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This Grad Student’s Side Hustle Is Trading Options

February 14, 2022 by Meryem Ok Leave a Comment

In this episode, Emily interviews Min Sub Lee, a 4th year PhD candidate in Molecular and Medical Pharmacology at UCLA. Over the past year, Min Sub has developed a side hustle in options trading, which is selling or buying the option or right to sell or buy stock. Min Sub teaches us what covered calls, put options, and put-credit spread options are. He shares how he learned this technique and why he thinks it’s a good fit for a graduate student’s budget and schedule. Min Sub keeps this strategy low-risk by limiting it to only a small fraction of his investment portfolio and making small, consistent bets. This content is not advice for financial, legal, or tax purposes, and if you are interested in options trading, please do extensive research before you begin!

Links Mentioned in this Episode

  • Min Sub’s LinkedIn
  • Min Sub’s Twitter (@MinsubLee138)
  • Min Sub’s Website
  • PF for PhDs Tax Form
  • PF for PhDs Tax Workshops
  • Stockwatch
  • The Intelligent Investor (Book by Benjamin Graham) 
  • Investopedia
  • PF for PhDs: Subscribe to Mailing List
  • PF for PhDs: Podcast Show Notes
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Teaser

00:00 Min Sub: You know, as long as you’re consistent, as long as you are committed to your goals, I really think that in the long picture, right, the money will compound on its own. And you know, I am a very strong believer that anyone can, you know, achieve great wealth, no matter what kind of income you’re making. I personally think that as long as you have the right mindset, as long as you have the right strategy for it, then anyone can do this. That includes grad students.

Introduction

00:31 Emily: Welcome to the Personal Finance for PhDs Podcast: A Higher Education in Personal Finance. I’m your host, Dr. Emily Roberts. This is Season 11, Episode 4, and today my guest is Min Sub Lee, a 4th year PhD candidate in Molecular and Medical Pharmacology at UCLA. Over the past year, Min Sub has developed a side hustle in options trading, which is selling or buying the option or right to sell or buy stock. Min Sub teaches us what covered calls, put options, and put-credit spread options are. He shares how he learned this technique and why he thinks it’s a good fit for a graduate student’s budget and schedule. Min Sub keeps this strategy low-risk by limiting it to only a small fraction of his investment portfolio and making small, consistent bets. This content is not advice for financial, legal, or tax purposes, and if you are interested in options trading, please do extensive research before you begin! I have a new little project that I’d love for you to participate in! I’m crowdsourcing information on what tax forms are being issued for various fellowship and training grant funding sources. I’ve published an article with the data I’ve collected so far at PFforPhDs.com/taxform/. So if your stipend or salary was from a fellowship or training grant issued from the NIH, NSF, Ford Foundation, DoD, DoE, Hertz Foundation, Paul and Daisy Soros Fellowship Program, Life Sciences Research Foundation, American Association of University Women, etc., or an internal fellowship source, please fill out the survey linked from PFforPhDs.com/taxform/ to help out other people with the same type of funding who are confused about the tax form they received or lack of tax form. Thank you! Without further ado, here’s my interview with Min Sub Lee.

Will You Please Introduce Yourself Further?

02:32 Emily: I am delighted to have joining me on the podcast today Min Sub Lee. He is a current graduate student at UCLA, and we are going to discuss options trading, which is a form of investing that I know nothing about. So it’s very exciting for me to get to learn alongside probably many of you listeners. So Min Sub, would you please introduce yourself a little bit further for the listeners?

02:51 Min Sub: Yeah. Hi, Emily. Very nice to meet you. It’s very good to be here. My name is Min Sub. I’m currently a fourth year PhD candidate. I’m currently studying molecular and medical pharmacology at the University of California, Los Angeles. And I am very passionate about financial education, financial literacy, and hopefully I can provide some good value to my audience who may not be familiar with how options work and you know, all that good stuff.

What are Trading Options?

03:17 Emily: Yeah, sounds great. I am definitely in that audience. So, as longtime listeners know, I am a dyed in the wool passive investor. I set up my investments a decade ago and have not touched them since, because I’m very happy with how things are going. So, actively investing is not something that I do and it’s not something that I teach, but of course I want to learn about it, and I’m happy to share the information with the listeners as well. So, Min Sub, let’s start with what are options, and how does this differ from what we might otherwise think of as like stock trading?

03:50 Min Sub: Yeah, absolutely. So basically most of us are probably familiar with the concept of buying shares of a company. So essentially when we purchase, let’s say 100 shares of, you know, your favorite company, you know, let’s say McDonald’s or something, or, you know, Walmart or Target. Well, that basically means that you are essentially part owner of a company’s equity. Now, options are something that I honestly never considered doing until this year. Because you know, you might hear in the media saying that, well, you know, people have like based lots of their money on options, right? People basically, you know, put their entire life savings into options. They basically lost it all. So options really have a very negative sort of like vibe on overall market trading. But I actually wanted to, you know, change that sort of like sentiment today because options training can actually be very profitable and very, very safe if you do it correctly.

04:46 Min Sub: Right. So, essentially what options are is that options are basically a right or some kind of a contract to buy or sell typically 100 shares of a company. So here’s an example that I usually tell my friends whenever they ask me, you know, about options. So, let’s say that you are a home buyer, and I am a home seller, right? So, I currently own a house that is currently selling for about $500,000 right now. And you are interested in buying my house. However, you currently do not have the full $500,000 in cash, but you are willing to essentially have the right to buy my house. So, let’s say that you pay me $100,000 of quote unquote premium, and what the premium states is that you basically ask me if you can buy a $500,000 house for $200,000 with a $100,000 premium.

05:49 Min Sub: And essentially how that works is, you know, typically when we have those contracts, we set some kind of a contract date and some kind of a strike price. So essentially let’s say in three years, even if my house let’s say appreciates to 1 million dollars, because you have a contract with me stating that you have the right to buy my house for $200,000, essentially you could buy my house at a total of $300,000 if you add up your initial premium plus the amount that you want to pay for. So that is, in a nutshell, how options work. And, you know, obviously things can go wrong both ways because you know, my house can easily collapse to, you know, $0, right? So in that case, you know, then your premium might be deemed worthless. But at the same time, you know, like if my house appreciates to, you know, 10 million, right, then you can technically, you know, buy my house for the premium price that we’ve sort of contracted for.

06:44 Min Sub: Now, the truth is, for the most part, people who buy these call option contracts, many of these premiums expire worthless. And what that means is, typically what happens is, you know, like either the price did not appreciate in value as they wanted, so basically their contracts become worthless, right? Or, you know, the other concept is that sometimes over time there’s a concept called data decay, which means even if you hold an options contract for, let’s say three years, if you do not exercise that contract for some time, the data decay essentially can actually wear off part of your option contract on a daily basis. So, essentially people’s contract just becomes worthless, one because the actual security price doesn’t appreciate, or because of the fact that data decay has essentially just devalued the entire contract on its own, and your premium is just deemed worthless at that point. So, there are different ways how people can exercise options. But typically, you know, I say about 90% of the time, you know, people who own call options typically are on a losing streak, but you know, in the end they’re not losing a lot of money because they’re only paying a small premium to essentially have the contract, if that makes sense.

07:55 Emily: I see. Yeah. So, it does actually, and I’m not sure how familiar the listeners are with this, but I don’t know the stats on this exactly, but it turns out that like over the many, many decades, you know, 90 plus percent of the value that’s been created in the U.S. economy is coming from like the tail end of stocks that have done like incredibly well. Whereas the vast majority of companies either like break even, or lose money like over the long-term. And so it sounds similar to that. So like a lot of the bets that you’re going to make if you enter into this are going to not turn out in your favor, but because you’re making small bets, you only have to win big a certain percentage of the time to overall come out ahead.

08:35 Min Sub: Exactly. Yes. Which is why, you know, when people typically buy options, they only, you know, play with a very small percentage of their portfolio because it is money that people can live without,k right? But, you know, if the country goes well, then people can make lots of money in that sense. Right.

Safer Ways to Approach Options Trading

08:50 Emily: Okay. So I think we have the basic idea of what options are. So then how do you approach options trading in such a way that you think you’re going to come out ahead mostly?

09:03 Min Sub: Right. So, I mean, there are different ways to win in options trading. So how about this, let me start with actually some of the safer ways to start options? Because I think, you know, most people still think of options as a fundamentally evil thing, and they just sort of, you know, fear losing a lot of money. And that is, you know, not wrong. You know, if you play options really incorrectly, if you really think that you could sort of win big with options, right? You’re not thinking in the right mindset, right? Because in the end, options should be only about 20% max of your total portfolio. For me, you know, I only play with maybe 10% of my total you know, security asset portfolio, mainly because I know that if I lose that 10%, you know, I’m not going to lose my sleep on that, right?

09:46 Emily: If I heard you correctly, what you’re saying is that about 90% of all the money you have available to be invested is not invested under this strategy. You’re doing maybe a long-term diversified index situation, probably?

10:00 Min Sub: Correct.

10:01 Emily: Okay. Good to know. Okay. So we’re talking about this fraction of your portfolio, and the strategy that you’re using in that. Please continue.

Strategy #1: Covered Call Option

10:07 Min Sub: Correct. Yes. Yeah. So there are actually three sort of strategies that I adopted on options. And I really think that these strategies are very, very useful for anyone to get started. Mainly because, first of all, they’re risk-free, right? Technically, there are still some risks to options. So, I mean, don’t think that this is actually something that’s guaranteed to make money, because if you do it incorrectly, you will lose part of something. So, the first strategy I’m going to talk about is actually a strategy called a covered call option. So, how this works is, the one requirement that you have to have for this strategy is that you must own 100 shares of some security, some stock class. And basically, here is what’s happening. So let’s say that you have these 100 shares of a company or of some stock, and this stock has not been moving for the past year, or this stock basically has been trending sideways.

11:02 Min Sub: You know, maybe it’s been swinging up and down, but maybe like plus or minus two to 5%, you know, on a flat basis, right? And you know, like you’re looking at your other, you know, stocks like Tesla, you know, and like other big stocks and, you know, you’re jealous because you kind of want to, you know, like start liquidating some of this and start to, you know, maybe consider putting your money into asset classes that actually do appreciate more value. So instead of doing that, right, which I don’t recommend, you should never just jump and just liquidate your cash just to jump on a hot stock just because it’s moving up like 20%, you know, on a weekly basis. But essentially how cover calls work is you can basically kind of say that I think that the current stock that I’m owning is not going to go above 10% of value in the next certain time. Right?

11:55 Min Sub: So let’s say that, you know, by next month, by December 3rd or something, right? You know, my hundred shares, I do not expect these shares to go above a certain price. So what we can do is we can actually sell a covered call and receive a premium. So, basically I am kind of betting that because I sort of know on a high trends basis that I don’t think that these shares will go above a certain strike price, I am willing to sell a covered call option on my current shares. And with that, you can actually earn roughly between about two to 3% of your current assets. So let’s say that you own about 100 shares worth of, you know, your favorite stock. Pinterest, let’s say, right? And, you know, you currently have about, let’s say $5,000 worth of Pinterest.

12:46 Min Sub: And, you know, you can sell a covered call option and receive about, you know, two to 3% of your current holdings. And if your bet is correct, right? If you’re correct in a sense that Pinterest did not go above 10% in value, then you’re basically going to keep that premium, right? You’re basically going to keep your current shares, and you’re also going to keep the premium, and we can actually do this on a weekly basis because we can actually sell a weekly cover call options on your securities. So essentially, you know, for stocks that you believe that you don’t really expect them to move on a really volatile basis, then this is a very good strategy to actually sort of earn passive income. It’s kind of like earning dividends, you know, on your stocks, right? To an extent. Now, the downside, you know, of course, is Pinterest might all of a sudden skyrocket, right?

13:38 Min Sub: You know, there might be really good news, you know, something, let’s say there’s an acquisition purpose. And, you know, like Pinterest might literally go up 30%. Well, in that case, you’re kind of screwed because you promised to sell 100 shares of your security at a specific strike price. And if the price of Pinterest has gone up way over your strike price, then there’s a high likely chance that you’ll be called out, which means, you know, you will still get your premium, but you’re forced to sell your 100 shares of a company at a target price. So typically selling a cover call is a very good viable option for stocks that typically don’t move too much. You know, stocks like Apple, like Microsoft, you know, these stocks that tend to have a very low volatility and, you know, stocks that typically have very low, you know, like ups and downs are very good ways to actually utilize cover call options as a strategy. I’ve been using this option for quite a while, and I’ve made pretty decent income. And so far, I have never got called out yet. So hopefully I can, you know, stay that way for next, you know, whatever years I continue to do options.

14:50 Emily: With that example, is the price that you agree to sell that stock for what you’re calling the strike price? So like, in your example, it was that like 10% above wherever the price was when you made this bet?

15:02 Min Sub: Correct.

15:02 Emily: So I guess what I’m thinking is, for you as the person who is, you know, currently owning these hundred shares, basically you get money if your stock doesn’t move that much, or if it goes up quite a lot, you still get more than you had in the first place, because you’re selling at that slightly higher price. It’s just not as high as it could have gone had you never put that, you said it’s a covered call, right?

15:26 Min Sub: Exactly. Perfect. Exactly.

15:28 Emily: Yeah, so I see the attraction here.

15:31 Min Sub: Yeah. So like I said, right, it’s very good for stocks that don’t really have a high volatility because you know, if your stock goes, let’s say down, right? That, you know, it still sucks because your stock went down, right? But you’re not going to be called out. But you know, if your stock let’s say suddenly goes up to like 20%, then you know, it’s an opportunity cost that you sort of gave up because of a premium in that sense. So that is one down side, but overall, like, you know, if you feel like there is a security that you just want to hold for a long time, but want a little bit more passive income, then this is one really good strategy to do so.

Feasibility for Grad Students

16:04 Emily: I guess a further follow up question about this, this a little bit relates to like, how feasible is it for a graduate student to do this. To own a hundred shares of a stock, the stock has to be fairly low in price, right? For that to be manageable for a grad student kind of income. So like for instance, when you have done this strategy, what is the stock price or some examples of stock prices that you’ve done this for?

16:26 Min Sub: Yeah. So, you know, I mean, I’ve been trading for some time, about two and a half years now. And honestly, like when I first started this strategy, I didn’t start with covered call options. I actually started with another option trading that I slowly, you know, started to accumulate a little bit of cash on the side. And I’ll actually get to that strategy, which is actually much more feasible and practical for grad students. But right now I currently only, if I were to be transparent with my portfolio, I currently own 100 shares of Lemonade right now. So, Lemonade is actually an insurance company that I really believe that there’s a good future growth to this, but Lemonade also has been trending sideways for a long time. Right now, Lemonade is trending for about $62 if I’m looking at it correctly, and it’s been like this for about the past three months. So, like I simply just used the strategy to, you know, essentially like gain a little bit of passive income on a weekly basis to at least, you know, get something out of it.

17:23 Emily: Hmm. Okay. So the way that you’re using this strategy is you have what you want to be a long-term holding, but you don’t expect it to take off anytime soon or do much movements anytime soon. So you’re making, as you said, some income from it in the meantime.

17:38 Min Sub: Right. Right. Exactly.

Strategy #2: Selling a Cash Secured Put Option

17:39 Emily: Very interesting. Okay. Well, I think you said there were three sort of approaches that you wanted to cover for options trading. So what’s the second one.

17:45 Min Sub: Yeah. So the second one is actually a little bit similar to the covered call option. So the second one is called selling a cash secured put option. So how this works is basically you are obligated to, this time instead of sell, you’re obligated to actually buy one hundred shares of a company that you like. Okay. So, I currently do not have many sold puts going on right now. But let’s say that you have a company, okay? I don’t know, let’s say that you really want to buy Costco or something, right? But you know, you currently don’t like the price right now because Costco is trending for about, you know, $350. I don’t know, I haven’t checked, but let’s say it is. But you know, you really want to own Costco at a lower price. So what you could do is you could actually sell a put option.

18:42 Min Sub: And how that works is for a put option, you actually need a collateral this time. So in the case of a cover call, your collateral was your 100 shares of a security, but for a put option, your collateral is actually cash. That’s why it’s actually called a cash secured put option. And because an option contract typically, you know, moves 100 shares at a time, you know, and maybe Costco is not a good example in this case, but basically we need to have, you know, so if you’re willing to buy Costco at $320, then you need to have a cash security collateral of about $32,000 in your account, which might seem impractical for grad students. But that’s kind of like how put options work. And basically what happens is you also get a premium on that. So you can basically put your collateral up, and then you also receive a premium based on that collateral.

19:34 Min Sub: So if Costco let’s say never goes down to $320, let’s say, right? Let’s say Costco just moons and let’s say it just stays at $350. Well, then the good news is that your premium is still yours. You get to keep that premium, and you actually get to keep your collateral, right? Because you know, basically in a put option, you’re obligated to buy the shares. But if your strike price has not reached below your expectation, then you know, after a week, right? Essentially your put options will expire worthless and you get to keep your money and you get to keep your premium, potentially. Now, I really like puts because here’s, and, you know, put options, I think is really never a losing strategy. Let’s say that Costco actually does go down to $320. Let’s say. Well, remember the reason why you’ve done it in the first place is because you are actually willing to pay that much money for Costco, right?

20:28 Min Sub: So, in a sense, it’s not a losing game because that was your original bet, right? You have an entry strategy and you wanted to basically buy a hundred shares. So even if Costco, you know, falls after earnings or something, you know, let’s say it falls down to $319. Well then yeah, you’ll be called out, right? You will lose your collateral. And actually you’re forced to basically buy 100 shares. But the good thing about that is, let’s say that, you know, you just don’t like Costco anymore all of a sudden. You can always, you know, sell those hundred shares back in the market, right? And essentially, you know, if that happens, then technically you get your collateral back, and you also get to keep the premium that you originally settled for. So I really think that put options is a very attractive strategy.

Risks of Selling Puts

21:10 Min Sub: The only downside course is that, you know, you need to have a lot of collateral depending on what kind of security you’re trying to buy. But other than that, I really think that selling puts is very lucrative. Especially if you have some cash that you really have no idea how to spend it, but you know, you’re going to at least keep your cash as collateral, then you can sort of receive some passive income premiums, in that sense. I sold puts quite often, you know, during this spring, when the market was very red and you know, I made pretty good income from that. So I’m very happy about that choice. Right now the market is doing really well. So put options are not very attractive right now, but you know, the next time we enter a barren market, I’m hoping to, you know, like consider selling more puts, if I have some more cash on the sideline.

21:54 Emily: So one follow-up question, again, I’ll use your example, and thank you for giving one. So in your example, you agree to buy Costco at $320, but you mentioned, let’s say it fell to $319. What if it falls to $200? So are you still agreeing to buy at $320?

22:10 Min Sub: Exactly. Yes. So that is a risk of selling puts, right? So essentially you know, again, which is why you should not do a put option contract on stock with a very high volatility. You know, Costco has a fairly low volatility. It’s deemed a very safe stock. You know, its P multiple is very low. So, you know, I personally don’t think that Costco will drop that much money unless there is some kind of a really bad earnings report, a really bad guidance or something. But, you know, usually with either your cover calls or selling puts, you should not do these strategies on really volatile stocks because, like I said, we know for fact that if it goes in both ways, we are kind of screwed. So that’s a very good follow up point. And thank you for mentioning that.

22:57 Emily: Okay, thank you.

Commercial

23:00 Emily: Emily here for a brief interlude! Taxes are weirdly, unexpectedly difficult for funded grad students and fellowship recipients at any level of PhD training. Your university might send you strange tax forms or no tax forms at all. They might not withhold income tax from your paychecks, even though you owe it. It’s a mess. I’ve created a ton of free resources to assist you with understanding and preparing your 2021 tax return, which are available at PFforPhDs.com/tax/. I hope you will check them out to ease much of the stress of tax season. If you want to go deeper with the material or have a question for me, please join one of my tax workshops, which are linked from PFforPhDs.com/tax/. I offer one workshop on preparing your annual tax return for graduate students and one workshop on calculating your quarterly estimated tax for fellowship and training grant recipients. It would be my pleasure to help you save you time and potentially money this tax season, so don’t hesitate to reach out. Now back to our interview.

Strategy #3: Put Credit Spread Option

24:15 Emily: And what’s a third strategy?

24:18 Min Sub: Great. Yes. So this is a strategy that I really, really like, because I think this is a great strategy for all grad because, unlike covered calls or, you know, cash secured puts, you don’t actually need a whole lot of security or, you know, a whole lot of, you know, collateral. Basically this is called a put credit spread option strategy, and how this works is essentially, you have a put option that is going both ways at the same time. So essentially, you are selling a put, but you’re also simultaneously buying a put at the same time, right? So here’s an example that I thought of yesterday, right? So, let’s say that you are selling a put option for Apple, right? So Apple is, you know, let’s say trending around $147 as of now. And remember what that means is if you’re only selling a cash secured put, you are basically putting $14,700 as a collateral because you’re willing to buy apple at that strike price, right?

25:23 Min Sub: But what if you don’t have that much money? What if you actually don’t have that cash? Well, then you could actually, you know, take that advantage and actually do the opposite. You could actually buy a put option for the same company, but at a lower strike price. So essentially let’s say you sold a put for $147, but you’re actually now going to buy a put option for the same security, but at a lower price, let’s say $146, right? And then remember, when you’re selling a put, you are receiving a premium, and when you’re buying a put, you’re actually paying a premium for that security. So essentially you’re actually receiving the difference on the premium between your sold put and your bought put. So if your sold put was, let’s say $37 of credit, but your bought put is $23 in credit.

26:14 Min Sub: That means your net credit on this put credit spread strategy would be $14, right? Because you’re basically receiving a difference between your sold put and your bought put, right? And you know, of course, you still need to have some collateral, and how the collateral works is basically, it’s the difference between your strike price of your sold put and the strike price of your bought put. So if you sold your put for $147 and you bought your put for $146, the difference is $1, right? But remember, because options operate for 100 shares, your total collateral that you’ll be paying for is $100, right? But you’re actually receiving a premium of $14. So if you put it that way, so if your collateral was $100 and your net premium was $14, that’s about a 14% profit from your collateral.

27:12 Min Sub: And, you know, if you’re correct that Apple basically did not go below your put price, then you know, you can actually keep your premium and your collateral. And the beautiful thing about this put spread strategy is that, unlike the cover puts, unlike the cover calls, you don’t need to have 100 shares, you don’t need to have, you know, basically a lot of cash as a collateral. So I really think this is a really good strategy, and I’ve actually been doing this for quite a while sometime in January of this year. And you know, I’ve been doing this on a weekly basis. And also the one good thing about this strategy is that there are actually ETFs that you could do this. So ETFs, like SPY and QQQ, those two are the two, you know great ETFs for this strategy.

28:00 Min Sub: Mainly because these ETFs actually have three different strike dates per week, right? So basically Monday, Wednesday, and Friday, they have a different strike expiration date. So essentially if you do this correctly, you can actually do this three times a week. And if you, you know, let’s say you sold about, you know, three contracts per, you know, like every two days. And if you make about, let’s say to be conservative, let’s say about $8 per contract. Well, that’s still about $24, you know, on that expiration date. But if you multiply that by three days, that’s still about, you know, $74 of just profit that you’re making from just the strategy. And, you know, like, I think I kind of can figure out your next question. Is this actually a very, you know, like good time commitment for grad students? Because, you know, it might sound like this is very long, very time lucrative and, you know, very, very time sensitive.

28:58 Min Sub: And the truth is, when you first learn how to do this, it does require a little bit of, you know, time to sort of like learn this. But honestly, like once you get more comfortable with these strategies, all you really have to do is simply just wake up in the morning and then, you know, just open your brokerage account, and like on your phone, or it could be on your computer, and just trade these options for, you know, maybe like the first, like 15 minutes of the market open. And that’s it. As long as your security is sold, then you can just, you know, put down your computer, go on a hike, you know, get your breakfast, go to lab. And, you know, like not worry about it until the next expiration date, which is, you know, typically in two days. So I really think that this is a very good tangible strategy that anyone can actually utilize, whether it’s grad students or whether you’re just trying to get started with options.

Recommended Resources for Executing Options Trades

29:47 Emily: If someone is listening and is really interested in pursuing this strategy, but they have no idea where to start, where would you recommend they go to learn more about how to execute these options trades, but also, you know, the research into like, you know, which particular stocks should you be doing which particular, you know, option trade for? So like, what are some really great sources that you’ve learned from in the past few months and years?

30:09 Min Sub: Right. So here’s the thing. So when I first learned about stocks in general or options in general, I actually started with paper money. Because I personally don’t like losing money, and you know, like learning something new like this, even if it’s like a hundred bucks, I mean, even if, you know, that might be a small percent of my portfolio, I don’t like losing money. I mean, so like I would rather be somewhat of an intermediate expert on this field before I actually use real currency. So, you know, there are actually, you know, like online, you know, sources, you know that you could use. I think that the one that I used was actually called the Stockwatch, I think, but basically there are a lot of paper trading platforms where you can sort of like play with fake money and see if this strategy works for you.

30:56 Min Sub: And once you are comfortable with trading fake money, and once you have profited, maybe even become a millionaire with the paper money, I think by then, you know, maybe to me, you know, it took about maybe a good three weeks to be more comfortable with this. So it was a very good learning period for me. And, you know, I’m very glad that I took that time to actually learn about this because now, you know, again, like I said, the time investment, you know, initially might be a little painful, it’s just sort of a big climb, but once you are comfortable with the level of, you know, risk-free training, then honestly this becomes a very routine task for me. So, I started using, you know, a paper training currency, but, you know, there are a lot of YouTube videos out there nowadays, right?

31:43 Min Sub: If you just, you know, look up, you know, how to sell covered call options, how to sell put options, right? How to do a put credit spread. There are many, many sources that people actually use. And there are actually, you know, plenty of day traders online who actually record their, you know, online, you know, videos on live. And they actually show how to execute different trades and they actually do tutorials of this. So there are actually endless amounts of resources that anyone can get started with this strategy. So if anyone is really interested in actually starting, you know, to learn a little bit about options, you know, how to actually trade options in a risk-free way, then I really think that those two ways are a very good start. And you really must make sure that you have enough collateral cash that, again, you are comfortable losing potentially. Because, you know, like I said, I’m only doing this for about 15% of my portfolio, right? Because you know, like I will not lose my sleep if, I mean, it would still stuck, but I will not lose my sleep, you know, if I potentially, you know, lose everything the next day.

Fairly Low Time Commitment

32:46 Emily: Yeah. So I want you to make some comments now about how compatible you think this strategy is with like a grad student lifestyle. And we’re talking both income, like available money to be invested, and of course, again, we’re only talking about a percentage of that total portfolio. And also the time. So like you mentioned earlier, I think there was a little bit of time invested to learn the strategy and you were, you know, playing around with a simulation. And then you actually start doing it. But once you are familiar and comfortable, it sounds like it’s a fairly low time commitment on like the daily or weekly basis, right? To actually execute the trades.

33:25 Min Sub: Yeah. It really is. I mean, you know, honestly, like the actual, like trading itself takes, you know, maybe less than three seconds. You know, like as long as you set your own strike price that you’re comfortable with, and as long as you are, you know, like consistent with what you want to sell it for or buy it for, then it really just, you know, like usually, you know, like I do multiple options on Monday because, you know, technically Monday is when the new market opens, unless it’s a holiday, and then the option contracts expire usually on Fridays. So usually selling a weekly put or cover call on the same week, I think is a very good, consistent income. Now sometimes, you know, like I do a little bit of longer calls. I make longer contracts if I feel like, you know, I can get more premium because you know, the longer your contracts are, the more premium you will get.

34:13 Min Sub: So sometimes if I feel like a stock, you know, might not potentially move for maybe another like two weeks or so, right? Then, you know, I could consider doing that for a longer time, which means the next week I’ll just take a week off or something because I don’t actually have to worry about you know, like losing maybe a premium in that sense. Yeah. So like, honestly, like once you sort of reach that phase of, you know, I learned how to do options, I kind of know what I’m doing, right? Once you sort of like, I think pass that barrier, I think from there, it becomes a very, very passive thing. And that’s the reason why I chose to participate in this podcast because, you know, when we talk about, you know, like passive income, you know, and side hustles. Most side hustles that we are familiar with, you know, usually requires some kind of a time commitment.

35:01 Min Sub: You know, we spend about, you know, an hour or two tutoring, we spend an hour or two, you know, maybe, being a tour guide or something. Or, you know, like you could be some kind of a, you know, participant in some, you know, case study, right? But I think with options, you know, it’s very great because it doesn’t require you to actually exchange your active time for money. Because once you sort of like, you know, have a system, right? It’s kind of like, you know, you are generating your own, you know, machine that gives you your own passive income. Now, you know, don’t get me wrong. Like, again, there are risks to options trading. So, you know, don’t think that everyone’s an expert, because I definitely lost some money during this. You know, but for me, like, you know, because I was very consistent over time and I was very keen to what I believe, and I was very committed to my purchases and other stuff. I was able to make a slowly but substantial income that I still have today. And I’m still looking forward to, you know, keep on doing this, you know, hopefully until I graduate. And by then, who knows what’s going to happen.

Choosing the “Right” Stocks

36:00 Emily: So kind of one more follow-up question on that. Like, I understand that, you kind of said once you set up this like system or like machine, you know, consistently. Yes, there are risks, but you have generated a fairly consistent passive income from this. But I guess I’m more wondering about how you’re figuring out, like you’ve mentioned several individual stocks as examples so far in our conversation, like there’s whatever thousands of stocks to choose from. Like how do you actually figure out which ones you’re going to be making these bets on? Like what resources do you use?

36:30 Min Sub: Yeah, that’s a very good question. So when you talk about like stocks that are deemed considered safe, so there are actually many measurements you can actually learn about this. So, basically when I first got really into investing, I actually read the book called The Intelligent Investor. I actually have it here. Let me pull it out right now. So it’s called The Intelligent Investor by Benjamin Graham. If you see this right here. And basically this is a really good book because it actually really shows you a lot about how to, you know, pick the stocks that are right for you. Essentially, you know, there are two like great measurements of a stock that you consider, right? Because remember, when we do a covered call, you want to choose a stock that has a fairly low volatility that does not tend to move up and down in price too much, right?

37:15 Min Sub: So, you know, a good example would be Google, right? Google or Apple, right? Those two, you know, are very big, you know, big blue chip stocks that have already performed very, very well. Right? So, these are called, you know, large market cap stocks because these companies have already grown, and you know, the amount of growth that they are projecting forward is a lot less compared to, let’s say new SPE companies that have just, you know, IPO’d and you know, these companies have a lot more, you know, potential to grow, right? So I mean, you know, if you’re looking for, let’s say this growth stock investing, then you should not do options on them, personally, because you know, these, like I said, these growth stocks can either go both ways and, you know, because of the high volatility. You might receive more premium, but you have a much higher risk of losing all your money.

37:59 Min Sub: So I would personally stay away from any of those companies that have a very small market cap, right. And, you know, market cap simply means it’s the total asset of a company. So you can basically multiply the share price times the number of shares, that’s how you get market cap. The other measurement is actually a measurement called beta. So I don’t know if you’re familiar with beta, but beta is basically a comparison to the S&P 500 index. And for those who are not familiar with the S&P 500, the S&P 500 basically is a way to think about the U.S. economy as a whole, right? So if your S&P 500 sort of grows on this path, then we can kind of expect that the U.S. economy also follows that trajectory, essentially. So if your beta for a stock is one, that means that stock essentially aligns parallel to the S&P 500.

38:48 Min Sub: So an example of a stock that would have beta one is actually Google, right? Basically, if you actually look at the past chart of Google versus the S&P right, we can actually see that they actually largely overlap together. You know, mainly because, you know, those two companies, they sort of flow in the same trajectory, right? So if I were to, you know, recommend a stock to do options on, I would choose a stock with a very low beta, or with a beta that’s as close to one as possible, mainly because we know those stocks are a lot less volatile compared to other stocks, right? You know, please don’t do, you know, options on, you know, like stuff like Tesla right? Because we know Tesla goes like up and down, in like so many ways.

39:30 Min Sub: So, it’s really, really risky to you know, do those kind of options, you know, unless you have a lot of money to lose, right? And the third measurement that I also look at is something called the PE ratio. So that’s called the price to earnings ratio. And typically I mean, some people say that PE ratio is a measurement of companies’, you know, future performances. But usually I like to basically use a metric where the PE ratio for a company typically should be around 20 or lower. And basically with that measurement, that usually means that the company has already grown, you know, has a lot of built-in growth. And there is a lot less growth potential possible in the future. So, it’s kind of like Google.

40:13 Min Sub: So Google also has a fairly low PE ratio because, you know, they also have grown so much these past, you know, couple decades that you know, we don’t expect Google to, you know, become like a master large cap stock in the future. So, you know, like you could actually search up these stocks on Yahoo finance, and actually look at their charts. And, you know, these charts will actually display all the parameters that I talked about. Beta, PE ratio, market cap, all that stuff. And, you know, if you are interested in learning more about this stuff, there are plenty of resources out there online. The one source that I really like is a source called Investopedia, actually. So Investopedia is basically like an encyclopedia with all the investment terms.

40:54 Min Sub: So, you know, like if you want to know more about, you know, what is a large cap company versus a low cap company? What is a PE ratio? What is a beta? You know, what are call options? You know, you will be able to find individual articles on all of these. So, again, it takes a little bit of time and practice to be familiar with these, but I personally think that as long as you are comfortable and as long as you are interested in making money, then I think these are very good strategies that we could potentially incorporate in our daily lifestyle. Especially if you like investing.

Portfolio Growth in 2021

41:26 Emily: Sounds really attractive. So for your personal portfolio, do you mind sharing how long you’ve been doing this for, how much money you’ve made or how much your portfolio’s grown, and how much time you think you’ve put into the research and the execution?

41:44 Min Sub: So this year alone. So if I were to, you know, just add up all of my total put credit spreads that I made from January 2nd to now. I have about $7,322. And that is because I was able to do this on a weekly basis. You know, I was selling SPY put credit spreads on three times a day, and eventually, you know, those money has been accumulating and compounding. And quite frankly, that’s the reason why I was actually able to accumulate a little bit more capital to start, you know, selling puts. Remember to sell put options, we need cash collateral. So because now I had a little bit of cash, now I’m able to, you know, use these put option strategies to actually sell puts on companies that I’m willing to buy. So basically, like, you know, I think you can see what I’m getting at here, you know, as long as you’re consistent, as long as you are committed to your goals, I really think that in the long picture, right, the money will compound on its own. And, you know, I am a very strong believer that anyone can achieve great wealth, no matter what kind of income that you’re making. So, I personally think that as long as you have the right mindset, as long as you have the right strategy for it, then anyone can do this. That includes grad students.

43:01 Emily: I love the way you put that. I don’t have anything to add to that, except to just say that $7,000 in, let’s see we’re in November now. So almost a year of what is essentially like a side hustle. You know, not that active, you’re not spending a lot, a lot of time on it. It’s a very decent rate of return, especially for a graduate student. So yeah, this is very exciting.

Best Financial Advice for Another Early-Career PhD

43:21 Emily: It’s been really a pleasure for me to learn more about this. So thank you so much for volunteering to be on the podcast. I want to conclude with the question that I ask of all my guests, which is what is your best financial advice for another early-career PhD? And it can be something related to what we’ve talked about today or something completely else.

43:40 Min Sub: Yeah. So this is actually not financial advice, but this is actually, I think, a very good personal habit that everybody should employ, and that is to wake up early. So the reason why I started waking up early was actually frankly, because the stock market in California opens at 6:30. And, you know, like, you know, if I’m trying to get the best bet out of this, right? You know, usually I like to do most of my trades in the morning. But honestly, you know, quite frankly, like after I started to have very prosperous morning habits, I realized that I feel like I have a lot more time in my day, right? Because, you know, when we wake up at let’s say 9:00 AM or 10:00 AM, right? You know, like we tend to feel I think more lazy because the sun’s already out and, you know, we already hear people outside. So, I really feel like fostering this kind of like early morning routine is a very good habit, I think for really anyone, right? Because not only do you feel like you have more time, but I think that, you know, in the morning when people are, you know, mostly asleep typically usually like I get less distracted and I tend to get more work done in the morning, personally.

44:50 Emily: I have to say that I concur, and it’s even a surprise to me. Well, it was so good to meet you Min Sub! Thank you so much for coming on and sharing about this topic. New to me, new to probably many of the listeners, but really exciting to learn about. So thank you! It was great to have you on!

45:05 Min Sub: My pleasure! Thank you so much for having me!

Outtro

45:12 Emily: Listeners, thank you for joining me for this episode! I have a gift for you! You know that final question I ask of all my guests regarding their best financial advice? I have collected short summaries of all the answers ever given on the podcast into a document that is updated with each new episode release. You can gain access to it by registering for my mailing list at PFforPhDs.com/advice/. Would you like to access transcripts or videos of each episode? I link the show notes for each episode from PFforPhDs.com/podcast/. If you’ve been enjoying the podcast, here are 3 ways you can help it grow: 1. Subscribe to the podcast and rate and review it on Apple Podcasts, Stitcher, or whatever platform you use. 2. Share an episode you found particularly valuable on social media, with an email list-serv, or as a link from your website. 3. Recommend me as a speaker to your university or association. My seminars cover the personal finance topics PhDs are most interested in, like investing, debt repayment, and increasing cash flow. I also license pre-recorded workshops on taxes. See you in the next episode, and remember: You don’t have to have a PhD to succeed with personal finance… but it helps! The music is “Stages of Awakening” by Podington Bear from the Free Music Archive and is shared under CC by NC. Podcast editing by Lourdes Bobbio and show notes creation by Meryem Ok.

Fellowship and Training Grant Tax Forms

February 2, 2022 by Emily Leave a Comment

There is no single correct IRS tax form on which to report PhD trainee fellowship and training grant stipends and salaries. Universities and funding agencies take different approaches, which often confuses grad students, postdocs, and postbacs. This article shares the crowd-sourced information on how universities and funding agencies are reporting fellowship and training grant income.

Please contribute to this project by filling out this survey to have your tax form included in this article—and share the survey as well.

I have included the number of entries that I’ve received for each type of tax form.

Further reading:

  • What Your University Isn’t Telling You About Your Income Tax
  • Do I Owe Income Tax on My Fellowship?
  • What Is a Courtesy Letter?

Tax Year 2024 Survey Results

External Fellowships

National Institutes of Health (NIH)

Continuing Education Training Grant (T15)

The T15 has been reported on a:

  • Form 1098-T Box 5 (1 entry)

Intramural Research Program: Postdoctoral Research Training Award (IRTA)

The postdoc IRTA has been reported on a:

  • Form 1099-G in Box 6 (1 entry)

Ruth L. Kirschstein Institutional National Research Service Award (T32)

The T32 has been reported on a:

  • Courtesy letter (2 entries)
  • W-2 (1 entry)

Ruth L. Kirschstein Predoctoral Individual National Research Service Award (F31)

The F31 has been reported on a:

  • Form 1099-MISC Box 3 (2 entries)

It has also been not reported in any way (1 entry)

Linked Training Award (TL1)

The TL1 has not been reported in any way (1 entry)

National Science Foundation

Research and Mentoring for Postbaccalaureates in Biological Sciences (RaMP)

The RaMP has been reported on a:

  • Courtesy letter (1 entry)

Graduate Research Fellowships Program (GRFP)

The GRFP has been reported on a:

  • Form 1098-T Box 5 (2 entries)
  • Courtesy letter (1 entry)

It has also been not reported in any way (2 entries)

National Aeronautics and Space Administration

Future Investigators in NASA Earth and Space Science and Technology (FINESST)

The FINESST has been reported on a:

  • Form 1098-T Box 5 (1 entry)

It has also been not reported in any way (1 entry)

American Institute of Indian Studies

Junior Fellowship

The Junior Fellowship has not been reported in any way (1 entry)

National Institute for Occupational Safety and Health

Occupational Health Psychology Total Worker Program

The Occupational Health Psychology Total Worker Program funding has not been reported in any way (1 entry)

Internal Fellowships

Harvard University

Funding (stipend) for doctoral students still in coursework has not been reported in any way (1 entry – told to use paystub for reporting to IRS)

Northwestern University

The First-Year Fellowship was reported on a courtesy letter (1 entry – letter was requested by recipient).

Stanford University

Funding (stipend) for doctoral students has been reported on Form 1098-T Box 5 (1 entry).

University of Connecticut

The Jorgensen Fellowship has not been reported in any way (1 entry).

University of Pennsylvania

The Educational Fellowship has not been reported in any way (1 entry).

Vanderbilt University

Funding (stipend) for doctoral students has been reported on Form 1098-T Box 5 (1 entry).

Non-tuition scholarship awards (e.g., health insurance, health fee award) have been reported on Form 1098-T Box 5 (1 entry).

Tax Year 2023 Survey Results

External Fellowships

National Institutes of Health (NIH)

Dissertation Award (R36)

The R36 has not been reported in any way (1 entry).

Intramural Research Program: Postdoctoral Research Training Award (IRTA)

The postdoc IRTA has been reported on a:

  • Form 1099-NEC Box 1 (1 entry)

Ruth L. Kirschstein Institutional National Research Service Award (T32)

The T32 has been reported on a:

  • Form 1098-T Box 5 (3 entries)

It has also been not reported in any way (2 entries).

Ruth L. Kirschstein Predoctoral Individual National Research Service Award (F31)

The F31 has been reported on a:

  • Form 1098-T Box 5 (2 entries)
  • Form 1099-MISC Box 3 (1 entry)

National Science Foundation

Graduate Research Fellowships Program (GRFP)

The GRFP has been reported on a:

  • Form 1098-T Box 5 (2 entries)
  • Form W-2 (1 entry)

It has also been not reported in any way (1 entry).

Internal Fellowships

Harvard University

The Prize Fellowship has not been reported in any way (1 entry).

Mayo Clinic Graduate School of Biomedical Sciences

Funding (stipend) for doctoral students has been reported on Form 1099-MISC Box 3 (1 entry).

Ohio State University

The Presidential Fellowship has not been reported in any way (1 entry).

Smithsonian Institution

The postdoctoral Smithsonian Institution Fellowship Program (SIFP) has not been reported in any way (1 entry).

University of Nevada, Reno

The Bilinski Fellowship has been reported on Form 1098-T Box 5 (1 entry).

University of Virginia

The Diversity, Equity, and Inclusion Dean’s Doctoral Fellowship has not been reported in any way (1 entry).

A graduate research assistantship position has not been reported in any way (1 entry).

The Raven Fellowship has been reported on Form 1099-MISC Box 3 (1 entry).

Tax Year 2021 Survey Results

National Institutes of Health (NIH)

Ruth L. Kirschstein Institutional National Research Service Award (T32)

The T32 has been reported on a:

  • Form 1098-T in Box 5 (5 entries)
  • Courtesy letter (3 entries)

It has also been not reported in any way (3 entries).

Ruth L. Kirschstein Individual Predoctoral NRSA for MD/PhD and other Dual Degree Fellowships (F30)

The F30 has been reported on a:

  • Form 1098-T in Box 5 + Form W-2 in Box 14 (1 entry)

Ruth L. Kirschstein Predoctoral Individual National Research Service Award (F31)

The F31 has been reported on a:

  • Form 1098-T in Box 5 (2 entries)
  • Form W-2 in Box 1 (1 entry)

It has also been not reported in any way (1 entry).

Ruth L. Kirschstein Postdoctoral Individual National Research Service Award (F32)

The F32 has been not reported in any way (1 entry).

Individual Predoctoral to Postdoctoral Fellow Transition Award (F99/K00)

The F99/K00 has been not reported in any way (1 entry).

Intramural Research Program: Postdoctoral Research Training Award (IRTA)

The postdoc IRTA has been reported on a:

  • Form 1099-G in Box 6 (1 entry)

NIH Oxford-Cambridge Scholars Program

The Oxford-Cambridge Scholarship has been reported on a:

  • Form 1099-G in Box 6 (1 entry)

National Center for Advancing Translational Sciences Clinical and Translational Science Awards (CTSA) Program TL1

The CTSA TL1 has been reported on a:

  • Form 1099-MISC in Box 3 (2 entries)

Clinical Connections-Connecticut (CNC-CT)

The CNC-CT has been not reported in any way (1 entry).

Molecular Biophysics Training Grant

The Molecular Biophysics Training Grant has bee reported on a:

  • Form 1098-T in Box 5 (1 entry)

National Science Foundation (NSF)

Graduate Research Fellowships Program (GRFP)

The GRFP has been reported on a:

  • Form 1098-T in Box 5 (13 entries)
  • Form W-2 Box 1 (1 entry)
  • Courtesy letter (1 entry)

It has also been not reported in any way (5 entries).

Postdoctoral Research Fellowships in Biology (PRFB)

The PRFB has been not reported in any way (1 entry).

Department of Energy (DoE)

National Nuclear Security Administration (NNSA) Stewardship Science Graduate Fellowship

The NNSA Stewardship Science Graduate Fellowship from the Krell Institute has been reported on a:

  • Courtesy letter (1 entry)

Department of Defense (DoD)

National Defense Science and Engineering Graduate Fellowship (NDSEG)

The NDSEG has been reported on a:

  • Form 1099-NEC in Box 1 (1 entry)
  • Courtesy letter (1 entry)

Science, Mathematics, and Research for Transformation (SMART)

The SMART Scholarship has been reported on a:

  • Form 1099-MISC Box 3 (1 entry)

The National Academies

Ford Foundation Predoctoral Fellowship

The Ford Foundation Predoctoral Fellowship has been reported on a:

  • Courtesy letter (1 entry)

Henry Luce Foundation

Clare Boothe Luce Fellowship

The CBL Fellowship has been not reported in any way (1 entry).

Simons Foundation

The Simons Postdoctoral Fellowship has been reported on a courtesy letter (1 entry).

Internal Fellowships

Cornell University

A fellowship for first-year rotating students has been reported on a Form 1098-T in Box 5.

Harvard University

The Prize Fellowship has been not reported in any way (1 entry).

Indiana University

The University fellowship has been reported on a Form 1098-T in Box 5 (1 entry).

Mayo Clinic

The Mayo Foundation for Medical Education & Research Fellowship has been reported on a Form 1098-T in Box 5 + Form 1099-MISC in Box 3 (1 entry).

Rochester Institute of Technology

A graduate research assistantship position has been reported on a Form 1099-MISC in Box 3.

University of California, Berkeley

The Chancellor’s Fellowship has been reported on a Form 1098-T in Box 5.

University of California, San Diego

The Summer Training Academy for Research Success (STARS) Fellowship has been reported on a Form 1098-T in Box 5 and a courtesy letter (1 entry).

University of Connecticut

The Jorgensen Fellowship has been not reported in any way (1 entry).

University of Michigan

The Rackham Merit Fellowship has been reported on a Form 1098-T in Box 5 (1 entry).

University of Pennsylvania

The Dean’s Fellowship in the Graduate School of Education has been reported on a Form W-2 in Box 1 (1 entry).

University of Southern California

The Merit Fellowship has been reported on a Form 1098-T in Box 5 (1 entry).

University of Virginia

The Diversity, Equity, and Inclusion Dean’s Doctoral Fellowship has been not reported in any way (1 entry).

Washington University in St. Louis

The WM Keck Postdoctoral Fellowship has been reported on a courtesy letter (1 entry).

Please contribute to this project by filling out this survey to have your tax form included in this article—and share the survey as well.

Want more tax content specific to graduate students, postdocs, and postbacs?

Visit the Personal Finance for PhDs Tax Center.

Workshop: How to Complete Your Grad Student Tax Return (and Understand It, Too!)

Workshop: Quarterly Estimated Tax for Fellowship Recipients

This PhD Solopreneur Started His Business During Grad School

November 15, 2021 by Meryem Ok

In this episode, Emily interviews Dr. Lubos Brieda, a PhD in aerospace engineering who is now a full-time consultant in the aerospace industry. Lubos’s solopreneur journey during grad school started with blogging about scientific computing  and a part-time job at NASA on top of his assistantship. Lubos gives great advice on how to start consulting as a graduate student and how to transition it into your full-time job after your PhD, emphasizing making connections and choosing the right structure for your business. This episode is perfect for any graduate student or PhD who is interested in being their own boss and providing services within their area of expertise for multiple clients instead of pursuing the traditional employee route.

Links Mentioned in this Episode

  • Plasma Simulations by Example (Lubos’ Book)
  • Small Business Innovation Research (SBIR)
  • PF for PhDs Community
  • Simplified Employee Pension (SEP)
  • PF for PhDs Best Financial Practices for Your Self-Employment Side Hustle
  • PF for PhDs S10E5: Entering a PhD Program with Significant Debt and Investments (Money Story with Alexandra Savinkina)
  • PF for PhDs Podcast Hub
  • PF for PhDs Subscribe to Mailing List
  • Lubos’ Website
  • Lubos’ Twitter (@iamlubos)
This PhD Solopreneur Started His Business During Grad School

Teaser

00:00 Lubos: Whatever niche topic you might be into, and you might think like, oh, nobody else cares about this. You will find the audience for this. Just by simply the mathematics of how many people are in the world, you’ll find somebody interested in this audience. And so, you know, for all the kind of PhD students these days, you know, whatever interests you, do not hesitate to kind of put it out into the world. I mean like, there will be somebody interested in what you’re doing.

Introduction

00:28 Emily: Welcome to the Personal Finance for PhDs Podcast: A Higher Education in Personal Finance. I’m your host, Dr. Emily Roberts. This is Season 10, Episode 15, and today my guest is Dr. Lubos Brieda, a PhD in aerospace engineering who is now a full-time consultant in the aerospace industry. Lubos’s solopreneur journey during grad school started with blogging about scientific computing and a part-time job at NASA on top of his assistantship. Lubos gives great advice on how to start consulting as a graduate student and how to transition it into your full-time job after your PhD, emphasizing making connections and choosing the right structure for your business. This episode is perfect for any graduate student or PhD who is interested in becoming their own boss and providing services within their area of expertise for multiple clients instead of pursuing the traditional employee route. Without further ado, here’s my interview with Dr. Lubos Brieda.

Will You Please Introduce Yourself Further?

01:32 Emily: I am delighted to have joining me on the podcast today, Dr. Lubos Brieda. He has a PhD in aerospace engineering from George Washington, and he is now self-employed analyzing spacecraft plasma, propulsion, and contamination controls. He’s going to tell us a lot more about that. That is the subject of our interview today, how Lubos became self-employed during graduate school, and how that became his full-time thing after graduate school. So those of you who have aspirations to become your own boss or become entrepreneurs, this will be a really interesting conversation for you. So Lubos, will you please introduce yourself to the audience a little bit further?

02:07 Lubos: Well, thank you, Emily. Thank you for having me. So again, my name is Lubos Brieda, and I have a bachelor’s from Virginia Tech and also a master’s from Virginia Tech in aerospace engineering. And after I finished my grad school, my master’s, I worked for three years at the Air Force Research Lab at Edwards, California. And then after working there for some years, I basically realized that I would like to go back to school and do something more, you know, have the opportunity to actually be my own researcher, and my own investigator. And this is something that a PhD would kind of allow me to have this role. And an opportunity came up to go back to the east coast into Washington DC. And I joined a program at the George Washington University. And during that time, I basically started doing a little bit of a consulting on the side. And after I graduated, this actually morphed into my full-time job. And so, essentially, I’ve never had a real job besides except for the three years stint between my master’s and my PhD. Because from the time I graduated with my PhD, I was essentially working for myself as my own boss with its own, you know, pros and cons.

Blogging in Grad School

03:17 Emily: Yeah. It sounds like a smooth transition. We’ll find out more about that right now. So I understand that this whole self-employment thing started with blogging. So can you tell us more about like, why you started blogging during graduate school?

03:30 Lubos: Yeah. So, actually what happened was, the reason I ended up working at AFRL is because the Air Force Research Lab was funding my graduate work at Virginia Tech. And so when I came in, I essentially developed some code and some simulation programs for the Air Force. And so when I moved over to AFRL, I, you know, worked on the code a little bit more and helped develop additional features. And so when I left for a PhD, there was still a need for me to essentially kind of provide like, you know, consulting services to AFRL because I was the primary author. So when some questions came up, I would help out with that. So, really my first experience with consulting was actually doing the sort of hourly work for AFRL.

04:16 Lubos: But at the same time, I also kind of realized that, you know, there’s this huge gap in the scientific computing field between what’s really available in, let’s say textbooks, that will introduce only like the basic equations for like, you know, how some solder should be written. And then in the journal papers, they only discuss kind of the outcome of it. Like, you know, basically saying like we used this technique and we got these nice graphs, but there was really this missing gap in the middle that actually shows you how to go from the equation to the results, how to actually physically implement it on a computer. And so I started kind of working on this, you know, related to my own field of plasma propulsion. I started writing these in a blog article that actually tried to illustrate how you would actually implement these solders.

05:02 Lubos: And this blog actually became quite popular. And you know, it led actually to quite a lot of additional business opportunities. I started teaching online classes, I got a book published. I’m just going to do a promo. So basically this book is a summary of the course of that came out of my blog. And it’s just been a really good opportunity to actually kind of how, by having a website, I was able to attract this audience because there was this big need for this kind of a niche topic. And people just found it and just, you know, started reaching out to me.

05:34 Emily: Is it fair to say that what you were blogging about was what you were learning in graduate school, or maybe what other graduate students were learning, like to take what you were saying earlier? Like what you read in a textbook, maybe that’s at the undergraduate level versus what you see published in a journal that’s quite advanced and to bridge those two, is that fair?

05:54 Lubos: That’s absolutely correct. That’s right.

You Will Find an Audience

05:56 Emily: Yeah. And so, I’m just trying to think about how we can, you know, how the listener can think about, be inspired by your story. And like, I do think that blogging or practicing some kind of communication around what you’re learning in graduate school, like a learn with me kind of model, can be really powerful, especially as you discovered, you know, no one was yet doing that in your niche, and you were able to step in and do that. So like wow. What a good technique, like, that’s a great idea.

06:22 Lubos: You know, I think that people need to realize that, you know, the internet or the world is huge. So I think really what the internet allows us to do is that whatever niche topic you might be into, and you might think like, oh, nobody else cares about this. You will find the audience for this. By simply the mathematics of how many people are in the world, you will find somebody interested in this audience. And so, you know, for all the kind of PhD students these days, you know, whatever interests you like do not hesitate to kind of put it out into the world. I mean, like there’ll be somebody interested in what you think.

Primary Income Source: Government Contracts

06:53 Emily: You just told us a few different ways that you ultimately monetized this, you know, the subject that you’re blogging about and so forth. I was just wondering which of those you actually did during graduate school? The teaching or the courses or the whatever, you know, what you just listed.

07:07 Lubos: Right. So there was actually another kind of side of it. So, I mean, I do blogging, but really the blogging is really more, just a way to actually get real customers. So my real income is not from blogging. It’s not from courses. I mean, I’ve made, you know, like up to now I’ve probably generated something like $80,000 from the courses alone, but that’s, you know, over like, you know, many years. But my main income is actually from government contracts. I’m actually doing like real analysis for customers. And what really the blog allows me to do is that, you know, people find me and people say, Hey, this person has a set of skills that I might be interested in. Let me hire this person to do some contract work. So, I mean, that really is my primary source of income, even up to this day. I support quite a large number of clients. You know, I have clients from NASA, Air Force, all the primary aerospace companies. And, you know, they come to me and, you know, we get some little contract, you know, some statement of work written down, and then I do some analysis for them as needed.

08:03 Emily: I think that’s really, really good information for the listener, especially like, I don’t know. I think I became maybe a little bit too enamored with like the online entrepreneur space where people are all about like selling courses and selling eBooks and selling these like passive products. But really, the fastest way to get a business off the ground is selling services. And you’ve done both of this, but you’re being transparent now that yeah, the bulk of your income comes from the services side rather than the passive income side of things, which I think is very, totally typical. So how is it that you like got this? Well, I mean, it sounds like you had a consulting client from, you know, your employer prior to starting your PhD. How did you land your first consulting client aside from that company?

Landing Consulting Clients

08:45 Lubos: Yeah, so there’ve been actually a few, but really the main contract, so also when I was working, when I was doing my PhD, I took a side job and I started working at NASA Goddard in Maryland. And I was working there as a part-time employee, you know, kind of was still in school. And while I was at NASA, I managed to get quite, you know, I made a lot of connections, you know, with a lot of people. So basically the reason I was brought in is because a friend of mine that actually used to work at AFRL with me, he got a job at NASA and he identified a sort of need for a certain skill set, something that I was really good at. So it was something that, you know, he really didn’t have the time to work on.

09:29 Lubos: And so he identified me as somebody who would come in and actually help NASA Goddard, you know, with this particular need that was there. And so I came in and I, you know, worked on this project. And doing this kind of led to meeting a lot of people at NASA. And so, at this time I was working as a government contractor through one of the contracting firms. So maybe your listeners, maybe in the aerospace field, are more familiar with this, but a lot of work in, you know, centers like NASA with so many of these research labs is actually done by contractors. So there’s only a small subset of government civilians who are essentially kind of the top-level people controlling the purse, the budget, but most of the technical work is actually done by contractors.

10:11 Lubos: And so, I came as a contractor with the understanding that when I graduate, my salary will essentially increase to a more competitive range, because I came in just kind of like a, you know, better than McDonald’s money, but I was really not making like what you would expect to make as a PhD engineer. Which is fine when I was in school, it was just a little bit of extra spending money for me. But unfortunately when I graduated, I went to my contracting company boss and said, “Hey, I graduated now. So can we renegotiate my salary?” And basically they said, “Oh, we give you like a 2% raise.” And I was like, this is not going to fly.

10:48 Lubos: And so, in the meantime, since I made all these connections and already had my business, you know, kind of set up because of these other works, I already had like a legal entity. I was actually able to roll over all my contracts at NASA to my own firm. So that instead of paying, you know, some middleman to essentially hand me a paycheck, I just, you know, became my own middleman essentially. So I was able to actually also give a much better value to the government because my overhead was a lot less than what the other company before was paying. And so that kind of led to that. So one of my, really, I think my kind of big intro into this was that I you know, started actually supporting work at NASA Goddard kind of more not full-time, but close to full time. And also at the same time, my advisor and I, we wrote a grant that was based on my dissertation work. So then I’m getting funded. There’s this program called SBIR, Small Business Innovative Research, that a lot of these government agencies essentially fund. And so we were able to get SBIR funding to do some additional follow-on work on my PhD. So that was kind of another, like a big contract that also kind of materialized around the same time.

11:56 Emily: So, it sounds to me like you weren’t necessarily like a traditional PhD student in the sense that you only worked for your advisor doing your research and you were paid like an assistantship salary. It sounded like you had sort of a foot in the real working world, although part-time, and a foot while you’re finishing your PhD. And it was sort of a more gradual shift over to, okay, well now I’m done with the PhD and now I’m fully working for myself. And I love the idea of cutting out the middle person and, you know, you’re going to be a contractor anyway. So just work for yourself instead of for a third party. That makes a lot of sense.

Navigating PhD Research and Outside Work

12:26 Emily: So, given that you had this, what might sound a little bit unusual to some of my listeners different like approach to working, like how did you sort of manage finishing your PhD and having a great relationship with your advisor with doing this outside work, whether it was for, you know, as an official contractor for NASA Goddard or your own side stuff?

12:46 Lubos: Yeah. So I was working about 20 hours a week at NASA. It was, you know, a part-time job. But yeah, I mean, it definitely involved a lot of late nights, which I think a lot of PhDs are kind of familiar with anyway. But you know, I think the bottom line is we need to make money. You know, and I lived in DC. DC is expensive. And, you know, I was lucky to also have a stipend. I was receiving a stipend, but, you know, George Washington paid, you know, fairly good money. But still, you know, just going off my memory, it’s probably maybe around $2000 a month or whatnot. And just the rent, you know, can eat up like, you know, a huge chunk of that. So it’s really difficult to survive just on the stipend alone.

13:23 Lubos: So, you know, part of the reason I took these opportunities was to make more income, but also it actually ended up being a very symbiotic relationship too, because, you know, the work that I was working on at NASA is very related to what my advisor was researching, what basically I was researching for my own PhD. And so they were actually able to generate connections that would then actually help my own advisor actually get his own foot in the door at NASA and get additional, you know, contracts for him. So I think it actually worked out really well.

13:52 Emily: Yeah, I’m really impressed with this journey. And I’m also kind of, I’m a little bit surprised, honestly, that, I don’t know if it was your advisor or department and whoever, allowed this working relationship. Allowed a 20 hour per week outside position while you were still, you know, receiving a stipend, but was that just on the basis that yeah, you’re putting in the hours, like that 20 hour a week position did not affect your, you know, main progress on your dissertation.

14:15 Lubos: That’s right. And I’m also, you know, I’m a believer of you know, it’s better to ask for forgiveness later, than ask for permission first. So I mean, you know I was essentially paid for, you know, doing my 20 or whatever 40 hours a week of, you know, doing like RA work. And I was putting that in. So anything beyond that, you know, like as long as the advisor doesn’t have a concern with it, I mean, the department after all is really there just to essentially funnel the money, right? And make sure that everybody is getting paid, and the PI is getting the funding from external sources. But in the end, as long as my advisor, you know the PI who actually has the funding is, you know, happy with your output, then it just worked out really well.

14:55 Emily: Yeah. I mean, it sounds like, I don’t know if this was the initial pitch to your advisor, but this ended up helping your advisor as well, your outside working relationships. So it was a whole like symbiotic thing, like all around, which is really great to hear.

Outside Income as a Cushion Against Additional Grad School Debt

15:06 Emily: So you said that one of your main motivations for taking this job at NASA and then also doing the side hustling was to earn more money because, yeah, DC’s an inexpensive place to live. What did having these other, you know, outside sources of income do for your finances in graduate school?

15:22 Lubos: Well, I mean, it definitely helped. I think I was a little bit privileged in the sense that I, you know, when I finished all my schooling, I really didn’t have a lot of student loans. Essentially, most of my loans were actually stemming from my undergrad, really from my freshman and sophomore year. But still, I was kind of glad that I was able to, with the extra income, I was able to keep making payments if needed or at least maybe save some money, and not have to essentially tap into more debt. So I was able to go do my PhD without actually taking on any additional debt on top of what I had.

15:52 Emily: Yeah. That makes a ton of sense.

Commercial

15:56 Emily: Emily here for a brief interlude. If you are a fan of this podcast, I invite you to check out the Personal Finance for PhDs Community at PFforPhDs.community. The Community is for PhDs and people pursuing PhDs who want to take charge of their personal finances by opening and funding an IRA, starting to budget, aggressively paying off debt, financially navigating a life or career transition, maximizing the income from a side hustle, preparing an accurate tax return, and much more. Inside the Community, you’ll have access to a library of financial education products, including my recent set of Wealthy PhD Workshops. There is also a discussion forum, monthly live calls with me, and progress journaling for financial goals. Our next live discussion and Q&A call is on Wednesday, November 17th, 2021. Basically, the community exists to help you reach your financial goals, whatever they are. Go to pfforphds.community to find out more. I can’t wait to help propel you to financial success! Now back to the interview.

Advice for Starting Your Own Self-Employment Journey

17:09 Emily: Did you have any advice for other current graduate students about balancing some side work or starting even your own self-employment venture during graduate school?

17:19 Lubos: Sure. Yeah. So I think it’s really important for everybody, and maybe this is actually more for like some of the undergrads, to really make connections with the faculty. Because, you know, the professors are always looking for more help with whatever project they’re working on. And often they might get some funding coming in, and they just simply do not have anybody available to do the funding. So if you already have a working relationship with a professor, they might say, Hey, you know, you, whatever, come work for me. I got this new grant coming in. I can fund your master’s work, maybe your PhD work. And it just really helps to actually have those connections existing there.

17:58 Emily: And it sounds like, you know, networking, in a sense, or the connections also are what got you some of these other jobs and contracts and so forth. I think you referenced earlier, “Oh, I had a friend who was working there and he knew that I was the expert in such and such.” And so having those connections obviously is amazing for getting these bits of work. Anything else? You know, you’ve mentioned a couple of times about like the official like business structure, like what kind of structure did you have during graduate school? Do you think it was a good fit at that time?

Forming a Company

18:23 Lubos: Yeah. So this actually is really, I would say maybe the most, it’s not really complicated, but if anybody wants to do kind of a consulting route, I mean, there are a lot of steps that need to be done, some technicalities. And so in order to actually be a business, there are kind of like two main routes you can choose. One is that you really just are sort of like a self-employed person, you actually do not have any kind of a business entity at all. So just really do the work as yourself. And there are some challenges with doing this because you’re kind of exposing maybe more of your own personal finances to any liability. So it’s always good to form a company, and it’s actually not difficult. It’s just some paperwork needs to be filled out.

19:02 Lubos: So I went down the LLC route. LLC is a Limited Liability Company. Another option is a S corporation LLCs are simpler to sell than S-corps. And every state has a different way of doing this. So this is kind of where things become a little bit challenging. Depending on what state you’re located in, you have to kind of research your own, you know, I guess the corporation board, I guess something along those lines. But essentially, you need to register with your own state. You also need to register with the federal government. So you need to get an employer identification number. So it’s kind of like a social security, but for a business. You also need to open a bank account. S, you know, it depends, you know, where you go, each bank will have different regulations. I bank with a credit union. So they actually made it kind of easier, I think, to open it.

Opening a Retirement Account

19:49 Lubos: And finally, then when it comes to the finances, you need to also open a retirement account. So, you know, I think some of your listeners might be familiar with a 401(k) or Roth IRA. The issue with a Roth IRA is there’s a ceiling to how much income you can make, you know, and then it basically cuts off. So you cannot put any more money into the Roth, like once you exceed a certain amount of annual income, you simply cannot put money into Roth IRAs. And with a regular IRA, you’re limited to only like $6,000 a year. So if you actually want to be saving, you know, more substantially for retirement, it’s better to have some other ways to save more. And the easiest way to do this is open a SEP IRA. So SEP is I guess self-employed or something on those lines.

20:35 Emily: Self-Employed Pension, I think.

20:37 Lubos: Yeah, Self-Employed Pension [Simplified Employee Pension] plan. And so with a SEP, you can contribute something like up to like maybe 20% of your income. I think you probably know the right numbers, but it becomes something comparable to 401(k). And the benefit is there is no expense, because the 401(k) plan has like an annual fee. So 401(k) is really the only viable route if you have a lot of employees, but if you’re kind of like an individual person, then a SEP is the way to go. And with a SEP, you just the money in, and it’s just like a regular IRA, you know, you get the deduction. And then, you know, so you can get it rolled right off on your taxes when you do your income. Also in the website, it’s also a very important thing to have some kind of website for people can find you. And besides, I mean, that’s essentially, I mean, things become more complicated once you start hiring employees, but as long as you’re just working for yourself, then it’s actually quite trivial. Like it’s not too many more steps besides what I just mentioned right now.

21:29 Emily: Yeah. You put that so well. I want anyone who’s interested in going out on their own, hanging their own shingle, like to go back and listen to what you said, because you covered everything important. You said it very succinctly and very, very clearly. And I totally agree with everything you said there, and it’s the journey that I’ve taken with my own business as well. I’m going to link in the show notes, I actually have a course available inside the personal finance for PhDs community called Best Financial Practices for Your Self-Employment Side Hustle, which goes into some of the elements that you just talked about, like setting up a separate bank account, like retirement plan options. So I actually don’t have a SEP IRA, but I have a solo 401(k), which I decided was the better fit for me. Which actually, because I set it up at the same place, Vanguard, where I have my IRA, it actually didn’t have any additional fees, which was cool.

22:19 Lubos: I also bank with Vanguard. So I didn’t actually realize Vanguard has options.

22:21 Emily: Yeah. Look into it. Because I liked with the solo 401(k), especially when I was making like less money, you can contribute up to that $19.5K cap, like a hundred percent of what you make basically, and not be limited to that 20% limit that the SEP IRA has. So anyway depending on your level of income, one or the other could make more sense. For me earlier on, definitely the solo 401(k) made more sense, so I liked using that at first. For me also, like I’m actually right now going through the process of registering my LLC in California, because I moved to California recently. And California wants their hands in everything you do if you live there. So I’m registering my LLC in California now. It used to be in Washington. And actually I’m doing an S election this year with my financial advisor. So she’s helping me with that. But yeah, it’s the same, I totally agree when you’re starting out, like do the LLC, it’s not really a big deal, set up the bank accounts. All of what you just said is perfect.

From Side Hustle to Full-Time Self-Employment

23:16 Emily: Let’s talk more about your transition. Like you mentioned, you know, coming out of grad school, maybe you expected to keep working for that contracting company, but then they weren’t going to raise your pay. So, no. Like how did you expand to like, make this be a full-time thing instead of just a side thing as it was during grad school?

23:34 Lubos: I don’t know. I guess maybe I was kind of maybe lucky. I kind of stumbled into this field that apparently there was a huge need for people to do analysis. And there really aren’t many who have the set of skills that I have. So it kind of almost got to a point of where, like, I almost have more work than I can handle, which on one hand is a good thing, but it also can be, you know, you need to be really careful with like, how are you balancing, you know, your life and your work commitments.

24:02 Emily: Yeah, I mean, that is really fortunate that the demand was there and you were stepping in like at the right time to provide these services. It definitely seems to me from the way you’re speaking about this that you could have a full-time job. You could have an employer if you wanted to, but you are, you know, committing to this contractor lifestyle. Why is that? Why do you prefer this?

Flexible Contractor Lifestyle

24:21 Lubos: I think I really enjoy the flexibility of it. You know, so I’ve been actually working from home like long before COVID came. And I do enjoy that I to work with many different customers. So I kind of get like an insight into what’s happening and, you know, I kind of get to see like, you know, I get to work on many different missions. As opposed to, let’s say I work at NASA Goddard, or another NASA center. I might be working only on one mission. So you get to see the one mission from build to launch, which is great, but sometimes it’s good to actually, you know, learn more about more things happening. So it just kind of gives you more insight into the world. But there is one big downside and that is that you know, working from home, like by yourself, you kind of start missing a little bit of that kind of face-to-face interaction.

25:09 Lubos: And so I actually took a job you know, a year and a half ago at the university. So I also teach at a university and I basically do the job so I could get a chance to interact with students and actually kind of try to teach them some of the stuff that I learned myself. And just kind of have more like the kind of face-to-face interactions with other faculty and you know, more people in academia. So I think it’s important that even if you do work kind of for yourself is, you know, try to find a balance a little bit and actually try to like interface with other colleagues kind of in your same field, just so you can have the kind of back and forth a little bit of discussion.

The PhD Opens Doors

25:45 Emily: Yeah. I’ve found the same thing, and thankfully I’ve made some good, like kind of online contacts through my business, who I can have, they’re not literally my colleagues, but kind of have a collegial relationship with them, which is really, really lovely. And definitely yeah, it’s a needed outlet when you’re self-employed. Is there any other advice that you want to add about you know, being full-time self-employed?

26:11 Lubos: I would basically, I guess say like, you know, do not hesitate to try this out. And also, like, I think that people should realize that, you know, a PhD is really just a way to open a set of doors that maybe wouldn’t be there before, and it may not be for everybody. Maybe not everybody wants to open the door, but having a PhD really gives you the credibility to kind of be your own independent researcher. So, you know, I’ve met a lot of people, brilliant people who only have a bachelor’s. So, in no way am I knocking down any other, you know, any other degrees. Just because someone has a PhD doesn’t mean they’re necessarily going to be, you know, smarter than somebody who doesn’t. But at the same time, by having that, you know, a PhD after your title, it kind of makes people kind of trust you a bit more, so maybe like a new person or you want to kind of get into consulting.

26:58 Lubos: Just the fact you have the PhD will give a little bit more credibility. And so if there’s anything you’re interested in, you know, do not hesitate. And I feel like now, especially with the internet, you know, there’s really no need to have this survey standard career path. You know, you go for a PhD and then you do a post-doc, go to faculty. I mean, there are many, many opportunities to be an independent researcher. And a lot of, you know, now there’s a lot of private funding coming out. Let’s say my field in the space environment, the space industry, maybe, you know, five years ago, all the money was coming just from the government entities, you know, from NASA, maybe from the DOD. Now there’s a lot of private venture capital coming in. So there are all these companies being formed all over the place and everybody needs some kind of analysis to be done. And so if you have a set of skills, you know, don’t box yourself into this whole, like, you know, post-doc faculty route, because there are many, many other opportunities available.

27:52 Emily: I love that advice. That’s perfect. A perfect way to end this interview aside from our standard last question. And I loved hearing sort of the arc of your story here from you know, just starting a blog about something that interested you and what you were learning in graduate school and it blossomed into this whole like full career, which is amazing. And I’m so glad to hear that you, you know, you’re so gratified in that.

Best Financial Advice for Another Early-Career PhD

28:13 Emily: So the question that I ask all my guests at the end of our interviews is what is your best financial advice for another early-career PhD? Would you please share that with us? It can be something that we have touched on already in the interview, or it could be something completely different.

28:26 Lubos: Yeah. So, you know, obviously while doing a PhD, you know, your funds may be kind of limited. But you know, once you do get a job, or once you have a more steady income, you know, try to save money for retirement. Because it is not the percentage you’ll make, it’s a time that’s going to save you. I mean, it’s just the, you know, once you have the money there for a couple of years, just the compound interest, it just starts, you know, accumulating, accumulating, accumulating. So the earlier you can start with saving for retirement, the better. And, you know, for other people it’s like, oh, I’m going to put it off. I need to buy a car. I need to buy other things. But you know, please do that as quickly as you can. And the second one is, I was just listening to your you know, recent podcast with I guess Alexandra about, you know, purchasing a house.

29:09 Lubos: And so again, you know, buying a house these days is quite challenging as well because it’s a lot of money. But at the same time, you know, my wife and I, we bought a house, a townhouse maybe three years ago. And I was very, very hesitant to buy any property for like many, many years, because it’s just such a huge, huge expense. But it was a really great decision because what I kind of didn’t really realize before is that mortgage is really a forced saving, especially now with interest rates being so low. And we actually were able to get into a 15-year loan. My monthly non-principal payment is about $800. So even though my mortgage is about $3,500 I pay every month, out of that only $800 goes to the bank. The other one is the left hand pays the right hand. So I’m essentially just paying myself, you know. So it’s like the remaining $2,700 or whatever it is really just me taking money and just putting them into the equity of the house. And so it’s really a wonderful way to accumulate a lot of net worth you know, pretty fast.

30:12 Emily: Yeah, I totally agree. That was wonderful advice. Lubos, thank you so much for joining me for this podcast today. I had a fantastic time with this interview, and I hope it’s going to really help out some grad students who aspire to a career similar to yours.

30:25 Lubos: Thank you very much, and good luck to everybody!

Outtro

30:32 Emily: Listeners, thank you for joining me for this episode! pfforphds.com/podcast/ is the hub for the Personal Finance for PhDs podcast. On that page are links to all the episodes’ show notes, which include full transcripts and videos of the interviews. There is also a form to volunteer to be interviewed on the podcast. I’d love for you to check it out and get more involved! If you’ve been enjoying the podcast, here are 4 ways you can help it grow: 1. Subscribe to the podcast and rate and review it on Apple Podcasts, Stitcher, or whatever platform you use. 2. Share an episode you found particularly valuable on social media, with a email list-serv, or as a link from your website. 3. Recommend me as a speaker to your university or association. My seminars cover the personal finance topics PhDs are most interested in, like investing, debt repayment, and effective budgeting. I also license pre-recorded workshops on taxes. 4. Subscribe to my mailing list at PFforPhDs.com/subscribe/. Through that list, you’ll keep up with all the new content and special opportunities for Personal Finance for PhDs. See you in the next episode, and remember: You don’t have to have a PhD to succeed with personal finance… but it helps! The music is “Stages of Awakening” by Podington Bear from the Free Music Archive and is shared under CC by NC. Podcast editing by Lourdes Bobbio and show notes creation by Meryem Ok.

This Start-Up Centers Graduate Students and Pays Them Handsomely

August 23, 2021 by Meryem Ok

In this episode, Emily interviews Jin Chow, a graduate student at Stanford, and Stephen Weber, a graduate student at the University of Georgia. Jin is the co-founder of Polygence, a start-up that facilitates graduate students and PhDs remotely mentoring high school students one-on-one through well-defined research projects. Stephen has mentored five students and speaks to the advantages of Polygence as a flexible and lucrative side hustle. We discuss whether and how to tell your PhD advisor about a side hustle, and who is or is not a good fit for becoming a mentor with Polygence. Jin also briefly shares the story of how she co-founded Polygence as a graduate student on an F-1 visa. If you’re looking for a side hustle that’s convenient to balance with your graduate work, check out Polygence: they are hiring mentors now!

Links Mentioned in the Episode

  • PF for PhDs: Best Financial Practices for Your Self-Employment Side Hustle
  • Polygence Mentor Interest Form
  • PF for PhDs: The Wealthy PhD Debt Repayment Workshop
  • PF for PhDs: Can I Make Extra Money as a Funded Graduate Student on an F-1 Visa? (Expert Interview with Frank Alvillar & Sheena Connell) 
  • PF for PhDs: Podcast Hub
  • PF for PhDs: Subscribe to Mailing List
grad student side hustle

Teaser

00:00 Stephen: You know, it’s kind of funny to say, but I’m getting paid to learn more about things that I would already be interested in learning about.

Introduction

00:12 Emily: Welcome to the Personal Finance for PhDs Podcast: A Higher Education in Personal Finance. I’m your host, Dr. Emily Roberts. This is Season 10, Episode 3, and today my guests are Jin Chow, a graduate student at Stanford, and Stephen Weber, a graduate student at the University of Georgia. Jin is the co-founder of Polygence, a start-up that facilitates graduate students and PhDs remotely mentoring high school students one-on-one through well-defined research projects. Stephen has mentored five students and speaks to the advantages of Polygence as a flexible and lucrative side hustle. We discuss whether and how to tell your PhD advisor about a side hustle, and who is or is not a good fit for becoming a mentor for Polygence. Jin also briefly shares the story of how she co-founded Polygence as a graduate student on an F-1 visa. If you’re looking for a side hustle that’s convenient to balance with your graduate work and want to help cultivate the next generation of researchers, check out Polygence: they are hiring mentors now!

01:19 Emily: If you have a pretty well-established side hustle, whether as a contractor with a company like Polygence or your own sole proprietorship, you may be wondering how best to manage that stream of income. This is especially true if you incur any expenses with respect to your side hustle. I have a course titled Best Financial Practices for Your Self-Employment Side Hustle that speaks to two chief areas of interest for people with this type of side hustle. 1: How to financially manage variable business income and expenses so that your personal finances aren’t negatively affected. This half of the course teaches some basic business and personal finance principles to keep everything orderly. 2: What type of self-employment retirement account option to use. If you are a super-saver who maxes out your IRA yearly and doesn’t have access to a workplace-based retirement account, you can actually use your self-employment income to open and fund an additional tax-advantaged retirement account. My course explains which of the several options is the best fit for a solopreneur side hustler. If you’d like to learn more about and purchase this course, please go to PFforPhDs.com/sesh/. That’s P F f o r P h D s dot com slash s for self e for employment s for side h for hustle. Without further ado, here’s my interview with Jin Chow and Stephen Weber.

Will You Please Introduce Yourselves Further?

02:54 Emily: I have joining me on the podcast today, Jin Chow and Stephen Weber. They are representing Polygence. So I first heard about Polygence a few weeks back when I was at a conference, I had the pleasure of speaking with another employee and learned what they do, which is providing mentorship opportunities to high school students and hooking them up with graduate students and PhDs. And the reason that we’re bringing this episode to you is of course, to tell you a little bit about the company, but also to let you know that this is a potential side hustle opportunity. We’re going to get into more of that momentarily. So Jin and Stephen, will you please take a moment to introduce yourselves a little bit further to the audience?

03:31 Jin: Awesome. Hi everyone. My name is Jin, really grateful to Emily for having us on today. A little background about myself, I’m originally from Hong Kong, came to the U.S. for college, studied Comparative Literature at Princeton for my undergrad, and I’m currently a PhD Candidate at Stanford, also in Comparative Literature. And in terms of research background, I’ve just been working mostly on French and Arabic literature. And then right now I’m putting my PhD on hold to work full-Time on Polygence. I’m one of the founders.

04:00 Emily: Yeah, super interesting. We’ll get back to that at the end of the interview. Stephen, go ahead and introduce yourself.

04:05 Stephen: Well, thanks for having me. My name’s Stephen. I’m actually a third-year PhD student at the University of Georgia. My research is focused on Parkinson’s Disease and the association of the immune system and potentially perpetuating that. And then before that I was actually a research professional at Stanford University. I worked with the stem cell Institute, teaching and training anywhere from undergraduates, to postdocs, to professors on application of a specific methodology. And yeah, that’s a little bit about me.

04:40 Emily: And what’s your role with Polygence now?

04:42 Stephen: Yeah, so now at Polygence I’m a mentor and I have been for about a year and a half and recently have moved into being a mentor affairs coordinator. And that’s where I’m at now.

How to Get Involved with Polygence

04:53 Emily: Yeah. So we’re going to hear more about what is this mentor role. But to back up a little bit, Jin, as founder, co-founder let us know more about Polygence, what it’s about, and how can graduate students and PhDs get involved with the company?

05:08 Jin: Totally. So Emily, I think you gave a really great overview of what it is. So we’re an online project-based learning platform where we connect PhD candidates, masters candidates, postdocs, and also people who already have their advanced degrees with really motivated and intellectually curious high schoolers to work on personalized research projects. And our mission on the mentor side really is to democratize access to the knowledge that’s in so many PhD candidates heads and also to give PhD candidates, graduate students in general, a chance to earn some side money because we know how not well universities pay PhD students and graduate students in general. And so on the mentor side, that really is our mission. And we want to make sure that students high schoolers from all around the world who are passionate about different kinds of academic disciplines can get a chance to connect with experts like yourselves, our listeners today. And to do something beyond the school curriculum and to learn something new, create something fun and cool. And so for, in terms of how mentors can get involved, we have an open rolling application season for any mentor to express interest on our website. We’ll put in the link in the show notes later. And also once you sign up, we have rolling interviews, you’ll meet with one of our team members and then we’ll onboard you.

06:29 Emily: It’s so unusual. I really don’t think I’ve spoken to anyone else who has centered the graduate student experience in the broader mission of a startup or a company. And of course it’s very like laudable that we want to help mentor and educate these up-and-coming researchers who are currently in high school and so forth. That’s all wonderful. But to hear that, okay, this was founded by a graduate student. You can, I guess maybe you want to introduce your co-founder in a moment as well, but founded by a graduate student and really again, centers that graduate student experience and the financial concerns of graduate students. So unusual. And I’m really excited to talk to you about that.

07:06 Jin: Yeah. Maybe I’ll just take three seconds to say a little bit more about my co-founder too. So I think the reason why we’re so centered on the graduate experience is because when we founded it, I was in the middle of it. I was in my second year of the PhD program and my co-founder, Janos, had just finished his PhD in physics. And so we both just knew so well how difficult it is financially as a graduate student. And also we both just love teaching so much, but didn’t get enough of that in our own respective programs. And so those two things coming together just made the graduate experience like front and center for us.

Stephen’s Role as a Mentor

07:36 Emily: Fantastic. Fantastic. So Stephen, not speaking as the founder, but speaking as someone who has been a mentor with Polygence and now has moved into an even bigger role. What has been your experience as a mentor?

07:50 Stephen: Yeah, I mean, I think that that’s one of the biggest questions. So I actually am a part of doing the interviews for potentially onboarding mentors. And so, you know, that’s a question that I get asked a lot is so why are you still here? You know, because I think for a lot of graduate students, their experience is TA ships, right? Wherein they are paid poorly for their time. And they’re expected to do a lot. And they often have that as an interference to their day to day. You know, especially someone who’s coming from the hard sciences where there’s a lot of really long days spent in the lab, for instance, it can be hard to juggle the responsibilities of that plus being a TA. And so despite having a really huge love for teaching, it can be really difficult to make that work.

08:37 Stephen: And it also is not quite as flexible as the schedule at Polygence, right? So at Polygence, you’re committing to hour-long sessions with students, roughly once a week, and you can make those times whenever is good for you. So I think that that’s part of why I’m still with it, obviously, but it also adds value to the fact that I get to still enjoy it each time. You know, it’s not just a, “I have to be here doing this.” This is something that I want to do. I feel like my time is compensated well. And I feel like I get to talk about things that I really want to talk about. Whereas as a graduate student, you’re often TAing for courses that may not be within your wheelhouse or may not be of specific interest. They might just be departmental courses that you’re just kind of asked to TA for. So I think that that’s another huge point of why I’m still here is that I feel like I get to not only talk about what I like, but also get to explore it in ways that are new and novel for incoming students.

Intangible Benefits of Mentorship

09:32 Emily: We’re going to talk more about sort of the financial side of this in just a moment, but I wanted to hear some more about like maybe the intangible benefits, the intangible experience, the warm fuzzies that you get from working with these students. Like you’ve done multiple cycles of this, I understand. So, you know, what is your enjoyment of the process?

09:52 Stephen: Yeah, so I’ve, what is it, five students now at this point and I’ve had three of them publish their work in high school-tier journals. And so, you know, for me, what I think is kind of like a part of it that you can’t really capture with, like the financial element is that you’re getting to be a part of the developmental process for people that have a passion similar to yours. And I mean, maybe I’m like the outlier, but when I was in high school, I can definitely say that I didn’t have this kind of opportunity. And so it was a really novel experience to be a part of the early foundation-laying of students who really want to pursue this. And not only do they get to learn more about a subject, but they also get to learn more about the ins and outs of the career itself.

10:37 Stephen: And I think for me that would have been hugely valuable to know here are skills that I could start working on now in high school to get ready for, you know, a long-term academic career. And I think that those are parts of the intangible that just feel like, you know, it’s paying it forward in a way of like, okay, so I struggled through and learned these things. Let me try to provide some insight for you that you can now take forward and maybe try to share with people around you as you go through the academic process.

Why this Side Hustle is a Great Fit for Grad Students

11:04 Emily: Wonderful. I also am reflecting on kind of my experience in high school. And I was fortunate that I did have research opportunities because I attended a particular school that offered that, but they weren’t like one-on-one, it was group. And I think that given my personality, I think a one-on-one setting would have been fantastic for me at that age. We talked about how the commitment when you’re mentoring a student through Polygence is approximately one hour about once a week, and that it’s flexible to be, you know, conforming to the mentor’s schedule. And I love this because one of the key key elements I think of a successful side hustle in graduate school is being able to schedule something that’s not going to interfere with, as you said, Stephen, your long days in lab. Like that really does need to be your priority. And so being able to do something around that is absolutely perfect. Is there any other reason that you can think of that this particular side hustle is a great fit for graduate students?

11:56 Stephen: There’s a whole host of reasons really, I guess, but you know, there’s some of the core ones are in addition to the flexibility of it all, it’s also an opportunity to maybe explore parts of research that your boss doesn’t really find interesting. You know, because for me, my area of research is very niche. And so as a result, I don’t get to explore some of the outside things. It’s not that I don’t have an interest, but now I’m getting, you know, it’s kind of funny to say, but I’m getting paid to learn more about things that I would already be interested in learning about. And, you know, those were opportunities really because, you know, some of the conversations that I’ve had with my students have actually turned around and been things that I was able to employ in my own research. And so, you know, those are things that just through the conversation, through the ever-evolving amount of information you’re getting from these students. And from that process of learning more about your own subject, I think it kind of pays itself back to you in addition to, you know, being compensated for that time.

12:53 Jin: I’ve heard from some mentors too, that like, especially for those who are thinking about building a career in teaching, whether in high school teaching or later in academia, obviously getting more teaching experience and connecting with young people is something that is really beneficial for their own sort of pedagogical development as a teacher and an educator. And obviously getting paid to get that experience. Our hourly rate is usually around $75 and above. And so that’s usually sort of both the financial and also the paying it forward and as well as the teaching experience piece is what I hear most from mentors.

13:29 Emily: Yeah. I was just thinking that like, you know, one of the things that you’re supposed to be doing in graduate school is being exposed to new ideas by networking and talking with new people and going to conferences and going to seminars and so forth. And this is just another way to have that happen, to have to be exposed to another like creative mind who’s not as encultured maybe yet to the way that we think in academia that can help you spark your own ideas. As you said, Stephen, to go back into your research to feed back into that. And so I just think this is again, another way of doing that kind of networking and exploration, but getting paid for it at the same time which is fantastic.

Financial Benefits of Polygence Side Hustle

14:06 Emily: So Jin, you just mentioned the pay rate, usually $75 per hour and above. Fantastic for a side hustle for a graduate student. Stephen, you said you’ve done five cycles of this mentorship program. And so what have you been doing with this side hustle money? How has this money impacted your financial life?

14:26 Stephen: Yeah, I mean, it, in a sense it provides a certain semblance of security, right? So, you know, as a graduate student, you don’t really make a whole lot, really, especially when you consider taxes and just having to pay student fees and all of this stuff. So basically that money basically affords the ability to have hobbies again, whereas before it could be difficult to do that. So I’ve done martial arts my whole life. So being able to pay for training at gyms, that’s sometimes a sacrifice that has to be made of, you know, if I don’t have any additional income, it may be hard to kind of balance that out. So that’s, you know, one place, it also just adds a little bit of actual savings to your life, which is, you know, an amazing thing to be able to have as graduate student is that you can kind of accrue that semblance of like, oh, I’m not living paycheck-to-paycheck anymore. So I think that those are two key ways that it’s been, you know, a nice opportunity for sure.

15:20 Emily: Yeah. I’m just thinking I’m doing tiny bit of arithmetic here. Okay. So $75 an hour once per week, we’re talking 300 a month if you’re doing this for a whole month. And I know, because this is cyclical, people might not be like continuously involved with mentorship, but let’s say you do it for six months out of the year. That’s $1,800 coming in for the year that you didn’t have before. And that goes a pretty nice far ways to contributing to an IRA, for example, where the max is $6,000 per year. If you wanted to invest it there are plenty of other good things you can do. Like Stephen, you just said improving your physical and mental health and you’re making time for hobbies and so forth. Lots of good things you can do with money, but that’s a pretty nice chunk of change, especially as we mentioned for the hourly commitment.

Commercial

16:06 Emily: Emily here for a brief interlude. We have a special event coming up on Friday, August 27th, 2021. It’s the fourth installment of my Wealthy PhD workshop series. The subject is debt repayment. This workshop is for you if you’re in debt of any kind and want to learn the best strategies for getting out of debt. These strategies are tailored to the PhD experience, particularly that of graduate students. We will cover student loans, of course, which are such a complex topic, as well as mortgages, credit card debt, auto debt, medical debt, et cetera. I’ll give you a spreadsheet that will help you work through in which order to tackle your debts, taking into account the type of debt, the interest rate, and the pay-off balance. We’ll also discuss how to sustain your motivation through a long debt repayment process. This is going to be a value-packed session. So please join us on August 27th. You can register at pfforphds.com slash wphddebt. That’s PFforPhDs.com/W for wealthy P H D D E B T. Now back to our interview.

How to Inform Your Mentor About a Side Hustle

17:22 Emily: So Stephen, we talked earlier about how flexible and low time commitment this is. Did you choose to tell your mentor that you were involved with this? Did you choose to keep it on the down low? Like yeah. How did the sort of time management work with you and your mentor?

17:39 Stephen: Yeah, that’s a great question. You know, I get that question from mentors all the time actually is how do you kind of balance this with other obligations? And I mean, I would 100% advocate for informing your mentor, right? Because I think without doing that, it’s not really going to be something that is going to feel comfortable for you, but this isn’t something that needs to be hidden, right? This is a teaching opportunity that your mentor is probably going to be very enthused about you doing, you know, especially if they’re not in need of you to be on a TAship. This is just further development professionally. It also affords you the opportunity to make a little bit of extra income, which as mentors will often tell you, it’s nice to not have students feeling like they’re starving. You know what I mean? And so I think that those are pieces that are important.

18:21 Stephen: And so I certainly told my mentor, and basically I just laid it out as this is not going to impact any of my day-to-day work. Because as I was saying before, you know, the flexibility of the scheduling affords you to be able to set this up well after anything that would be needed in your day-to-day. It can be done on weekends wherein you may not have as many obligations to your full-time position, whatever that might be. And so I think that that’s really how it should be approached, is that this is just a additional professional development opportunity. And I would wager that most mentors and most programs are going to completely support and advocate for that.

18:58 Emily: Yeah. I think that unless there’s an explicit prohibition on any kind of outside work for money, this is probably one of the first things that’s going to go over pretty well with a mentor because of the time commitment because of flexibility. Jin, have you seen other mentors take the same approach as Stephen or different ones? Do you have anything to add about how to approach your advisor with, “Hey, I’m going to take this opportunity”?

19:24 Jin: Yeah, I think definitely a lot of the other mentors that I’ve talked to have just made it very clear with their PIs, that this is not going to affect, or maybe this will even enhance, their own work. And especially those who are thinking about, again, a career in teaching, this usually just goes over really well with PIs. The only sort of difference is I think there are some mentors, if they have certain funding from certain foundations and sources that explicitly prohibit, let’s say outside work, then there have been some conversations where the mentor realized that they can’t actually get paid for the work. And they’re going to just volunteer and work with some of our scholarship students in the scholarship program. But in general, for most of our mentors, it’s gone over actually really well with their PIs. And most of our mentors will want to tell their PIs just in the name of transparency.

Anyone Who Might Not Be a Good Fit at the Moment?

20:12 Emily: To kind of expand on that question a little bit more, Jin. So you just mentioned, okay, there might be some limited circumstances where, contractually, graduate students are not permitted to be paid for outside work. Are there any other people who might be excited by this episode and thinking that they might want to work with Polygence, but that you know already would not be a good fit at least at the moment?

20:35 Jin: Yeah, so unfortunately we are not able to employ graduate students who are on student visas, just because with payment issues, we need everyone to have U.S. work authorization. So mentors who are on F-1 student visas or I think J-1 student visas as well. Sadly, the only way to get involved is through volunteering, which some of our mentors still do, but obviously we know that the financial reward is something that’s very important. And so that’s one thing that’s unfortunate. But for international mentors who are on OPT, CPT, or H1B visas or obviously on a green card, they are absolutely welcome to the paid side of the program. But again, just because of legal issues, we can’t with international students on student visas. Yeah. And I would also say in general, in terms of like what makes a good mentor, is someone who’s really excited about teaching, someone who likes connecting with young kids, and who has a little bit of extra time and energy to devote to this.

21:38 Emily: Yeah, absolutely. And if any international students or students on F-1 or J-1 visas are listening, I released an episode a few months back on what kind of side work is allowed for students on those visas. And it’s a very illuminating episode. So we’ll link it from the show notes, but yes, very clearly this would be considered self-employment income. And that is not a type of income that F-1 students can pursue except on OPT or CPT. So yeah, just want make that clear, but Jin, you’re kind of speaking from personal experience here. You know, you mentioned that you were an international student, at least when you first came to the States. So can you talk more about your experience founding this startup as an international student and someone pursuing their PhD? That’s a lot of things.

22:18 Jin: Totally. It was, I think emotionally, just so, dealing with American immigration is just, I think emotionally exhausting, and I’m still in the middle of it because now I’m actually in the middle of dealing with the green card process, which is a whole separate headache. But yeah, so I was on F-1 from undergrad until the beginning of my PhD. And then when I first established Polygence with my co-founder, I was still an F-1 and I just wasn’t getting paid. It was just sort of like a unpaid thing for the exact same reasons that we were talking about. And then when I decided I wanted to take time off and be paid by the company and do work on Polygence full-time, I then applied for part-time CPT because I wasn’t ABD yet. Like I wasn’t all but dissertation yet, so I couldn’t exactly just do OPT.

23:06 Jin: And so I was on part-time CPT for the first year of my full-time work with Polygence. And then I got married and then started the green card process after which I got the temporary EAD from work authorization thing. But all that to say, I think, yeah, navigating immigration and having an extra source of income as an international student, like I know full well to all of our listeners who are going through the same thing, like how much of an emotional drain it is. But there are ways to work around it. And sort of going back to our previous topic of how the department or how my own, you know, academic bosses dealt with it. They were actually really, really supportive of me actually taking time off even, partly because the job market is so dismal in the humanities that they’re like, if it’s one PhD candidate to fight for one job in comparative literature on a yearly basis, that’s, you know, a win for us. And so they were actually really supportive of me taking a break and helping me throughout the whole visa debacle.

Jin: What is Your Work-Life Balance and PhD Status?

24:14 Emily: So I definitely understand the pressures and the circumstances that led to you saying, okay, this is a solution. I need to take a pause in my program, do CPT for a bit. Are you back into pursuing the PhD actively now? Like what is your work-life balance going on right now?

24:32 Jin: Yeah, it’s still a little bit complicated right now. I’ve finally gotten to ABD. I was actually working somewhat on my perspectives and on my research during the first year of me being on CPT. But now that I’m all but dissertation, I can just take my time. I’m not being funded by Stanford at all. But I’m still sort of on paper enrolled so that I can still stay in housing and get health insurance, that kind of thing. But I am full-time working on the company.

24:59 Emily: Oh, that’s so interesting. Yeah. I didn’t realize you had that set up right now. So everybody hates this question. How long do you think it will take you to finish the PhD? Like when you have a full-time position and you’re doing this on the side, I know this is something that so many people get into when they are ABD, especially in fields like yours, where you don’t have to be in the lab and you’re not being funded by a grant and blah, blah, blah. So like just let us know a little bit more about how you’re managing both aspects of this work.

25:25 Jin: Yeah. It’s definitely a little hairy and tricky because I actually still have, I think one or two more courses that I’m supposed to teach at Stanford. But other than that I’m essentially just writing. And it depends on how quickly I write and how much time I can spare outside of working on the company. Right now, it’s not a lot of time that I can spare, just because I think the company just takes up all of my bandwidth and mind space. That being said, I definitely do want to finish it, because the research I’ve been doing and the novels that I’m working with are things that I care deeply about and derive a lot of intellectual satisfaction from. But I think it really is still a bit of a black box in terms of when I can devote myself to the extent that I would want to. And to the extent that the work deserves my attention while working on the company. So that is still a little bit unclear. I was thinking that maybe I could slowly chip away at the dissertation while working on the company, but that’s clearly not really happening. So I’m going to have to sort of kick the can a little bit further down the road.

Next Steps for Getting Involved with Polygence

26:30 Emily: Okay. Well, that was fascinating. Thank you so much for sharing. Let’s circle back to how people can get involved with Polygence if they want to. What is the next step, if they’re like, oh yeah, I’m really, really interested in becoming a mentor. I want to learn more.

26:42 Jin: Yeah. So the next step would to go to the link in the show notes. It’s our short mentor interest form. It takes three seconds to fill out. And once you fill that out, we basically ask you what discipline you’re in, where in your program. Yeah. What stage in your program you are, name, email, whether you have work authorization, very important. And then after that, we will ask you to schedule a 15-minute preliminary call with one of our mentor interviewers. And it’s where you can learn a little more about the program, ask questions about what students are like, what kinds of projects they do. And then after that interview, we will set you up on the platform with your own profile account. And then after that, we will start sending you students once we’ve done a background check on you as well. And then we have a lot of really cool mentor programming and scaffolding to help you get more comfortable with this kind of one-on-one Socratic project-based teaching model, where we offer sort of teaching demo preparation sessions, where we ask you to prepare a mock assignment. And we put you in groups with other new mentors, and maybe Stephen can talk a little more about those because he’s the leading a lot of them.

27:47 Stephen: Yeah. So the teaching demos, they’re the opportunity for incoming mentors who have been matched with a student to be able to kind of review some general tips and tricks essentially of, you know, how to kind of engage with the student initially, because we have a lot of mentors who come in with previous teaching experience, obviously, but with a particular format that we are trying to support. Sometimes it’s a little bit different, right? Because you mentioned earlier, Emily, about how like most of these teaching opportunities are typically in groups, which kind of affords a certain social flexibility. But when it’s, one-on-one, it’s a slightly different architecture, which requires, you know, a little bit more of a, like how do you motivate maybe a shy student or how do you engage with a student who’s very enthusiastic and maybe needs to kind of regain some semblance of focus? You know, those are just little things that can come up, but we, as, you know, mentor support team members, we want to make sure that mentors feel like they have access to the information that they’ll need to be as successful as possible with students, because their success very directly affects the success of the students. Right? So we want to make sure that we’re providing that kind of support.

Best Advice for an Early-Career PhD

28:55 Emily: I’m so glad to hear that you’re not just being thrown into like, as happens so often in academia, you’re just being thrown into a situation and expect that you already know what to do, and there’s no like clear way to go for help. Okay. That’s really good to hear. Awesome. So people know where they can go next and we will just wrap up by, I’ll ask you the same question that I ask of everyone that I interview on the podcast, which is what is your best financial advice for an early-career PhD? And Jin, why don’t you go first?

29:22 Jin: That is a million-dollar question. I would say be on top of your savings and make sure that you are saving at least a little bit every month. I know a lot of people, you know, also have student loans to deal with and other things. But I think what was really helpful for me is like really learning how to budget and make sure that on a weekly basis or even on a daily basis, I know how much is coming in and out of my accounts. And also if you’re able to, you know, have a little bit of fun as well, be kind to yourself because I think being a PhD student or any graduate student is really hard mentally and intellectually. And if you have, you know, a little bit of extra funds, whether it’s through Polygence or some other side hustle, treat yourself to something from time to time and just be kind to yourself because this is a marathon, not a sprint.

30:11 Stephen: Yeah. Well, for me, it works out best to use an Excel sheet honestly, right? For the budgeting. And I think that it’s good to kind of orchestrate what is good for you. For some people, they want to spend more money on food. Some people want to spend more money on free time, hobbies, whatever it might be. But I think kind of looking at what you have available to yourself, setting aside, obviously, a column for savings just for who knows what, but, you know, as Jin was saying, being able to kind of establish something to give yourself a break every once in a while and provide yourself some semblance of excitement, I think is really key. Because once you have that, you won’t feel the need to maybe overspend unnecessarily in certain segments of your life. And so I think that that can really be a great way to get the most out of what you have available as a grad student. For sure.

31:00 Emily: You both articulated that so well. Thank you so much for joining me on this episode and I hope that you have a great season of recruiting mentors. Hopefully, a few from this podcast.

31:10 Jin: Thank you, thanks for having us.

Outtro

31:10 Emily: Listeners, thank you for joining me for this episode. PFforPhds.com/podcast is the hub for the Personal Finance for PhDs Podcast. On that page are links to all the episode show notes, which include full transcripts and videos of the interviews. There is also a form to volunteer to be interviewed on the podcast. I’d love for you to check it out and get more involved. If you’ve been enjoying the podcast, here are four ways you can help it grow. One, subscribe to the podcast and rate and review it on Apple Podcasts, Stitcher, or whatever platform you use. Two, share an episode you found particularly valuable on social media, with an email listserv, or as a link from your website. Three, recommend me as a speaker to your university or association. My seminars cover the personal finance topics PhDs are most interested in, like investing, debt repayment, and effective budgeting. I also license prerecorded workshops on taxes. Four, subscribe to my mailing list at PFforPhds.com/subscribe. Through that list, you’ll keep up with all the new content and special opportunities for Personal Finance for PhDs. See you in the next episode! And remember you don’t have to have a PhD to succeed with personal finance, but it helps! The music is Stages of Awakening by Podington Bear from the free music archive and is shared under CC by NC. Podcast editing by Lourdes Bobbio, and show notes creation by Meryem Ok.

Where PhD Candidates Are Full-Time Employees with Benefits

May 31, 2021 by Lourdes Bobbio

In this episode, Emily interviews Dr. Veronika Cheplygina about the differences between how universities in the Netherlands and the US financially support their PhD students. In the Netherlands, PhD candidates (beyond the master’s level) are full-time employees under a 4-year contract that specifies their pay and benefits. It’s a secure position with only slightly lower pay than other types of positions. Veronika explains the financial and psychological benefits of this system and describes her lifestyle while she completed her PhD, which included purchasing a home. Prospective PhD students who are interested in doing their PhDs in the Netherlands should listen through to the end of the episode for application advice.

Links Mentioned in this Episode

  • Find Dr. Veronika Cheplygina on Twitter
  • Related Episodes
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  • The Academic Society: Grad School Prep
  • Personal Finance for PhDs: Community
  • Personal Finance for PhDs: Podcast Hub
  • Personal Finance for PhDs: Subscribe to the mailing list
phd candidate employees

Teaser

00:00 Veronika: You know, when I was doing my PhD and I saw this PhD Comics for the first time, I didn’t recognize the whole situation of like people hunting for free sandwiches. It’s not a lot compared to industry, but it’s also decent. And you can sort of take care of your basic needs.

Introduction

00:24 Emily: Welcome to the personal finance for PhDs podcast, a higher education in personal finance. I’m your host, Dr. Emily Roberts. This Is season nine, episode two and today my guest is Dr. Veronika Cheplygina who holds a PhD in computer science from Delft University of Technology in the Netherlands. Veronika and I explore the differences between how universities in the Netherlands and in the US financially support their PhD students. In the Netherlands PhD candidates beyond the master’s level are full-time employees under a four year contract that specifies their pay and benefits. Veronika explains the financial and psychological benefits of the system and describes her lifestyle while she completed her PhD, which included purchasing a home. This is the perfect time of year for prospective PhD students in the US to consider broadening their search to include universities in the Netherlands and other countries with similar funding models.

01:24 Emily: On June 6, 2021 at 4:00 PM Pacific, I’m conducting an interactive workshop on choosing the optimal financial goal for you to work on right now, whether to save up cash, invest or pay down debt. I’m a firm believer that you should work on only one or a minimal number of financial goals at any given time, especially when you have a limited income like while in graduate school or a post-doc. Prior to the workshop, you’ll prepare your balance sheet, which is a record of all of your assets and all of your liabilities.

01:56 Emily: During the workshop, I’ll present my eight step financial framework, which I developed specifically for early career PhDs. I’ll show you how to break down your balance sheet to determine which step in the framework you’re currently on and what financial goal I suggest that you work on next. This workshop is for PhDs at all career stages, from rising graduate students through to PhDs with real jobs who are members of the Personal Finance for PhDs Community. If you’re not yet a member, you can easily join the community at PFforPhDs.community, and find details about the event under the course title, the Wealthy PhD workshops. If I get a good response from this first workshop on my financial framework, I’ll plan more of these live workshops for community members, which will be deep dives into money mindset, investing, debt, repayment, cash savings, and cashflow management. Sign up for the community today pfforphds.community, for access to the workshop on June 6th and much, much more great content.

Book Giveaway

03:05 Emily: Now onto the book giveaway contest. In May, 2021, I’m giving away one copy of “Bad With Money: The Imperfect Art of Getting Your Financial Sh*t Together” by Gaby Dunn, which is the Personal Finance for PhDs Community book club selection for July, 2021. Everyone who enters the contest during may will have a chance to win a copy of this book. Today is the last day to enter. The Bad with Money podcast was first recommended to me by one of the participants in my program, The Wealthy PhD. I think it’s going to generate a lot of great discussion in the book club. So please consider joining us pfforphds.community. If you would like to enter the giveaway contest, please rate and review this podcast on apple podcasts, take a screenshot of your review and email it to me [email protected]. I’ll choose a winner at the end of may, from all the entries you can find full instructions pfforphds.com/podcast. Without further ado, here’s my interview with Dr. Veronika Cheplygina.

Will You Please Introduce Yourself Further?

04:09 Emily: I have joining me on the podcast today, Dr. Veronika Cheplygina. She’s currently an assistant professor in the Netherlands, and she’s actually going to teach us today how the path to the PhD in the Netherlands compares to the path to the PhD in the United States, which of course I can represent that position. I think this will be really interesting to our American listeners, listeners in other countries, to compare these two paths, especially for anyone who has not yet embarked on the PhD. But I also think it’s going to have value for people who are already in graduate school in the United States, because there’s a very different view of graduate students there that we could really benefit from adopting, to a degree. We’ll see where the conversation goes. Veronika, thank you so much for joining me and will you please tell the listeners a little bit more about yourself?

05:01 Veronika: Thank you so much for having me it’s a pleasure to be here. As you said, I’m currently an assistant professor at Eindhoven University of Technology. My background is in computer science. I did all of my degrees in Delft, which is a different university of technology, also in the Netherlands. This was followed by, I got my PhD in 2015, followed by a two year postdoc and then, the tenure track, which I’m currently doing now. I am however, also leaving my tenure track in favor of a tenured associate professorship in Denmark, in Copenhagen, where I’m starting in February, 2021. I think that sums it up.

Overview of the Path to the PhD in the Netherlands

05:49 Emily: Congratulations on the new position and the upcoming move. We’re recording this in December, 2020, so I think you’ll have completed that by the time this is out so wonderful. Let’s get an, a quick overview of the educational path to the PhD in the Netherlands. Let’s start at the bachelor’s level: how much time does it take, how is it funded? Would you please answer that?

06:15 Veronika: Sure. Usually for the university level, there’s a three year bachelor program. It is formally separated from the master’s programs, which can be one or two years, but I think in practice, usually universities offer matching masters for different bachelor programs. I think most students end up doing the matching masters. It’s rather usually that the bachelor’s and the master’s are done together in five years or so, then that the master’s is as part of graduate school as in the US.

06:52 Veronika: And then after master’s, some students may go on to do a PhD, which would be typically a four year full-time trajectory. I think it’s different from the US in that you don’t really have a lot of courses anymore, as you would have had the research component in your master’s. Perhaps you might do some career development courses and such, or like an in depth summer school. From the time you’re, well at PhD researcher, I should say you were actually a university employee, and I think that makes a big difference for the experience.

07:36 Emily: Yes, absolutely and we’ll get into that quite a bit more. Then what about the funding? So you just said at the PhD level for the PhD training, you’re a full-time employee. What’s going on with the bachelor’s and master’s equivalent earlier than that? Is that funded by the student? Is it funded by the state? How’s that?

07:56 Veronika: The bachelors and the masters is a combination of the student and the state. I think the current tuition fees are around, for a domestic, and by domestic, I mean European union plus people with an eligible residents permit, that would be about 2000 euros a year in tuition. And the government contributes to this for the universities. So universities get funded centrally depending on the number of students there. I think the fee for non-EU students is quite a bit higher, but still, probably not at the level of many US schools. Then for the PhD, it’s an employment position which needs to be funded beforehand. As professor, you would need to acquire some kind of grant from a funding agency. And if you have that guarantee that you have this financing, then you can advertise a position. As a starting assistant professor, if you don’t have any kind of startup package from the university or already a grant on your own, you cannot say I’m recruiting grad students. Yu might have a master’s students will, of course need, will need to do a research project, but the PhD students, PhD researchers rather, you would need to finance yourself.

09:37 Emily: So to draw a contrast with the system in the US, it seems like for you all at the bachelor’s and master’s level, that’s where people are really viewed as students, right? You’re a learner you’re there to consume the product of the university and develop yourself, as a scholar. And it’s relatively inexpensive compared to here. There’s a big, big, big distinction between the master’s level and the PhD training level before you’ve actually completed your PhD in that it’s treated as a full-time job for your position and you’re going to finish in that time, it sounds like. Does anybody ever go over that amount of time or is it very firm? You’ve got four years you’re going to finish.

10:21 Veronika: Well, you get your salary for four years, unless there have been some special circumstances. For example, if you would take a 80% full-time working hours, you probably would have a longer time. Your salary will stop after that. It doesn’t mean you will necessarily defend your thesis in that time, but most people do aim to submit within then. Of course, this doesn’t always happen depending on your personal circumstances, et cetera, but I think it is doable in four years, given that you don’t have lots of courses and teaching, you would be required to help out a little bit in the department, but that’s not your main occupation. I do have to of course say that this is based on my model of how I experienced things, and I’m sure there are also departments that try to deviate from this, but this is how it should be and how I’ve seen it work in several places.

11:23 Emily: I see. Yeah, it seems like the contrast here, I guess, is that you have the opportunity to be paid at the master’s level. If you’re already, typically, if you’re already enrolled in a PhD program, you’re going through, what would be your master’s. You have the opportunity to receive a stipend usually during that time, but it’s not much. I’m curious about how much in the Netherlands, the PhD students or trainees, you know, PhD employees, PhD researchers are being paid compared to what’s enough to get by on, because definitely here, it’s a question mark, whether you’re going to be above or below that line as still a graduate student. How is the pay compared to if you had a full-time job that wasn’t PhD training?

12:11 Veronika: I think it’s a little bit less than, so for example, for, for me in computer science, industry jobs would be paid a little bit more. I think, compared to some other jobs, maybe straight after master’s, it’s not that much of a difference. I looked up, there are salary scales for these PhD positions, I looked it up just before, and it’s about 2,400 euros, before tax for the first year of the PhD. And it’ll go up to like 3000 to the last year. Of course the amount of after tax will depend on several other issues, like if you own property, et cetera. I think it should be, definitely if you’re sharing a living space with somebody else, it should definitely be okay. When I was doing my PhD and I saw this, PhD Comics for the first time, I really didn’t recognize myself…I didn’t recognize the whole situation of people hunting for free sandwiches everywhere. It’s not a lot compared to industry, but it’s also decent and you can sort of take care of your basic needs.

13:39 Emily: Yeah, I think that’s maybe the most impactful statement you could make in terms of to the credit of the system that you have there, is that it does not feel like what’s going on in PhD Comics. That’s wonderful.

Psychological Benefits to Being Treated as an Employee during the PhD

13:51 Emily: Okay, so you’ve said that once you get to the PhD candidacy stage, you’re a full-time employee of the university. What do you think is the psychological benefit of being viewed and legally treated as an employee versus as a student, like in the earlier stages? Let’s leave aside the financial for now, but just the psychological,

14:15 Veronika: I think it’s a good thing that you are in the same kind of position as your supervisors. I mean, you have, even though they will, of course be in the higher salary scale, you kind of have the same rights and I think that makes for a more equal playing field. Also several things you would not really necessarily need your supervisor’s permission for. Of course, it’s good if you inform them if you are ill or so, but actually that kind of thing would be arranged centrally by a party outside of the university. It just feels like you’re less dependent on your supervisor in personal matters. There’s just a bit less things to worry about. You can concentrate more on doing your job, your research and your life outside it.

15:16 Emily: Yeah. I’ve actually been reflecting on this recently. I had another podcast interview within the last few weeks and I believe it will be published recently before this one. It was with Laura Frater and she said something in that interview that’s really stuck with me since then, which is to not view yourself as a student while you’re pursuing your PhD. Because, and this is my interpretation of what she was saying, if you view yourself as a student, you sort of have an out for doing normal, like adulting things, like taking care of your finances and maintaining your relationships and keeping your body and mind healthy and so forth. Because we think of this, in the US we think of being a student, like being an undergraduate student as this just like magical period, when all you have to focus on is your education and no time passes and you stay healthy and everything’s wonderful, which is realistically not at all the case, especially when you do this for five, 10, whatever years into your twenties and thirties. I think that merely that switch alone of like, no, I literally am a full-time employee of this university – I’m receiving benefits, I have decent pay, would be a massive sort of, it’s like a graduation out of adolescence, when you’re not being considered a student anymore. That’s how I’m thinking about it. Does that strike a chord with you at all?

16:41 Veronika: That’s very true. I think generally, I tried to limit my hours also during my master’s, but it would definitely be the case I would study in the evenings and weekends, whenever. I think once I started this job, I would just come to the office between 8:30 and 5, which is when my supervisors were there. I just assumed that that was normal. I didn’t have like homework in the weekend and because I was in a small lab and I didn’t really have other PhD students to compare to, I didn’t really realize that people were maybe working on their projects the whole time. For me, there was no expectation to do this. This is definitely something that gets deviated from in some labs. But indeed I think just the realization you’re getting paid to do research for 40 hours a week, it’s also in your contract, that that helps with drawing a boundary there.

17:50 Emily: That actually reminds me of, I did a post-bac fellowship, so a year between when I finished undergrad and when I started graduate school, I did a post-bac fellowship at the National Institutes of Health. And it was a very different feel of an environment than a university feel, at least in my corner of that. People did work, I don’t know if it was 40 hours, but it was daytime office kinds of hours, maybe a little bit longer, that I could see. And I didn’t feel pressure to be staying super late. I would come in for eight or so hours a day, do my work, go home. Really, I was able to have some pretty good work-life balance during that time, which was not at all what I experienced during graduate school, where there was much more pressure to be working longer and just be doing a lot more. It sounds like more of a kind of professional environment rather than an environment that’s focused on the training or the trainee situation. Does that make sense?

18:48 Veronika: Yeah, that sounds that’s consistent with my experience

Commercial

18:54 Emily: Emily here for a brief interlude. This announcement is for prospective and first year graduate students. My colleague, Dr. Toyin Alli of The Academic Society offers a fantastic course just for you called Grad School Prep. The course teaches you Toyin’s four step Grad Boss method, which is to uncover grad school secrets, transform your mindset, up-level your productivity, and master time management. I contributed a very comprehensive webinar to the course titled “Set yourself up for financial success in graduate school”. It explores the financial norms of grad school and the financial secrets of grad school. I also give you a plan for what to focus on in your finances each season of the year that you apply to and into your first year of grad school. If this all sounds great to you, please register theacademicsociety.com/Emily for Toyin’s free masterclass on what to expect in your first semester of grad school and the three big mistakes that keep grad students stuck in a cycle of anxiety, overwhelm, and procrastination. You’ll also learn more about how to join grad school prep, if you’d like to go a step further again, that’s theacademicsociety.com/Emily for my affiliate link for the course. Now back to our interview.

Labor Contracts for PhDs

20:21 Emily: You mentioned earlier that there there’s a contract, like there’s a labor agreement for people pursuing PhDs. What are some of the elements of that contract?

General Benefits

20:31 Veronika: It’s the same labor agreements basically for all people in academic research. There’s a salary scale that corresponds to the kind of level you’re working at. That’s a different scale for PhDs. In comparison, so I told you that last year a PhD would get 3000 before tax per month, as an assistant professor, who’s just starting and you would get, I think 3,700. So it’s quite a flat ladder. There’s also a pension buildup. I have to confess that I haven’t really looked into how it’s done because I kind of trust that it’s done well, so it’s not something I haven’t had to worry about.

21:23 Veronika: The number of hours that you work and the number of vacation hours, you can take are fixed in there. You can also trade some vacation hours for some other benefits, like for example, extra pension. And then you get sort of like a tax advantage. There’s maternity and paternity leave, 16 weeks for maternity leave. And for paternity, I think it’s five days at full pay and then you can take a number of weeks off at lowered pay. There’s also a sick leave. So I think you can be something like 40 weeks at full pay if you need to, and then also longer at a lower pay. Lots of things like this. Basically life things that can come up, there’s usually a provision for.

22:29 Emily: Yeah. I think that must sound like a dream to a lot of PhD students and maybe even postdoc fellows right now who are in the US who are not treated as employees, or at least not as full-time employees of the university and just to have those benefits spelled out explicitly. It’s very patchwork here. In some places, maybe especially if you’re covered by a contract that’s been negotiated by a union, it can be very clear. I don’t think the benefits would be as high as that because just in the US we don’t get as much leave and so forth, but they would at least be clear.

23:03 Emily: But in many, many, many places, it’s not at all clear what your benefits would be, and it’s not until as an individual you come on to, okay, well, I’m pregnant, so I need to figure out what the maternity leave is going to be, or, okay, I need to take a leave of absence because I’m ill — I have no idea am I going to be paid? Unless you’re covered by probably a union contract, you probably wouldn’t know that until you actually encounter the situation, what the benefits might be. I think that clarity is just so, so helpful. And even on the vacation, like that’s even as a smaller issue, but something everyone encounters every year. That often has to be just negotiated one-on-one with your advisor and sort of oftentimes completely up to that person, whether or not they’re going to grant it or what you have to trade off for it. It sounds wonderful just to have the transparency.

23:56 Veronika: Yeah. I imagine that creates inequalities if you have to do it on a case by case basis, and also depending on how rich the field and the PI is. Here, there’s no difference between social sciences and technology and another thing. The agreement is the same for all academic institutions.

24:20 Emily: Yeah, I just left out something that would be super, super important. It wasn’t part of my personal experience during graduate school, but many, many PhD students here experience funding insecurity. They, they might have funding for a year, but they didn’t know what’s going to happen after that. Maybe they have funding every academic year, but in the summers, they have to scramble to find a certain grant or something. You can feel very precarious when you’re sort of careening from term to term, not really sure where the next paycheck is coming from in the upcoming term.

Funding Guarantee as a PhD Employee

24:48 Emily: You mentioned earlier that a PI couldn’t even advertise a position until the funding has been secured for all four years and so that is a massive difference. Actually in that way, it sounds even better than regular employment, like at-will employment, because I would imagine it’s unusual for a PhD student to be let go from that position, a PhD candidate to be let go, unless something has really gone off the rails with their performance.

25:15 Veronika: Usually you would have an evaluation after a year, and if you show progress in the project, then usually it’s fine and you can continue for the other three. It’s actually more secure, it’s a more secure contract that you won’t get right out of university, because you would maybe have a series of temporary contracts for industry.

25:39 Emily: Anything else you wanted to add on that question?

25:42 Veronika: Oh, yeah. About the financial insecurity. So it is possible here that if you are a student and so often students from China, and there are also some from Brazil, I believe, but they get like a scholarship from the government to come here and their salary is paid through that scholarship. This is possible, but then they, they come to the professor with their scholarship. And then they would be paid, the conditions there would probably be different than for most PhD positions. It’s less common and it wouldn’t be advertised as a PhD position because the person comes with it themselves.

Cost of Living Adjustments

26: 31 Emily: I see. In our prep for this episode, you mentioned to me something about cost of living. So earlier you said that, you know, there’s this agreement that’s been negotiated. I don’t know if it’s between universities and the government or who the parties are, but it’s a set schedule. It’s a set contract that all employees, PhD employees are under. Does the pay vary by city or is it the same everywhere?

26:57 Veronika: It’s the same everywhere.

26:59 Emily: Okay, so there is a consideration for cost of living in terms of how your lifestyle is going to be while you’re pursuing the PhD.

27:07 Veronika: So in the pay that you get there, so consideration for it, but of course, if you live in Amsterdam, it will be much more expensive than if you live in Colonian.

27:19 Emily: Yeah. Gotcha. That’s a little bit interesting, I guess, that there wouldn’t be any adjustments for cost of living.

27:27 Veronika: Yeah. Perhaps I’m not sure if that’s the case. So I know like in the UK, there’s a London allowance because London is just so much more expensive than the rest of the country. I’m not sure we have that here. I also imagine that the differences in the bigger cities are not as big. Like if you would go out more into like a more rural area, then the prices go down very quickly, but then you’d have to commute much more as well.

Veronika’s Personal Finances During Her PhD

28:04 Emily: We’ve talked very generally about the system country-wide and what you observed in your experience during your PhD. Can you tell me how your finances kind of went during your PhD? Were you able to live comfortably? Were you able to save?

28:20 Veronika: Yeah, I think it was quite okay. It was definitely an upgrade from my master’s. Then, I had a part-time job, but I had also the stipend from the government. It was enough to cover my expenses, but with the PhD things went better straight away, especially after the first year, because that’s, when you make the largest jump in your salary. I did also move out from a more student-like apartment to a more adult-like place. So my costs went up then, but I think I was still able to save a little bit.

29:03 Veronika: And actually, in the last year of my PhD, I was able to apply for a mortgage, which was very surprising to me at the time. This is because, after three years in the Netherlands, if you have…Normally for a mortgage, you would need a permanent contract, which you, of course don’t have as a PhD student. But after three years of temporary contracts, you can be seen as a kind of freelancer and the bank averages your salary. At that point in time, my PhD student salary average over three years was sufficient to get a small mortgage for an apartment. In current days this would not be possible because of how the prices have increased recently and I think you also need to have a much larger down payment now then rules used to be. I got very lucky. I definitely don’t want to say everybody in any place anytime can do this, but this was of course a combination of several favorable circumstances after which my living costs actually went down back to like the student apartment level, but for an adult-like place. So that’s been very good.

30:35 Emily: Yeah. That’s a wonderful accomplishment. As you said, circumstances had to come together to make it happen, but it did! Wonderful!

Can a US Citizen Do Their PhD in the Netherlands?

30:43 Emily: If there is a listener, let’s say in the US not in the EU, who’s thinking “This sounds amazing! Why would I deal with the system we have here in the US when I could go there?” Is it possible for an American to complete their PhD in the Netherlands?

30:59 Veronika: I don’t see why not because the vacancies are open to everybody in the world. Sometimes there are some EU specific grants, so if the EU gave you a grant, they want you to employ European citizens, but other vacancies do not have this restriction. I’ve been in groups where there were also people from the US doing PhDs, so I don’t see why that’s a problem. I guess you need to find out first about more specifically about the master’s requirements. It seems to be fairly standard, but I don’t think it’s a hard rule. So I do know of somebody from the US who didn’t have a master’s, but he had some additional research assistant experience, which sort of was sufficient. But this was of course also a couple of years ago.

31:52 Veronika: All the open positions they are listed on academictransfer.com, that’s an aggregator from all of the universities. I guess about the master’s thing, there’s always an administrative contact and the professor, so you could always contact the administrative one to check. Outside of these positions, of course you could always contact a PI if they have any upcoming vacancies, because they might be interested in writing a proposal together with you about something, or they already know something is coming up, but they have not gotten the official documents yet, so they cannot advertise it yet. It’s always worth approaching people want to work with, I think.

32:40 Emily: Yeah, that sounds amazing. And actually just the simple fact of there being a central database of all open positions is incredible. Again, in favor of like transparency and wow, making things so much easier for the applicant, so that sounds great. And I should mention, we’ll link in the show notes, because I’ve done a couple other interviews with Americans who have done their PhDs in the EU. I think they’re both in Sweden actually. But anyway, some similarities, so I’ll link to those from the show notes as well.

33:10 Veronika: For sure Sweden should be similar.

Best Advice for an Early Career PhD

33:13 Emily: Veronika, I like to end all my interviews by asking my guests, what is your best financial advice for another early career PhD?

33:22 Veronika: I would say it’s good to look at examples. Of course you need to get over some kind of hurdle of talking about finances, but it would be great to see what are other people spending on different things and how it works, or what kind of insurances and pension schemes and investment things people have. Yeah, I think you can learn a lot from that and it shouldn’t be such a difficult topic to discuss

33:55 Emily: Yeah. Another vote in favor of openness and transparency around these issues. Veronika, thank you so much for joining me on the podcast. It was so interesting to me to learn more about the system that you went through and congratulations again on your new position.

34:10 Veronika: Thank you very much.

Outtro

34:17 Emily: Listeners, thank you for joining me for this episode. PFforPhDs.com/podcast is the hub for the Personal Finance for PhDs podcast. On that page are links to all the episodes show notes, which include full transcripts and videos of the interviews. There is also a form to volunteer to be interviewed on the podcast and instructions for entering the book giveaway contest. I’d love for you to check it out and get more involved. If you’ve been enjoying the podcast, here are four ways you can help it grow. One, subscribe to the podcast and rate and review it on Apple podcasts, Stitcher, or whatever platform you use. If you leave a review, be sure to send it to me. Two, share an episode you found particularly valuable on social media, with an email list serve, or as a link from your website. Three, recommend me as a speaker to your university or association. My seminars cover the personal finance topics PhDs are most interested in, like investing, debt, repayment and taxes. Four, subscribe to my mailing list at pfforphds.com/subscribe through that list. You’ll keep up with all the new content and special opportunities for Personal Finance for PhDs. See you in the next episode! And remember, you don’t have to have a PhD to succeed with personal finance, but it helps. Music is Stages of Awakening by Poddington Bear from the Free Music Archive and is shared under CC by NC podcast, editing and show notes creation by Lourdes Bobbio.

Negotiating Your Grad School Stipend and Benefits: Five Success Stories

February 15, 2021 by Lourdes Bobbio

In this episode, Emily presents five stories from anonymous guests of successful stipend negotiations between prospective or current graduate students and their PhD programs. The episode is primarily for prospective grad students going through admission season right now and secondarily for current graduate students. Emily summarizes her key take-away points from these stories and her conversations with graduate students about this issue over the past few years. The goal of this episode is to convince you that stipend negotiation does happen, at least on occasion, and perhaps even to give it a shot yourself to improve not only your own bottom line but potentially that of your peers as well. Most of all, Emily wants this episode to get PhD students talking about their pay—how much, when, from whom, in exchange for what. To that end, please share this episode and enter your stipend into PhDStipends.com.

Links Mentioned in this Episode

  • PhDStipends.com
  • Related Episodes
    • Negotiating PhD Funding Offers: This Grad Student Did It Successfully
    • How to Negotiate as a Graduate Student or PhD in Industry and Academia
    • This Postdoc’s Financial Turnaround Story and Attitude Toward Money Are Incredibly Inspiring
  • The Academic Society: Grad School Prep
  • Personal Finance for PhDs: Community
  • Personal Finance for PhDs: Podcast Hub
  • Personal Finance for PhDs: Subscribe to the mailing list

Teaser

00:00 Guest 1: Overall, I would say that there’s definitely no harm in asking and negotiating a graduate school offer. If I didn’t ask the answer would have automatically been no. And at first, I was scared to ask and really only did because my advisor, whom I admire, encouraged me to do so, but now that I did, I am very grateful and definitely realized the benefits of asking nicely for a better graduate package.

Introduction

00:28 Emily: Welcome to the Personal Finance for PhDs podcast, a higher education in personal finance. I’m your host, Dr. Emily Roberts. This is season eight, episode seven, and I’m joined today by several anonymous guests. This is a compilation episode, all about negotiating your grad student stipend. It’s primarily for prospective graduate students going through admission season right now, and secondarily for current graduate students. I have collected five stories of successful stipend negotiations between prospective or current graduate students and their PhD programs. I’ll also share my observations from talking with graduate students about this issue over the past few years. My goal is to convince you that stipend negotiation does happen, at least on occasion, and perhaps even to give it a shot yourself to improve not only your own bottom line, but potentially that of your peers as well. Most of all, I want this episode to get PhD students talking about their pay — how much when, from whom, in exchange for what?

01:33 Emily: There are two specific action steps that I’d like you to take to further the cause of pay transparency and increasing stipends for everyone, whether you are a prospective, current, or former PhD student. One, share this episode. I hope it will serve as a conversation starter. Two, enter your stipend into PhDStipends.com. I recently gave the website and database a facelift, so you’ll find an updated and more detailed survey along with the over 9,000 previously acquired entries. After you enter your stipend, share that site too. I’ve been contacted by numerous graduate students and faculty members who have used the data to advocate for higher graduate student stipends in their departments.

02:16 Emily: This is such a thrilling time of year for prospective PhD students. I know most of us want graduate school to be better for the PhDs that come behind us than it was for us. I hope the negotiation, examples and best practices that you hear in this episode contribute in a small way to that goal.

02:34 Emily: Now it’s time for the book giveaway contest. In February, 2021 I’m giving away one copy of the simple path to wealth by JL Collins, which is the Personal Finance for PhDs Community book club selection for April, 2021. Everyone who enters the contest during February will have a chance to win a copy of this book. If you would like to enter the giveaway contest, please rate and review this podcast on Apple podcasts, take a screenshot of your review and email it to me [email protected]. I’ll choose a winner at the end of February, from all the entries you can find full instructions pfforphds.com/podcast.

03:15 Emily: The podcast received a review this week titled a masterclass in personal finance for grad students. The review reads quote: “I tell everyone I know about this podcast. Every episode is not only packed with value from others, lived experiences, but also actionable info from Dr. Emily Roberts. My favorite eps are always about side hustling and house hacking”

03:36 Emily: Thank you so much to BKT for this incredible review! I’m really glad to know which subjects are the most relevant for listeners. Without further ado, here’s the compilation episode on negotiating your grad student stipend.

03:53 Emily: I have five anonymous stories for you today regarding negotiating a grad student stipend and/or benefits. I solicited these stories from my mailing list and on Twitter, and they all occurred in 2019 or 2020. I wanted to keep the examples of recent, but just know that several more people volunteered their negotiation stories from earlier years.

04:14 Emily: By the way, I don’t get a lot of pushback on Twitter when I talk about financial matters, which I’m happy about, but soliciting these negotiation stories was another matter. Multiple people responded that they believed it was impossible to negotiate a grad student funding package or that it was unethical to do so because it would create pay disparities among a cohort, as if that didn’t already exist. Anyway, I thought it was interesting that the subject seemed to get some people’s hackles up, even though salary and benefit negotiation is an expected step prior to accepting any other type of job. That is just confirmation for me, that this topic warrants even more sunlight.

04:53 Emily: I’ve covered or touched on negotiation and academia, both at the grad student stage and leader in multiple previous podcast episodes, which you can find links to in the show notes. My intentions with publishing this episode are to: one, bring awareness to the fact that negotiation is at least theoretically possible for graduate students, particularly during admission season. This could be considered part of the hidden curriculum. I want to bring it into the open so that all graduate students benefit from this knowledge. Two, share the stories of grad students who have negotiated successfully, wo that prospective graduate students in 2021 in later years can learn from their examples. Three, raise grad student stipends and improve benefits, generally, not just for the occasional individual.

05:41 Emily: One way to do this is by collective action, such as unionization, which I’ve covered in several other podcast episodes. Another is for prospective PhD students to say to the people who hold the purse strings that livable or dare I say comfortable funding packages are important to them as people and vital to their academic and career success in graduate school. Prospective, graduate students have relatively more power than current graduate students to get this message across.

06:11 Emily: Okay, I’ll get off my soapbox now and play for you the five stories I received. Four of these negotiations occurred during admission season, before the person formerly committed to the PhD program in question. One of the negotiations occurred after the person was already enrolled in a program. So don’t think that negotiation is out of the question just because you are past the admissions stage.

Guest One

06:37 Guest 1: Hello. I want to thank Emily Roberts for having me on this podcast. I’m going to be talking about how I successfully negotiated my graduate student stipend offer. For some background information on me, I recently graduated from my undergrad and I did a double major in psychology and biology. And this last year I applied to graduate school for a PhD in neuroscience. When I heard back from all of the schools that I interviewed at, I was accepted into a few different programs and I managed to narrow down my decision to two programs that I really, really liked. Since I really liked both of these programs, I was really stuck at that point, and I was kind of struggling on which one to decide where I would attend graduate school.

07:39 Guest 1: However, there were a few differences between these two schools. One of them was offering me an additional scholarship on top of the stipend and the other one wasn’t. I was actually leaning more towards the one that was not offering me the scholarship. So I thought that I could even just get a little more money from them then that would completely solidify my decision to attend that school. I figured if one of the schools was offering me more money than other programs like the other one, I was debating between probably do the same thing. I was lucky enough to know someone else that also interviewed at the school that I was deciding on and they told me that they were offered an additional $2,500 for the first year. So I was like, okay, I know the school could provide me at least $2,500 more. So I talked to one of my advisors and I told her the entire story and she encouraged me to negotiate for more money. She is a very powerful woman in the STEM field and I look up to her tremendously, so I trusted her and wanted to follow her.

08:56 Guest 1: After that, I wrote a very kind email to the program coordinator asking if there was any possible way that the school could provide me additional support as it would aid in my decision to ultimately attend that school. My email to her included that, I told her I was very seriously considering accepting the offer to attend that school because I really enjoyed the program, the campus, the location was incredible, and it perfectly aligned with my criteria in selecting a graduate school. However, I told her that while I’m excited for the opportunity to attend the school, another school who I’m also considering for graduate school is offering me an additional scholarship on top of the stipend to attend their program, so I was wondering if there was any possible way that this program could offer me any additional support to attend. I told her if, so I’m certain I will choose the school to complete my graduate studies. And of course, I thanked her for her time and her consideration. After I sent that kind email, the program corner coordinator replied back and told me that they could offer me the $2,500. Obviously after that, I was very thankful to them and I decided to attend their program.

10:16 Guest 1: I would like to note that this $2,500 still did not match the scholarship that the other school was offering me. They were offering me about $17,000 spread out over three years. So although the offer made to me by the other school was not nearly as much, I figured that if they were willing to at least give me no whatever they had, and that I was leaning more towards that program anyway, that I would do well there and that I was thankful to them for giving me additional support.

11:01 Guest 1: Overall I would say that there’s definitely no harm in asking and negotiating a graduate school offer. If I didn’t ask the answer would have automatically been no. At first I was scared to ask and really only did because my advisor who I admire encouraged me to do so, but now that I did, I am very grateful and definitely realize the benefits of asking nicely for a better graduate package. I hope all of that helps anyone that is trying to negotiate their student offers and know that it is possible. Thank you, Emily again for having me. Bye.

Guest Two

11:41 Guest 2: Thanks for covering this topic of negotiation. And I’m excited to be telling you a bit about my experience with this. This past season, the admission season starting in 2019, I applied to PhD programs mainly in biological and biomedical sciences with a couple of neuroscience programs mixed in there as well, and I ended up getting a decent number of offers. I think I had five acceptances by the end, which was great.

12:10 Guest 2: I was mainly deciding between two schools. So there was one on the East coast and one on the West coast. The East coast school was a very well-respected and highly ranked program. They had a lot of really great research that I was interested in, and they also had a pretty decent stipend. It was about $34,000 for I’d say a moderate cost of living area. It wasn’t low cost of living, but you could certainly live very comfortably with that stipend in that local area. That was also with, you know, health insurance covered and tuition and fees all paid for all that good stuff.

12:46 Guest 2: The thing I didn’t like about the East coast school was the location. I really didn’t like the city all that much. It also wasn’t the best area for having a good job market for my husband. I wasn’t against it, but I was still kind of shopping around and then the other school, which was actually the last program that I interviewed at, was on the West coast and this program basically checked off all my boxes for me. It had great research, it had a pretty strong reputation and I loved the city. I loved the weather. I liked the vibe of it. It really strong job market for my husband’s field. The only downside was the cost of living. This school actually had the exact same stipend as the East coast schools, about $34,000 with the same benefits and tuition coverage and all that, but it was quite a bit more expensive. And so the quality of life you could have on that stipend would just end up being a little bit lower. You would have to budget a little more carefully. And in particular, the main difference was housing. Housing in that area, if we wanted my husband and I to get like a one bedroom apartment, especially one that was fairly close to campus, it would have been at least $2,000 a month, which would be pretty hard to swing on a $34,000 stipend. And I didn’t want to count on my husband’s income just because we hadn’t moved there yet, we didn’t know how long it was going to take him to get a job and all that. That made me a little bit nervous.

14:13 Guest 2: What I did is I went to the West coast school after I was accepted and I basically laid out everything I told you — that I really liked their program. It was exactly what I was looking for in graduate school. The only issue was that the cost of living made it really hard to live there, and I mentioned that I had this other offer that checked off all the other boxes, other than location. As I went in, I knew vaguely that they had some kind of a priority housing system. At the school, the way graduate housing normally exists, they have subsidized graduate student housing, but you can only live in it for up to two years. And I had heard vague rumors without much detail that there was some way that they would allow you to live there for your entire PhD, not just two years. And the subsidized housing is literally about half the cost of what would normally be. You can get a one bedroom for about a thousand dollars a month. So I just asked them directly, can you nominate me for whatever program that is? And if you do, I will commit to the school immediately. I sent this to the admissions coordinator basically. He emailed me back. He said, I have to check with some people and I have to confirm how many spots they have for this program. So I said, sure. And then a week later they emailed me back and said, Hey, we’re nominating you for this program, congratulations, and I accepted right away.

15:31 Guest 2: I’m really happy with how this negotiation turned out. I think it’s going to make our living situation much more comfortable with not having to pay basically twice as much for our housing. And also not having to stress about like moving and trying to find an apartment before I moved to that city because I don’t live in the area currently. I think it all worked out really well and I would definitely encourage other students to try to negotiate their PhD offers as well, and especially be open to not just negotiating the base stipend, but also those other benefits. Hope this is helpful for other people who are in the same situation.

Guest Three

16:05 Guest 3: Hi. I am currently a first year PhD student in neuroscience at an R01 university and when I was trying to decide which program to attend, I did negotiate my offer a little bit. I’m not sure if I would super consider it a negotiation, but basically what I did do was I had several offers, and one of them was financially a lot more attractive than the other, as well as being from a very fancy name school. Not that the school I ended up with wasn’t a great university, but the other one I had an offer from that was financially a little bit better was one of the top three universities for my area of study. What I did was I emailed the program director and said that a few days before the deadline was to decide and basically phrased it as I know this is a bit of an awkward question, but I was wondering if the graduate fellowship package, which was about $31,500 a year for six years, was something that was potentially negotiable.

17:13 Guest 3: I basically told them that I was accepted to another program, mentioned the name of the university and mentioned that it was a special fellowship offer for underrepresented minority applicants, because I did fit into that category and that because it was such a difference, it made it hard to ignore this other factor that because I was more excited about the university I ended up at, that I was wondering if there was anything they could do to make the offer a little bit better, if there was any possibility for getting additional fellowship because I know the university does give out a few, or if there’s any wiggle room, another area of the offer.

17:53 Guest 3: My email was very casual and very sincere. I was a little bit overly apologetic, I think, but considering my request, I thought that was appropriate. I let him know that if there’s any more information I could provide them with that I could definitely do that. I think for me, what was important was like something that I think certain people wouldn’t mention is that I did fit into this underrepresented minority category in case that was something that might increase my eligibility for certain offers. I did get a reply from the professor that was the director of graduates studies for this program saying that all the offers are out and they weren’t able to negotiate an increase in actual stipend, but they would include an additional incentive called some sort of award. I’m not going mention the name, that they discussed with the director of the institute. It would be $1,500 a year for the first three years of graduate study to be used on educational or training expenses, such as like a new laptop, travel, anything like that, that would help me in the early stages of my graduate career. And that would compound for the first three years. So I can use it for pretty much anything that could potentially contribute to my education.

19:15 Guest 3: This was something that they were adding, in addition. I realized that they couldn’t actually add something to my offer, but this was something that was possible to add on top. It obviously isn’t that big of a difference, but it was something that showed me they did care a little bit more and just made my decision a little bit easier. It did end up, well for me. They also mentioned that they were considering offering it to me, before I emailed them, that’s why I mentioned, I’m not sure how much of a negotiation this truly was, but it seemed to me that it’s pretty common for universities to be able to offer additional money that’s not technically considered part of a stipend, like something like educational costs because a stipend seems like a pretty unchangeable type of offer.

20:07 Guest 3: So that was my situation. The process was easy for me. My decision was easy after that. My phrasing was in my email was very sincere and apologetic. I think it was also important that I mentioned that I really did want to accept an offer from the university I ended up at and that the main thing was that with such a financial difference, it was something I had to consider. So if you are planning on sending an email to someone, I would make sure that they know that you do want to accept their offer. That it’s only financial aspects that are making you hesitate. I wouldn’t ask if you aren’t sure about accepting an offer for that university. Thank you.

Commercial

21:00 Emily: Emily here for a brief interlude. This announcement is for prospective and first year graduate students. My colleague, Dr. Toyin Alli of The Academic Society offers a fantastic course just for you called Grad School Prep. The course teaches you Toyin’s four step Grad Boss method, which is to uncover grad school secrets, transform your mindset, up-level your productivity, and master time management. I contributed a very comprehensive webinar to the course titled “Set yourself up for financial success in graduate school”. It explores the financial norms of grad school and the financial secrets of grad school. I also give you a plan for what to focus on in your finances each season of the year that you apply to and into your first year of grad school. If this all sounds great to you, please register theacademicsociety.com/Emily for Toyin’s free masterclass on what to expect in your first semester of grad school and the three big mistakes that keep grad students stuck in a cycle of anxiety, overwhelm, and procrastination. You’ll also learn more about how to join grad school prep, if you’d like to go a step further again, that’s theacademicsociety.com/Emily for my affiliate link for the course. Now back to our interview.

Guest Four

22:28 Guest 4: I am an international student from a lower middle income country, and I’m studying at a large public flagship university in the US located in a college town that’s within a significant metro area. I’m in a social sciences PhD program and my department is ranked quite highly, I think in the top 10. Here, there are different funding sources, but the most basic and common that’s guaranteed for everyone comes from the department itself. It pays $20,000 over nine months with no annual increase. Starting in 2020 first year, students get $5,000 for the first summer, but otherwise there is no guaranteed summer funding.

23:10 Guest 4: The stipend is service-based, which means students receiving this must work as TAs for every semester for about 12 hours a week. That’s what’s written on our contract, but in reality, it fluctuates quite a bit. This funding package means that the department covers your tuition, all your fees, like printing, student health, recreation, or fitness, et cetera, and also covers your health insurance, including for your dependents. There’s no other deductions except for taxes. Living wage here is $26,000. So that $20,000 we get is below the living wage. And if you can believe it, many other social sciences departments here have even smaller stipends. But the reality is if you’re single and can budget, well, you can survive. You can live quite decently with the $20,000, but it is below the living wage and there’s no way around it.

24:04 Guest 4: As for negotiating, I wasn’t even aware that you could do it, at first. I did my undergrad outside of the US so I had no idea about funding models here. And also, I guess I just didn’t have the cultural capital, so to say, to know about this process, but luckily at the first open house that I went to, another visiting student told me about it and gave me pointers. He told me to say something during the one-on-one meetings with some professors along the lines of an important factor about going to graduate school includes financial considerations for me, making sure I can live decently while studying, without having to worry about being able to pay for emergencies, blah, blah, blah.

24:50 Guest 4: At that point I prepared my spiel before I started my one-on-one meetings. I was really torn between two universities, both paid the same, same living cost as well, so I didn’t really have full leverage, but both paid below living wage, so that was my first argument. My second argument that I prepared was about the extra constraints I had as an international student, financially speaking. And my third argument was that I received a traineeship from a research center in both universities, which was great. It had certain requirements and usually pay extra, but I found out then that I wasn’t eligible for the funding because of my international student status. I brought up this last point towards the end of the meeting as a way to steer the conversation towards the topic of money. I subtly hinted that I was quite surprised by that and then I just shot straight and brought up my other two arguments. I ended up getting a very validating response, but also as you expect diplomatic. It’s like, we’ll see what we can do, we’ll get back to you. Later that day, I heard other visiting students talking to the director of graduate studies about this, about negotiating during social events or downtimes, so I decided to do the same thing, of course.

26:11 Guest 4: A week after the visits, I emailed the director of graduate studies, again, in both places, just echoing the same points and offering to provide any extra information if they need anything. But that email was mostly just a guise to make sure that this was still on their radar. About a week before the deadline, one school told me that they don’t have news yet it’s still pending. But by then, the other school had promised me an extra $6,000 for the first to work as a research assistant paid for by the professor’s research funds and an award that gave me an extra $5,000 from the research center, so I ended up going with this school. That is when I learned that different professors have different pots of money, of different sizes, sometimes very considerably different. And if you talk to upper year students, they’re likely to be very open about this.

27:09 Guest 4: A few other lessons that I learned from this process, if you have concerns about money, you can be transparent and open about it. You can talk to other visiting students or upper year students because it’s likely on their minds too, or it has been in the past and the conversations may yield interesting insights. If you want to do it, do it. And when you’re talking about money, of course, you need to be polite, and if you’re uncomfortable, I learned that saying something explicit about your discomfort can help the conversation go better. Like, “Oh, I don’t love talking about money,” something like that.

27:48 Guest 4: When you’re doing the ask itself, maybe keep it vague because the prof already usually know what you mean and they know how the department stipend compares to similarly ranked programs, so you don’t have to be too pushy or give a concrete number or anything. I personally think that talking about money with them and reason to your professors should not be a turn off, especially because you will have to talk to them again about money once you’re in the program, and again, when you go into the job market and you’re negotiating or learning what the salaries are like. I think this is good training for you and for me, and part of the hidden curriculum of academia that people talk about. Also, I think expecting your profs to be validating of your concerns when you explain it to them is a very important thing, especially when you’re going to work with them for the next four to six years. In a way this negotiation process can be a method for you to gauge whether or not that professor can be that validating kind of support system for you once you’re in the program. And the worst that can happen is that you realize that they’re not that person and that might be a deal breaker, or that might not be.

29:05 Guest 4: I also realized that international students can be somewhat in a double bind. We are more financially vulnerable, but also we’re not always aware of the system here. Again, this is the hidden curriculum and cultural capital problem. We don’t know that the system here in the US is maybe more flexible than in other countries when it comes to giving accommodations for people. And also we might not be culturally comfortable or adept at negotiating in the American way and advocating for ourselves. I think talking with other international students about this is really important as I learned when I was going through the open house visits as well.

29:49 Guest 4: And lastly, I think the negotiation does not and should not end after you’ve accepted your offer. Negotiation is actually not always an equitable solution to what is ultimately not really an individual problem. It might actually lead to more unequal outcomes when one student is able to get more out of their negotiations than others, just because they have that privileged background to know how to negotiate well and all of these things. I think some ways to address this is to ask upper year students about what advocacy efforts are happening in the department to support graduate students in general, or maybe support international students specifically, if that’s your demographic, especially early in their careers, when they’re more vulnerable and have less resources. To give you kind of an example of the power of advocacy, in our department, we managed to get a promise from our department to fund summers for all first year students after, you know, working with the department to make sure that they know that this is a concern that was important for us students.

Guest Five

30:59 Guest 5: Thank you, Dr. Roberts, for having me on this episode of your podcast. I would say you are doing the Lord’s work. Importantly, this work of yours is sure to prepare one or two howto ask for what they already deserve. Here’s my story in fall 2018 I got an offer, actually two offeres from two universities in the US that I applied to, to come study insect science. Both offers were juicy, or so I thought since I was living in a third world country at a time. Interestingly, I went with the least offer, which was about $5,000 less than the next offer. And by offer, I’m talking about the annual stipend which was $17,000 at a time. So money was never the motivation for me.

31:51 Guest 5: One year in, in the PhD program and I was about $2,200 in credit card debts. Besides my health insurance was so basic that it couldn’t cover for my high insurance. I had to live miserly to be able to get my glasses and whatnot. This began to bother me a lot. This is because I live very simply. I do not eat out. I always cook from home and if I cannot eat in the morning, I bring food along with me to the school. I do not use any fancy gadgets. In fact, 80% of the things that I own were donated to me by graduate students or churches, or I brother was kind enough to lend a brother a helping hand.

32:39 Guest 5: Importantly, I was in debt because my annual stipend was below my standards of living. For emphasis sake, my average monthly expenses, my rent was $595. I pay on average $75 on electricity bill per month. The university bill, which is about $1600 every semester. Now keep in mind, this bill covers the health insurance, international students fee, or what have you. So that means to be able to pay for the $1,600 bill, which is every semester I had to save about three $20 from my monthly stipend. My phone bill is $55 and I pay $65 on my car insurance. I spend about $300 on food. Now, if you had add all of these figures together, you get $1,410. And my monthly take home pay was $1,416.67. And this is the figure before tax. In other words, I get just about $6.67 cents above what my monthly bill is. Again, this figure $1416.67 cents is what I get before tax. Now, if you make the federal tax deduction and the state deduction from my fee, you get way less. I know my federal tax is about $200, but I do not know what the state tax is right now. I’ll probably need to check my pay stub to be able to know what the figure is, but the federal tax is about $200.

34:26 Guest 5: Now, given I’m an international student, I was super nervous about asking for a rise. I went to meet other grad students and post docs whose opinion I value very much on how to navigate this murky water. They all said the same thing: I should never ask for a raise as it might come back to haunt me. So I wasn’t just scared, I was terrified to ask for a raise. But on a certain day, I was reading the book “Self-reliance” by Ralph Emerson in which I saw the quote “Who so would be a man, must be a nonconformist.” And I was all pumped.

35:08 Guest 5: The next day I got to school and I approached one of my advisors. I was more comfortable approaching my male advisor because the atmosphere around him is much more relaxing. I explained how I struggled to meet up with my daily needs, given my monthly stipend. As I anticipated, he was so kind and I listened attentively. He reassured me that I had done the right thing and appreciated me for speaking up because he said he would never have known that I was struggling to make a living had I not approach him. What he did after that was even more amazing. He called me on my way out of his office and he said, “we never had this discussion.” So that way, nothing comes back to me. Later I got an email notifying me of an increase in my annual stipend by $2,500. What is even more interesting is that after six months I got another email notify me of another $2,500 increase in my annual stipend, bringing my current stipends to $25,000, as we speak. And that is my story on how I approached and asked for a raise from my advisors. Thank you.

Key Takeaways

36:34 Emily: Thank you very, very much to the five people who contributed these stories and the others who volunteered. Here are my key takeaways from these stories. One, only negotiate with a program if you are seriously considered enrolling in it. I agree with the approach in these stories of narrowing down to a couple final programs and negotiating with just your top choice or two. Don’t waste, everyone’s time by negotiating with a program that you aren’t seriously considering.

37:01 Emily: Two, there are many different levers that programs can pull to improve your financial situation. The examples we heard in these stories are giving a supplemental scholarship for professional development, giving a general supplemental award, guaranteeing a spot in subsidized housing, increasing an annual stipend and increasing a summer stipend. I’m sure that the constellation of options is unique to each program, which is why your request should be rather general.

37:30 Emily: Three, if you already know who your advisor would be, go ask that person for direction. They may be able to negotiate on your behalf or point you to a next step to do on your own. They are the person most invested in having you complete graduate school successfully. If you don’t yet have an advisor assigned, you’ll likely negotiate with the director of graduate studies or similar.

37:53 Emily: Four, during your negotiation conversation, you should be very polite and express gratitude for the offer of admission, acknowledge that you’re bringing up an awkward subject and express the specific reasons that you want to join their program.

38:07 Emily: Five, while I don’t think you must have a specific reason to be asking for more in your funding package, it doesn’t hurt to have one. Leverage can be in the form of a competing offer, a comparison to the local living wage or personal data regarding the cost of living. I’ve spoken with other graduate students who negotiated after winning outside funding.

38:28 Emily: Six, several of the students in these stories mentioned that of course money was a factor in their decision, but it wasn’t the end all be all. A program being willing to negotiate shows that they are supportive of you. Even if your attempt at negotiation is unsuccessful, there is a world of difference between a program that listens to you, acknowledges your concerns, and cast around for additional opportunities on your behalf, and one that dismisses you out of hand.

38:55 Emily: Seven, several of these students said they only knew that negotiation was possible because other students had tipped them off. I encourage you to talk about the subject openly with your peers and older students. You can use this episode or PhDStipends.com as a conversation starter. You may learn of a financial resource that you can tap. However, as in our last story, don’t be discouraged by people who tell you not to negotiate, if they never tried it themselves. The absence of successful negotiation stories in your circle is not proof that successful negotiations cannot occur.

39:31 Emily: Speaking of unsuccessful negotiations, I did not solicit these kinds of stories, but I have heard a few. Don’t take it personally, if your negotiation is unsuccessful. Like I said earlier, programs have different levers they can pull and some might be super limited. However, if you were attempting to negotiate out of financial need, you should really think about whether you can afford to get your PhD from a program that is unable or unwilling to sufficiently support you financially. Financial stress will curtail your ability to perform academically as well as magnify the financial opportunity cost of getting a PhD.

40:10 Emily: Here are your action steps after listening through this episode. For prospective graduate students: consider negotiating one or two of the offers you have received or will receive this spring. This signals to PhD programs that finance has matter, and that it is a field upon which they can compete for students. For current graduate students: don’t count yourself out on the negotiation front. If you want to be paid more approach your advisor, like the person in our last story did. They should be able to brainstorm with you about methods for accomplishing that and even advocate on your behalf. Speak with your peers and prospective grad students openly about your income and even encourage them to negotiate. The worst case scenario is that nothing changes for you. And the best case scenario is that the department realizes the stipend is an issue and raises it for everyone. For everyone: please share this episode with prospective and current graduate students and enter your current or former stipend and stipend offers into PhDStipends.com. If you can’t already tell, I really want to bring more attention to this issue and sharing this episode will go a long way, so thank you in advance for doing so. If you are a prospective grad student who wants a private space, where we can have more of this type of conversation and even access a training video on how to decipher your offer letters, visit PFforPhDs.com/decipher and join the Personal Finance for PhDs Community.

Listener Q&A: Investing Savings Rate

Question

41:37 Emily: Now onto the listener question and answer segment today’s question actually comes from a survey I sent out in advance of one of my university webinars this past fall, so it is anonymous. Here’s the question: “What percent of income should be used for investment?”

Answer

41:54 Emily: If you’ve been consuming personal finance material for a little while, you’ve probably already heard a few different benchmark answers this question, at least with respect to investing for the goal of retirement. One benchmark that I heard a lot, pre-financial crisis was 10%. 10% of your gross income toward your retirement accounts. If you are a Dave Ramsey follower, he tells you 15%. If you are a FIRE Walker and want to retire early 50% is a common benchmark in that community.

42:29 Emily: So you can see these benchmarks are kind of all over the map, although certainly above zero. Now, since this question comes from a graduate student, I want to emphasize that it is not appropriate, or possible, or necessary for all graduate students to be saving for retirement from their grad student stipends. Some graduate students are simply paid way too little for investing for retirement to even be a possibility. For those of you who were closely following that negotiation conversation from earlier in the podcast, this is something that you should take into consideration when you are planning your negotiation:will you be able to save for retirement from your grad student stipend? So if you have more pressing financial needs than investing for retirement, the answer to this question might be 0%.

43:20 Emily: Now, for those of you who are able and inclined to save for retirement, I will refer back to the financial framework that I talked about in the last episode. In my financial framework, which I developed specifically for our grad students and early career PhDs, investing for retirement comes at step four. So assuming you’ve taken care of steps one through three, and you’re on step four, my answer depends on your age. If you are starting to invest for retirement in your twenties, my answer is 10%, for the moment. If you’re starting in your thirties, my answer is 15%. If you are starting in your forties or later, my answer is 20%. This is a percentage of gross income, by the way, pre-tax income.

44:03 Emily: Now, when you first arrive at step four, it’s not a given that you will have that 10 or 15 or 20% of your income available for retirement investing. So step four is your process of increasing your income and, or decreasing your expenses to the point that you can get to that benchmark. After that you move on to steps five through eight while maintaining that retirement savings percentage in step seven of my framework, we come back around to investing and that’s where I encourage everyone who was saving at 10% from step four, to increase to 15% at a minimum. The logic here is just that most people, most of the time, saving 15% of their income will allow you to retire at approximately what your pre-retirement salary was at age 65 or so. It’s perfectly okay if that savings rate seems lofty to you right now. It’s something that you can work up to over time and of course you have a better shot at achieving it post-graduate school.

45:03 Emily: For my own personal choices in this matter, when I started graduate school, my goal was to save 10% of my gross income toward retirement. I gradually increased that over the course of graduate school so by the time I finished, I was saving about 17% of my gross income into retirement accounts. Fairly shortly after that, my husband and I increased that rate to 20% and it has stayed there for approximately the last five years, as we have been saving for a house down payment. I’m really happy with that savings rate for us right now. After the house purchase, the retirement savings rate might have to come down a bit so we can actually make our mortgage payment, but I’m hoping over the long term to increase it above that 20% benchmark as we do pursue early-ish financial independence.

45:52 Emily: So that’s my answer. And there’s a few different stages, a few different nuances to it, but I hope it gives the listener some clarity. It’s okay if you aren’t able to save anything, especially during graduate school. It’s a really financially difficult time of life, but if you can get to that 10%, 15%, 20% figure you’ll be doing really well. And above that, the question is simply how soon do you want to become financially independent? The higher savings rate, the sooner that date arrives. If you would like to submit a question to be answered in a future episode, please go to PFforPhDs.com/podcast and follow the instructions you find there. I love answering questions, so please submit yours!

Outtro

46:35 Emily: Listeners, thank you for joining me for this episode. PFforPhDs.com/podcast is the hub for the Personal Finance for PhDs podcast. On that page are links to all the episodes show notes, which include full transcripts and videos of the interviews. There is also a form to volunteer to be interviewed on the podcast and instructions for entering the book giveaway contest, and submitting a question for the Q&A segment. I’d love for you to check it out and get more involved. If you’ve been enjoying the podcast, here are four ways you can help it grow. One, subscribe to the podcast and rate and review it on Apple podcasts, Stitcher, or whatever platform you use. If you leave a review, be sure to send it to me. Two, share an episode you found particularly valuable on social media, with an email list serve, or as a link from your website. Three, recommend me as a speaker to your university or association. My seminars cover the personal finance topics PhDs are most interested in, like investing, debt, repayment and taxes. Four, subscribe to my mailing list at pfforphds.com/subscribe through that list. You’ll keep up with all the new content and special opportunities for Personal Finance for PhDs. See you in the next episode! And remember, you don’t have to have a PhD to succeed with personal finance, but it helps. Music is Stages of Awakening by Poddington Bear from the Free Music Archive and is shared under CC by NC podcast, editing and show notes creation by Lourdes Bobbio.

 
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