’re gonna get into your whole background, but just really briefly, can you tell us who you are and what you’re up to right now?

Jack (04:23): Sure. Uh, thank you so much for having me on the podcast here, Emily. Um, my name’s Jack. I am, I was a Stanford student, uh, until recently. And, um, I’ve been also a credentialed tax professional, uh, federally credentialed for the past, uh, couple years, but in the industry for about six years so far. Um, and yeah, it serves a lot of, um, you know, college students, that’s kind of my strong suits and so it was natural for me to just kind of start Tax Fellows, uh, in partnership with the IRS and few Stanford offices to help out other college students with their taxes.

Emily (04:58): Yeah, and this is a really unique organization. I haven’t found one like it at any other universities I’ve collaborated with. So I wanna hear more about that. But first I wanna get a little more background on you, Jack, and sort of how as an undergraduate student you became interested in income tax and ultimately, you know, that led you to starting Tax Fellows.

Jack (05:16): Sure, sure. So, um, my background is actually in computer science and so totally different than, you know, tax, um, and accounting. But, um, it was back in high school I was, um, so I come from a low-income background and I was trying to start a small business to help out with family finances. Um, and at the time I just had, you know, my McDonald’s paychecks to pay for everything, which wasn’t really enough to, you know, pay for, uh, you know, accountants or, uh, lawyer’s advice. So what I did was, yeah, it’s a good CS major or do just Google everything. Uh, would not recommend unless you plan on switching ma- uh, you know, majors in industries, um, or careers. But, um, yeah, um, Google, everything. Really loved. Uh, just the way the taxes works, you know, I hate paying taxes, but it’s just, you know, it allows you to have a lot of creativity and flexibility and kind of, uh, finding ways to get around taxes you don’t really want to pay, uh, at times. Uh, and so that was really fun. I really want, uh, go more into it and to decide to volunteer with the IRAs VITA program, um, that works with nonprofits, uh, to provide free tax services to income taxpayers. So been, uh, in that program ever since, uh, and still am in that program, uh, through Tax Fellows today.

Volunteer Income Tax Assistance (VITA) Program & TaxFellows

Emily (06:37): So can you explain a little bit more what the connection is between the VITA Program and Tax Fellows? Is it exactly the same? Is there, is there more to it?

Jack (06:45): Sure. So, um, originally we started out just as a VITA site. And so Tax Fellows is a 501(c)(3) nonprofit, it’s a standalone nonprofit, um, that’s separate from Stanford, but we partner with the IRS, where the IRS helps us provide some training, some overhead and, you know, oversight, um, and helps us source a lot of our volunteers as well. Um, but now, now that Tax Fellows, um, has finished their first year and joined to our second tax season, uh, we have been expanding our programs a little bit, um, to also provide a additional pro bono, um, program called Tax Advisors, where we have our credential tax professionals, um, on a team prepare more complicated tax returns for undergrad students with kiddie tax, uh, obligations, uh, just because that is something that is outside the scope of VITA program. Um, and so we couldn’t prepare those in the past. So we kind of are in a way, um, half pro, uh, VITA sites and half a kind of a pro-bono tax in a sense. Um, and so, uh, but you know, we do have a pretty good partnership with the IRS and a few, uh, good stakeholders in the area.

Emily (07:59): And just for the listeners who aren’t familiar with VITA, maybe they’ve never been to, you know, access to services that are available to them at their university or their library in their city or whatever, can you explain like who that program is for?

Jack (08:10): Sure. So Tax Fellows, um, is, uh, or just VITA program in general, um, is for low income taxpayers, um, who might want some, you know, additional help with their taxes, um, but, you know, um, might not be able to afford say, a tax professional. Um, and so VITA sites, they are run by nonprofits at IRS, uh, partners with, uh, usually and, um, they’re staffed by volunteers, many of whom are credential professionals or retired professionals, but a lot of whom are also just newer, um, folks to the industry who want to get some more experience. That was kind of how I got my experience, um, with taxes and, uh, just kind of, uh, having the IRS, you know, train them, uh, on the volunteers on, you know, these basic tax topics so that they can, um, help prepare your tax returns for you, uh, at no charge. Um, these are all out of the volunteers, uh, generosity, um, of their time. And so, um, but it’s a really great program, um, with a lot of guardrails so that, you know, um, the quality control is usually pretty high. Um, and, um, yeah, yeah, definitely a really great program for anyone who makes under around $64,000 every year, um, and have fairly simple, uh, situations, uh, to get their taxes done, uh, really great and for free. So

Emily (09:39): I’m so glad you mentioned that number. ’cause in a lot of the country people are making less than that amount of money, so it really covers, yeah, a broad swath of people, especially my population graduate students, even some postdocs will fall under that, um, level of income. So they can almost always, if they have a VITA site available to ’em, access those services. And I’m really glad you just mentioned, you know, there’s, there’s guardrails there. Um, there’s only, you have to have a simple tax situation to really benefit. And that’s why you mentioned earlier that you started this tax advisors wing of tax fellows. Let’s talk a little bit more about some of these like confusing tax issues that may be common between like the first generation low income population that you serve, and then the funded graduate students and potentially postdocs population that, uh, that I serve.

The Kiddie Tax

Emily (10:22): So you, you mentioned the kiddie tax, um, let’s brief overview right now about what the kiddie tax is for anybody who has the, uh, misfortune of hearing about this for the first time.

Jack (10:32): Yeah. Yeah. So, um, kiddie tax originally, um, the inspiration behind that, uh, on the legislation side was, you know, a lot of these high net worth individuals, uh, your parents especially would, you know, have pretty high marginal tax rates. What they would do is, you know, have tax professionals who would kind of find all these little loopholes. And one of them is, you know, they could just pass along their investments to their children who are basically making no money, right? Uh, especially if they’re a minor. That way they could both save on taxes, Congress didn’t like that. Um, and so they implement kiddie tax where if, uh, the child is a minor, uh, or a full-time student who didn’t, uh, you know, earn, uh, from a job, uh, so earned income, um, more than half of their living expenses, then they’re considered basically, in a sense a soft dependent of their parents.

Jack (11:33): And so any unearned income that the child has now, uh, will be taxed at their parents’ highest tax rate. Um, and so, uh, that way, you know, the richer parents can’t just pass on their investments, uh, through their children because they’ll be tax rate basically. Um, unfortunately the way Congress defined kiddie tax, um, was very broad. And so it also encompasses, you know, college students who have, you know, taxable scholarship, financial aid, uh, you know, fellowships where, uh, you know, if they don’t have earned income from a job that’s more than half of their expenses, especially at, you know, Stanford where cost of tuition and like the, um, the room board are like an 80 to a hundred thousand dollars every year, uh, if not more. And so the student, not only do they have to like work a, you know, um, full-time job, you know, making more than 50 K to get outta it, uh, it is just a lot of qualifications and so too much complexity. Um, and that’s kind of, um, one of the biggest reasons why, um, we’re so popular at Stanford as while just helping students navigate, uh, through all this complexity.

Emily (12:52): Yeah, that makes sense. And this hits my population all the time. When you’re receiving a fellowship, one of the things about the calculation that goes into the kiddie tax is that your expenses include your education expenses and not just like your living expenses. So that scholarship that goes towards paying your tuition, the cost counts as part of your living expenses, but the scholarship that pays for it doesn’t count on like your side of the ledger of like providing half of your own support. Exactly. Exactly. So, right, so like they get hit with this fellowship, um, issue too. Now, what was interesting about the kiddie tax, I think I read into like the history of this and it seemed like there was like a creep going on. Like at first it was just minors, then it was up to age 19, then it was now it’s students, um, up, up, up until, you know, through age 23, under age 24.

Emily (13:34): And so over time it kind of like expanded and expanded. Um, but there was a reform a few years ago with the Tax Cuts and Jobs act that attempted to, um, make some changes to the kiddie tax. Mm-Hmm . And it really hit your population, that low income population because what they did was they, for a couple of years changed the definition so that, um, no longer were you taxed at your parents’ highest marginal tax rate, but you were taxed at the marginal tax rate for trusts, which simplified things certainly because you would just look at a table and see where you fell on that instead of having to, you know, link your tax return with your parents. But if your parents were low income to begin with, maybe that kiddie tax was not so big of a bite. Now, if your parents were high income, of course it was a big bite, but because it really, really increased those marginal tax rates on those low income populations, there was a big outcry. And after a couple of years, I think it got shifted back to the old model of go to your parents’ tax rate. So that was, yeah, just some interesting like shifts that happened with end time. But yeah. Yeah, the kiddie tax is a very unpleasant thing to find out about.

Commercial

Emily (14:33): Emily here for a brief interlude! Tax season is in full swing, and the best place to go for information tailored to you as a grad student, postdoc, or postbac, is PFforPhDs.com/tax/. From that page I have linked to all of my free tax resources, many of which I have updated for this tax year. On that page you will find podcast episodes, videos, and articles on all kinds of tax topics relevant to PhDs and PhDs-to-be. There are also opportunities to join the Personal Finance for PhDs mailing list to receive PDF summaries and spreadsheets that you can work with. Again, you can find all of these free resources linked from PFforPhDs.com/tax/. Now back to the interview.

Paying Estimated Taxes as a Graduate Student

Jack (15:38): Oh yeah. So, uh, especially for like first year grad students, uh, who have like a lot of taxable stipends ’cause they get like stipend checks, uh, usually and, you know, they would owe a pretty significant amount of taxes. Uh, and so to, to a point that they definitely need to pay estimated taxes, not only like to avoid the underpayment penalty, but also to, uh, just not be surprised at the tax bill end the year and try to like, try to recoup all the money, um, to pay, uh, substantial tax liability. And so, uh, we’ve been educating, um, grad students, um, as they come in, especially the first year grad students, uh, kind of how to pay estimate taxes. ‘Cause we also have California and they have like, their kind of special snowflake. They have like very, um, specific percentages, um, where it’s like 30%, 40%, 0%, 30% for like, the amount of estimated taxes that need to be paid.

Jack (16:31): Federal is like pretty straightforward. It’s just one fourth of the tax every quarter. Um, but just kind of educating students on like how to pay those, uh, payments, trying to figure out, um, how much to pay. Uh, and then kind of repercussions if they don’t, uh, pay as many taxes. ’cause you know, uh, students they could be busy and so, uh, you know, I’ll just kinda let them decide based on all the facts available, like whether um, it’s worth the effort of doing as many taxes. Usually it is, ’cause like usually if you don’t do it, um, for students that we have, um, served, their penalties are gonna be around a two, $300 range, uh, in this economy with, uh, the inflation. ’cause the penalties really based on just interest, um, and the interest rate that r assets for, you know, all, all their penalties and interests and, um, it’s just prorated across the year, uh, based on the, um, estimated tax payment you’re supposed to make, uh, from that date on, um, to the tax season. And so right now, uh, usually the past the rate was like 3% and so it wasn’t too bad, but right now the rates are in a 7% range. And so it’s definitely significant.

Emily (17:44): I found that as well that a lot of graduate students are aware of the estimated tax issue, but they just choose to not address it until tax season. And if they go into that with their eyes open, of course that’s their decision. But, uh, like you, I just try to lay out, okay, this is the trade off if you decide you’re going to neglect this.

Jack (18:01): Yeah. Yeah.

Emily (18:03): I think the real tough part is ra- facing that, you know, multi-thousand dollar tax bill that you exactly may not be prepared for.

Jack (18:10): Exactly. Because, you know, yeah. Students are also taxed on your part of the fellowship that goes to room board and room board in the Bay Area is pretty significant. Um, and so not only do students have to usually save for taxes on their stipend checks, you also have to like figure out, um, how much tax to save on housing, uh, stipends and some of the other stipends. And I feel like, you know, right now there’s not really a good way for the students in general, I feel like maybe it’s just more of a lack of re- uh, educational resources in the first place, um, where students aren’t being told, uh, to expect significant tax liability, um, on their stipend checks and like making sure that they save money for taxes. Um, there’s no, you know, mechanisms like withholdings where the schools will pay the taxes on the student’s behalf and so the students just kinda have to like figure it out, um, and learn the hard way , uh, during their first tax season. Um, and I feel like, you know, that’s not really the way to go. Uh, that there definitely needs to be a lot more resources, uh, for across all the universities, uh, in the country, uh, to really help educate these students on their tax liability and really help support them through it as well.

Emily (19:27): Yes. You know, I agree with you of course ’cause this is one of the main missions of my business, but, um, we’ll talk more about how people can sort of get more resources and get more education to their own peers, um, later on. But I just wanna add on that point. I mean, Stanford, obviously, you and I are both working with people at Stanford, so like Stanford’s obviously making a pretty, a relatively large effort in this area. Sure. Um, to get people informed about this. But I, it’s, um, I do not see this at this degree of resources being offered at many other places, which is to add, but I will tell you that there are a couple universities I went to one Duke, um, where they actually did offer income tax withholding on fellowships. I don’t know how or why it happened. I mean, the paychecks were being processed through payroll instead of through financial aid.

Emily (20:10): So there was a mechanism for doing it. Um, and it did generate a weird tax form. We got a 1099 miscellaneous instead of a, you know, 1098 t or whatever. Sure, sure. Yeah. Um, so it caused some downstream tax complications, but they did offer it. So that is something that I know is happening at some places and maybe it could happen at more places and it would certainly be easier on the students than having to engage with the estimated tax system. So Now that we’ve kind of talked about, like, you know, this example of the kiddie tax, how the kiddie taxes changed with time, um, how advocacy actually around after the pa after the passage of the Tax Cuts and Jobs act, when, you know, the tax rates were jacked up for these low income families, there was an outcry and it was reversed. I want you to give us a few examples, if you don’t mind, of Yeah. Some things that have changed within the tax law over time, uh, that relate to students, just so we can see some examples of like, this is not completely static, like these things do change.

Advocacy Around the Kiddie Tax, Taxable Scholarships, and Other Niche Financial Issues

Jack (21:02): Yeah, yeah. So, um, right now we’re actually trying to do some advocacy, uh, around the kiddie tax and the taxable scholarship arena just because, uh, it is, I’d say slightly outdated, uh, set of tax law. Um, you know, it was most recently updated back in, uh, the 1986, um, uh, tax changes. Uh, there, there were some major tax changes back then, uh, and never since, like since then, like I’d say like the, just the way scholarships and financial aid work, especially at like, you know, expensive private universities like Stanford, uh, and like the Ivy League, um, like it tuition has just gone up significantly where I don’t think it really makes sense anymore to put a lot of that tax burden on students. Um, and without any, like, you know, as you mentioned, like, uh, stu- you know, schools have to like put withholdings on a 1099 miscellaneous.

Jack (21:59): Um, so like, there’s not really like a, a mechanism say on a 1098 t or another like educational oriented form, um, to really help students, you know, save a little bit on their taxes, um, you know, having those taxes being taken out already. Uh, and so we’ve been, uh, trying to do some advocacy around their, uh, you know, the legislative side who’ve met with, um, the late Senator Feinstein’s office, uh, and representative Eshoo’s office, uh, who represents the district Stanford’s in, um, to kinda discuss about, um, you the struggles that students are going through with K tax and, uh, especially like undergrads as well, where they don’t get stipend checks really. Um, but even the in kind aid for, you know, room and board, you know, especially on top of like internship income, that is pretty significant. Uh, burden, you know, we typically see like about two, two, $3,000 of burden on in-kind aid, so money that the student never sees.

Jack (22:59): Um, and so they have to like work a, you know, good like on-campus job just to pay the tax on again, money that they never see. And so it, it’s a struggle. I mean, um, we’ve been, um, able to help the students save a little bit on taxes, you know, optimize, uh, with the parents, uh, so that we dumb it down to about, uh, a few hundred dollars, but even a few hundred dollars is pretty significant for these income students. And so we’ve been really help, um, working with in these, um, legislators, um, on, you know, ways that we can really change the tax around us. Um, and, you know, the judicial side as well, trying to poke holes and, um, kind of, uh, tax code surrounding, uh, these topics, uh, through tax court. Uh, and we might even, um, do some advisory, um, and meet with advisors through, uh, President Biden’s office, uh, very soon here. Yeah. Even on this, uh, university side as well, uh, you know, trying to get, you know, support fund going for, uh, you know, students to pay their tax liability, uh, especially in the first years where they might not expect such high liability, uh, and it would be, you know, challenging for them to pay those liability. Uh, but it’s been, it’s been tough working with Stanford, um, for now. Uh, but we’re still keeping at it and, and we’ll see kind how it goes, uh, over time. Yeah,

Emily (24:30): I think the kiddie tax is such a great example of an issue that’s right for change, just because, you know, the way you explained it earlier, which is the way that I understand this as well, is the original, um, conception of the kiddie tax was to make it less advantageous for high net worth parents to pass assets, income generating assets to their children. And that is not at all what is going on with scholarship and fellowship income. It’s, it’s perplexing to me how scholarship and fellowship income even got tied in with investment income in the first place. Yeah. Yeah. I, it’s, it’s completely baffling to me. Yeah.

Jack (25:04): Well, I mean, even with leg- legislators, uh, you have with, uh, it’s been, uh, it’s been challenging for them to just, I guess like, um, everyone has, um, like especially legislators have, you know, lots of, uh, different priorities that they need to kind of first, um, solve. And so I guess we weren’t too high on the set priority list. Uh, I mean, hopefully they’re, that they’re working on it, but, um, it, it’s, it’s, you know, a lot of politics as well. And so it’s a, it’s gonna be a long game, but, um, we we’re pretty committed to, you know, doing long-term advocacy around this, um, gonna go at it, um, as long as this is a thing, uh, and, you know, just some interesting, uh, statistics as well. So, um, you know, yeah, can tax, like, as you mentioned, like it’s definitely for, you know, these high level worth parents, uh, and their children.

Jack (25:58): And so typically the median, uh, an average income that we see for, um, you know, students or just children who have to fill out the kiddie tax form 8615, the me-, uh, the average parents income is actually in a, uh, about $1 million, uh, taxable income. A lot of these low income students, their parents are not making a million dollars . Um, and so like, yeah, this is definitely unintended consequence of the way legislators wrote the tax. Uh, and even for taxable fel- um, scholarship fellowship in general, uh, it’s heavily under-reported, uh, only about $4 billion of taxable financial scholarship and fellowship are, is being recorded. Uh, and so it, it’s, you know, it’s an area of the tax field that, you know, Congress and IRS isn’t really making a lot of money, um, in, in the first place. Uh, and so, uh, you know, using those arguments, you know, we’re hoping to really push along the change a little quicker, uh, especially ahead of the upcoming, uh, sunset of the TCJA, uh, Trump, uh, the Tax Trust and Jobs Act, uh, back when President Trump passed it, uh, just to kind of see if we can push along, um, uh, as a rider on, uh, those big tax bills that are coming up soon on the Congress side.

Jack (27:24): So, so we’ll see. We we’re, we’re definitely, uh, steadfast our commitment, uh, to advocacy here.

Emily (27:30): And I mean, I’m, I’m so excited about this and I hope you keep , keep it up and everything, and I’m just, um, I’m really inspired by like the story of how the definition of taxable compensation change for the purposes of contributing to an individual retirement arrangement. Because that also seems like a very, very tiny niche issue, right? The, the Graduate Student Savings Act to, if anyone is not familiar, it used to be that fellowship income not reported on a W2, was not eligible to be contributed to an IRA. And this was proposed, you know, federally several times in terms of the Grad Student Savings Act to change this definition so that it could be, and it failed several times until it finally got rolled in with the Secure, the Secure Act in 2019, and it was passed. And like, again, it was a thing that mattered so much to like my population, um, and it was amazing that it passed.

Emily (28:17): But yeah, that’s a really, really niche issue. And hopefully, again, some of these other niche issues like the kiddie tax can be addressed too. I actually have one more example. Yeah. So the tuition and fees deduction, they tried to eliminate that over and over and over again, and it kept being like resurrected year after year. It’s finally gone now. But again, for the listeners who were not in graduate school, maybe a few years back, yeah, there are currently three higher education tax benefits, but there used to be four available. The fourth one was the tuition fees deduction. Yeah. And it was the least useful and valuable one, and it ended up, I mean, the reasoning why they kept a congress kept trying to sort of sunset that particular de deduction was that it ultimately just confused people more. And so people would take the tuition fees deduction Mm-Hmm. when really one of the credits, for example, might have been better for their tax liability overall. Mm-Hmm. . So my understanding was it was causing more confusion and they just eliminated it. And it, it kind of sounds bad to like, oh, eliminate a deduction that was available to you, but really there were better ones avail better credits available. Yeah. Yeah. So that was another, I just kept watching it year after year being like, okay, it’s finally gonna die. No, they brought it back again, finally. Now it is gone.

Jack (29:24): No. Yeah, yeah, yeah, it’s definitely confused. Uh, so the students I’ve served in the past as well, um, and like there’s just, I think there’s a lot of different ways Congress is, uh, trying to help with education expenses, uh, through tax code, but, uh, you know, I don’t think, you know, with the taxable financial aid, fellowship scholarship, uh, section, um, there’s definitely a lot more potential there, uh, for, uh, you know, change. And so we’re definitely, uh, um, hope that Congress can, you know, really take up our word. And there’s definitely a lot of other nonprofits like us, uh, that I’ve met with who are also advocating for same thing as well. Um, you know, typically we don’t really see audits rates that high, especially for students. But even then, you know, none of my clients have gone on in knock on wood, uh, yet.

Jack (30:16): And so, uh, but yeah, I’ve definitely heard from a lot of these other nonprofits, some of the students that we’ve been working with. You know, there’s one, uh, one of the organizations that was, uh, serving foster youths, uh, that I met with, and one of their foster youth got audited on their taxable financial aid fellowship, uh, scholarship. And the outcome is not pretty. Um, so, uh, it’s definitely, uh, one of the biggest and one of the most urgent issues that we’re trying to tackle. Um, not only on the legislative side, but also, uh, just kinda on university side as well. Just especially the, um, private institutions like Stanford and, uh, the Ivy League. They have a lot more resources that they can more easily deploy. Um, and, you know, that’s quicker than, you know, trying and, you know, make change on the, uh, policy side of things. But yeah. We’ll, we’ll see.

How Graduate Students Can Advocate for Tax Related Resources at their Universities

Emily (31:11): Do you have any ideas about how graduate students at other universities can, um, do any kind of advocacy work or just ask their university for anything that would help them sort of gain more resources or, um, education or anything that would help them on this, you know, in, in tax season to, to handle things a little bit better? So like, what can they, maybe not, of course, founding a whole organization like you did but some little things they could do at their university to get some more attention to these issues.

Jack (31:39): Yeah, that’s great. Um, I think, uh, you know, for example, let’s say your podcast and kind of your resources are great, you know, great starting point. Uh, you know, one of the partners that we’ve worked with at Mutual Partners here, uh, Mind Over Money, uh, they’ve, uh, spoke really highly of your resources. And so that’s definitely a great starting point and just kind of advocating for universities to, um, kind of, uh, provide resources and kind of distribute resources, um, across, uh, campus. But also I think like, you know, while not, you know, maybe not founding a whole, you know, uh, tax program from scratch, but, you know, if a university has a law program, uh, then definitely would recommend, you know, working with Senate faculty there, uh, to try to set up, uh, maybe in con- conjunction with United Way usually has, uh, VITA programs already set up. And so just kind of, uh, using existing infrastructure in support of, uh, VITA sites and just kind of start, you know, a small one. It could be a small one, just trying to start out, um, kind of helping other students through their taxes, um, and then trying to attract like, you know, tax professionals and lawyers to the organization.

Using Caution When Getting Tax Help as a Graduate Student

Emily (32:47): So I observed with the VITA site at Duke, um, sure. Sorry to speak against them, but, um, yeah, they were not preparing returns properly with the weird fellowship stuff that was going on at Duke. I see. So I would just say whether there is a VITA site or whether you wanna start one, make sure that they know the population that’s gonna come in and the questions that they’re going to have so that they can train their volunteers specifically towards the situations that they’re going to see Now, because of the weird way that Duke did things, like I actually understand why the mistakes that were made were made, and it might be easier at other places that don’t use the 1099 miscellaneous. Sure. Yeah. Um, but yeah, just to let them know like, Hey, I’m gonna tell all my friends to come in and like, make sure that your volunteers can do this Sure. Correctly and easily and quickly. Definitely.

Jack (33:29): Definitely. Yeah. I mean, we don’t really see a lot VITA sites and universities, uh, where we really should. But, um, even a lot of, uh, sites that I’ve seen, um, at universities, you know, I’ve kind of had a connection with Yale, um, and I wanna say, uh, UC, uh, Santa Cruz as well, uh, in California, uh, they, I I wanna say a lot of them only serve low income tax payers that are not students. Um, and like they don’t orient these services to students, which I think is a good approach, especially if they’re newer site starting out, uh, and not have a lot of those more experienced volunteers, uh, or professionals to kind of guide, you know, the volunteers. But yeah, you, you mentioned a really great point, uh, which is that like, you know, not all VITA sites and even tax professionals I’ve worked with in the past, you know, who have like decades of engineers, not all, you know, professionals or VITA sites, understand, um, kind all the ins and outs of the tax code that are relevant to students.

Jack (34:33): Uh, I’ve even had tax professionals think that, you know, taxable financial is not taxable , um, that was, that’s the you highest extreme I would say. But, uh, even just like optimizing, especially for a lot of undergrad students, optimizing, you know, the, um, you know, parts of the tax, you know, involving, you know, like tax credits, you know, deductions, you know, against their financial aid, uh, and along with their parents, you know, their parents who might be, you know, claiming for example, like the earned income tax credit, um, or the premium tax credit for health, uh, insurance or a lot of other tax credits and just like coordinate the, uh, tax credits that both the students and the parents are claiming, uh, to maximize those resources that that takes a lot of expertise, uh, to do correctly. Um, and so I definitely agree with you there.

Jack (35:25): Um, definitely do be careful, um, with, you know, starting VITA sites, uh, and with just tax professionals in general, just making sure that they actually have the expertise, um, and experience serving students, uh, in order to serve you, uh, you know, better and more accurately. And so I think our, our, uh, you know, tax fellows, um, uh, program, I’m very glad I’m able to, uh, you know, help students, uh, using their expertise. Um, and you know, we’ve been invited, uh, to train other volunteers at other VITA sites, uh, in these student tax considerations. And so, you know, if you’re thinking of starting VITA site, uh, please do reach out, uh, to us at Tax Fellows. Uh, happy to kind of, um, kinda walk you through the steps of starting VITA site, uh, and managing a VITA site, but also kinda allow of the student tax, uh, considerations that, uh, you should think about and kind of consider and, you know, we’ll do some more practice together, uh, on it too.

How Universities Can Support Graduate Students Around Taxes

Jack (36:20): But yeah, I think just in general, um, working with university administrators, uh, and the folks who, uh, you know, run orientation programs to add another orientation session might be just, you know, even if it’s just like one hour long, um, just to kind of prep students for what they should expect with taxes. You know, a lot of these like, you know, big picture, you know, policy changes, you know, like, uh, university like, just kinda like resource changes. Those take time. But I think you just adding another program to orientation, uh, for new students, that’s a really good first step that I think doesn’t take too much convincing to do and will be really effective, uh, to really help students, um, kind of foresee what they should expect at tax season, uh, so that they don’t have to, uh, you know, get surprised, you know, kind of play the game of Russian roulette and like try to, you know, guess and pray, you know, for the best I guess. Yeah.

Emily (37:31): Yeah. And I’ll just have to do a self plug because I have a session like that that’s ready to go. It’s perfect for orientations. It’s live, it’s awesome. Um, yeah, so those of you who are listening, if you, if you want me then please, you know, reach out to me, reach out to administrators at your university. But I would actually say just even back up from that, um, yeah, just talking about the issue of, or like the struggle that people that you’re having with your either preparing your tax return or dealing with your estimated tax or whatever it is, just telling the faculty and the administration that you have concerns about this and you want them to provide resources to you is very, very helpful. Um, because a lot of universities are super reticent to touch taxes with a 10 foot pole because of perceived liability issues on their end. Now it’s kind of funny because they, they do help international students to a great degree. They don’t usually offer the same kind of help for domestic students. Um, but if you tell them repeatedly and get a lot of people to tell them that you want more resources around this, then that’s, I think, the best they can figure out how they want to meet that need. But just letting them know that that need is there, that that concern is there is a wonderful first step.

Jack (38:34): Definitely. Definitely. Yeah.

Best Financial Advice for Another Early-Career PhD

Emily (38:36): Okay. So Jack, thank you so much for giving this interview. It’s been wonderful to speak with you. Yeah, thank you so much. And I want to end with our last question. Sure. Which is, what is your best financial advice for a funded graduate student or an early career PhD? And it can be something related to taxes if you want. It could be something that we’ve talked about during the interview, or it could be something completely different.

Jack (38:56): IRAs, I cannot emphasize enough how important and just like life changing that IRAs could be. Um, you know, there’s definitely, you know, for, you know, especially grad students, uh, PhD students, uh, you know, once you, you graduate, you, you might go into academia, but if you go into industry, uh, where you’re getting paid, you know, six figure salaries out-, out the door, it’s gonna be, you know, you could still contribute to say like a Roth IRA, but uh, it’s gonna be a bit more difficult and there’s like backdoor stuff to consider. But um, you know, now is the best time for a lot of, you know, grad students with their income level to contribute to Roth IRA while they still can, uh, easily. And you know, once the money is in, it’s a basically tax free, um, forever, uh, you could invest in, you know, stocks, you know, um, even occasionally startups, if that’s kind of your thing.

Jack (39:58): You know, I’m a little biased. I, I, I’m running a startup and like Stanford really good on startups, but, uh, you, that’s how you know folks like for example, Peter Thiel, um, have, you know, so much money that’s tax free is because he was able to contribute while he was, um, having lower uh, amounts of income in his early days. Uh, and then, you know, once the money’s in, there’s a lot of flexibility, uh, and ways to really help maximize your investments. Uh, while at the same time not having to kind of hinder the compounding growth of this investments with tax payments, yet I have to make, um, you know, on like dividends or interest or whatever. And so, yes, definitely Roth RAs is big and like, you know, lot students are also younger as well. And so the growth potential for those Roth IRAs across, you know, 46 years is gonna be huge. Uh, and so definitely do look into Roth IRAs as soon as you can contribute as much as you can, uh, ’cause you know, later down the line, uh, your future self will definitely thank you for it.

Emily (41:04): Absolutely could not agree more. My current self, thanks my grad student self were contributing to my Roth IRA back then. Not to put an even finer point on it, you know, as a graduate student you’re probably in the 12% federal marginal tax bracket and you may never see that one again. you maybe exactly, you know, above that for the rest of your career. So like exactly, that is the time to do it and it’s incredible and I love this advice because it’s both tax and overall financial, um, advice and it’s wonderful. And Jack, again, thank you so much for coming on the podcast.

Jack (41:34): Yeah, thank you so much for having me, Emily. It was great, uh, chatting with you.

Outtro

Emily (41:48): Listeners, thank you for joining me for this episode! I have a gift for you! You know that final question I ask of all my guests regarding their best financial advice? My team has collected short summaries of all the answers ever given on the podcast into a document that is updated with each new episode release. You can gain access to it by registering for my mailing list at PFforPhDs.com/advice/. Would you like to access transcripts or videos of each episode? I link the show notes for each episode from PFforPhDs.com/podcast/. See you in the next episode, and remember: You don’t have to have a PhD to succeed with personal finance… but it helps! Nothing you hear on this podcast should be taken as financial, tax, or legal advice for any individual. The music is “Stages of Awakening” by Podington Bear from the Free Music Archive and is shared under CC by NC. Podcast editing by Dr. Lourdes Bobbio and show notes creation by Dr. Jill Hoffman.

This PhD’s Path to FIRE Has Evolved with Lifestyle Design and Having Children

March 18, 2024 by Jill Hoffman 1 Comment

In this episode, Emily interviews Dr. Amanda, a prior podcast guest who is on the path to FIRE. Since our last interview, Amanda and her husband moved to the Twin Cities and had two children. Amanda recounts the exciting start to her FIRE journey when she was a postdoc and contrasts it with the boring middle of pursuing FIRE now with long-term jobs and a growing family. Amanda and Emily discuss the extra expenses that come with children—and those that don’t have to—and how emergencies and other expensive projects mean that the progress made toward FIRE is different each and every year. Amanda and Emily conclude that pursuing FIRE really is more about the journey than the destination and all the benefits you experience along the way.

Links mentioned in the Episode

  • PF for PhDs Tax Workshops (Individual Purchase)
  • PF for PhDs Tax Workshops (Sponsored)
  • PF for PhDs S1E11:  This Prof Used Geographic Arbitrage to Design Her Ideal Career and Personal Life 
  • PF for PhDs S5E15: How a Book Inspired This PhD’s Financial Turnaround
  • PF for PhDs Tax Center for PhDs-in-Training 
  • PF for PhDs Subscribe to Mailing List
  • PF for PhDs Podcast Hub
This PhD's Path to FIRE Has Evolved with Lifestyle Design and Having Children

Teaser

Amanda (00:00): Know that your life has phases and make the most of the phases you’re in. You know, I think as as I started learning about finances, I felt so eager to be in some of the phases that I saw other people. And I felt so frustrated being at the beginning or not having the kind of income or options that I wanted. And, you know, as I’ve been on this path for a while, I’m just learning that every phase of life has, uh, some really beautiful benefits and great things you can do. And then there’s things you aren’t working on. And it’s okay to not be accomplishing every goal, uh, all at the same time.

Introduction

Emily (00:46): Welcome to the Personal Finance for PhDs Podcast: A Higher Education in Personal Finance. This podcast is for PhDs and PhDs-to-be who want to explore the hidden curriculum of finances to learn the best practices for money management, career advancement, and advocacy for yourself and others.I’m your host, Dr. Emily Roberts, a financial educator specializing in early-career PhDs and founder of Personal Finance for PhDs.

Emily (01:15): This is Season 17, Episode 6, and today my guest is Dr. Amanda, a prior podcast guest who is on the path to FIRE. Since our last interview, Amanda and her husband moved to the Twin Cities and had two children. Amanda recounts the exciting start to her FIRE journey when she was a postdoc and contrasts it with the boring middle of pursuing FIRE now with long-term jobs and a growing family. Amanda and I discuss the extra expenses that come with children—and those that don’t have to—and how emergencies and other expensive projects mean that the progress made toward FIRE is different each and every year. Amanda and I conclude that pursuing FIRE really is more about the journey than the destination and all the benefits you experience along the way.

Emily (02:04): The tax year 2023 version of my tax return preparation workshop, How to Complete Your PhD Trainee Tax Return (and Understand It, Too!), is now available! This pre-recorded educational workshop explains how to identify, calculate, and report your higher education-related income and expenses on your federal tax return. Whether you are a graduate student, postdoc, or postbac, domestic or international, there is a version of this workshop designed just for you. I do license these workshops to universities, but in the case that yours declines your request for sponsorship, you can purchase the appropriate version as an individual. Go to PFforPhDs.com/taxreturnworkshop/ to read more details and purchase the workshop. You can find the show notes for this episode at PFforPhDs.com/s17e6/. Without further ado, here’s my interview with Dr. Amanda.

Will You Please Introduce Yourself Further?

Emily (03:13): I am delighted to have back on the podcast today, Dr. Amanda. She joined us in two previous episodes, season one episode 11, and season five episode 15. So we’ve seen a couple of snapshots of Amanda’s, uh, financial journey so far that she’s been, um, so generous to share with us. And we’re gonna get another update today after a few years. So there’s been a lot of changes. Amanda is on the path to FI or fire, financial independence and early retirement. And so we’re gonna talk a lot about what that looks like for a PhD today. So Amanda, thank you so much for coming back on the podcast. It’s a pleasure to see you again. And will you please introduce yourself a little further for the listeners?

Amanda (03:50): Sure. Happy to be with you again, Emily. Uh, I am Dr. Amanda. I am currently an assistant professor in education. Uh, something kind of unique about my current position is I work fully remote, so I live in the Twin Cities area of Minnesota and I work for a university that’s out of state. But my students are EDD students, so they’re doctoral students in education, they’re teachers, school administrators, principals, they have full-time jobs, so they’re doing most of their program online. So I go to campus when they have their on-campus residency type stuff. But otherwise we’re all online and it works great for me. I love teaching online. I do a lot of dissertation support over Zoom. Um, so me sitting with headphones in a setting like this is, uh, kind of how I spend my days and I really like it.

Emily (04:42): And if you wanna hear more about that, the second episode I referenced season five, episode 15 is where Amanda talked about her job search and how she strategically moved to the Midwest, et cetera, for at least partially financial reasons. So I’m sure we’re gonna hear more about that too. Um, anything else you’d like to share with us?

Amanda (04:57): Uh, I have two young kids, which I believe last time I was on the show I, I don’t even think I had either of my kids. So I’ve got a one and a 4-year-old now. And, um, one of the things I really like about my remote position is it’s flexible. It allows me to spend a lot of time with them, uh, and be there for them. So that’s really great. My daughter goes to a nature preschool now in our neighborhood, which we just absolutely love. And then my son is, he spends most of his days with his grandmas.

Emily (05:28): And that was, as I recall, one of your reasons for moving there, right? Your proximity to family.

Amanda (05:32): Yes. So my situation was I had my, uh, husband and I had moved from Los Angeles where I was a postdoc at USC and he was a technical director in the USC games division. And then I took a position, uh, way across the country in Ohio and we get to Ohio and we move there and my job’s going great, I really like it, but he’s not finding the right thing. And then the perfect job for him, he designs educational games and Twin Cities public television, uh, PBS and the Twin Cities post this job where they’re looking for somebody to lead their digital and games content for, uh, it was a new show at the time. Now it’s Hero Elementary for anyone who has littles who watch Hero Elementary.

Emily (06:16): My kids love that show.

Amanda (06:17): Yeah. And we love it too. And it was just the perfect job. So that also happened to be 10 minutes away from where my family was living, and we knew we were kind of wanting to start a family, so it was like, you have to apply. And then my university was great, like things were going well, and they said, do you wanna try something remote? And this was pre pandemic, so it was a little experimental at the time. Now I feel like this is not an unusual scenario, it was at the time, but it’s worked really well. Um, so we’ve been doing that a lot of years and it just continues to work. Great.

Emily (06:50): I love this lifestyle design. Um, I’ve been listening to a lot of Cal Newport recently. Are you familiar with him? Yes. Yeah. So I’ve, I’ve read a few of his books. I’ve been listening to his podcast and he’s all about this like, I can’t remember the acronym, but it’s basically lifestyle centric career design, something like that. Um, but basically doing exactly what you’ve just, um, exemplified is getting enough career capital, in your case, the PhD, the professorship, um, to be able to leverage it to get the lifestyle you want at the point in your life when you need it, which for you was, you know, this opportunity for your husband and the, and the kids coming and all of that. So like, ugh, I wish he did interviews ’cause you would be a great interview for his podcast, but I don’t think he does that sort of thing.

Amanda (07:26): I mean, it is scary. Like when we were doing it, I remember thinking like, I agonized for weeks over trying to figure out how to ask if I could go to remote. But thinking I’m a first year professor, I was even just a few months in really, because this all happened within really right after we moved, um, we moved to Ohio in late July, August, and over Thanksgiving I helped my husband move to the Twin Cities ’cause he was starting there. So he was only there a few months, but I remember thinking like, I don’t have this capital, we can’t do this. How am I gonna ask? And then they brought it up and I remember feeling so relieved and thinking I probably could have asked, but I think sometimes as grad students, we, I know at least I felt like there was a way you’re supposed to do things.

Amanda (08:12): Like we were trained in sort of the R1 research world where it was like, you are going for a tenure track job. That is what you are going to do. You’ll move anywhere, do whatever it takes you to, you know, and especially as a couple, like you gotta find that dual hire. And I spent my whole time as a postdoc feeling like, I don’t know if this is what I want. And just, it probably took me a few years of listening to a lot of financial podcasts and lifestyle podcasts to really get comfortable with saying, what if we don’t do that? What if we did something different? What if we, this is crazy, try to live where we wanna live, which for us, you know, is the Midwest where family is, and we actually really like it here. We like the seasons. It’s not for everyone. The winters can be brutal, but, um, it took a while to get to feeling like we could make those choices.

The Beginning of Amanda’s FIRE Journey

Emily (09:03): Yeah, I see what you’re saying, because you might not think right, getting out of grad school, getting outta your postdoc that you have any career capital at that point. But honestly, if they made the investment of hiring you as a faculty member, like yeah, it’s a big investment for them too. So, and you were just ahead of the curve, right? Because everyone’s doing the remote like thing now, so it’s all worked out. I’m so glad to hear that. Let’s get into the topic for today. We’re gonna talk about your journey to fire and how the moment you’re in this, what they call the boring middle phase. So I want you to back up a little bit and describe to us what the beginning of the journey to fire looked like when it was exciting and no longer boring like it is now. Um, and we did get some of this in that first interview that you did back in season one, episode 11 about how you read Ramit Sethi book and started making some changes and so forth. So we got a little bit of that story, but describe to us a little bit more completely what, what you think of as the exciting beginning to the fire journey.

Amanda (09:54): Yeah, I guess I would say it kind of started for us when we moved to Los Angeles after finishing grad school because that was the first time we had, uh, jobs that weren’t assistantships. So we, we had a little bit of money and we very intentionally decided to, um, try to then hit, uh, you know, some of those higher savings rates we were reading about. So when we got, we lived in a really nice, uh, condo in la but it was small. It was only about 700 square feet. And we, um, our biggest expense then besides rent was doggy daycare because we’d been talking about adopting a, a pup, uh, all through grad school. And it was like, no, no, no, we’re doing this, we’re doing this now. Um, so we were paying for doggy daycare, but otherwise we just like to be outside.

Amanda (10:41): We did our own cooking and so we were really intentional about trying to keep our costs down and then hitting our student loans really aggressively. And we were, we were in school far enough back where we did have those like 7% interest rates that you’re seeing now. And so it was enough where we were looking at that going, we’d really like to pay these off. And so, um, you know, that was just something we really focused on is not, um, not blowing up our lifestyle too much when we were starting to make it was postdoc money. It wasn’t crazy money, but it was more than we were, more than we had when we were grad students.

Emily (11:15): Yeah, I think that’s one of those important messages about those career transition points, right? I mean, you, you hear the live like a student thing, but for people with PhDs, it’s like, you were living like a student for a really long time, but please, please, please just hold on, do a, a couple of lifestyle upgrades like you got the dog, but like, don’t go crazy with it when you’re still only making postdoc salaries or after that because you can really make some good traction against your financial goals. And especially if you’re feeling behind by that point. Um, you being immersed in the personal finance like community, you probably did feel behind, I would imagine, even though like objectively speaking, you weren’t . Um, but like having those kinds of influences, you were probably really eager to get started with the savings goals and the, and the student loan repayment and all that stuff, and that you Oh yeah, you can really make good progress on that when you’re keeping your lifestyle low.

Amanda (11:57): I remember looking at those compound interest, uh, charts and thinking, what have we done with our twenties ? Oh my gosh, we’ve been in school, we haven’t made any money, you know, now we’re 30 and we’re just starting. Oh, we messed it all up. And it took me a while to go, okay, you know what? It is okay, 30 is not that old. But I, I do think that sometimes that can happen to those of us in academia who do spend a long time in school and you know, oftentimes people have a lot in loans too, so it can feel like, um, it can feel like you’re starting from behind. We actually, um, we have this little lifestyle. We just run this little Etsy shop. Um, it’s tiny. It doesn’t make a lot of money, it’s just a lot of fun. We have a laser printer and we make game tokens and wood coasters, but we named it 30 below zero because at 30 years old our net worth was below zero. And it was just a reminder for us of where we’re starting. And so it’s the name of our Etsy shop. It’s just kind of funny, but we did, we felt behind.

Emily (12:58): So you were talking about that exciting beginning of, okay, we finally have some salaries, , where we can make, you know, some progress toward these goals and a simple lifestyle. I mean, Los Angeles is expensive, the rent and so forth. But you said other than that, in the doggy daycare, you kept things pretty reasonable. Um, was anything else sort of, um, exciting or different about that phase of your fire journey?

Amanda (13:19): Yeah, I would say we did something kind of different with our wedding. Uh, you know, that that was a good example of us seeing what do we value? Let’s not do what everyone else is doing. What do we wanna do? So we were living in San Pedro at the time, which is right, just a few miles from Catalina Island, and we could see Catalina Island when we would go on hikes with our dogs. You know, you’re looking off at the coastline and there’s the island. So we decided to get married on Catalina Island, but we just did this small immediate family. So we flew our parents and siblings out and that’s it. We had this tiny little ceremony, super charming on Catalina Island. We all, we booked them all, uh, rooms in the same hotel and we just spent a couple days hanging out there on the island, hiking, eating out. Um, but we never did a big thing with DJs and catering and that just, it didn’t feel like what we wanted at the time. And so that was an example of us just saying, okay, what do, who are we and what do we wanna do? What are our values? And how do we live this FI thing while also being true to who we think we are?

Emily (14:25): Hmm. Yeah. I can see how that does fall into the exciting beginning part of the journey because you’re taking this new step with your relationship, um, you’re, you know, combining things maybe in a way you didn’t before and thinking about your values and how you really want your life to look through this period of transition. And so that, that is an exciting time of really being able to think through and set some new patterns and and so forth and, and do something a little bit counter-cultural, like what you’re saying. Um, yeah. Anything else you wanna add about that period?

Amanda (14:52): Uh, no, not a whole lot. We just, we continued to do that. Um, when I started the faculty job, we, you know, I think a lot of people when they start a faculty job, especially I think in the Midwest, in a place where houses are affordable, it’s like, well, I have to have a house. But we just, in the first year we’re like, we don’t know this place yet. We’re getting to know this area. So we rented a modest apartment. We, um, this was a, a fairly rural area, so we were getting our groceries at Walmart, which was kind of new to us, but like doing our own cooking. And then when my husband took the job in the Twin Cities, he actually lived with my parents for a short time until I moved there. ’cause for a while we were in different states. Um, but we, at that time, we had a really aggressive savings rate because I was living by myself doing yoga with Adrian and walking the dog free entertainment, playing video games and cooking at home. He was doing the same thing, new job, living with my parents. So, um, at that time it was just kind of exciting to watch those student loan balances go down and feel like we’ve, we’ve got this, we can actually do the things we’ve been reading about doing.

Retirement Accounts and Student Loans

Emily (15:57): Yeah, that is very exciting. Okay, so you’re watching the student loan balances decline, you were also saving for retirement. Is that, is that true? Can you tell me like the mix of accounts that you were working with? Yeah,

Amanda (16:05): Yeah. Um, USC was kind of unique because, uh, my husband was working as an employee of USC and I was a postdoc, so he had access to their retirement savings and a match. And I didn’t as a postdoc, I don’t know if that’s changed since then. Uh, so we were, um, LA the la he was paying into his 401k and as soon as we actually, even as grad students, we were trying to max out our Roth IRAs or at least contribute to those. So we really did start right away when we were reading about this stuff as like, all right, let’s a Roth, we can do a Roth, you know, it’s not that much money or let’s just do what we can. Um, and so it was just starting to add to that. Then we added, um, when I started as a faculty member, I eventually got access to a 403B at my institution. So yes, we are definitely investing for retirement and trying to get that going while also getting the student loans paid off.

Emily (16:59): Now I’m curious because we’ve been talking mostly about the pre pandemic time period, but did you make any different decisions with the student loans when the administrative forbearance came into play?

Amanda (17:09): We had them paid off by then, actually. So, um, yeah, we went real aggressive real fast. Neither of us had, we both worked through college and grad school, so neither of us had, um, the sort of terrifying balances that you hear about some people starting with, which is good because, uh, you know, we are, we’re in tech, but we’re in ed tech education, so we also, um, you know, weren’t gonna be making the kind of crazy money that you kind of need to make to pay off those six figure, uh, loan payments. So it really didn’t take us more than a couple years to get those paid down. So I believe by the time the pandemic hit, we had already paid off our loans.

Emily (17:49): Okay. So student loans eliminated starting, or, you know, continuing and accelerating their retirement savings. And did a house purchase come into play at some point there?

Amanda (17:57): Yes, we bought a house at the very end of 2018. Um, our daughter was born in June of 2019, so kind of right around the time I moved from Ohio to the Twin Cities area, we bought a house, um, in the neighborhood where my parents live.

Current Finances, Lifestyle, and Non-Traditional Housing Decisions

Emily (18:14): Lovely. You mentioned your daughter born in 2019, and then your son’s about three years younger. Um, so let’s, let’s fill out the lifestyle now in terms of what your finances look like. What, what your lifestyle looks like. Um, now that you’ve got the job set and the kids are present or on the way, like what does this phase of fire look like?

Amanda (18:34): It’s slower and more boring. Uh, you know, if I’m being honest, um, we did, uh, upgrade the house and part of that is because my husband’s mom lives with us, she helps us with childcare. So we wanted to have a nice space for us. And what we did, this is, uh, kind of non, another non-traditional thing we did, we swapped houses with my parents, so they lived right in the neighborhood, but they were, uh, you know, they’re kind of thinking about retiring, they’re looking to downsize. ’cause they were still in kind of the home they’d raised, uh, my sister and I in. And so they had more space than they wanted and we were, uh, as we were thinking about having a second child, we were like, ah, this, we could do this. It’s gonna be tight. We could finish the basement and create these rooms. And it just sort of worked for, um, my parents were happy to buy the house that we had bought, which is a little bit smaller, but in the same neighborhood. And we bought, uh, the house that I grew up in or I moved when I was a kid, but, you know, somewhat grew up in, uh, you know, from my parents. And so it is a bigger house. Um, you know, there are, you know, it’s a, the expenses are a little higher for sure, but, um, yeah,

Emily (19:46): How, I don’t know. I just, I’m so tickled whenever I hear about families that are able to do these kinds of things for one another. There are some people in my husband’s family who have done something similar with their, um, children and it’s just, it’s so, it’s so lovely that you get to have that proximity and you get to live this more, a more communal lifestyle than is really, you know, typical for most, um, Americans. So it’s great to hear. Um, anything else? What, what’s going on now with the, the boring middle? You’re adding kids, you’re adding expenses related to the kids.

Amanda (20:13): Yeah, we pay for preschool now. Uh, we’re trying to contribute a bit to 529s and, you know, everything’s just a little bit more expensive, you know, this, this bigger house costs a little bit more. Um, we’re in Minnesota, the heating and cooling costs, especially the heating costs are, you know, they, they add up for sure. Um, I’ve become a little bit more into health and nutrition since having kids, and so I definitely buy bougie or groceries, , you know, we, uh, just quality of food, you know, we don’t eat out a lot lot. We really do cook at home, but, um, definitely we spend a lot more on groceries than we were spending a few years ago, but that’s, it’s an intentional lifestyle choice. Um, you know, for us, we are pursuing fire, and we can talk about this a little bit, but there isn’t a point at which we feel like we need to reach it. It isn’t like, oh, we really want to be completely fire by 2035 and, you know, um, it’s just sort of a direction that we’re heading rather than a very specifically defined goal.

Emily (21:20): I’ve, I’ve noticed with our family too, you know, we, we have kind of a, you know, a, a similar trajectory. We have two children, we own a house now. Um, we’re compared to when we were renting, even when we had the two kids, we were still renting for some time when we were living in Seattle. Um, an 850 square foot apartment with the four people. Oh. And then the pandemic started , so that was fun. Um, so like the housing cost for instance was a massive upgrade to go from that apartment to like the house that we purchased, but that’s because it’s a lot bigger. There’s just a ton more to like maintain. There’s a lot more considerations you have as a homeowner than as a renter. When you look at these like estimates that are occasionally put out, I guess, that are done yearly of like the cost of raising a child, you know, birth to age 18, a really, really big, big chunk of that estimated expense, which is like $200,000 or something.

Emily (22:06): A really big chunk of that is the housing expense , because you have to find room for this extra human that’s in your family or more than one human that’s in your family now. So that’s, I think, you know, you can, you can decide to be like frugal in a lot of ways if you want to, when you have children, like maybe you, um, you know, make other arrangements for childcare. You don’t spend as much in that area, but the housing is like, maybe it doesn’t come when they’re a baby, but eventually you’re gonna have to have a bigger space to accommodate those extra people. Um, so that’s been, not, not exactly surprising, but just like it has a really big effect. Like we for instance, don’t make, aren’t making nearly as much progress with our savings as we may have expected with the nice salaries that we have now because just, yeah, a lot of our expenses are a lot higher than it was for just two adults.

Amanda (22:47): Yeah. And my husband was just showing me this graph of uh, a graph mapping what people are spending on housing. So median rent and mortgage payments with uh, US household incomes and oh, that’s it. It’s a depressing graphic to look at. I mean the real reality is, is even if you’re doing everything right, uh, it’s, especially depending on where you live, housing is going to be a really substantial part of what you’re making. It’s fairly unavoidable. And like you said, when you have kids that space is just kind of non-negotiable. I mean, you know, there are a handful of families you hear, oh, you know, we have five kids and we still live in whatever square feet. And you know what, some people make that work, but I think for the vast majority of people you do kind of elect to say, ah, you know, maybe we won’t be saving as much as we would in a really ideal world, but this space helps us live a life that, you know, is calm and happy and feels right to us in the time.

The FIRE Journey with Children and Car Buying Decisions

Emily (23:49): What are the other ways that adding these children to your family has affected your fire journey?

Amanda (23:54): We still try to, um, you know, look for wins where we can. So, um, you know, I said we spend a lot more on grocery than we used to. ’cause I just really care about the quality of food. We don’t care that much about cars. I work remotely. My husband works part-time remotely thanks to the pandemic. So he went from having a job where he was in the office five days a week to now he’s only needs to be in the office a couple days a week. So we have two kids, but we only have one car. And right now, while our kids are little and they aren’t in a lot of activities, that works great for us. So we have a, um, completely paid off car. We paid off our car. That was another thing you asked about pandemic expenses in 2020, we made the last payment on our car.

Amanda (24:37): So now we don’t have a car payment and we’re not looking, uh, to upgrade. Like we didn’t feel the need to get a big SUV as soon as we had kids. And I know that’s something that a lot of Americans, it feels like a very American thing to do. Like we’re having a kid, we need an SUV, we are really happy with our economical hybrid and we’re still happy with it. So that’s one way we’ve tried to control our expenses. Like I look at what’s happened with the cost of cars in the past few years and uh, they look a lot like rent and mortgage payments. Look not that long ago, .

Emily (25:10): Yeah. I want to underline this strategy as well. It’s, it’s something that, that I’ve noticed too really common that you upgrade a lot of things. Some people upgrade a lot of things pretty much immediately when they, they know a child is on the way or once the child arrives, whether that’s the bigger car or the newer car or the bigger housing arrangement. Even if a baby is very, very small and you don’t necessarily need that right away. Um, although eventually of course you do. And some other thing, other like lifestyle upgrade as well, like same for us. Like we actually have, our car is a 2003, we’ve been, my husband’s owned it that entire time, so it’s over, you know, it’s 20 years old now, it’s a sedan. Um, and yeah, I think we were maybe thinking about switching out the car before the pandemic and then like you said, because of what’s happening with prices, we were like, whoa, let’s put the brakes on that.

Emily (25:54): Like, we don’t wanna engage in this market right now. Yeah, now my kids are five and seven and they’re getting to that stage where you said they have more activities, they have more stuff going on. We’re thinking maybe we do either need a larger primary car or perhaps a secondary car. I think what’s gonna happen is we’re gonna keep the 20-year-old car as a secondary car, right? Add, yeah, just add another, um, maybe bigger, maybe the same size of car. We actually just invested in solar panels, so we’re probably gonna get an electric car for that next, um, step. But it’s like we, we put it off, right? We put it off until this stage when it’s like, okay, it’s really, really seeming like it’s necessary at this point. And I mean, I cannot tell you like how much savings that is over the years. It’s probably multi thousands of dollars each year, if not like, perhaps $10,000 in that first year. And just delaying that expense every time. You can delay a big expense, you can stretch out the time that you use, you know that item over, you get more and more value and you’re able to direct your money elsewhere.

Amanda (26:48): I think there’s a choose Fi episode where they look at driving a car for, it’s not even a crazy amount of time. It’s like 10 or 15 years for the car, but not upgrading as soon as you’ve paid it off and just continuing to drive it. And they look at that over an adult lifetime, just that one decision. And I think ultimately they get at a million dollars or close to a million dollars just in the savings of not constantly having a car payment or driving the most expensive vehicle you could possibly afford.

Emily (27:18): It’s absolutely a huge difference. And like you said, lifestyle makes a big difference here. ’cause like my husband and I both work from home that we walk the kids to school, like we don’t really need, we don’t really drive except for like going to errands and driving the kids to their activities sometimes. So it’s not even, yeah, it’s just, we don’t put that many miles on the car, I guess is what I’m saying. Now sometimes it’s convenient to have two, but we’ve been doing a lot of biking recently. We’ve been doing some Ubering when we do need the second car and that feels expensive in the moment, but when you think about it over the long term, it’s so much less expensive than owning a second car that you rarely use.

Commercial

Emily (27:52): Emily here for a brief interlude! Tax season is in full swing, and the best place to go for information tailored to you as a grad student, postdoc, or postbac, is PFforPhDs.com/tax/. From that page I have linked to all of my free tax resources, many of which I have updated for this tax year. On that page you will find podcast episodes, videos, and articles on all kinds of tax topics relevant to PhDs and PhDs-to-be. There are also opportunities to join the Personal Finance for PhDs mailing list to receive PDF summaries and spreadsheets that you can work with. Again, you can find all of these free resources linked from PFforPhDs.com/tax/. Now back to the interview.

Emergency Fund

Emily (28:42): Now you mentioned, um, in our, uh, pre-interview communications that you are at the moment very grateful for your emergency fund. So can you tell us more about why that is?

Amanda (28:53): 2023 has demanded a lot from our emergency fund. Uh, literally on January 1st, I was driving the kids home from Target and our car broke down and it turned out it needed pretty much the most expensive possible repair for that car. And it’s a hybrid, so it ended up being about $6,000, which is it. We had kept up the maintenance. They had just told us a few months before that this car was in great shape. Uh, we were not anticipating any car expenses, there was nothing we’d been deferred. So it was a real surprise to us. Uh, but given what had happened, as we just talked about to the cost of cars over the pandemic, we were looking at it and going $6,000 doesn’t even get us that far to a comparable similar vehicle. And so we decided to do that repair and uh, you know, luckily we had the emergency fund, so we were able to, uh, pay for that.

Amanda (29:51): Uh, fast forward just a few months later in the summer, uh, we found out our dog needed a pretty substantial surgery. And again, we’d, we’d worked hard after spending down some of that emergency fund to build it up, uh, you know, even over those few short months. And it’s just, we felt so good being able to not have to consider whether we can afford that surgery. Um, you know, and just, and not needing to worry about financing, but knowing we could focus on, yes, let’s do this procedure. Let’s get her the care she needs, let’s get her feeling better. And so that was just phenomenal for us. And you know, that was a good reminder. I am very happy to live below my means so that when things like this happen and things are going to happen like this in life, we just don’t need to worry about it.

Amanda (30:39): It’s, yes, we have this money, we’ll pay for this surgery. Um, and so that was just, um, really, we were very grateful to have the money to not have to worry about the cost of that and to just be able to pay for it in one fell swoop. And then, uh, just last month we decided to do an installation project. So we had new installation put in an erratic, we did a, a home energy audit in the summer and found out that we have about five inches of attic installation and they recommend 15 here in Minnesota. So, uh, you know, given the severity of our winters, we were like, yep, we’d better do this right away. Let’s get that insulation taken care of. So that wasn’t an emergency, but again, just having savings and having the fact that there’s a good chunk of money every month that we just put away for stuff that we know will come up later has just been so fantastic for us this year.

Emily (31:35): Yeah, that, that really speaks to the, um, utility and the stress relief that comes with having margin in your life. That’s financial margin, that’s time margin, that’s energy margin. Not everybody has that. It’s, it’s difficult to, to intentionally get your life to the level where you have margin in those areas, but when you do and then those things come up, you’re so, so grateful that you did that advance, you know, work and, and design and so forth to, to have that happen. Um, I like to say regarding emergency funds, that an emergency fund is what stands between something bad happening in your life and something bad happening in your life and there being significant financial consequences for it. Um, like your dog’s, um, surgery for instance. For instance, um, so like you, if you hadn’t had the money, you, you may have had that really tough decision about what do you yes.

Emily (32:22): Do you lose this, this pet and do you lose this Yeah. Member of your household. Um, but you didn’t have to agonize over that because you had the money. So it just provides so much, so much peace. And I lived for a long time with very scant emergency fund because I was in grad school and I was focused on other things, but like I, we have much larger one now and it, it does afford a lot of peace of mind, especially with the extra responsibilities that come with the home ownership and the car ownership and the kids and all the stuff that we’ve been talking about. So it definitely needs to sort of scale with your lifestyle.

Amanda (32:52): Yes, it does. We definitely have more set aside and uh, more things come up for sure. But yeah, I personally am happy to slow down on things like vacations or uh, you know, we just talked about cars, you know, if we had another car that’s money that probably wouldn’t be in that emergency fund. And just for me, I sleep so much better at night knowing that money is there for whatever is going to come up where we’re going to need it. And you know, I know not everyone, um, comes to that same conclusion. Um, and I think that post pandemic, there’s been a lot of this, um, you know, YOLO mentality and I totally understand that, that people are wanting to prioritize experiences, but I just have to say personally, I’ve landed on, I’m much happier with, um, some money just being there and waiting for what we need it for.

Emily (33:48): And the thing is like the expenses of the emergencies, whatever they’re gonna happen, whether you’re prepared for them or not. And so putting in that earlier effort at whatever stage you’re able to, to build it up then buys you the peace of mind indefinitely going forward as long as you can maintain the fund because again, the emergencies are gonna happen, but it’s whether or not it’s how you feel about it and how you can approach it, that is making all the difference. And again, it doesn’t have to be like a continual sacrifice for decades to maintain that emergency fund. ‘Cause again, once you build it up, all you have to do is pay for those emergencies. You would’ve paid for them anyway somehow. So I’m curious about that actually, because you said something like you worked hard to build the emergency fund back up after the first, you know, depletion of the fund for the car expense. So I’m just wondering like how you did that. Was it changes in your spending? Was it reducing your savings rate in other areas? Was it working additionally? How did you do that?

Amanda (34:37): Yeah, it was largely, um, cutting back a little bit on the percentage we’re putting away for retirement. Um, you know, there was a point during the pandemic where we maxed all those accounts out and that felt really great. This is not a year where we’re maxing out Roth HSA and 401k, 4 0 3 bs. Um, I would love to have another year like that. Um, but this isn’t that year and that’s okay. Um, you know, ultimately we just decided, and, and we didn’t stop contributions. We just kind of cut, cut back a little bit on that percentage to get the emergency fund back up to where we felt comfortable with it.

Emily (35:18): Uh, once again, I see a parallel in our stories here because we maxed out our available retirement contribution room for the first time ever in 2021. So that was like 2 401Ks, my employer side of my 401k and two Roth IRAs. We did it again in 22. In 2023. This is not happening again, . Um, because as I mentioned, we had the solar panels which we’re paying for upfront, like we’re not financing them. So we had to pull that money partially from savings and partially from cashflow to be able to do that. And so that alone, plus I just mentioned we may have a car purchase in our future, like yeah, uh, we’re still doing like one 401k, we’ll still do the two IRAs, but how much we contribute to that second 401k is not too clear at this point in the year. We’re recording this in, um, October, 2023, by the way. So, but that hap that’s, that’s how life is. I mean, it’s not all like perfect numbers on a spreadsheet, like perfect numbers in your financial plans, same thing happens every single year, right? You have to adapt in some ways. And now that we’ve had that taste of like what maxing out felt like those couple of times, I’m pretty sure we’ll get back to it at some point.

Amanda (36:18): It feels good, right?

Emily (36:19): Just not 2023

Amanda (36:20): Mm-Hmm, Well, congrats on the solar panels. That’s a bucket list project for us. And, uh, you know, to be able to pay for it without financing, it is not something that many people can say. So congrats to you.

Emily (36:31): Yeah, and that was, uh, it, it’s not all thanks to us, it’s partially some leftover parental gifts from when we bought the house. We got some gifts, we didn’t spend all of it on the down payment that is now being redirected to a literal investment in the house. But here in southern California, like our electricity bill is really outta control. So like the solar panels clearly are an ROI within just a few years. So it’s a, it it is literally an investment as well as, um, just like something we want to do.

Amanda (36:56): Yeah, I I was just hearing that, that the ROI is very good in California with your high energy costs, pg and e and um, and abundant sunshine in southern California.

The Future of Amanda’s FIRE Journey

Emily (37:06): Yeah. And I can only imagine it’s gonna get worse in terms of energy costs. So it’s, it’s again, looking long-term planning kind of thing. Um, so yeah, we’re excited about that. Okay, so we’re talking about the boring middle of five. We got the kids, we got the kids’ expenses, you know, you’re doing your best you can on your 401Ks, you know, managing with life’s, you know, circumstances that are thrown your way. What is the future of your fire journey? Or maybe like you mentioned earlier that you’re not looking for like a specific super soon end point. You’re very happy with your lifestyle in many ways. So like why do you still identify with pursuing fire and what do you think might change when you get to that official where financially independent point?

Amanda (37:45): Yeah, we don’t have a specific destination, but what we are pursuing is options and flexibility. We just know for us, uh, that someday, you know, thing things happen with life and with jobs and with health. So one day, maybe one of us, we’re both happy with our jobs right now, someday, maybe one of us is in a toxic work environment. Maybe, uh, something happens with our health or the health of one of our kids, or maybe one of our kids develops some really interesting crazy hobby that, uh, you know, might require some kind of specialty training or some travel or something like that. We don’t know. But, um, we want to be able to say yes to things that life will throw at us in the future. And so for us, this FI journey isn’t about we want to move to Portugal or Thailand in 2035. It’s, we want to be able to say yes to opportunities and to never have to stay in a situation that that isn’t good for us. We always want the option to be able to make changes so that we can, uh, just live a happy, supportive life that’s good for us and good for our kids.

Emily (39:03): I, I feel like the fire movement broadly over the past few years has moved in the direction of what you’re describing. It, it, you know, 10 years ago it maybe felt much more, um, boxed in , right? Like, this is my savings rate and I have X many years until I get to this point and I’m quitting my job. And that whole attitude, and as more and more people attempted that journey, they realized that maybe the journey couldn’t look exactly like that, or maybe they didn’t even want the end point that they had imagined like earlier. Um, so many people I think are attracted to fire because they’re unhappy with their job in some way. And if you do the work of getting into a job that supports your lifestyle, as we were talking about earlier, then there’s not such a strong impetus to get out, you know, ASAP.

Emily (39:45): But like you said, that things can change with your job and with your health. And so I think it’s so smart to not, and this is what we’re doing too, like not count on I’m gonna work till I’m 72, I’m gonna work till I’m 65, and my finances depend on my ability and the market’s ability to keep providing me with work opportunities until that point. Um, and I don’t know, our, our listeners right now are probably somewhat younger than we are, but I’m 38 and I’m, I’m not exactly, I’m not tired, I’m not slowing down, but I can see in the future that I don’t necessarily want to live this way for many, many, many more decades. And that, you know, going, seeing what our parents have been going through health wise and other people around us, like, you can’t, you can’t count on that necessarily. So, like you said, just to give yourself options earlier and earlier is, is a great gift.

Amanda (40:27): Yeah, that’s exactly how we feel. And I do think you’re right, the FI community has sort of shifted in that direction, and I always struggled with this idea of what’s your fi number and your FI date, because it, there were just so many assumptions about, uh, a consistency of your spending. Um, you know, something that I’ve learned over the past few years, I mean, what my expenses looked like as a grad student were nothing like what they looked like as a postdoc or anything like what they looked like right before we had kids. You know, now we have kids, we support our kids. Um, my mother-in-law lives with us, like life changes every year. And so I don’t know what my expenses are going to be in a few years, and that’s okay. But I do know that having built up a net worth isn’t something I’m likely to look back and go, wow, I really wish I hadn’t done that.

Amanda (41:17): So, um, yeah, we’ve never been able to pin down exactly what, um, you know, specific, um, I’ve never calculated a fi date or a fi number because there’s just too many assumptions in there that I’ve never felt comfortable saying. I know what those assumptions are, but we know that life will provide us with interesting opportunities. My husband and I are both lifelong learners. You know, we’re in education, we love to learn new things. I can’t rule out that one of us might wanna do a complete career pivot, go back to grad school or something someday. If, if that’s something one of us wants to do, I hope we’ll be able to do it.

Emily (41:52): Exactly, exactly. Similarly with us, like I’ve never calculated, well, I’m, I don’t, I don’t call myself like on the fi journey, but I’ve also never calculated a fi date or a FI number because like, frankly, my husband and I bought the house we currently live in and we are not planning on living here. Once our kids are out like well outta the house, we’re gonna downsize, and who knows what that’s going to look like. So like, even when you draw closer and closer, um, to achieving that, you know, what you think might be the net worth goal of, you know, achieving fire, um, you can still make big changes and, and you may need to, and especially with the, the family unit that keeps evolving with time. Um, like you said, there’s just, every year is different. And so yeah, we may be on the journey , um, for a while. There’s not really like an end point necessarily. And so many people, again, in the fire community who maybe they did leave their jobs, they find that they’re still earning money in just other interesting ways. And so it’s like, well, you didn’t even need to reach that number necessarily. You just needed to reach, uh, coast Five, for example, or some other point where you felt comfortable changing your work situation.

Amanda (42:51): Yeah, I think it’s a very rare person in the fire community that someone retires and stops earning money, at least from what I hear in the books and the podcasts. No one knows that person. They aren’t really out there. So yeah, people find things to do. Oftentimes that comes with some kind of an income or, you know, financial incentive. Um, but again, to have the ability to pursue that, to take a risk on building a business or go back to school to learn a new skill, whatever it is, um, we just wanna be able to say yes to it in the time that it feels right.

Emily (43:25): I love it. I love the vision, I love the description of your lifestyle. Sounds lovely to me. But, you know, , we found many common commonalities between us during this episode. The listener may, uh, not want a lifestyle that looks anything like either one of ours, but the whole point here is just that you can use your finances to help you achieve that lifestyle, whatever it is that you, um, most desire it to be by having that margin, having that savings rate and the things that we’ve talked about so far. Thank you so much, Amanda. And is there anything else that you’d like to add before we conclude the interview?

Amanda (43:55): No, just thank you for your time. I’ve really enjoyed the opportunity to talk to you to catch up a little bit on your story as well.

Best Financial Advice for Another Early-Career PhD

Emily (44:02): Absolutely. And let’s, let’s end with the question that I ask all of my guests, which is, what is your best financial advice for another PhD? And that can be something that we’ve touched on in the interview, or it could be something completely new.

Amanda (44:14): Yeah, I would say this is something that we’ve touched on a bit. Um, know that your life has phases and make the most of the phases you’re in. You know, I think as, as I started learning about finances, I felt so eager to be in some of the phases that I saw other people, and I felt so frustrated being at the beginning or not having the kind of income or options that I wanted. And, you know, as I’ve been on this path for a while, but still have a long way to go, at least to that, you know, completely financial in independent space, um, I’m just learning that every phase of life has, uh, some really beautiful benefits and great things you can do. And then there’s things you aren’t working on and it’s okay to not be accomplishing every goal, uh, all at the same time.

Emily (45:02): Hmm, absolutely. And that, um, extension of our discussion reminds me of, uh, the book Die With Zero by Bill Perkins. Have you read it? Oh my gosh.

Amanda (45:09): I have not, but it seems like everyone in the community has, so it’s most definitely on my reading list because I’ve, I’ve yet to hear someone say it hasn’t transformed their thinking and just changed how they’re approaching, uh, their life and their values.

Emily (45:24): It absolutely did for me as well. I would say that was like my book of 2022 that like changed my thinking. Um, and this isn’t necessarily about specifically tying financial goals to different life stages, but just tying things you want to do to different life stages. And it really made me think differently about the opportunities that were available to me when I was in graduate school, for example, um, or out of graduate school, but before having children and what, uh, regrets I have from those times. But also what I’m glad that I took advantage of because I could see that, you know, opportunities close as you move through different phases of life. And so it’s just, um, I don’t, it wasn’t like a sad book for me, but just really helping me think about how to maximize the stage that I’m in now and thinking about what can be put off until later stages of life in terms of, um, accomplishing them, whether that’s with your finances or in other areas. So I do highly recommend that book, um, to every reader. It may make you feel better actually about the, the stage that you’re in if you’re still in graduate school or something like that. So thank you for the thought. Thank you for the opportunity to plug one of my favorite books. Um, and Amanda, thank you so much for coming back on the podcast.

Amanda (46:25): Thank you, Emily.

Outtro

Emily (46:35): Listeners, thank you for joining me for this episode! I have a gift for you! You know that final question I ask of all my guests regarding their best financial advice? My team has collected short summaries of all the answers ever given on the podcast into a document that is updated with each new episode release. You can gain access to it by registering for my mailing list at PFforPhDs.com/advice/. Would you like to access transcripts or videos of each episode? I link the show notes for each episode from PFforPhDs.com/podcast/. See you in the next episode, and remember: You don’t have to have a PhD to succeed with personal finance… but it helps! Nothing you hear on this podcast should be taken as financial, tax, or legal advice for any individual. The music is “Stages of Awakening” by Podington Bear from the Free Music Archive and is shared under CC by NC. Podcast editing by Dr. Lourdes Bobbio and show notes creation by Dr. Jill Hoffman.

How This PhD Student and Her Higher-Earning Partner Manage Joint and Separate Finances

February 19, 2024 by Jill Hoffman Leave a Comment

In this episode, Emily interviews Tram Pham, a 3rd-year PhD student in economics at Uppsala University in Sweden. Tram describes the financial aspect of her relationship with her boyfriend, Markus, from discussing money on their first date to how they structure their joint and separate accounts now that they live together. Even though Tram is the lower earner, she came into the relationship with savings and has guided Markus into starting to save for joint goals, such as emergencies, vacations, and gifts. She knows that her future in academia is likely to require flexibility, so she saves for the unknown. Tram and Markus have learned how to moderate one another’s natural saver/spender tendencies so that they both plan for their finances and live in the moment.

Links mentioned in the Episode

  • PF for PhDs Tax Workshops (Sponsored) 
  • PF for PhDs Tax Workshops (Individual Purchase)
  • PF for PhDs Subscribe to Mailing List 
  • PF for PhDs Podcast Hub
  • Tram Pham Website
How This PhD Student and Her Higher-Earning Partner Manage Joint and Separate Finances

Teaser

00:00 Tram: I try and always try to make our saving plans fun and interesting because for me, from the beginning, I’m more just focusing on saving, saving, saving, even though I don’t know what I’m saving for. And Markus is like focusing on living, living, living, just living at the moment. So right now we are trying at least to balance those things. Hey, I save, but also I don’t forget to live. And those savings will be spent on the things that I love to do or make my life more meaningful.

Introduction

00:36 Emily: Welcome to the Personal Finance for PhDs Podcast: A Higher Education in Personal Finance. This podcast is for PhDs and PhDs-to-be who want to explore the hidden curriculum of finances to learn the best practices for money management, career advancement, and advocacy for yourself and others. I’m your host, Dr. Emily Roberts, a financial educator specializing in early-career PhDs and founder of Personal Finance for PhDs.

01:04 Emily: This is Season 17, Episode 4, and today my guest is Tram Pham, a 3rd-year PhD student in economics at Uppsala University in Sweden. Tram describes the financial aspect of her relationship with her boyfriend, Markus, from discussing money on their first date to how they structure their joint and separate accounts now that they live together. Even though Tram is the lower earner, she came into the relationship with savings and has guided Markus into starting to save for joint goals, such as emergencies, vacations, and gifts. She knows that her future in academia is likely to require flexibility, so she saves for the unknown. Tram and Markus have learned how to moderate one another’s natural saver/spender tendencies so that they both plan for their finances and live in the moment.

01:51 Emily: The tax year 2023 version of my tax return preparation workshop, How to Complete Your PhD Trainee Tax Return (and Understand It, Too!), is now available! This pre-recorded educational workshop explains how to identify, calculate, and report your higher education-related income and expenses on your federal tax return. Whether you are a graduate student, postdoc, or postbac, domestic or international, there is a version of this workshop designed just for you. While I do sell these workshops to individuals, I prefer to license them to universities so that the graduate students, postdocs, and postbacs can access them for free. Would you please reach out to your graduate school, graduate student government, postdoc office, international house, fellowship coordinator, etc. to request that they sponsor this workshop for you and your peers? You can find more information about licensing these workshops at P F f o r P h D s dot com slash tax dash workshops. Please pass that page on to the potential sponsor. Thank you so, so much for doing so! You can find the show notes for this episode at PFforPhDs.com/s17e4/. Without further ado, here’s my interview with Tram Pham.

Will You Please Introduce Yourself Further?

03:16 Emily: I am delighted to have joining me on the podcast today, Tram Pham. She is a therapist. third year PhD student at Uppsala University in Sweden, uh, in economics. And we are going to talk today about finances in a relationship. And this is going to be exciting because Tram and her partner do something very different than what I do and what I’ve covered on the podcast in the past. So I like this new perspective. So Tram, would you please introduce yourself a little bit further? 

03:39 Tram: Thank you so much, Emily, for having me. Uh, I am Tram Pham, a PhD student. I am a student in economics at Uppsala University in Sweden, yeah, very far away. Uh, and, uh, I am doing research in labor and health economics. I am originally from Vietnam. Uh, as you said, currently I am staying with my boyfriend partner in Stockholm in Sweden. 

04:05 Emily: Excellent. Um, and your partner’s name is Markus, is that right? 

04:08 Tram: Yeah. So he is a Swedish, yeah. 

04:11 Emily: All right. And what does Markus do for his profession? 

04:15 Tram: So he is a machine learning engineer. And he is, uh, yeah, so he just had his master finish it two, three years ago. And now he’s working in a real job. 

04:28 Emily: Gotcha. But he spent some time in academia, so he understands. Well, we’ll get into it, right? So how did you two first meet? 

04:35 Tram: So, yeah, so we was introduced to each other through our mutual friend.

Early Financial Conversations With Your Partner

04:42 Emily: Awesome. And so when you started dating, when you first got together, how soon did conversations around finances or conversations around lifestyle, how did that start? 

04:53 Tram: So, uh, I am very conscious in finance and I have been reading a lot of books and also practicing finance independence for a long time. So I think that finance is a really important topic for me. So I brought it up in the first date. Yes. So the first day meeting Markus, I was asking him about his view about finance, how he is practicing, uh, with his own money. Of course, it’s not very in detail, but like just a brief perspective to see whether he also considered that finance is important or not. And in the second date, we asked more question about, Hey, what do you like to do in your life? And, uh, what do you think that finance can help you to achieve that? And how have you planned out and things like that? So yeah, very early in the dating process. 

05:47 Emily: Okay. I’m, I’m really curious about this now. Um, because the way you phrase that it sounded very interviewee, but is that how it, is that how it felt for him or for you in the moment? Or was it more like casual, like I’m going to ask a little subtle question about finances and, you know, 30 minutes later, maybe another little question, or was it really like, no, we need to be on the same page right now? 

06:09 Tram: Yeah. So now that you mentioned that, I think for me, it came out really naturally because I like talking about personal finance with my friends and things, but yes, with Markus, it’s felt like an interview, like I came in as a teacher or someone interviewing him about his perspective about finance. So from the beginning, he was a bit hesitant, of course. And also he was like, yes, but then I. I think that I explained it to him that, yes, I’m not coming here trying to like interview you or something, just that because I am more serious about relationship. I don’t want to play around. I’m coming and searching for a partner and commitment and things. And I think finance is important for a relationship. That’s why I’m asking these questions. So yeah, I think after my explanation, he became a little bit more open, but of course also not like, in very details, as I wished it could be, so.

07:11 Emily: And in these early conversations, what kind of answers were you getting? Like, were you seeing that he was kind of on the same page as you, although maybe a little bit more reticent to share? Or was it like, oh, no, I’m actually detecting some differences in practices or differences in values? 

07:26 Tram: Yes. So. I think that Markus know what is fire movement, what is a financial independence movement, but also in general, he and me, even, even though I am super interested in personal finance, but I don’t consider money as the most important part in my life. I just want to have the freedom and the opportunity to choose whenever I want to have. So I think for that, Markus and I was really on the same page. Like we think that yes, money is important because it allows us to, to live the life we want. And, but also in the just first few days, I could not ask in very detail about, Hey, how much you earn? Or like, what is your expenses? What is your saving? And that kind of thing. Just that On the surface, yes, it’s, it’s very similar. Hmm.

08:18 Emily: So, I haven’t been in the dating pool for a very long time, um, but what I remember reading in terms of like advice for talking about finances was to share first, like to share your, if you want to take that step with the person you’re dating, like, okay, we’re going to talk about our income or our debt or whatever. Like. You reveal first and you set the model and the tone. Is that what you did? Were you more sort of leading the way in the openness? 

08:42 Tram: Yeah, so the thing about Sweden is that I think that the gap between different incomes is not a lot. It’s not very much, right? And also kind of like pay and things like is kind of very transparent and also our mutual friend is also a very close friend to Markus and she and her husband also are doing PhD. So I think that Markus kind of has some sense about the salary range that I am in. So yes, I didn’t specifically say how much I earn, but I, I expect all I could hypothesize that he knew kind of not exact, uh, amount, but kind of the range. Yes. But for me, I had zero, zero clue about how much he’s earning. 

The Interplay Between Relationship, Financial, and Career Goals

09:28 Emily: So you mentioned earlier that Markus had a master’s you’re in your PhD program. And that one of your values, shared values was freedom, being able to do what you want to do, having money be a tool along that path. I’m wondering how you think about your being in a PhD program at this time, and maybe what your future career plans are and how that interplays with like the fire pursuit. And then the next layer on top of that, of course, is how Markus would feel about you being currently in academia or maybe in the future. So can you talk more about how you think about that with your finances and your career and the relationship and all that stuff? 

10:05 Tram: Um, so I think that I, I really love doing research. I love my job and everything like that. But I am also aware that I, I cannot earn a lot of money or like become a millionaire just being a researcher. So, uh, since my childhood, I, my parents had taught me to save money and that kind of thing a lot. So like, I am always a saver. Yeah, regardless of how much I earn, I usually try to save at least 10 percent or even sometimes more than 50%. And also because the prospect of PhD, especially after PhD, if we want to get a good job. we have to be willing to move. So all of these also went into my consideration that, hey, I need to save money because I don’t know where I would end up to be. And also, how about the cost of moving? And, uh, how about later if I want to have babies? If I move so much, I would not receive the social benefit and that kind of thing. So for me, saving is important. And I have always been practicing that. Uh, at the same time, I think that like, Sweden has a really good social assistance, uh, security and that kind of thing. So, usually, like, okay, so I am generalizing here, but I think at least with Markus and my friends, they don’t, they don’t save a lot. Because they don’t think that it’s necessary to save even. Because, uh, after the salary, a large, uh, a large part of your salary already go for the tax and which will be paid for your pension and unemployment insurance later. So at least in term of Markus, before meeting me, he had zero saving because he didn’t think that it’s important. Yes. He think that money is important, but maybe now he’s young and also in the tech sector, he’s earning a lot. So, uh, why should I save? I, I can do that later or something like that. So yes, so when we, uh, entered relationship, I already had some amount of saving, even though my salary is always much lower than Markus and he with large salary, but, uh, yes, he, he didn’t have any saving at that time. And. As I said, I was really very transparent and honest from the beginning, so I also brought up these topics with him from the first few days. Hey, I have to move a lot. Of course, I would love to stay in Sweden, but, uh, I’m not sure whether I have that option. After my PhD,and also, yes, my salary would generally be lower than yours in, in good times. I mean, assuming that he still has a job because yes, in fact, the turnover is also very high. Uh, he understand that. I think that’s the thing that I like so much about Markus also, really very open and also trying to learn things. So yes, because of that, even though he aware of all of these things, but he know that, as long as we are more suitable in our values, and we want to build a family together. It doesn’t matter. So, yeah. 

13:20 Emily: Okay. Yeah. So you’re preparing for the possibility of moving out of Sweden, um, depending on where the job opportunities are. And yeah, like that is, that is a really different, um, perspective, I think for people who are, you know, like your, your peers, maybe who are Swedish, like who are used to having that social safety net.  I mean, if you moved to the U. S., it’s going to be all on you. Um, right. So that’s just so interesting to think about, like, depending on that, but making that assumption that you’re always going to be living in that country and it’s always going to have the same kinds of benefits. And you’re introducing this, like, well, Maybe I won’t always live here and why not prepare for that like sort of uncertain or like the possibility of a change in the future. And I just think it’s so interesting as you’ve been talking how you’re the lower earning, uh, partner, but you have quite a bit of financial acumen. Um, and least maybe not now, but maybe when you started the relationship more so than Markus did. It depends, of course, on the things that we’ve been talking about, like whether or not it’s necessary to save or to what degree, depending on where you live and so forth. Um, but yeah, I just think it’s interesting, you know, you’re, you’re coming in with savings with the lower income and he doesn’t have that even with the higher income.

Combining Finances With Your Partner

14:27 Emily: So let’s fast forward a little bit. You two live together now, right? And you have some, some degree of joint finances. Can you talk about that process of sort of, uh, joining up more financially?

14:38 Tram: Mm hmm. So, yes, I think as you already mentioned, at the moment we have shared economy. So, um, how it happened is that when we was considering whether to move in or not, Uh, I talk with a lot of my friends about finance and how they are doing with their partner, whether they share economy or whether they separate it. So I think that most of my Swedish friends that I talk with, they have a separate, uh, economy. But most of the Asian friends that I talk with, they have shared economies. So I could hear a lot of pros and cons also about different perspectives. And personally, I think that I also prefer the joint economy. And then I discussed that with Markus, and I discussed why I think it’s a good thing. And because I think that we are living in one household, so it’s better to join. We also will be able to check and see what each other are doing. And if we have a shared, uh, goal of buying an apartment or later moving somewhere, all of these will need to be shared. So I think it will be much also transparent and honest. It’s, it’s, it’s good. And yes, as I said, from the beginning, Markus is really, really open and supportive. He just say, yeah, let’s test it out. I don’t know how it will be, but, uh, let, let’s try it. And if, uh, it doesn’t, um. If it’s not suitable for us, then we can adjust or even change to another method. So yeah, so far we have been practicing joint, uh, account, and I think that we are doing quite well on that. 

16:22 Emily: So I love that, uh, openness to experimentation. So that’s, yeah, it’s a great attitude. So you have, it sounds like. A joint account, is that right? Is it like joint checking, joint savings? 

16:35 Tram: For example, my salary will go directly to my separate account, and Markus’ salary will go to his separate account, but then we already calculated like a per month how much we need as a fixed expenses, like for the bills and for the groceries for the saving. So I think 90 percent of our joint salary will go to the joint account. So we have like 10 percent left. That means that 5 percent for me and 5 percent for him. So that we can just spend as our individual allowance, like if we want to buy gift for each other, or if we want to hang out with friends, so we don’t have to ask for each other, uh, opinions or something like that. So the 90 percent will be shared between saving, and yes, I can explain that later, but the saving and the bills, the grocery, and also another account called play account, like something that we can use together when we hang out together. And for us, we eat out every week once just so that, uh, yes, it’s, it’s also helps us to understand why money is important and also like. Yeah. Energize us. 

17:57 Emily: Okay. So what I’m hearing is that, um, your incomes start separate, but then almost all of them become combined, um, into this joint, joint checking and joint savings model. Um, so the separate, what you keep separate is very, a small percentage of your overall income. Um, and I think the, the listeners will like be curious about this because you mentioned that Markus has a higher salary than you do. How you both, I understand mechanically how it’s working, but how you both are like feeling about it or how he feels about it. Right. Because he’s. Subsidizing, you know, your lifestyle to a degree. So, like, have you had conversations about that?  

18:32 Tram: Yeah, yeah. So, uh, I think, yes, because that was also my concern from the beginning. Hey, I am having a much lower salary. Would it be fair for you also to, to give the majority of your salary? And so far, I would say that, let’s say, if our joint account is 100%, then I am contributing around 35 ish percent, and his one is 65%. Uh, yes, Markus agrees with that, of course, but also because he entered into the relationship with a small loan, also from his student loan. So he thinks that it would be fair for him to put more in the joint account because from that we also take out some part to pay for his private loan.

19:20 Emily: I see. Okay.

Commercial

19:24 Emily: Emily here for a brief interlude! Tax season is in full swing, and the best place to go for information tailored to you as a grad student, postdoc, or postbac, is PFforPhDs.com/tax/. From that page I have linked to all of my free tax resources, many of which I have updated for this tax year. On that page you will find podcast episodes, videos, and articles on all kinds of tax topics relevant to PhDs and PhDs-to-be. There are also opportunities to join the Personal Finance for PhDs mailing list to receive PDF summaries and spreadsheets that you can work with. Again, you can find all of these free resources linked from PFforPhDs.com/tax/. Now back to the interview.

Savings Goals and Using Sinking Funds

20:16 Emily: So you mentioned that you have like a few different savings goals going on right now. Can you talk about how you are, like what you’re working towards and also how you are, um, maintaining finances within your relationship, not just how it’s structured, but how you are having conversations and communication around that.

20:33 Tram: Yes. So, I think for the saving goals, the biggest, uh, saving goals right now is, uh, the coming trip to the U. S. Next year, hopefully for my exchange. So for this, uh, we estimated that, hey, we would need around 10,000 USD. I mean, because I already received the scholarship for that, um, uh, exchange, but. 10,000 would be an extra thing in case things happen or also help us to visit other states because we will stay there only for six months. So we would want to utilize the time there as much as possible and also to help us to purchase the flight tickets and insurance, that kind of thing. So for that, Every month, so far, we, uh, try to save around 2,000. So whatever we do, it doesn’t matter. Whenever the money come in, we immediately take out 2,000 for the, for the saving account. So I think, uh, that goal will be completed next month or so, and then we will try to move in other long term savings, such as, like, wedding expenses or apartment expenses. And another, uh, smaller, smaller saving goals would be, like, uh, gifts, such as, like, Christmas is coming. And I think for Swedish people and also in my family, we have a tradition of giving each other gifts. So we are so like each month so far, we add in that around 100 or 200 USD so that we will have some, some amount to buy gifts for our loved one. Another one is a vacation. We also add in, um, yeah, I think 100 or 100 ish around every month, hopefully that next year or the year after that we can afford our trip to Japan. So, yeah, so those are the common and biggest saving account so far. And oh yes, and we also have emergency fund, if you also can count that as saving. Uh, yes, so we have around 500 or so. Uh, yes. Going for the emergency fund. Actually, so far, sometimes we would take out some money from the emergency in case we spend so much money in cooking or eating outside. But we are trying to stick to that as much as we can. 

23:00 Emily: I like that you’re, so the way that, the way that I talk about this is, is sinking funds or targeted savings funds. Um, and I like that so much of your saving is for like. Fun, exciting things that you get to do together, because I think that’s a really good introduction to saving for someone who maybe hasn’t practiced it or is less familiar with it. It’s like, it’s really just like planning. Like, do you want to have a December when you’re stressed because you have to buy all the gifts at once and you have no savings for it? Or would you rather build up gradually over time and be more generous because you’ve already planned for it? Like. It’s such a positive, you know, thing.

Plans for a Potential Visiting Fellowship at Harvard

23:36 Emily: Um, I want to hear more about your exchange in the U.S. Um, I’m so excited you’re going to be spending six months and you want to travel and so forth. Like, are you going to a particular university? Is it, you know, for research purposes? Just tell us more about, um, the sort of official, like, career wise reason that you’re doing the trip and then also what you plan to do for fun.

23:53 Tram: Uh, yes. So, uh, hopefully again, it also depends so much on the situation, but I will have a visiting fellow position at Harvard in Boston for six months. I’m still, I already applied and I got a scholarship from Sweden, but I still need to, uh, um, get the offer. Again, they have the possibility to reject still from Harvard. But if everything goes well, I will be there from January to June, like the spring semester. And most of the time, yes, I will be doing research in Boston area. And Markus also is going with me. So that, that will, that, that is a plus. Uh, but beside that, we also plan to visit California where my own sister is staying with her husband. And I also do have other friends there. Markus and me also plan to go to Texas where we can try out the real Texas food. We watch so much YouTube videos about that and maybe Mexico. So, yeah. Those are the plans so far, and I think, as you said, I try and we try to make our saving plans fun and interesting because for me, from the beginning, I’m more just focusing on saving, saving, saving, even though I don’t know what I’m saving for, and Markus is like focusing on living, living, living, just living at the moment, so right now we are trying at least to balance those things, hey, I save, but also I don’t forget to live, and those saving will be spent on the things that I love to do or make my life more meaningful.

25:35 Emily: Yeah, I love that approach. Um, it actually reminds me, I, I reread Die With Zero recently by Bill Perkins. Have you read it? 

25:41 Tram: Oh, not yet. Okay. 

25:43 Emily: Well, this is definitely a recommendation to you, um, because it just reminds me that like all the saving that we do, whether it’s for retirement or whatever, like pretty much all of it is for your own spending in the future. And hopefully to have a great lifestyle that you really enjoy in the future, uh, maybe some of it is leave a legacy, right? For other people, but probably primarily for most people who are not super high earners, it’s like to provide for yourself in the future. Um, but it’s not all about the future. Um, it’s also about living in the present. So it’s really nice that you do have that balance, but it sounds like it’s not really causing a lot of conflict, right? It’s like a, a healthy, um, I’m going to, you know, moderate you and you’re going to moderate me in terms of your like, you know, um, natural preferences. So I really like that. I’m so excited. I hope you get to do that exchange and that you get to do the traveling that you want to. I’m curious, is Markus going to continue working during those six months or is he taking like a leave of absence? 

26:37 Tram: So I think that’s a blessing. thing also because his company allow him to work online during that period of time. I think that is also a thing that I like so much, uh, about his job. I mean, the flexibility to work from home or online sometimes, of course, you cannot check like that for two years or three years, but, uh. If you can explain the reason and if you still can maintain the quality of your job, you have that possibility. So yeah, it’s, uh, it’s, it’s good that we can be there together. 

27:12 Emily: And that’s like a really kind of fire thing, right? Of like having the financial flexibility to work somewhere else if you want to for a while to set up your job so you have that flexibility. Like. Yeah, that’s awesome.

Communication Practices for Maintaining Finances in Your Relationship

27:22 Emily: Okay. I asked you a way too complicated question earlier. The second part of that was, um, what are your like practices around communication and finances, uh, for like maintenance purposes today? 

27:32 Tram: Hmm. Okay. So I think I, I must say that the foundation of everything is that we already kind of agree with each other that we will be very transparent and honest with each other from the first, from, from everything. And from the first few days, we already had that kind of condition. So, um, yes, even though finance topic is kind of really sensitive, but, uh, we bring it up whenever we think that, Hey, for example, if I look at the joint account and I see like. Markus spend 20 or 50. So usually when we spend something, we try to write out, like when we transfer the money, we try to write out the reason why we’re spending that money. But sometimes the Markus would forget. I usually don’t. Uh, so I would say, Hey, I’m looking at the money today, it seemed like you are spending 50 somewhere. Uh, did you have something fun to do or did you eat something nice or something like that? So we would bring it up to each other and ask to know, Hey, where are the money is going? Because for me, I would be very frustrated if I don’t know where the number is going. And at the end of the month, I’m like, Hey, why are we? In short of money, why, what is going on? Like, should we readjust the budgeting things or things like that? And another thing is that every month when the salary comes, we will sit down and we call that like finance days. So we will try to discuss, Hey, this month we have spent this much on this, this, this, it seemed like we eat a lot. Or it seems like we spend a lot on buying clothes or something like that. Should we adjust something? And, uh, so far, I think it goes super well for us and, uh, to have, um, so usually what we do is we have some fun things to do. When we discuss finance, usually we could eat out in a restaurant and when we were waiting for the food to come, we would starting discussing finance or like we say, okay, first we sit here, we discuss finance and after that we can go for sauna or like a beer or something like that. So we try to incorporate some fun activities again to go in so that, like, especially for me, it’s already become a habit. But also I agree that from the beginning, Markus would find it a bit difficult and also, hey, why every time about money, money, money. So to reduce that frustration, we try to incorporate things that we would like to do and also talk about the topics, constantly discuss with each other, being transparent and honest. I think that helps so much. Another thing we also have been practicing is that we try to celebrate our wins, even though sometimes it’s super small. So for example, last week or so, I received a small scholarship. So we also went out to eat, even though every week we already go out and eat, and in the same week Markus could sell his computer, the one he doesn’t need to, need to use anymore. So we also celebrate that. So actually last week we went out and eat three times. Uh, but I think it’s, it’s, it’s good. It give us some motivation that, hey, we, we really enjoy life and, uh, we have the meaning and we like to do things together. 

31:00 Emily: And I, I’m sensing that that is coming from Markus’s side, right? Like if you, like when you weren’t with him, when you were single, if you had a financial win, were you celebrating that or were you just like, great, it goes on my savings? 

31:11 Tram: I do not think so. I just like, Oh, you did great. That’s all I would do. But yeah, yes, like literally celebrate and go out and buy something nice for ourselves. I think I’m also learning so much from Markus. Yeah. 

31:25 Emily: And it just creates that again, like the positive cycle, right? Of like, we did something positive and we get an immediate, like nice reward to it and it encourages you to keep going. And yeah, I think that’s just beautiful. So what I was hearing about for your communications was that you have at the top of the month, you have like a planning period. Um, and then you have maybe just light check ins throughout to make sure you’re sort of, Oh, was this part of the plan? We need to adjust the plan. Um, But I like that balance. So it’s not all like reactive. It’s not all like, Oh no, we overspent. How did this happen? Blame, blame, blame. You know, it’s, it’s more like, okay, we’re, we’re getting on the same page and then we’re just going to sort of check in and make sure that everything’s going fine. And then you have that reset for the next month where you plan again, but it’s also not just planning. It’s not just like, okay, this is what we’re going to do. And we have no idea whether it happened or not. Right. You have to do like both those sides of process. So I like that you’re doing that together. Um, yeah, it reminds me, my husband and I were both pretty involved with our finances when we were both in graduate school, but I would say in the years since then, he’s kind of let me like do what I want. And like, I will ask him questions like, Hmm, okay. You spent 75 at Home Depot. What, what was that? And he’ll be, oh, remember I bought this thing. Okay. Okay. As long as we’re not like spending for spending sake at Home Depot, now that we’re homeowners, that’s the kind of problems we have. Um, okay. Well, this has been such a fun conversation and I’m so glad that you shared these elements of your relationship with us. It sounds so fun as we’ve been talking about. 

Best Financial Advice for Another Early-Career PhD

32:49 Emily: As we wrap up here, would you please share with us your best financial advice for another early career PhD? And it could be something that we’ve already touched on in the interview or it could be something completely new. 

33:00 Tram: So I think I would say that, yes, maybe learn to save, even though the PhD salary is not that high, but I think that, uh, saving give us the freedom and the liberation, literally to choose and also in the future. We don’t know what will happen. But at the same time, I think this I’m also learning like saving, but also do not forget to live, like try to do something fun, even though it’s just a small thing, but also make you feel like, oh, the money I’m earning really bring the meaning. So by that you can keep going in a long time instead of like, drop out in the middle of, of the journey. 

33:42 Emily: yeah. Great point. Very well said. Thank you so much for coming on Tram, and it was lovely to to meet you and thanks for volunteering. 

33:49 Tram: Thank you so much for having me.

Outtro

33:57 Emily: Listeners, thank you for joining me for this episode! I have a gift for you! You know that final question I ask of all my guests regarding their best financial advice? My team has collected short summaries of all the answers ever given on the podcast into a document that is updated with each new episode release. You can gain access to it by registering for my mailing list at PFforPhDs.com/advice/. Would you like to access transcripts or videos of each episode? I link the show notes for each episode from PFforPhDs.com/podcast/. See you in the next episode, and remember: You don’t have to have a PhD to succeed with personal finance… but it helps! Nothing you hear on this podcast should be taken as financial, tax, or legal advice for any individual. The music is “Stages of Awakening” by Podington Bear from the Free Music Archive and is shared under CC by NC. Podcast editing by Dr. Lourdes Bobbio and show notes creation by Dr. Jill Hoffman.

Navigating Grad Student Finances While Undocumented

February 5, 2024 by Jill Hoffman Leave a Comment

In this episode, Emily interviews Dr. Ana Romero Morales, a counseling psychology PhD and a financial coach through Brewing Dinero. Ana specializes in undocumented people and mix-documentation families, having gone through undergrad and graduate school as an undocumented student herself. Emily and Ana deep-dive into how documentation status affects graduate school funding and the considerations prospective graduate students should have during application and admissions seasons. They also list underutilized resources available on campus to help all graduate students balance their budgets. Ana also cautions financial coaches and content creators about knowing the boundaries of their expertise and when clients and audiences should be referred for professional mental health counseling.

Links mentioned in the Episode

  • PF for PhDs Tax Workshops (Sponsored) 
  • PF for PhDs Tax Workshops (Individual Purchase)
  • Dr. Ana Romero Morales’ Instagram
  • PF for PhDs Subscribe to Mailing List
  • PF for PhDs Podcast Hub
Navigating Grad Student Finances While Undocumented

Teaser

Ana (00:00): And so I think that by the time I got to grad school, it was a different experience. Like I knew exactly how to talk about my situation, how to ask for money. By then, I knew that universities have money somewhere, somewhere there’s a pocket of money that they can dip into to help you.

Introduction

Emily (00:20): Welcome to the Personal Finance for PhDs Podcast: A Higher Education in Personal Finance. This podcast is for PhDs and PhDs-to-be who want to explore the hidden curriculum of finances to learn the best practices for money management, career advancement, and advocacy for yourself and others. I’m your host, Dr. Emily Roberts, a financial educator specializing in early-career PhDs and founder of Personal Finance for PhDs.

Emily (00:49): This is Season 17, Episode 3, and today my guest is Dr. Ana Romero Morales, a counseling psychology PhD and a financial coach through Brewing Dinero. Ana specializes in undocumented people and mix-documentation families, having gone through undergrad and graduate school as an undocumented student herself. Ana and I deep-dive into how documentation status affects graduate school funding and the considerations prospective graduate students should have during application and admissions seasons. We also list underutilized resources available on campus to help all graduate students balance their budgets. Ana cautions financial coaches and content creators about knowing the boundaries of their expertise and when clients and audiences should be referred for professional mental health counseling.

Emily (01:41): The tax year 2023 version of my tax return preparation workshop, How to Complete Your PhD Trainee Tax Return (and Understand It, Too!), is now available! This pre-recorded educational workshop explains how to identify, calculate, and report your higher education-related income and expenses on your federal tax return. Whether you are a graduate student, postdoc, or postbac, domestic or international, there is a version of this workshop designed just for you. I do license these workshops to universities, but in the case that yours declines your request for sponsorship, you can purchase the appropriate version as an individual. Go to PFforPhDs.com/taxreturnworkshop/ to read more details and purchase the workshop. You can find the show notes for this episode at PFforPhDs.com/s17e3/. Without further ado, here’s my interview with Dr. Ana Romero Morales.

Will You Please Introduce Yourself Further?

Emily (02:48): I am delighted to have joining me on the podcast today, Dr. Ana Romero Morales. She has a PhD in counseling psychology and also works serving in the financial area as well as a side hustle. And her brand is called Brewing Dinero. I actually met Ana at FinCon this past October in 2023, and we ran into each other just about at the very tail end of the conference, the last event the last night, and I just knew we had to talk further the podcast. So that is what we’re bringing to you today. And Ana, thank you so much for joining me. Will you please introduce yourself a little bit further for the audience?

Ana (03:21): Thank you so much. Yes, I’m very happy that as I was running to the bathrooms to, you know, catch myself before I peed myself, that we got a chance to, to meet one another. As you said I have a PhD in counseling psychology and my biggest area of focus is working with undocumented and mixed status families. And similarly in my side hustle, I actually started Brewing Dinero with the goal of increasing bilingual financial education specific to the first generation undocumented and mixed status communities. So definitely that’s my, my population of passion.

Ethical Boundaries: Personal Finance and Mental Health

Emily (04:05): Excellent. I know that’s gonna resonate with like so many of the listeners. Some of them may be undocumented, but a lot of them are gonna be first generation for sure. So I’m really glad to have you on for this interview. And so I was really curious because of your background in psychology and understanding mental health, I was wondering how you react or how you respond when you see financial people like me delving into like talking about money mindset or like this other kind of like mental or emotional areas of money. Like how do you, how do you think that we’re doing with that? Or how do you react or how would you how would you present it if you were doing it?

Ana (04:43): Yeah, so I think it’s true what, what they say. And when I was studying in college and trying to figure out what I wanted to do with my life, that like psychology is in everything. And I think one of the great things about social media is that now we are able to reach a wider audience and talk about subjects that maybe back in the day you would only ever hear in the classroom or if you were someone who went to therapy, you would get exposed to to the language um and understanding of, of mental health. And even nowadays, there’s so many books with very catchy phrases that I remember my sister told me about and she and I was like, yes, this is all psychology, that it’s absolutely all psychology. And same thing in the financial world. I think it’s wonderful to see all of this financial content talking about money, mindset being positive and, and thinking positive about money and working through financial trauma and also at the same time as someone who went through many, many years of schooling and ethics and all of that sometimes I wonder also the other side of it, if anyone can call themselves a counselor or anyone can call themselves a trauma specialist. And I think about it from like an ethical standpoint of like, well, what if the people you’re working with truly have trauma or truly need something that you can’t provide? Which is understandable, right? Like if you have no educational background, I wouldn’t expect you to. But sometimes when people are uninformed about the difference between a psychologist, a therapist, a counselor and someone online, it gets very blurry and very messy. And so I think in some ways I’ve seen it done well where people are very much clear at the beginning like, I am a financial counselor, this is what I do. I talk about money and how it affects your life and how we can budget and pay off debt and all of that. And if there is any mental health concerns, here are resources or here’s where I can send you to to make sure that one, we’re we’re being thoughtful, that we’re being transparent, but also that we’re making sure that we’re not taking advantage of people who have maybe no knowledge of that. And so I think that’s my only thing. It’s wonderful in many ways. And also we have to be very mindful of the mental health implications that can have for, for the populations that we’re working with. Mm-Hmm.

Emily (07:22): And I’m thinking about this now, from the perspective of a consumer of this kind of information, you have to be mindful that when you see someone on social media or listen to a podcast like this, like the person is talking like one to many. And there are some issues that are gonna be better tackled by a professional, as you said, in a one-on-one setting. And so as a consumer, you just have to be aware like, is this something that can be solved by this person who has no awareness of who I am at all? Or do I really need to seek out a different resource here? Because there’s a lot more going on than just money stuff.

Ana (07:54): Yeah. And I think that’s hard, right? ’cause It’s like the responsibility isn’t on one versus the other, right? You, you wanna be a mindful, you know, informed consumer and you also wanna be the person who’s providing a service where you are also mindful in understanding of what you’re offering and being able to express that. ’cause I mean, it’s like even in therapy when I work with people, sometimes people hate the conversation of mindfulness and, and maybe for them it’s more therapeutic to go to church or to talk to their pastor or to go to the gym, right? And so there’s so many different avenues of how people find care. Same thing in the financial world, like maybe you don’t wanna talk to a financial advisor, maybe you do wanna work with a coach and they provide the thing that you need, which is wonderful. And then as the coach being aware of like, when is what I’m offering not enough for this person? Or do they, could it be harmful to them if they need something that greater than what I can offer?

Financial Trauma

Emily (08:59): What are some of those areas like you mentioned earlier, like financial trauma, like what are some areas where it might seem like it’s presenting as like a money issue, but it’s really something else that needs to be worked on in one of those professional one-to-one scenarios. Can you give us an example or two there?

Ana (09:18): Sure. for financial trauma, like I could, you know, I see a lot of people who work on maybe their debt, right? Or like, they are so triggered at, you know, the mail coming in with all these, you know, credit card companies or debt collection that are coming after you and you just can’t handle it, right? You’re avoiding it, it’s triggering, you’re losing sleep over it. And maybe you have a coach who’s walking you through that, okay, let’s work through it. Let’s go one at a time with each of the things that are being mailed to you. Let’s look at writing a letter to the debt collector, right? And so they’re walking you through those things and now you’re noticing like, great, my sleep is, is better, my stress levels are down. I’m not as anxious about it. I’ve learned some techniques on how to manage that anxiety um wonderful. That is very different where you’re going through that stuff and you’re like, well, no, I’m still having a lot of triggers, or I’m, I’m now deeply depressed. And like, it’s not just that I can’t open the envelopes, it’s that I’m also not eating and I’m also not going to work and I’m also not, you know, different aspects of your life are being impacted by whatever trauma you’re experiencing. And that is something where like, as the money person, sure I’m helping with the money part, but all the other things seem to require a much more intensive intervention by like a therapist or, or someone else. So, you know, like it’s knowing where that, where that boundary starts to shift.

The Financial and Educational Experiences of an Undocumented Student

Emily (10:58): Yeah. Awesome. Thank you so much for that like example. Okay, I want to go now to your special area of interest, undocumented, mixed, documented families and, you know, kind of your own personal journey in this area as well. So back when you were undocumented how, how did finances like strike you? I, I bet it was intimidating in a lot of different ways. And what were some resources that like you availed yourself of at the time and then may maybe also someones that you didn’t know that you could have accessed then, but you now tell people in your community, oh, don’t forget, you still have access to this even though you’re undocumented.

Ana (11:36): Yeah. So I found out I was undocumented when I was 17. I am first in my family to go to college, so I was listening to my friends and teachers saying like, make sure you apply to FAFSA. FAFSA is free money, financial aid. And I’m like, great, I’m gonna do that. And then the time came and I found out like, well actually I can’t apply because I don’t have a social security number. And back then in 2007, very different from now there were no resources. People didn’t talk about being undocumented. It was very much just like finances, like a very taboo subject. You don’t talk about it. And so I didn’t have the language at that point to express what I was experiencing and how to ask for help. And so I ended up going to the school that accepted me, didn’t ask me for any documentation like other schools did out of fear. And I felt like I was, you know, trying to keep my head above water for four years, just trying to figure out the financial aid system and coming to terms with like that they too did not know anything. Like I remember I got a research grant that I applied for with the help of a professor and I couldn’t get any of the money because they didn’t know how to give it to me without having documentation. I mean, I technically still used it ’cause they used it to pay for other things. So it was one of those things where like, I don’t know what I’m doing. The institution doesn’t know how to help me. And so I think I, I think just like other people who have like their financial experiences, like I just learned that like money exists, but it’s not there for me. And so I need to find other ways of making money, other ways of financing my education. And so I learned from other people who are undocumented. I’m like, how did you do this? And they’re like, oh, like, you get a scholarship or you talk to the professors in this way using this jargon to sort of get the point across without necessarily exposing yourself. And so I think that by the time I got to grad school, it was a different experience. Like I knew exactly how to talk about my situation, how to ask for money. By then I knew that universities have money somewhere, somewhere there’s a pocket of money that they can dip into to help you if they want to. So I think, you know, it, it’s a very difficult system just like any other one. But when you’re undocumented, there’s a lot more like, you know, personal things that also come into play. So now after going through a master’s program and then going through a PhD program, like now I’m very aware of how resources work, especially in the California system. So when I work with grad students who have come to me being like, I’m undocumented. I don’t know how I’m gonna pay for grad school. I’m like, all right, let’s sit down. Let’s look at scholarships, grants, fellowships that don’t require status, but also how do we talk to your department in a way that can help you maybe access money that’s, there might be somewhere that someone’s willing, willing to give you. So I think it’s been, it’s been a learning curve and policies are constantly changing. So I think that’s also something where I have to keep myself up to date with, with things both at a federal, at a state and at a local level.

Fellowships, Scholarships, and Employment for Undocumented and DACA Students

Emily (15:07): Well this is so fascinating to me ’cause you may be aware I’m a total like tax nerd and so talking about like different types of income sources is like really, really up my alley. So I really, I would love to drill down on this a little bit more. So what I’m hearing is that some fellowships and scholarships don’t require you to have documentation. Is that right?

Ana (15:25): Yes.

Emily (15:25): At both at the undergraduate and at the graduate level.

Ana (15:28): Mm-Hmm, .

Emily (15:30): What about employment?

Ana (15:33): Mm-Hmm.

Emily (15:33): And maybe this is different with like DACA versus maybe when you were first going through this. Can you explain about like, would someone is undocumented be able to get like a research assistantship at the graduate level?

Ana (15:44): Sure. So yes, if you are a DACA recipient, which means you are eligible to get a driver’s license and a social security number specific to work that is very different, right? That’s, I always tell people like, if you have DACA, you just gotta go about it like you’re a citizen where you don’t even have to disclose that you’re, you’re someone who has DACA. You just simply provide your social security number. You know, and so you’re fine. The, the one thing that gets tricky with DACA is that you are reapplying to that every two years. So like you as the person have to be on top of it of like, I gotta make sure I apply for the renewal of my DACA in time. So there’s no overlap between your DACA expires and now you, you know, have to tell your job you can’t work or grant or however that works in your department. So that’s one thing to consider. If you’re undocumented, you don’t have a social security number, but the IRS doesn’t care what your status is. They just want their taxes paid. So the IRS created the individual tax identification number, it’s ITIN for short. And that is what people can use to basically file their taxes every year because the IRS knows that people are working somehow whether that’s under the table or however you wanna call it, the IRS still wants their cut. And so I talk to students about using their ITIN to sort of see if the university or your professor advisor is willing to hire you as almost like a contractor, right? Maybe the grant allows for that to happen, right? I think it gets very nitty gritty ’cause every program is willing to do these things or not. Um so I think it, it’s very much an individual basis of whether, you know, if your professor’s like I have this pot of money, I have to, of course, you know, people above me need to know who’s it going to, how is it being filed? And so if you have a tax, your your ITIN, great, I contracted you to do this job for me and all I need is your ITIN number to be able to do that. So that’s always an option that I tell students to talk to their advisors to, to see if that’s one way. I know other people have been like, we have this extra money that we can use for whatever, I’m gonna give it to you as a stipend or a scholarship or a grant, right? It’s not something that you don’t have to pay back in order to have.

Emily (18:24): So it sounds like there’s a question mark there around will this person be able to be straight up W2 employed? That’s gonna depend on maybe the state, the university, different policies if they’re fully, fully undocumented. But maybe there’s this contractor like work around. I, I’m more, I’m more interested I guess I, I know the taxes have to be paid . I’m more interested on the, like how does the university handle this like side of things.

Ana (18:49): Yeah.

Emily (18:49): But I totally agree with you. I’ve seen that flexibility too of like, oh okay. Like for instance, when people ask for, when they negotiate for an increase in stipend, a lot of times their base stipend might be coming from a research assistantship and the university doesn’t have flexibility in the department or whatever, doesn’t have flexibility in how much they’re gonna pay there. But they might say, oh, we have this other pot of money that we have freedom to use in however we want. We’ll give you a little top up fellowship, you know, on top of that employee situation. And so I can totally see how funds could be, oh this student has a special situation, we have a little bit of flexibility on our side, we’re gonna work with them and get them the money that they need to be here. Even if it’s not the regular course of action we would do for other people.

Ana (19:29): Yeah. And I think, yeah, and it’s hard because I think now with policies changing from 2016, right? DACA is something that students who are entering the education system or who might wanna go to grad school, DACA may not be an option. And so I think it’s, it’s forced people to be creative and try to find different ways to help students. So yeah, it’s unfortunate ’cause if you’re undocumented you can’t be a W2 employee, right? ’cause the university can’t hire you in that category. But there’s so many other places or other ways that you can do it. I mean I know at the undergraduate level they have in California College Corps, which is like a program you apply to, you’re a volunteer for like nonprofits or schools or whatever, but you get paid for that service. And so you know where there’s a will, there’s a way, right? If people really want to help, they figure out other ways of doing it. And I know every state is different on how they are about those things. California has been doing it for quite a while. So I think they have more flexibility with that versus other states or other programs.

Commercial

Emily (20:39): Emily here for a brief interlude! Tax season is in full swing, and the best place to go for information tailored to you as a grad student, postdoc, or postbac, is PFforPhDs.com/tax/. From that page I have linked to all of my free tax resources, many of which I have updated for this tax year. On that page you will find podcast episodes, videos, and articles on all kinds of tax topics relevant to PhDs and PhDs-to-be. There are also opportunities to join the Personal Finance for PhDs mailing list to receive PDF summaries and spreadsheets that you can work with. Again, you can find all of these free resources linked from PFforPhDs.com/tax/. Now back to the interview.

Deciding Which Universities to Apply for as an Undocumented or DACA Student

Emily (21:31): Yeah, just one more follow-up question on that point. I don’t know if you, you probably sometimes work with like prospective graduate students, people who are choosing what schools to apply to deciding where they wanna attend. Do you, are you able to advise them at all about like, oh this state’s, like you said, California more experience in this area, they’re gonna be more familiar with your situation. Maybe definitely apply to a school or two there to give you some options. But do you give them guidance on like state level, you know, kind of decision making?

Ana (21:56): Yeah, I think one of the things I have found is that, you know, when I was in, when I was applying for grad school, a lot of people would be like, you need to go to the state, you know, in the middle of nowhere who have so much more extra funding who can give you the full ride. And I think that’s great, right? If that’s an option that you have. Wonderful. And also as someone who works with undocumented people or DACA recipients and who has, you know, gone through that phase, I’m like sometimes living in those states right there, there’s a sense of safety, there’s a sense of like there’s no community there. If the school’s not informed about DACA and things like that. Like is it worth it to you to have to be the person to educate and figure that out or stay in California or any other states, you know, where they do have a system already in place because grad school is already so hard and so draining that sometimes, you know, the money is important but also other aspects. And so I help people in that sense. Like I tr- I definitely when I applied to Boston, I had to be, I had to talk to financial aid, be like, you know, in-state tuition out-of-state tuition, do you guys have the DREAM Act? Which is the financial aid program for undocumented students. You know, I going through, especially if their website is not up to date with that information, right? You have to be the one to be in the position to educate other people. So it’s really going through all those multiple aspects of deciding on grad school, not just the, you know, the advisor that you want and and the degree that you want and area study, but all the other dimensions of your wellbeing as well.

Emily (23:43): Absolutely. So you would say this is something that has to come up once they’ve given me the go ahead, they’ve admitted you, then you bring up, hey, are you gonna be able to accommodate me in this way, in that way this is what my status is. Those conversations have to be had before decision day it sounds like.

Ana (23:58): Yeah, so definitely when I, you know, and everyone’s different, right? ’cause In California I feel like it’s, it’s a less taboo to talk about immigration status. But I know some people are not comfortable and so I’m like okay, you don’t have to put it in your letter, you don’t have to write it in your personal statement that you’re undocumented. But definitely when it comes time to talk about the financial aspect of your, of five t- plus years of being here at this university, like you want to know where they’re at with helping you. Maybe they don’t know much but they’re so willing to figure it out with you and help you. Great. Versus other universities who are like, yeah, no, we’re not gonna do anything with that. You can come here but we’re not able to give you any, you know, financial assistance. Then that’s a whole different conversation.

Student Loans for Undocumented and DACA Students

Emily (24:47): That makes sense. And one thing you haven’t mentioned so far is student loans. So I’m wondering, are student loans at the federal, let’s take federal and private separately. Is that not an option for people who are undocumented? Is it an option?

Ana (25:00): Yeah.

Emily (25:00): For people who are DACA recipients?

Ana (25:02): So from what I know, no, like, you know, federal student loans are not accessible. I think it’s only been a couple of years where like there are a lot of companies out there who provide private loans, which of course come with its own stuff, right? Higher interest rates, all of that stuff. I do know that at some universities, again California ’cause that’s where I’m mostly I went to schools. Some universities create their own loan system to give to undocumented or DACA recipient students. Not everywhere and not, I think at my school they had it at the undergraduate level, but they didn’t have it for grad students at that point. So no, like the, the loan situation tends to be more private based. You can definitely apply for the DREAM Act and I think it’s dependent on state’s, not nationwide. So it’s like fafsa but for undocumented students where you can apply and again that’s very state specific. ’cause If you went to school in California, you know you went through high school there, right? They have way more options for you as an in-state student versus someone else coming from a different state and coming to study in California.

Emily (26:27): I see. Yeah. I’m just, I’m trying to think about the safety uh net or the safety release valve that is student loans. Like for, especially for people who you know, maybe they’re first generation, they don’t have family that can help them out financially. If they get into a tough situation, where can they turn? Right? Okay, the stipend isn’t sufficient. What’s the next ? What’s the backup plan there? If it’s not your family, is it private student loans? You know, it’s just something you have to think through when you are looking at a stipend that is borderline enough to support you. You know, like where’s that, where’s that emergency fund gonna come from? Where’s, where’s that backup?

Ana (27:01): Yeah. And I think, you know, I think one of the great things is that even though you can’t access like federal student loans at the state level, there is a lot of money that is there that is sometimes untapped. Because again, if you’re undocumented and you don’t know and the people around you aren’t educating you on those things, how are you gonna know? But there is a lot of, at least at the state funded level, a lot of financial aid that can, that you can have access to. And you never know, right? Some universities have private scholarships, donors money that doesn’t have, you know, as many like rules about how they can use it. And I think that can also help your advisor, right? If your, if your advisor might have access to different pockets of money or know of organizations who can help, right? I think it’s just a matter of asking and and the other people willing to kind of do some of that work with you.

Resources for Undocumented and DACA Graduate Students

Emily (28:02): Well that was fascinating, thank you so much for that deep dive there. Were there any other like resources that you wanted to point out to pe- let’s say graduate students who are undocumented?

Ana (28:14): Yeah so I think especially when you’re in grad school, I know there’s often this like mantra of like your PhD should be fully covered and everything, which I totally agree. But I also tell people maybe your first year is covered and then the second year about figuring out where else you can get the money from and it’s just like undergrad scholarships. Like there’s money everywhere. I think it’s just about sitting and dedicating yourself to even applying to the $500 scholarship or the, you know, however much amount. But yeah, a lot of graduate student programs have their own like databases where they have scholarships, grants, fellowships. I highly always tell people like look through your databases. You never know what’s in there. And especially if you’re undocumented, usually they have filters where you can kind of put citizenship as not a requirement. Um so I can funnel it down at the same time I’ve had the experience where I look at scholarships or fellowships or grants and they don’t really say, or they say you’re a US resident, which could mean you are a US citizen or it can mean you’ve lived in the United States right? And have a US address. And so that’s enough to, that’s enough to apply. The same thing with bank accounts. Sometimes like they say like you have to be a US resident to open a high yield savings account. I always have to call and be like, what do you mean by that? Because that doesn’t tell me anything.

Emily (29:46): I think that’s great advice to always that that term resident is so difficult and it means different things in different context. So absolutely just asking that question ’cause you never wanna rule yourself out, right? At least ask and let them tell you. No,

Ana (29:56): Exactly. I will say, ’cause I was just remembering I think if you are undocumented or a DACA student, especially for student loan access, you can access a wider net. But I think with that you have to have someone who’s willing to co like be the co-signer. And the co-signer has to be a US citizen or permanent residence. So I always tell people that’s an option. But again, it’s a very delicate one. Like you have to have someone that you trust who’s willing to go to bat for you, who has a good credit score and has the income guidelines, right. And all the other stuff. But I even tell people like especially at the university level, go to financial aid, you never know what financial aid has to offer you as an undocumented or DACA recipient. They might know of someone, of someone of someone who found some way to get a student fully funded at a graduate level. I’ve heard of it. And so everyone’s situation is slightly different when it comes to status, but there might be something in there that can help.

Emily (31:05): Yeah, definitely. I think that’s the same kind of guidelines that are for international students. So like it’s not impossible to get a student loan, it’s just more difficult if you, your family’s not in the US you know, et cetera.

Ana (31:17): Yeah. So I mean if if they have a whole system for international students right there ha- there is definitely some for students who’ve been living here forever.

Emily (31:28): Yes. Okay. Let’s talk more now about university level resources that you’ve either used yourself or that you’ve just observed other grad students using that can help them. Let’s see. There’s the phrase like sometimes there’s more month than money, right? And so how can they get to the end of that month using some resources that the university provides?

Ana (31:49): Yes. I think one of the great things that I’m always reminded every time I’ve left the university, whether was a undergrad and then my master’s program and then now my PhD is yes. How much resources there are there that you can access that people don’t think about. So when I was in grad school, I swear there was food every day of the week somewhere on campus. It wasn’t systematically. I think nowadays I have apps where like students can literally look up where these places are. When I lived in the graduate student dorms, like I had my schedule on like Monday they have bagels in the dorms. Wednesdays they have coffee and bagels at the graduate student lounge. And in between was I would often go to the graduate student resource center to do homework there. I worked there for a while so I knew they had coffee, I knew they had snacks. We had a writer’s room where the whole point was for you to go and be in absolute silence working on your dissertation or your thesis. And they always had snacks and coffee available or tea. And so I think for me, sure it wasn’t a full meal, but it saved some money to go and be able to get these free snacks. ’cause I lived in a town that was very expensive in California. Food banks, I think grad, you know, I think grad students often feel guilty or feel like they can’t use the food bank because food bank, you know, they’re like, well I have my tuition paid for and maybe I’m getting you know, some extra stipend as a ta. But I’m like, that doesn’t, that isn’t enough. Like you still are probably not making enough. And so I always encourage students, I’m like, there’s no shame in going to the food bank at all. If anything, that’s where I got actual vegetables and produce and I would go to the food bank. So there, that’s one avenue. I used a lot of like the gym resources, like sure we all should get our heart rates up and work out, but like using the showers, using their amenities. Like you’re, I always tell people I’m like, you’re technically paying for this, right? Like you’re paying for tu- tuition fees and res life fees. I’m like, you’ve, you are paying into all these things that you have at university. Like use ’em to your benefit. So those were ones that I really, that I think most people don’t think about when they think about being a student of like all these different resources. I remember they would have these like events where they would pay you. Like if you came and wrote a part of your dissertation, they would pay you for that. At the end I was like, that’s amazing. You have to write your dissertation so why not get paid for it at the end. So yeah, just really look at what your graduate, you know, student admissions or the graduate student group resource would just have all these benefits that sometimes people didn’t use, right? Parents, they were childcare grants. I used to work for the non-traditional student resource center and we would literally put on events where we would provide free childcare and make it so it, the point was for parents to other parents to get together and get to know one another. But sometimes parents would be like, instead of going to Chili’s to hang out with other parents, I’m gonna go study or I’m gonna go run errands while I know my kid is being watched, you know, by staff at the university. So you know, there, there’s all these little things, right? If you need, if you have to take a test and you need someone to watch your kid, there are grants for that. So I think wherever you are in your life when you’re in grad school, there’s definitely resources that can be geared towards your needs.

Emily (35:37): And I would say there’s another kind of secondary benefit, well you kind of just mentioned it with like the parent example of when you’re going out to these seminars or hanging out in this lounge or whatever is like you’re meeting other graduate students. You’re getting each know them, you’re networking. Like if you’re just in your lab or your office like all day every day and you never go out of it like how many people are you gonna meet? That’s not really maximizing the professional development and also personal development aspects of your graduate student experience. So I would say just like get into all the listservs, like all the groups that are relevant to you that are of interest to you. If they have food at their events, it’s a bonus. But just like get out there and do things and and meet people. This is kind of, I’m speaking to myself a little bit ’cause this is one of my re- regrets from graduate school is just like keeping my head down a little bit too much when I should have been cultivating relationships, which is really one of your main takeaways out of graduate school is the people that you’ve been around during that time.

Ana (36:29): Yeah. And, and it’s very easy to be like, I’m a psychology student. I only know people in my department, which is like probably five or six people right in your year or years above you. And then yeah, you forget like, oh yeah, there’s an engineering school and there’s a law school and there’s all these other departments of students who are all going through this experience of grad school together. Which is why I loved working for graduate admissions and, and creating events for grad students. ’cause That was the one way I was like, wow, I get to meet and see other people from different places who talk about different things other than mental health. And so and those are have been great relationships where I can, you know, I follow them on social media and kind of see that the work they still, you know, are doing either still in their program or outside of their program.

Emily (37:21): One more benefit I wanted to mention is checking out your health insurance slash dental vision, whatever kind of insurances you get and making sure that you are maximizing all of those. Like maybe they have like some preventative, you know, health kind of bonuses or whatever. I remember I got paid for, like if I reported that I ate like a certain amount of vegetables, like every week I got paid like a dollar or two or something per week at the end of the year. It actually like literally was one of the ways that I got like vegetables into like a habit in my, in my diet. But I Do you have any examples like that of like insurance related benefits?

Ana (37:58): Oh my god. I had the best insurance while I was in grad school when I was a teaching assistant and working for the university. I had my health insurance covered and because of the town I lived in they had everything on campus. Like I’d go to the dentist on campus, the eye doctor on campus. I had all these like body aches and things that I’m pretty sure were stress related, but I went to pt, physical therapy they had massage, you know, like services. Yeah, I had the best healthcare for sure in grad school and it was pretty expensive, so it was nice not to pay for it. So yeah, I think that was a great benefit actually. They also would have someone on campus, I wanna say it’s CalFresh who literally would help students apply for food stamps and things like that. Which again, I’m like, no one thinks about that as a grad student. Sometimes like you hear about that from people who are like have families or you know, are working professionals and I’m like, well we are working too. Maybe we’re just not getting paid as much as other people. So those are all services that I think universities especially just do better about teaching their grad students of like, yeah, you guys probably aren’t making enough and you qualify for food stamps. Let’s help you apply for that so that you’re not surviving off, you know, free pizza or bagels every week and you actually get some like healthy fruits and vegetables.

Emily (39:31): Definitely. And that’s another like state by state one. Mm-Hmm. and it depends on your income type two. So like always investigate in your own state whether this is a benefit. But definitely if there is, if you’re in a state where someone like a halftime employee kind of graduate student would qualify for those kinds of benefits, having a representative on campus, having someone whose job it is to help you walk through that process, that’s an amazing resource and definitely should be offered on the university side if they’re, if they’re paying you so little that you qualify for those benefits sure, let’s help you get those benefits. Right,

Ana (40:00): Exactly. And also like mental health services, you know, gotta throw that in there as someone who provides services of like, you’re often, I think universities tend to again, focus on undergrads and you see a lot of promotion about it, you know, during orientation and things like that. But grad students got their own things too. Grad school is really hard. It can be very isolating in many ways. And so mental health services are free, right? Your tuition and all that pays for it. So I always tell students like, take advantage, like, you know, if you feel like you need to talk to someone or you need to work through something or you just need to like vent to someone who you know, is gonna keep everything confidential, like go see what you know, the mental health services that your school offers.

Emily (40:47): Yeah. Thank you for adding that. Well Ana, this, this interview is just like a treasure trove of information. I’m so glad that you agreed to come on. If someone in the audience is like, oh wow, you would be great to, for me to work with one-on-one, tell me how can they find you?

Ana (41:01): Yep. I am mostly on Instagram @BrewingDinero I am often on there checking out my messages. But yeah, if you’re ever interested in learning more, whether it’s specific to you or someone else’s undocumented position who are DACA recipients interested in grad school or just trying to learn more about what you have access to in the financial world, please feel free to reach out.

Best Financial Advice for Another Early-Career PhD

Emily (41:28): That’s awesome. Let’s end with the question I ask all my guests, which is, what is your best financial advice for another early career PhD? And it could be something that we’ve touched on already in the interview or it could be something completely new.

Ana (41:42): I am always about the mantra now of like, don’t wait until after grad school to start building wealth. I think often we’re in the books trying to get through, trying to write our dissertation and then finally we graduate and we’re like, now what? Now I gotta get a job and do all the adult things. And so I, I always try to tell people like, you know, it’s hard when you have so many competing things, but starting to build wealth early on I think is a great thing to start thinking of. Whether that’s investing very little, but it’s a start to something

Emily (42:19): Absolutely underline, co-sign. Totally. It’s what we’re all about here. I love it. Ana, thank you again so much for volunteering to come on the podcast. I’m so glad that I ran into you at FinCon.

Ana (42:29): Thank you so much.

Outtro

Emily (42:35): Listeners, thank you for joining me for this episode! I have a gift for you! You know that final question I ask of all my guests regarding their best financial advice? My team has collected short summaries of all the answers ever given on the podcast into a document that is updated with each new episode release. You can gain access to it by registering for my mailing list at PFforPhDs.com/advice/. Would you like to access transcripts or videos of each episode? I link the show notes for each episode from PFforPhDs.com/podcast/. See you in the next episode, and remember: You don’t have to have a PhD to succeed with personal finance… but it helps! Nothing you hear on this podcast should be taken as financial, tax, or legal advice for any individual. The music is “Stages of Awakening” by Podington Bear from the Free Music Archive and is shared under CC by NC. Podcast editing by Dr. Lourdes Bobbio and show notes creation by Dr. Jill Hoffman.

A Political Economist Explores How to Respond to the Financial Pressures on Graduate Students

January 22, 2024 by Jill Hoffman 1 Comment

In this episode, Emily interviews Michael Dedmon, a PhD candidate in Political Science at Syracuse University and the Director of Research at the National Endowment for Financial Education. Michael’s research focus is in political economy, particularly in how governments respond to economic crises like the Great Recession and the COVID-19 pandemic. Emily asks Michael to share his view of what is happening in academia today as both a graduate student and a person with relevant academic expertise. They discuss how the strong labor market, high inflation, the lack of affordable housing, and constrained state and federal budgets for education and research are putting so much financial pressure on individual graduate students. Michael also explores the avenues for advocacy that are available to graduate students, such as unionization.

Links mentioned in the Episode

  • PF for PhDs Tax Workshops (Sponsored) 
  • PF for PhDs Tax Workshops (Individual Purchase)
  • PF for PhDs Subscribe to Mailing List
  • PF for PhDs Podcast Hub
  • Michael Dedmon Twitter

Teaser

00:00 Michael: Unionization is just one of the ways, right? That graduate students can really sort of band together, right? Really use that solidarity with one another and with graduate students across universities. To really sort of fight for a situation that really helps them reduce their vulnerability, but then also build a good financial sort of basis as they go into their career in academia, which is kind of a separate conversation. But we know that the challenge is right to. To living a financially secure life as an academic, are extremely challenging. So if you sort of start right from a negative as a graduate student, it sets you up for a lot of problems down the road.

Introduction

00:43 Emily: Welcome to the Personal Finance for PhDs Podcast: A Higher Education in Personal Finance. This podcast is for PhDs and PhDs-to-be who want to explore the hidden curriculum of finances to learn the best practices for money management, career advancement, and advocacy for yourself and others. I’m your host, Dr. Emily Roberts, a financial educator specializing in early-career PhDs and founder of Personal Finance for PhDs.

01:12 Emily: This is Season 17, Episode 2, and today my guest is Michael Dedmon, a PhD candidate in Political Science at Syracuse University and the Director of Research at the National Endowment for Financial Education. Michael’s research focus is in political economy, particularly in how governments respond to economic crises like the Great Recession and the COVID-19 pandemic. Michael shares his view of what is happening in academia today as both a graduate student and a person with relevant academic expertise. We discuss how the strong labor market, high inflation, the lack of affordable housing, and constrained state and federal budgets for education and research are putting so much financial pressure on individual graduate students. Michael also explores the avenues for advocacy that are available to graduate students, such as unionization.

02:02 Emily: The tax year 2023 version of my tax return preparation workshop, How to Complete Your PhD Trainee Tax Return (and Understand It, Too!), is now available! This pre-recorded educational workshop explains how to identify, calculate, and report your higher education-related income and expenses on your federal tax return. Whether you are a graduate student, postdoc, or postbac, domestic or international, there is a version of this workshop designed just for you. While I do sell these workshops to individuals, I prefer to license them to universities so that the graduate students, postdocs, and postbacs can access them for free. Would you please reach out to your graduate school, graduate student government, postdoc office, international house, fellowship coordinator, etc. to request that they sponsor this workshop for you and your peers? You can find more information about licensing these workshops at P F f o r P h D s dot com slash tax dash workshops. Please pass that page on to the potential sponsor. Thank you so, so much for doing so! You can find the show notes for this episode at PFforPhDs.com/s17e2/. Without further ado, here’s my interview with Michael Dedmon.

Will You Please Introduce Yourself Further?

03:27 Emily: I am delighted to have joining me on the podcast today, Michael Dedmon, he is both a PhD candidate, Syracuse university, and currently an employee with the National Endowment for Financial Education. And he and I met at a conference this past summer, the higher education financial wellness summit, where I was listening to him give a presentation. I said to myself that man has a PhD. And so I approached him afterwards and found out, I was almost right, he’s almost to the PhD,  Um, and yeah, so Michael, I know we’re going to have a fascinating conversation today. I’m really looking forward to it. Would you please introduce yourself a little bit further for the audience? 

04:01 Michael: Absolutely. Well, first, thanks so much for having me. This is really a great opportunity that was totally unanticipated from that particular, uh, presentation. And I’m really thrilled to be here. Uh, well, I guess by way of introducing myself, uh, I’m from Colorado originally. That’s where I live. Currently. Um, I’m a 1st generation college student. Uh, and so by that extension, you know, also very much. So 1st generation PhD student, uh, I started off, uh, studying international relations at the American University of Paris. Uh, and then I studied in an MA in European politics at the European Institute at the London School of economics. Really, I had even gone into that MA level, really kind of wanting to focus on foreign affairs and international relations, but it was really kind of at that sort of stage where I really started to be pulled more in the direction of studying political economy after taking a few years off after the sort of starting with some early career research experience. I started pursuing a PhD in political science at Syracuse University. Where I’m currently a candidate, um, as a graduate student, you know, I got a couple of different, you know, sort of areas of research experience worked at a small research initiative focused mostly on international NGOs. And the Moynihan Institute of global affairs, uh, and then when I was more advanced in the PhD process, sort of started working in this field of financial security and financial education, uh, it started off at a smaller nonprofit in Brooklyn. Where I focused on identifying barriers to financial security for low and moderate income families, mostly in the New York City area and recently joined the National Endowment for financial education earlier this summer as the research director. And and I’m also an adjunct instructor in the political science department at the University of Colorado Colorado Springs. So, sort of maintain my academic connection in that regard. 

Research Interests: Financial Crises, Financial Security, and Financial Education

05:52 Emily: So listeners, what we’re going to do with this interview is take all this fascinating experience and expertise that Michael has and ask him to apply it to the PhD population instead of the populations that he’s been typically studying and working with. Um, and since he has that personal experience being part of that population, I think it’s going to end up being a great conversation. Okay. So you went, uh, over that, you know, your CV a little bit. Is there anything that you’d like to dive in further and tell us more about that’s going to be relevant to our conversation today?

06:21 Michael: Well, I could maybe. Sort of start by talking a little bit about what really brought me sort of out of the academic, you know, sort of world and into this sort of field of financial security and financial education. Um, you know, I could maybe start by talking a little bit about what informs sort of my personal research interests, I guess, uh. You know, starting maybe with my, even my dissertation project and my dissertation work, uh, which is broadly speaking, sort of focused on the politics of economic crisis, specifically the politics of how and when governments choose to intervene to support individuals, families. Businesses really anybody in response to difficult economic times. I’m especially interested in how policy makers and academic experts. And politicians make sense of economic crises, how that sort of, you know, the frames, uh. Narratives the stories, the interventions that they think are necessary, uh, maybe have changed over time, uh, and what the political sort of determination of those stories that they find compelling are, um, my project specifically sort of asked this question in relation to the 2008 financial crisis, uh, and the recent economic consequences of the COVID 19 pandemic. Uh, you know, in 2008, we saw a certain type of discourse around what caused that particular crisis, how government should respond and what types of policies were needed to protect certain groups or certain firms or certain banks or businesses and then ultimately to get the economy back on track and, uh. Really, it was kind of my interest in how governments, how we, as people, how society makes sense of these types of crises and how the really serious consequences that individuals and families, especially people that are already vulnerable, uh, how they experience those crises and how that informs our politics. That’s really kind of what drew me, I think, into this particular field, which I would say is, you know, sort of the field of research and policy and advocacy that’s really focused on trying to understand the barriers that people. Uh, face to living their best financial lives and experiencing economic security and financial well, being, uh, and it’s been a really fulfilling experience. I think, to try to apply my academic interests, uh, both in the sort of policy and advocacy space. And then now, and, and, uh, I would say more of a broader, you know, sort of research, uh area looking at how financial education is just one out of many different ways that we can address economic insecurity and barriers to financial well being.

Financial Journey as a First Generation College Student

08:48 Emily: Of course, I love that working in the field of financial education for a number of years now. It’s so apparent to me in the last few years that there’s so much policy work that needs to be done, um, for us to even get to a point where financial education can be effective and can, it can really help people. So, um, I love that message. Um, would you like to add anything more about your personal journey through this period. 

09:09 Michael: You know, I couldn’t agree more with you as well, just really about seeing financial education really is sort of existing within like an ecosystem, right? Of issues in the ecosystem of problems. Really? Uh, that our society sort of has, uh, is presenting to individuals and families to living their best financial lives. And I’ve definitely really experienced that in myself. Um, you Not just before, you know, being a PhD student and after being a PhD student, or at least, I guess, after being really focused on the coursework, but being a graduate student as well. Um, you know, for me, and my personal sort of finance journey is really informed in a lot of ways by being a 1st generation college student. Uh, you know, could even say seeing, I would say, I guess, the, the sort of financial and economic struggles that, uh, that my parents, I think, experienced not having attained that college education, uh, trying to figure out, I think, how they were going to find their place in a labor market that was. I guess, maybe presenting different kinds of barriers to them being successful. You know, I kind of come from a family, like a lot of 1st generation college students where, you know, the idea of going to college was presented a little bit as a non negotiable. Partly because of how my parents understood their own experience and their own struggles. Um, and then. You know, my academic research interests, uh, are really sort of informed by how I experienced the financial crisis sort of period and in the U.S. and in the advanced industrialized world specifically. I mean, I was still in college. It was junior. Uh, no, I was senior in college, I guess, in 2008. so I sort of graduated in the spring of 2009 into 1 of the worst labor markets, right? That there was, uh, And not really sure exactly sort of how I was going to make my way, like, apply the things I had learned and and really just sort of start my career. It’s part of the reason why I continued on right away by pursuing an M. A. because it seemed. No, like, a lot of us, it seems like an answer to that question of what I was going to spend my time doing when we were looking at such a difficult economic situation. So, even though I was studying something else, and, you know, at the time had kind of, I think I wrote my master’s thesis on the relationship between the European Union and Russia. Which, uh, funnily enough, at the time, a lot of people said it was a very boring topic. Of course, that’s not the case now. Um, but, uh, what really pulled me to toward political economy and trying to think about these issues of, of, uh, financial security and political economy in general is seeing the extent to which the financial crisis created so many difficulties, uh, for people to sort of find financial security after, after that event. And really just being fascinated with the, the political and policy conversation about How we made sense of something like that. How did we sort of understand the fact that the economy had, uh, experienced this shock? How did we make sense of trying to get the economy back to growth? And how did we make sense of the fact that that really didn’t happen right away in most of the advanced industrialized economies?

12:11 Michael: Uh, so that was really, and experiencing that myself, I guess I would say, right? Uh, even coming out with an MA facing a tough labor market, you know, I found myself struggling to pay rent, struggling to sort of figure out, I think, how to. To to get on the career ladder, uh, you know, working a retail job, you know, going back and forth, you know, to different interviews. I have this very, very clear memory of, um. Interviewing for a job, I think is like an office manager at a at a apartment complex and I kind of remember leaving my job at the gap. A little bit early and getting in the car and driving, you know, and then showing up at this apartment complex and interviewing with what had to have been like, 35 or 40 other people, all of us standing there and, you know, uh, you know, press shirts and ties, you know, for like, uh, an entry level office manager job. And I think that that’s, that’s the experience that a lot of people had really just kind of trying to figure out what their place is going to be in a labor market. That was really, really not recovering from the crisis anywhere near fast enough. Uh. Okay. So that was really, I think, uh, a really big inspiration for me to try to understand what’s the government’s role in responding to those types of crises. And why were the types of responses that we saw to the 2008 crisis not working? Right? And that wasn’t just in the United States that we were experiencing that. And that was countries across, you know, the United States and North America and Northern Europe, um, where my research sort of has taken me. But, uh, yeah, that was really just a really, really important part of my personal. You know, development that informed, I think, my future research interests and, and now it’s sort of become, uh, really central to my career. 

Comparing the 2008 Financial Crisis to the COVID Crisis

13:52 Emily: What a vivid story. And I’m also thinking now about, you know, you made a comparison earlier, just that you’ve been thinking about the 2008 and 2009 financial crisis versus the COVID crisis that we’re having now. And I’m thinking about, um, someone listening to this podcast who is a recent college graduate and maybe graduated in 2020 or 2021. And how is what, I don’t know, can you tell us a little bit about generally over at the population level, how what they’re facing is is different or similar to what you and me and other of our peers experienced during that earlier crisis?

14:28 Michael: That’s a really fantastic question. Um, in a lot of ways, I think it really highlights how different the situation and the sort of post uh, landscape is compared to 2008. Um, And I think that should really cause us to ask a lot of really difficult questions, right? About why it is that, you know, maybe you and me, other people in our sort of, you know, cohort, uh, had such a different experience. Because 1 of the things that you really see, and I think we’re seeing additional evidence of this really every day, especially in the United States with additional sort of economic statistics is that the labor market situation that you and I faced, right? When we graduated from college, you know, in the early 2000s. Was one in which the premium, the benefit that you got from having an, uh, you know, higher education was certainly still there. But, um, the barriers that we were facing to really getting on the career ladder were really, really extensive. Um, there’s a lot of scarring in the labor market, meaning all of the layoffs really that had happened or the long term unemployment that people had experienced in the immediate sort of period after the financial crisis took a really, really long time to recover in the United States. There’s a lot of different explanations at the time for why that was. Uh, right you had a lot of people that were focusing on saying, well, maybe the unemployment insurance that the government offered in response to the crisis was too generous, right? It was keeping people from from taking additional jobs. I think we can kind of look back and see, especially given the extent of unemployment insurance, I guess, uh, generosity in the 2020 COVID crisis. That is a really, really difficult explanation to take seriously. 

16:03 Michael: But anyway, there were a lot of different reasons why economists sort of trying to understand why the labor market was taking so long to recover and why it was so difficult, even for people with college educations to really get on the career ladder and get a job that was going to pay them a living wage so that they can pay rent and pay the other expenses they needed. One of the biggest differences is that in part, because, uh, the government took a much more active role in responding to the downturn, uh, that was sort of caused by the COVID 19 pandemic that the labor market did not experience that same type of slow return to normal. After 2020, in fact, you sort of saw the opposite, right? Businesses had trouble hiring folks. They had difficulty hiring people to fill the jobs, which, uh, had a really, really beneficial impact on wages. Also, just something was completely different from what happened in the after the 2008 financial crisis. You had a labor market situation, which was incentivizing businesses. To try to pull people into those jobs, so they were offering higher and higher wages, right? This is sort of where you saw, you know, people getting offered 15, 16, 17, even in some places to work, uh, you know, places like McDonald’s coming after a number of years where fast food workers were trying to organize and demand, right? A 15 minimum wage in those same jobs. And we’re experiencing a lot of barriers to making that a reality. So on the one hand. The government’s willingness to spend a lot of money in response to the 2020 pandemic to try to make sure that vulnerable people specifically, uh, didn’t lose their homes. Didn’t lose housing. Uh, didn’t get too far behind on making payments on their debt or their mortgages or other types of, uh, you know, that’s that they had. Really put the economy in a much stronger position to recover afterward and in terms of facing, you know, labor market opportunities is 1 of the best ways to see the positive impact of that response.

17:56 Michael: And so, I mean, I don’t know. I’m interested to kind of know what you think as well. Talking to so many folks who are sort of leaving the, the, the graduate school situation and thinking about their finances. But I would say that on the whole, I think people are facing a very different type of labor market now that are not experiencing the same type of restriction of opportunities. That we experienced after the 2008 crisis, that’s not to say that they don’t also face a lot of difficulties, right? In terms of. Making the most out of their careers, earning a living wage, feeling like they have what they need to live their best financial lives. But in terms of the. Barriers they’re facing in the labor market. It’s really not quite the same. 

18:36 Emily: Well, I was thinking about so I entered graduate school I should say I entered PhD training plans to go into a PhD program in 2007, which is when I graduated from college So it was just before so I was kind of safely ensconced in my PhD program by the time things really started going downhill in 2008 and I say safely because my lab happened to be well funded which obviously is a very real concern inside academia my lab in the area it was in, we had funding, my, my funding was secure during that time. I don’t have any statistics on this at all or even anecdotes, but I’m just wondering if, you know, comparatively the stronger labor market, as you were talking about, um, didn’t incentivize people to go into academia to start those graduate programs and start the PhD programs in the last few years in the way that, again, we experienced back in 2008, 2009, 2010. Um, Um, yeah, so I’m just kind of thinking about maybe the different pressures on people and when they can choose to go into a job that would be satisfactory to them, then maybe earning a decent amount of money and they think, Oh, I was sort of interested in going to graduate school, but I can put that off for a few years and I’m going to work this job for now. Um, I don’t have those numbers on whether or not enrollment has decreased in the last, you know, couple of years compared to 2019, for example. I don’t know if you have looked into this at all or have any thoughts about this. 

The Labor Markets Impact on University Enrollment

19:51 Michael: Yeah, that’s a really interesting point. I definitely can’t really. Speak very confidently, uh, at the graduate level, but especially because I’m teaching undergraduates right now, you know, the regional campus of a state school, I can definitely say, uh, that, you know, the University of Colorado system in particular is, uh. Definitely not experiencing the same type of enrollment surge that they saw after the 2008 crisis, especially at the undergraduate level, even campuses like ours here in Colorado Springs. I wouldn’t say, like, struggling with enrollment. But definitely having to ask some, some really difficult questions about what the future of, uh, right of enrollment is going to look like serving students best, helping them get the training they need for their future careers. But I think you’re exactly right that that those students are not feeling the same types of pressure and especially with the increase in wages that we. I would say that, you know, we at least saw in the 1st, few years after 2020, uh, the wage increases are sort of, uh, I would say, uh, leveling off now, partly because of the monetary policy response of the Federal Reserve and the increase in interest rates, which it was the goal, right? The goal was to sort of slow down that economic growth and see those wages, uh, not grow quite as fast. Um, but just the fact that wages were growing at all. After 2020 in the way that they were definitely presents people with a different set of opportunities. Um, and then I know this is something that you are very interested in and your podcast offers a lot of, uh, really important context, uh, around, but especially students that are looking at the trade offs between taking out debt to pay Right for their education, and then sort of considering that trade off in the context of what they can earn in the labor market. Uh, that’s becomes a little bit more difficult. Right of a choice. Um, and like you had said, if they can make the choice to put off right, getting additional credentials for a little bit, because of what they’re able to to do in their careers outside academia, uh, I definitely think that that set of choices is very different now for folks than it was in 2008, 2009, 2010.

21:57 Emily: I’m so curious and this is not a question for you, but I’m so curious to see how this new SAVE plan for federal student loans is going to impact people’s decision making around whether to enroll in school and how much debt to take out when there’s, um, you know, we’ve, we’ve eliminated with this repayment plan, the negative amortization that was so, so painful, um, for so many people on the back end of their degrees. And without that, I feel like the risk of taking out debt is much, much, much less now. Okay. The risk of the SAVE plan, we don’t know. Politically, we don’t know how long it’s gonna stick around for, but it’s, it’s here for the moment. So I’m just curious how people’s decisions are going to change around that.

Unionization Movements in the U.S.

22:33 Emily: But the next question for you, since we’ve started talking around, um, academia and versus the labor market and so forth. Um, I’m curious what your thoughts are around the unionization movements going around the U. S., around, that is to say, around graduate students, um, unionizing, and also how like stipend levels are, are being affected by this like strong labor market. I don’t know if you have any thoughts or data or speculation around that, just how academia itself and the graduate students going into academia and staying in academia are affected by these larger economic forces. 

23:09 Michael: Yeah, there’s so many, I mean, even just the way that you said that affected by the larger economic forces is such a great way of framing that issue because there’s so many different inputs, right? I think into, uh, the way that universities and the way that even departments are trying to figure out how they can do, uh, right by their graduate students, um, but also how they can attract, right? The best type of candidates that they, that they, uh, that they want. Um, I think that 1 of the ways that I think about this. Thanks. Of course, it’s just starting by thinking that graduate students on the whole experience of a lot of really specific vulnerabilities, right? Um, any type of event or situation that doesn’t conform to a more traditional sort of academic experience can also, like, really exacerbate those, um, coming into a, you know, a graduate program, something we both know. Well, there’s a lot of expectations, right? That are sort of carried over from. Decades and generations of the way that the graduate student experience is supposed to work. Specifically, right, like, figuring out how to live a decent life right on the graduate students stipend is who identified as kind of, like, the biggest thing that a lot of students have to face. Um, that includes trying to figure out how to pay rent, especially when, you know, rent inflation is out of control and most metro areas in the, in the U. S. including in places like Syracuse that traditionally speaking, right? Have had pretty depressed housing markets because of. Um, so. A lot of different dynamics of, uh, of, uh, economic vulnerability at the community level, right? That go back, you know, since the 1970s. Um, but as students are facing that, I think that that’s sort of combined with a lot of other, you know, sort of issues and concerns around equity and justice in general. Right seeing universities as being primary sites of contesting. A lot of those questions have really motivated a lot of graduate students to really participate in and unionization efforts to really try to not just have living wages, but also try to address other issues of fairness in the, in, in either their specific discipline or just in the, in the field more generally, um, you know, I can say from my own department, uh, we had a year’s long sort of unionization drive. Um, That kind of went in fits and starts and took a really kind of long pause and then I’m, I’m advanced enough of a student now to sort of be outside of the bargaining unit, but they just recently were able to, uh, to to to get that union recognized, uh, which is a huge achievement for them. And so at least still being part of the department and seeing how those conversations and negotiations are proceeding. You know, I already can look back and see how different that would have made my life right when I started in that program to know that there was a possibility of increasing the stipend on its own. But then a lot of other ancillary issues, right? Like. Uh, at what level is the department going to cover your health insurance premium? Uh, when I started in the department, uh, you know, I can’t remember now, but the percentage was really low, but even, you know, as as I became a more advanced graduate student, I could see that that was 1 of the ways the department was really trying to sort of reduce the, the cost right on students is by saying, well, if you are on a TA-ship, if you’re on an RA-ship, you know, we’re going to start covering that premium in full. Including in some cases for for other members of your family, which, you know, that’s a huge benefit that we identify with, like, a solid career job. Um, that maybe as a graduate student is kind of an afterthought. I guess also, of course, depending how old you are when you come into a program, um. But that makes a huge difference financially for folks, right? To not have to pay. You know, 1000, 2000 dollars and a yearly health insurance premium that, of course, you’re required to have. Uh, so unionization is just one of the ways, right? That graduate students can really sort of band together, right? Really use that solidarity with one another and with graduate students across universities. To really sort of fight for a situation that really helps them reduce their vulnerability, but then also build a good financial sort of basis as they go into their career in academia, which is kind of a separate conversation. But we know that the challenge is right to. To living a financially secure life as an academic, are extremely challenging. So if you sort of start right from a negative as a graduate student, it sets you up for a lot of problems down the road.

Commercial

27:35 Emily: Emily here for a brief interlude! Tax season is in full swing, and the best place to go for information tailored to you as a grad student, postdoc, or postbac, is PFforPhDs.com/tax/. From that page I have linked to all of my free tax resources, many of which I have updated for this tax year. On that page you will find podcast episodes, videos, and articles on all kinds of tax topics relevant to PhDs and PhDs-to-be. There are also opportunities to join the Personal Finance for PhDs mailing list to receive PDF summaries and spreadsheets that you can work with. Again, you can find all of these free resources linked from PFforPhDs.com/tax/. Now back to the interview.

Impact of State and National Politics on University Funding

28:27 Emily: I’m thinking now about. The comparatively strong labor market, surprisingly strong coming out of a crisis, um, perhaps competing with graduate school for talent, right? I’m thinking about the unionization movement, which is putting more pressure on universities to pay better wages and get better benefits and so forth. Um, but then more to your, I think, uh, research experience, I’m curious about the national and state level responses to these pressures, right? Because the funding for academia comes partly from the people participating in, like the tuition and so forth, but it also partly comes from the federal and state governments through grants and, and, uh, the state funding for public universities and so forth. And these, these pressures are, are coming against one another. And I feel in some sense, like graduate students and postdocs are the people, um, who get left behind. In these pressures, right? So can you talk about, like, sort of based on your research and how, um, you know, governments can intervene in crises, like what you see as potential, um, uh, pressure release in, in this, in this area? Uh, I hope that made sense to you. 

29:34 Michael: No, absolutely. No, and you’re so right. And, you know, again, there’s so many different levels that you can, you know, sort of analyze that on the one hand, you know, you sort of pointed to. The relationship between state level government and funding levels at state universities in particular, which affect stipends for graduate students and segments for postdocs directly the number of, you know, funding opportunities for graduate students to support their research, which helps reduce their time to degree, uh, you know, the number of services the university is able to offer, uh, to graduate students from, you know, um, Health, it’s not even just paying for health insurance premiums, but it’s just health services, you know, overall, um, going from that all the way to whether or not universities are able to provide child care support to students and to graduate students and even to faculty and other people who work at the university, you know, as you had said, like, all of that’s tied to the funding situation that the state university has. You know, and of course, that varies on a state by state basis, right? We see some states like the University of University of Wisconsin system. It’s really, really struggling with the sort of domestic politics of the of the state in general to to sort of figure out a funding model that really makes it to where they can support all of the good work that they’re doing across all their campuses. But Colorado struggles with that too, right? Trying to figure out how to really create a sustainable funding model for the state university system in the long term. So, that’s at 1 level that I really sort of see, as you had said, like, states being able to appropriately fund their state university systems. Interacts directly with graduate students and their sort of financial security and of course, like, how that impacts their, their long term career prospects. Um, but there’s also these other situations that really very also for graduate students to, um. That they’re existing, not only in a university community, but existing in a community that has all of these other dimensions, right? So the cost of housing, right? And a particular university community varies widely. And I think about this, even in a situation in Colorado, where you have the University of Colorado at Boulder, our sort of flagship research university is in one of the most you. If not the most right expensive, uh, sort of residential area on the front range and, uh, you know, I’ve never lived in Boulder, but I can’t imagine how challenging that is for the university to both attract graduate students and then for graduate students to figure out how to make the stipends that they’re receiving go as far as they can without having to choose to live 20, 30 minutes away right from from campus, which is. Not practical, right? Especially in the early years of your graduate student experience. Just even if we were to focus on, like, how much like, the cost of housing, right? Gets eaten up, uh, or eats up the sort of graduate student stipend. Um, that’s obviously something that universities can’t really do a ton about, right? That’s more of a role for, uh. For local governments or for state governments and can definitely see how the politics of that is really playing out in Colorado, an area where had a ton of influx of people since the pandemic that rent inflation is really, really high here. And we’re struggling, honestly, in a lot of ways to figure out how to how to control that.

Local Government and the Affordability and Availability of University Housing

32:38 Emily: I’m curious then, so I’ve noticed, um, there’s been struggles over, um, universities providing housing for, for undergraduates and graduate students, right? We’ve seen in, I can’t remember which UC is it, whether it’s Berkeley or another one, but um, struggles with local government in terms of permitting for additional, um, Student housing to be, uh, built. I know also at Vanderbilt, they opened up new, um, student housing a couple year or two ago, I think, and the students were very disappointed that the housing seemed closer to market rate and for a luxury apartment than like what was affordable for the students themselves. So the universities have some agency here, but they still have to play, as you said, with the local communities in terms of the permitting and everything. And, of course, the funding for those kinds of building projects. 

33:27 Michael: Yes, it’s interesting points, because you’re exactly right there, too, that, you know, the permitting issues, just the space, you know, sort of issues I think about different university communities that I’ve lived in between, you know, Syracuse. This is a completely different situation, right? Then, uh. As you had said, right, the, for, for Cal, like, in a city like Berkeley, or I lived briefly in Ithaca, you know, thinking about Cornell really struggling also with kind of figuring out where to even build right housing. If they, if they were able to for and making that available to graduate students and how the funding model works for that. So, that is a really great point. Maybe I, even in my sort of answer, letting universities off the hook a little bit too much. But in the same way, right there, like, you had said that there’s a lot of complex issues that. That they have to work with sort of the local community to figure out what is available to them. And I know that in Colorado, you know, this is relevant for us in the sense that we’re going through sort of a statewide conversation about permitting reform and there was, uh. You know, a bill that was passed by the Colorado state legislature to to really try to give local municipalities more power to change their zoning laws to build more affordable housing that ultimately was, uh. Was I believe vetoed by by by governor polis in part, because there was just so much opposition to it at the, the municipal level. So we’re going to try to sort of, I think, figure out how to proceed. But, uh, you know, we’re obviously not the only state that’s really struggling to sort of figure out the balance between Local control and state level control, uh, over, uh, zoning regulations, uh, to really try to incentivize, like, actually affordable housing or just more housing. Right? And, uh, so, yeah, lots of really complex layers there, but it has really, really, uh, serious impacts right on how graduate students figure out their, uh, their sort of budgets throughout their, uh, throughout their graduate student career.

35:17 Emily: And this is making me think about prospective graduate students, um, looking at, and I usually think about this actually, and this is not the full picture, right? I think about it as a snapshot in time. What’s the current cost of living in this particular city where I’m considering attending for my PhD, and what’s the stipend at this moment? But to be really comprehensive and fair, we have to look at the trends. Um, and whether, you know, states are struggling to, um, to really financially support the universities. And that means that the stipend raises not, might not be keeping up with inflation going forward. We need to look at housing and how that is trending and whether or not something like on campus housing is being provided or might be provided in the future. And just, I’m just thinking about a prospective graduate student, like, You know, for me, when I was applying to graduate school, like taking, you know, a day or two and visiting a campus where I might devote the next five, six, seven years of my life and, um, how much, uh, really should go into that decision on the financial side and how difficult it would be to collect all that information. for every single university you’re considering and really understand it. It’s such a, wow. It’s a really complex problem. 

Inflation and Financial Pressures During Graduate School

36:26 Michael: Yeah. You said it so well. And, uh, the time inconsistency situation is tough for graduate students because you’re exactly right. You’re coming in with sort of a quoted time to degree. You’re trying to plan your life out in that block. Um, and before you’re even talking about all the other changes that happen to you in your life, right. New relationships, you know, you have a kid. Other types of situations that happen to you and your family, you know, you live a whole lifetime really, especially at that age, right? Coming in and thinking about your 5 to 7 years before you’re finished. And then you have to make a decision about how you’re going to make the finances work. And you’re exactly right that. You know, the stipends don’t keep up and, you know, we are, we’re also living in a period where we have gotten used to, uh, cost of living inflation. Overall, not really being a huge pressure, right? Rent inflation. You know, the inflation of the cost of education cost of health care, you know, these things were always really difficult for for people that were early in their careers. But then you think about after the, the covid pandemic, and now we’re experiencing inflation on like a. A much more wide scale level, right? It’s like graduate students thinking about the cost of groceries going up, right? That’s not really something that if you went into graduate school in 2018, 2019, you really were thinking about. And, uh, I guess the only thing I’ll say for, for me is that this, I think highlights the importance, I think, of being able to really build that solidarity with other graduate students within a union. Because that’s where you really have the ability to to present that United front to your department of the university and say, look, these are the pressures, right? That we’re experiencing. This is the value that we’re offering to the department of the university through our work. And, uh, and we are going to work together, right? To come up with a solution that makes it to where we can have. A living wage, while we’re also sort of continuing to pursue our studies, um, and then linking that sort of struggle with other people in the economy. Right? I mean, these graduate students are joining, you know, the service employees in a national union. You know, some graduate programs are joining the United Auto Workers, right? I mean, they’re building solidarity. I think with other workers that are experiencing those same pressures. And it’s really inspiring. And I think it really is a really big part of the solution. I think at least from a graduate student perspective on getting to a point where can really make the finances, finances work. But your, your point about timing, I think it’s like, so it’s so true. Right. And so, so real on an individual level, especially. 

Shifting University Funding Models to Better Support Grad Students

38:45 Emily: I love your point about the, the power of the unionization movements and the unions that are already in place so much. I almost wish we could end the interview right there, but I have kind of like one more question, um, which is so with unions. You’re talking about advocacy at the very local level, and then of course we’re bridging to advocates and other, um, branches of that union. Uh, but I’m also thinking now about, you know, we just talked about funding from the state level. I’m also thinking about funding from the federal level, which in my field, like in the biomedical sciences, is what they do in academia, in graduate education, is so dependent on the National Institutes of Health and other federal agencies funding. And so I’m thinking about also, like, Okay, we want graduate students to be paid, not just a living wage, in my opinion, much more so they can do even more with their finances and actually have some financial security. More than the living wage. Also, other people in academia, you mentioned the pressures don’t end with graduate school. It extends into faculty and administrators as well. More funding is needed for the whole system. I think if we decide as a country and as a planet that we really value what’s going on in academia. Right? So I think the advocacy has to also be at the state and national level as well, um, to increase the budgets again, if we decide as a society that what we’re doing in academia is valuable. Because. If society does not decide to value it, then academia has to shrink because the pressures on these lowest levels, as I said, the financial pressures are just too much, too much to bear and you’re driving people away at this point. That’s how I see it. What do you think? 

40:14 Michael: Yeah. I couldn’t agree more. Um, I completely agree with you too, that it’s a national level question, right? And I think that this is at least from my perspective, one of the helpful insights that you get. From the political economy, sort of, you know, perspective coming within the political science discipline is that you see how these things interact with so many other things in our economy, right? Thinking about how we train people at the university level, what sort of skills we want them to have, who’s doing the training, right? Who’s gaining the skills to actually play that role of being those teachers. And that’s even before getting to the, to the other issues, you know, you know, a lot better than I do. I think coming in the biomedical field You know, who’s the ones who are investigating the types of advances that are going to help us solve the biggest issues that we’re facing, whether that has to do with, uh, you know, avoiding pandemics or responding to climate change or whatever it is. Right? And you’re exactly right that it’s a choice about whether or not we value that as a society and taking seriously what that looks like. And I think that both of us know quite well that, like, at the individual level, we’re not really just talking about having more access to funding for individual research, but that is a huge part of it. That empowers graduate students to be able to not only do their best work, but to be able to really focus on the work that motivates them. Right? Which gives them space for creativity for solving problems for asking questions. And it’s not to say that, like, you don’t gain a lot from teaching doing other research and that kind of stuff at the same time that you’re doing your own, but it is a lot of pressure. And a lot of the most successful, uh, you know, people emerging from graduate school are folks that didn’t really necessarily have to deal with those pressures in quite the same way. It’s 1 of the benefits of going right to 1 of the top programs is having access to more funding. And so you imagine what it would be like if. Everybody right going to graduate school has access to that same type of support, or at least. A lot more support and, uh, absolutely funding coming from the, you know, the National Science Foundation and other types of, uh, you know, federal sources of funding like that to really, really fund a wider range, right? Of research projects. And there’s also, you know, questions here related to what types of folks are getting, what types of funding and are we really supporting also marginalized voices in the academy that are really focusing on important questions, asking questions about. Yeah. You know, either the history, or the experience, or, uh, you know, of marginalized groups, uh, in our economy and in our society already. Right? Those are not necessarily the types of, uh, projects that get the. They’re the top choice for funding, um, because they’re more difficult questions to answer. So there’s, there’s a number of different benefits that we would experience at a societal level, um, from really embracing, uh, a university funding model That is actually oriented towards what we want to get out of universities, instead of just seeing them as sort of factories to train people with the skills to make them successful in the economy as important as that is. Right? 

43:05 Emily: I think about universities, both the product of a university that you just mentioned, people are the product, trained people, but also the research itself is a product. And graduate students do both of those things, right? They’re becoming those trained people and they’re also generating the research that is disseminated and helps on a much wider basis. But as you just said, if they can’t focus on the work that they’re there to do and then the skills they’re there to, um, to develop in themselves, like we’re really, we as academia, we’re really hamstringing ourselves by not supporting those trainees, um, financially and in other ways to the greatest extent they can so they can flourish. Um, I’ve been thinking recently about Maslow’s hierarchy of needs. So like at the top, like self actualization, like. That’s where we want academics to be operating. But if they don’t have the safety and the physiological needs levels met financially and again through other support systems, how, how can they be expected to be in that actual self actualization level, which is ostensibly what they’re there to do. Um, so it doesn’t really make a lot of sense, but as we have been talking about, there are so many different inputs to this system. That have to be, um, considered in the history of it. And gosh, well, I’ve enjoyed this conversation so much, Michael. Um, is there anything else that you would like to add at this point on How universities or state level or government or federal level governments could be better supporting their graduate students. 

44:31 Michael: I think that we have really covered, I think the wide range right of inputs. I really appreciate the conversation. I really appreciate your perspective and, uh, I think that you’re doing such great work. I think I’m trying to highlight how diverse right? This is the experience of, uh, financial life can be at the graduate student level. And, uh, Yeah, it’s just not really a story. I think that you think of immediately when you think of financial insecurity, but, of course, as we know, it’s, it’s, it’s a very, very pervasive feeling that a lot of us experience the graduate student level and it really resonates with me about how important the work that happens in universities is. Right? And I don’t even think that you really need to be overly romantic about it to think about the value those institutions have to public life and graduate students are a critical part of that. Uh, so I really have enjoyed this conversation and, uh, I don’t think I have anything additional to add.

Best Financial Advice for Another Early-Career PhD

45:24 Emily: Okay. Then we’ll just end with the final question that I ask all of my guests, which is what is your best financial advice for another early career PhD? We really haven’t gone in to that personal finance realm too much at all during this interview. So this is kind of your opportunity to enter that individual level and say what’s worked for you or what you think would work for other people at the graduate student level.

45:44 Michael: Yeah. I appreciate the time to sort of reflect, I think, on that, uh, on that question. And a lot of it is sort of connected to these key key elements that we’ve talked about so far in the conversation. I know that for me, 1 thing I didn’t think about enough about before I started was availability of funding, right? For my own research. And even looking at the availability of that funding, uh, what was it going to take to actually try to be competitive for it because of how limited it is, um, because it’s 1 of the key things, right? That we just were talking about this, but, like, relieving that pressure, um, of, uh, you needing to focus on the teaching and the work in order to make a living, right? To earn that stipend to sort of survive, um, the space then in your life gets shrunk, right? To focus on your own research, which it’s not even just about, like, you know, the, the personal fulfillment and self actualization as you were talking about, but it’s also about how long are you going to take to finish the degree? Right? I mean, I’m a graduate student. I’ll be candid about it. I mean, I’m, you know, in my 9th year, that’s definitely over the average sort of time to degree. A lot of that has to do with Trying to sort out sort of my own financial, you know, and my family’s financial situation at an individual level. I’m certainly not the only graduate student That’s tried to. To balance those 2 things with a limited availability of a funding to support me finishing my degree. So that’s something really just thinking about what types of opportunities are available to you and where you can get the best support for your own sort of research career if you have the choice, right? If you have the programs to choose from, if you have different types of opportunities available to you, just really thinking about that. And it’s hard when you’re just starting. Because you’re about classes, you’re thinking about where you’re gonna live. You’re thinking about, uh, you know, how you’re gonna read and pass your exams. It’s a lot of pressure, but taking some time to think about that earlier rather than later I think is really important. And then the last thing I’ll just end with to think resonates with the conversation we’ve had as a whole is trying to think about the various, you know, changes that are gonna happen to you in your life during that period of time. And how you can maybe try to anticipate some of them think about preparing, you know, for them, or just being mindful of how that might impact your financial situation. Uh, you know, changes in your in your family, right? Having, you know, a child, maybe experiencing a situation where you have to prioritize the care of a parent, um, these types of situations that can really come out of nowhere in life, you know, um, and I can say that Graduate students, I think are particularly vulnerable to these changes because the image of the graduate student is like a young person. That’s able to sort of stay up all night and eat ramen and read books. But that’s not every graduate students reality. Um, the onus is on you individually a lot of times, unfortunately, to really think about how to navigate that. And I know that for me, I think I wish I would have spent a little bit more time thinking about how my life was going to change over that period of time and how I could be better prepared for it.

48:51 Emily: That’s something I’ve definitely heard from other interviewees, um, something I also experienced to an extent while I was a graduate student. I mean, a PhD program is long. I took six years, you’re on nine now. Um, you can move through different life stages, as you said, during that period of time. And as we’ve been talking about, The economy can change underneath you. You can have a pandemic. If you started graduate school in 2018, 2019, you’re still in graduate school. Um, and so absolutely like as, as thinking of it as an individual decision, where am I going to go? How well are they going to support me there? You have to build in that. You’re going to need more support than you do at the moment, right? You can’t necessarily assume for five years, you’re going to be eating ramen and staying up all night, right? Your life is going to change and you, you have to think about those shocks. Um, but unfortunately Stipends being what they are, it’s very difficult to say, okay, I’m, I’m definitely going to go to the program that fits me best, the research interests, as well as supporting me above and beyond what my current needs and wants are, but factoring that into account, very, very, very difficult, but really, really good food for thought for anybody who is in that perspective stage.
49:56 Michael: Yeah, absolutely. Couldn’t agree more.

49:59 Emily: All right, Michael. Thank you so much for coming on the podcast. This has been a delight and I really appreciate you.

50:06 Michael: Thanks so much again, Emily. I really had a great time. Uh, really, really loved, I think, just being given the time to sort of reflect and think. about my own sort of financial life as a graduate student. And, uh, you’re doing such great work. And so I really love the opportunity to come on the podcast.

50:21 Emily: Thank you so much.

Outtro

50:28 Emily: Listeners, thank you for joining me for this episode! I have a gift for you! You know that final question I ask of all my guests regarding their best financial advice? My team has collected short summaries of all the answers ever given on the podcast into a document that is updated with each new episode release. You can gain access to it by registering for my mailing list at PFforPhDs.com/advice/. Would you like to access transcripts or videos of each episode? I link the show notes for each episode from PFforPhDs.com/podcast/. See you in the next episode, and remember: You don’t have to have a PhD to succeed with personal finance… but it helps! Nothing you hear on this podcast should be taken as financial, tax, or legal advice for any individual. The music is “Stages of Awakening” by Podington Bear from the Free Music Archive and is shared under CC by NC. Podcast editing by Dr. Lourdes Bobbio and show notes creation by Dr. Jill Hoffman.

Why and How I Started Personal Finance for PhDs

January 8, 2024 by Jill Hoffman Leave a Comment

In this episode, Emily narrates the origin story of her business, Personal Finance for PhDs, which started as a personal interest when she graduated from college. She also shares why she has devoted her career to financial education for PhDs and the behind-the-scenes business operations. This episode is for you if you are an avid follower of Personal Finance for PhDs, a personal finance enthusiast, or interested in solopreneurship yourself.

Links mentioned in the Episode

  • PF for PhDs Quarterly Estimated Tax for Fellowship Recipients 
  • PF for PhDs Tax Center for PhDs-in-Training
  • Emily’s E-mail Address
  • PF for PhDs Subscribe to Mailing List 
  • PF for PhDs Podcast Hub
Why and How I Started Personal Finance for PhDs

Teaser

00:00 Emily: You are so smart, so talented, so capable, so visionary—you are such an extraordinary group of people—that I want you to be able to experience personal wellness and satisfaction and live out your values and have a wildly impactful life. I don’t want you to feel hamstrung by money. I want you to be free to apply your incredible energy to your professional pursuits and personal lives and not be stressed or distracted or held back by your finances.

Introduction

00:33 Emily:  Welcome to the Personal Finance for PhDs Podcast: A Higher Education in Personal Finance. This podcast is for PhDs and PhDs-to-be who want to explore the hidden curriculum of finances to learn the best practices for money management, career advancement, and advocacy for yourself and others. I’m your host, Dr. Emily Roberts, a financial educator specializing in early-career PhDs and founder of Personal Finance for PhDs.

01:01 Emily: This is Season 17, Episode 1, and today is a solo episode for me on Personal Finance for PhDs. I’ve been asked more and more in recent years how and why I started the business, so I’m taking this opportunity to tell you the origin story of Personal Finance for PhDs, why I’ve chosen financial education for PhDs as my career, and what my day-to-day work looks like. This episode is for you if you are an avid follower of Personal Finance for PhDs, a personal finance enthusiast, or interested in solopreneurship yourself. These action items are for you if you switched onto non-W-2 fellowship income as a grad student, postdoc, or postbac last fall and are not having income tax withheld from your stipend or salary.

01:50 Emily: Action item #1: Fill out the Estimated Tax Worksheet on page 8 of IRS Form 1040-ES. This worksheet will estimate how much income tax you will owe in 2023 and tell you whether you are required to make manual tax payments on a quarterly basis. The next quarterly estimated tax due date is January 16, 2024.

02:12 Emily: Action item #2: Whether you are required to make estimated tax payments or pay a lump sum at tax time, open a separate, named savings account for your future tax payments. Calculate the fraction of each paycheck that will ultimately go toward tax and set up an automated recurring transfer from your checking account to your tax savings account to prepare for that bill. This is what I call a system of self-withholding, and I suggest putting it in place starting with your very first fellowship paycheck so that you don’t get into a financial bind when the payment deadline arrives.

02:48 Emily: If you need some help with the Estimated Tax Worksheet or want to ask me a question, please consider joining my workshop, Quarterly Estimated Tax for Fellowship Recipients. It explains every line of the worksheet and answers the common questions that PhD trainees have about estimated tax. The workshop includes 1.75 hours of video content, a spreadsheet, and invitations to at least one live Q&A call each quarter this tax year. If you want to purchase this workshop as an individual, go to PF for PhDs dot com slash Q E tax. You can find the show notes for this episode at PFforPhDs.com/s17e1/. Without further ado, here’s my solo episode behind the scenes of Personal Finance for PhDs.

03:38 Emily: I’ve noticed that in the past half-year or so that I’ve been getting more frequent questions about how I got started with my business, whether it’s my full-time job, and just generally why I do this. I realized that while I’ve answered these questions and told these stories numerous times over the years, I’ve never put it together coherently on my website or on this podcast, so that’s what I’m taking this episode to do. In this episode, you’ll hear the origin story of Personal Finance for PhDs, why I’m so passionate about equipping PhDs with skills and knowledge around money, and how I run my business currently. I hope you’ll enjoy this behind-the-scenes look!

Origin

03:38 Emily: My interest in personal finance goes back to my first post-college position, which was as a postbaccalaureate fellow at the National Institutes of Health. I frankly was quite privileged to not have to have given money much thought prior to that point, although in retrospect I absolutely should have. I grew up in the DC area in a middle class family, and my parents really never taught me overtly or explicitly about money beyond going with me to open a checking account when I got to college. When I started my postbac fellowship in 2007, it was the first time I had a full-time non-temporary job, so to speak. My annual stipend was $24,000. Since I had grown up outside of DC on the Virginia side and was now moving back to the same area to work on the Maryland side, I knew that $24,000 was really, really a small amount of money to try to live on in a fairly high cost of living area. I decided at that point to start learning about personal finance. I read a few books, and the one that made the biggest impression on me was Get a Financial Life: Personal Finance in Your Twenties and Thirties by Beth Kobliner. I think my baseline motivation was that I wanted to be responsible with the salary I was receiving. I wanted to do all the right “adulting” things financially, although I don’t believe that word was in popular use yet. The main actions I took following my initial reading were to track my expenses, which I did in Excel; open my first credit card; and start investing for retirement. I didn’t really let the fact of my low income or status as a trainee stop me from following the advice I was reading. Somehow, I didn’t absorb from the books the importance of having an emergency fund, and I kept absolutely no cash savings on hand. I essentially lived paycheck-to-paycheck with the exception of my Roth IRA, to which I was contributing $200 per month, exactly 10% of my stipend income.

06:04 Emily: I started my PhD in biomedical engineering at Duke in 2008, and shortly after was when the financial system and economy really started going downhill and we entered the housing market crash and Great Recession. I felt very secure in my position, so I didn’t have fear or anxiety around the continuity of my income. I again was paid a $24,000 annual stipend, but that effectively felt like a raise since Durham was a moderate cost-of-living city. During those first couple of years of grad school, I kept living pretty much paycheck to paycheck aside from my Roth IRA contributions, and I kept reading personal finance books. In 2010, I got married. My husband was also a grad student at Duke at the time. In 2011, I started reading and commenting on personal finance blogs, and I started my own personal finance blog. This was the heyday of the personal finance blogosphere, and participating in that became a serious hobby for me. I posted three times per week, mostly short essays or musings on personal finance tactics or strategy and updates on how we were spending our money. My blog was always small in terms of readership. What I observed in Google Analytics, however, was that my posts about grad student-specific topics actually had sustained traffic from search engines, specifically my posts about taxes and IRAs. I didn’t know a lot about those topics at that point, but I knew my own experiences and what I had read on the IRS website, so I was simply sharing that. But the insight I gained was that grad students were searching for these topics, and there weren’t many good sources of information, because my little blog was actually ranking well enough in search that people were visiting it. Also in that period, I attended any and all financially-related seminars that Duke hosted. I want to say first that I appreciated and still appreciate that Duke was making any kind of effort at all to provide financial education to its graduate students, but the content of the programming wasn’t exactly what was needed, in my opinion.

07:58 Emily: I remember a couple of seminars in particular from around that time. The first seminar was when a local wealth management firm sent a couple of representatives over to give a talk on investing. I attended with high hopes that they would discuss how to invest in IRAs. Instead, they talked about utilizing 401(k)s while repaying gigantic student loan debts. These advisors were clearly speaking to the professional students in the room, the future doctors and lawyers, about how they could invest post-graduation, while completely overlooking the PhD students who actually had the cash flow to be able to invest in the present. The second seminar was on tax return preparation by a local CPA. While I did glean some useful insights, my overall impression was that the person wasn’t speaking to the specific situation that the stipend-receiving graduate students in the room were facing, spending way too much time on general background information and the less-relevant higher education tax benefits and no time at all on how to deal with Duke’s confusing reporting of fellowship income. Basically, they were speaking from their experience preparing tax returns for the parents of college students, not to the audience’s experience of receiving a Form 1099-MISC but not a Form 1098-T.

09:11 Emily: In 2012, Duke started a personal finance initiative called Personal Finance @ Duke, and I volunteered as the grad student representative on the planning committee. Basically, I was there to make sure that some PhD student-specific educational programming was offered, and later on to help orient the speakers to the financial peculiarities of our population and the types of questions the audience would have. However, despite our best efforts with that tax firm, for example, we were never able to get the speakers to really meet the unusual concerns of our audience. That was when I started thinking, “I could teach this material better than these professionals are. I’m less qualified, but I know this audience better.” Fast-forward to the summer of 2014 when my husband and I both successfully defended our PhDs. My husband decided to stay on as a postdoc in his PhD advisor’s lab to get a couple more papers out the door. My advisor moved from Duke to Columbia, so there was no opportunity for me to stay on in a similar way, and in fact my defense date had been rushed due to my advisor’s schedule. The last six months of my PhD were incredibly busy, so on the other side of my defense I became happily ‘funemployed,’ as I called it, for the next year. Basically, I gave myself some time to explore and figure out what I wanted to do for my career, since I didn’t want to stay in research any longer. I explored a few career tracks through a short-term fellowship and contractor work, but nothing was exciting me as much as personal finance was. My blog had made a small amount of money in 2014, so I decided to use it to attend FinCon, the financial bloggers conference, in October. What I learned from that conference was that I had no interest in turning my blog into a full-fledged business. However, I attended a session on public speaking, which was the first time I was exposed to the concept of professional public speaking. I learned that there are three strata of public speakers. At the bottom, there are people who speak for free to promote a product or service that their business offers. That’s what those financial advisors and CPAs were doing at Duke. At the top, there are celebrities and politicians who command enormous speaking fees because of their fame and prestige. And in the middle, there are the professional public speakers who receive modest speaking fees in exchange for sharing their professional expertise or personal story. The person who ran that conference session actually spoke on personal finance in K-12 schools, so that was a little indicator to me that schools might host such speakers.

11:34 Emily: The final piece of the puzzle that would become Personal Finance for PhDs was that, with my abundant free time that fall, I volunteered to give my own seminar for Personal Finance @ Duke. Basically, I wanted to teach everything that I had learned about personal finance from books and the blogosphere specifically that would be relevant and actionable for current stipend-receiving graduate students. I had the best time creating the slides, delivering, and answering questions! I knew I wanted, somehow, to make that my career. At that point, I had identified what I consider the three core aspects of my business: 1) The people I serve are my peers on the PhD track, from undergrads applying to PhD programs through to PhDs in their first or so “Real Jobs;” 2) I help these people with their personal finances; 3) I do so through teaching or one-to-many communication. What took a little more time to figure out was exactly who would pay me for this teaching. While I have tried at different times, I am deeply uncomfortable trying to sell anything to my audience directly, particularly the graduate students. Through trial and error and learning from my peers in Dr. Jen Polk’s community, Self-Employed PhD, I identified that my clients, the people who are in a position to pay me for this work, are those who provide professional development programming to graduate students and postdocs, primarily. Mostly they are staff members who work in graduate schools, medical schools, postdoc offices, etc., but I also occasionally work with graduate student groups as well.

Commercial

13:07 Emily: Emily here for a brief interlude! Tax season is in full swing, and the best place to go for information tailored to you as a grad student, postdoc, or postbac, is PFforPhDs.com/tax/. From that page I have linked to all of my free tax resources, many of which I have updated for this tax year. On that page you will find podcast episodes, videos, and articles on all kinds of tax topics relevant to PhDs and PhDs-to-be. There are also opportunities to join the Personal Finance for PhDs mailing list to receive PDF summaries and spreadsheets that you can work with. Again, you can find all of these free resources linked from PFforPhDs.com/tax/. Now back to the interview.

Mission

14:00 Emily: I just gave you the narrative of how I came to start Personal Finance for PhDs, but I haven’t really told you why I cared so much about my personal finances while in graduate school and why I decided to devote my career to helping my peers in this area as well. This is the first time I’ve tried to articulate this mission, so forgive me if it’s a little rough going. There are a couple of foundational truths that I learned about personal finance early on that made it a very compelling area of interest for me. 1) How you use your money is an expression of your unique life values. 2) Having money gives you options. Let’s explore those a little further each in turn.

14:39 Emily: 1. How you use your money is an expression of your unique life values. The more closely aligned your use of money is with your individual values, the more satisfaction you will derive from that money. Money is not the only way you can express your values, but it is a very useful tool. With graduate students and postdocs, and really anyone with a lower income, it’s very difficult to align your use of your money with your values because such a large fraction of it goes toward your basic living expenses. When the vast majority of your income goes toward housing, food, and transportation, you have very limited agency to express your values and derive satisfaction from how you use your money. I find the puzzle of optimizing your use of money within the constraints of life as a graduate student or postdoc very compelling.

15:26 Emily: 2. Having money gives you options. This is an expansion on the first point. When you have money, whether that is in the form of savings, investments, or income in excess of your expenses, you have a greater ability to make choices in your life. You can extract yourself from toxic professional or personal relationships. You can choose where and how you live. You can add a child or a pet to your household or materially support other family members. You can give to causes that you believe in. How can a low-earning young professional generate this kind of financial agency?

16:03 Emily: This probably won’t be a shock to anyone listening, but after my first year or so of graduate school, I didn’t find my research to be consistently fulfilling and it felt very out of my control. I didn’t have consistent or predictable success. I only have this perspective from the many years that have elapsed since I finished my PhD, but I think my interest in and let’s face it at times fixation with my personal finances was a response to those feelings of failure and helplessness in my professional life. Improving my personal finances was something that was much more within my control. I could set and achieve process-based goals and oftentimes effect positive, measurable outcomes. So my interest in personal finance was a form of escapism. Yet, there were downstream benefits of this attention and effort, and I think they can be replicated without the large time and energy investment I underwent. My husband and I experienced what I consider to be great financial success during our seven years of PhD training. We took our combined net worth from a negative number in 2007 to over $100,000 in 2014. That’s an excellent outcome, right there in black and white. What I didn’t appreciate until that point, though, was how having that nest egg and the skills and experiences it took to build it actually could help us in our professional lives. For me, the first thing was that I could be funemployed for that first year after I finished my PhD without sinking our household. My husband’s income went up a bit when he transitioned to being a postdoc, plus I brought in income in fits and starts from my various experiments, so we were still making it month to month. But I felt a lot less pressure about needing to commit to a career and increase my income because I knew we had that nest egg working for us. That money gave me time to explore and eventually find my calling.

17:50 Emily: My husband actually had a similar experience when he finished his postdoc in 2015. He had always thought he would continue in academia or work for a large company—something stable. He came across a job listing for a role that seemed tailor-made for his research expertise and interests. The hiccup was that the job was at a start-up. We didn’t know much about that world, but we knew that he would be paid a bit less in salary and there was a higher possibility of job loss in comparison with being hired by an established company. Again, our nest egg gave him the confidence to take a professional risk and accept that role that he was so well-suited for. I had known from the beginning that your career affects your finances via the income and benefits provided to you. But this is how I learned that your finances can also affect your career. We didn’t know when we started saving and budgeting and everything that those small actions, compounded over time, would end up freeing us professionally to this high degree. This agency and confidence is what I want for all of you, the PhDs and PhDs-to-be. You are so smart, so talented, so capable, so visionary—you are such an extraordinary group of people—that I want you to be able to experience personal wellness and satisfaction and live out your values and have a wildly impactful life. I don’t want you to feel hamstrung by money. I want you to be free to apply your incredible energy to your professional pursuits and personal lives and not be stressed or distracted or held back by your finances. I will feel satisfied if I can, through my teaching, play a tiny role in enabling that success in your life by giving you financial best practices and mindsets and so forth. I don’t want you to have to go through all the self-education and experimentation that I did to get to that point. I’m delighted to interpret and refine general personal finance education for the unique circumstances of a PhD’s life.

19:45 Emily: I’ve been describing working on my own personal finances and teaching you how to work on yours, but it’s become more and more apparent to me over the years that this personal responsibility is only part of the equation. While I still consider that to be core to my teaching, it’s foolish to gloss over the responsibility that universities and funding agencies play in each PhD’s finances by setting the pay rates for assistantships, fellowships, grants, etc. and constructing benefits packages. For graduate students and postdocs to flourish and succeed in their roles, not to mention their lives, they must be paid a living wage and in fact significantly more than a living wage. Of course, personal responsibility is a requirement, but a higher income also confers the benefits I spoke of earlier. It’s obvious to me that graduate students and postdocs must be paid fairly to fulfill their potential and produce the wonderful research and become the wonderful scholars as is expected of them. In fact, by underpaying its trainees, the academic system is undermining itself and driving talented people into other sectors. Related to this issue is one of equity and the hidden curriculum that I often refer to in this podcast. Academia is more diverse and is endeavoring to become more diverse with respect to race, gender, socioeconomic class, etc. than it was in the past, but that means that more and more trainees lack access to the innate resources that their predecessors had, whether that is familial financial support, certain types of financial acumen, or insight into how academia functions, financially. If you are a first-generation college student, your parents are not necessarily able to help you decide how to manage your student loans during graduate school. If you come from a family that has never saved for retirement, you have no one to clue you in about IRAs. If your parents always had simple tax returns that they prepared with software, you don’t have easy access to a CPA to ask questions about your fellowship income. And if you’re an international student or postdoc, you’ve got to figure out how to navigate the US banking and credit systems on top of everything else. I believe universities have a responsibility to teach or at least offer to teach about these nuanced, academia-specific financial topics so that all graduate students and postdocs have access to this information that is critical to their personal wellness—in addition to paying them decently. So that’s my internal motivation for doing what I do. I want all PhDs, regardless of background, to experience personal and professional freedom and fulfillment, similar to what I have, and I believe that money is a crucial tool to master in that process. You have so much to offer the world, and I want the world to benefit from the work you do that is your true calling, all without compromising your personal wellness.

Operations

22:30 Emily: In this final section of this episode, I’d like to give you some details on how I run my business. For example, I am often asked if it’s a side hustle or my full-time job. Personal Finance for PhDs is my sole professional pursuit at this time. I would describe it as a lifestyle business. That is a pejorative term to some people, but I don’t see it in that negative light. I’ll go through now what I do for work, when I work, where I work, and with whom I work.

What I do for work

23:00 Emily: There are two main avenues by which I offer financial education, paid and free. The free financial education includes this podcast, articles on my website, and social media posts. The paid financial education is my work with universities, and, to a much lesser extent, the products I sell to individuals. The educational services and products I provide to university clients include live seminars and webinars and pre-recorded workshops. At this point, the only products I offer to individuals are my pre-recorded tax workshops and membership to the Personal Finance for PhDs Community. What might be interesting to learn about solopreneurship is that only a tiny percentage of my work time is spent actually delivering my revenue-generating financial education. The great majority of my own time as well as my assistants’ time goes to marketing and networking, communicating with clients, preparing presentation materials and rehearsing, and professional development.

When I work

24:00 Emily: I work around my children’s school schedule. In a regular 5-day school week, I’ll work about 20 hours, typically exclusively while they are in school. This gives me a bit of personal time during their school day as well as work time. I take off all of the academic year holidays and vacations that they have, such as Thanksgiving, winter, and spring breaks, federal holidays, etc. Over the summer, when we’re not on vacation, we generally put the kids in day camp so I have those weeks to work as well, maybe with a few extra days off here and there. The exception to this rule is when I travel, when I’m typically working much longer hours. I like this balance personally as well as for our family. I find I’m able to accomplish what I set out to professionally in those limited hours by being very judicious about what I take on, and I also get to spend a lot of time with my children and facilitating their relationships and development. In recent years, I’ve become a student of time management and productivity, and I try to conform my schedule and work habits to the principles I’ve learned. I theme each one of my work days so that I know what I need to do and what I don’t need to do on each day. Mondays are for creating paid content, Tuesdays are for client check-ins, Wednesdays are for business operations, Thursdays are for catch-up, and Fridays are for creating free content. That’s not to say that I don’t do other types of work on those days, only that they have to wait until my tasks related to the theme of the day are complete. I learned this strategy from the podcast Productivity Straight Talk. I only open my schedule for appointments between about 10 AM and 2 PM on Tuesdays and Thursdays, and I only record podcast episodes on Fridays in that same window. I’ve become a bit of a devotee of Cal Newport recently, so I try to follow his time block planning method, reserve time for deep work, and not let my work bleed into my personal time.

Where I work

25:48 Emily: I set up the business from the start to be location independent, meaning that I can operate the business no matter where I live. I have always worked primarily from home. Pre-pandemic, I spoke mostly in person, so I would travel to university campuses to do so. Since the pandemic started, my deliverables have transitioned primarily to live webinars and pre-recorded workshops, and I travel only very occasionally to speak in person or attend conferences. While working remotely is very convenient and easy, I desperately miss connecting with audiences and clients in person, and I don’t believe webinars are as effective as in-person seminars. I’m hoping that more clients will shift away from webinars toward either live, in-person seminars or pre-recorded workshops.

With whom I work

26:33 Emily: I call myself a solopreneur. The tax structure for Personal Finance for PhDs is a sole proprietorship, and the legal structure is a single-member LLC. My business doesn’t have any employees, only myself as the owner. I work with two contractors on a part-time and ongoing basis; you hear their names if you listen through to the end of each of the podcast episodes. Dr. Lourdes Bobbio does all the editing on the video and audio files for this podcast and my workshops, and Dr. Jill Hoffman prepares the podcast show notes, assists with delivering the pre-recorded workshops, and does other miscellaneous administrative work. I also work with other professional service providers as needed, such as CPAs and lawyers. That’s all I have to say on the matter of my business for the time being! If you have questions for me, I would be happy to try to address them in a follow-up social post, as I know solopreneurship is a path of interest for many PhDs. Please email me at [email protected]. And if you’ve been inspired by this episode to support my mission, the best way you can do so is by hiring me, if you’re in a leadership position at your university, or recommending me to a professional development-type staff member or student group leader at your university. Thank you in advance for making the effort!

Outtro

27:51 Emily: Listeners, thank you for joining me for this episode! I have a gift for you! You know that final question I ask of all my guests regarding their best financial advice? My team has collected short summaries of all the answers ever given on the podcast into a document that is updated with each new episode release. You can gain access to it by registering for my mailing list at PFforPhDs.com/advice/. Would you like to access transcripts or videos of each episode? I link the show notes for each episode from PFforPhDs.com/podcast/. See you in the next episode, and remember: You don’t have to have a PhD to succeed with personal finance… but it helps! Nothing you hear on this podcast should be taken as financial, tax, or legal advice for any individual. The music is “Stages of Awakening” by Podington Bear from the Free Music Archive and is shared under CC by NC. Podcast editing by Dr. Lourdes Bobbio and show notes creation by Dr. Jill Hoffman.

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